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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL, THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION, AND THE PASADENA PUBLIC FINANCING AUTHORITY
OCTOBER 26, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  64 North Mar Vista Avenue, No. 128, Pasadena, California
Agency Negotiators:  Michael J. Beck
Negotiating Party:  Jorge Camarena and Estella Martinez
Under Negotiation:  Price and terms of payment 

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code
Section 54956.9(d)(1)
Name of Case: Sipple v. City of Alameda
Los Angeles County Superior Court Case No. BC462270 

 

 

City Manager/Executive Director 

1.      ADOPT A RESOLUTION APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 098-N TO AGENCY-STATE AGREEMENT NO. 07-5064R FOR HOLLY STREET BRIDGE SEISMIC RETROFIT AND REHABILITATION PROJECT, FEDERAL-AID PROJECT NO. BHLS-5064(078)
Recommendation:
(1)    Acknowledge the environmental documents have not been prepared. This agreement will allow the City to begin preparation of environmental documents and preliminary engineering;
(2)    Adopt a resolution approving a Program Supplement Agreement to Administering Agency-State Agreement No. 07-5064R between the City of Pasadena and the State of California, for State reimbursement of costs for the preparation of environmental documents and preliminary engineering of the Holly Street Bridge Seismic Retrofit and Rehabilitation Project, Federal-Aid Project No. BHLS-5064(078), Program Supplement Agreement No. 098-N; and
(3)    Authorize the City Manager to execute the Program Supplement Agreement for preparation of environmental documents and preliminary engineering for the Holly Street Bridge Seismic Retrofit and Rehabilitation Project in the City of Pasadena. 

126k

RESOLUTION 30k

2.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH EARTH SYSTEMS AND GEOCON WEST, INC., TO PROVIDE ON-CALL GEOTECHNICAL ENGINEERING SERVICES FOR TWO YEARS IN AN AMOUNT NOT-TO-EXCEED $200,000 FOR EACH CONSULTANT
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F) “Contract for Professional or Unique Services” with Earth Systems for On-Call Geotechnical Engineering Services for two years in an amount not-to-exceed $200,000; and
(3)      Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F) “Contract for Professional or Unique Services” with Geocon West, Inc., for On-Call Geotechnical Engineering Services for two years in an amount not-to-exceed $200,000. 

184k

ATTACHMENTS A & B 78k

TPA 86k

3.      AMENDMENT TO LETTER AGREEMENT (CONTRACT NO. 20,946) WITH SOUTHERN CALIFORNIA EDISON TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT FROM $326,544 TO $652,574 FOR THE REPLACEMENT OF DAMAGED DISCONNECT SWITCHES AT THE T.M. GOODRICH RECEIVING STATION   
Recommendation:
(1)    Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines, Section 15302 (Replacement or Reconstruction); and
(2)    Authorize the City Manager to amend the Letter Agreement (Contract No. 20,946) with Southern California Edison to increase the total not-to-exceed amount from $326,544 to $652,574 for the replacement of two disconnect switches at the T.M. Goodrich Receiving Station.  

158k

4.      AUTHORIZE AN INCREASE TO THE CONTRACT WITH SHI INTERNATIONAL CORPORATION FOR THE PURCHASE OF AN ADDITIONAL 292 GLOBAL POSITIONING SATELLITE TRACKING SYSTEMS FOR AN ADDITIONAL NOT-TO-EXCEED AMOUNT OF $472,810
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Grant an exemption for this contract pursuant to Pasadena Municipal Code (PMC) Section 4.08.030 (1002)(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services where the City is best served by direct award of a contract without a further competitive selection process. This contract is exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)      Authorize the City Manager to approve an increase to the existing contract with SHI International Corporation for an additional amount not-to-exceed $472,730 over a three-year period, with an option for two one-year additional terms, at the discretion of the City Manager, for a maximum total contract length of five years, for the purchase of an additional 292 Global Positioning Satellite (GPS) tracking systems and payment for an additional year for the 200 previously purchased units. 

165k

5.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH CWS SYSTEMS, INC., FOR THE CONSTRUCTION OF A SECURITY WALL AT T.M. GOODRICH RECEIVING STATION FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Section 15301, Chapter 3, Class 1(b), existing facilities of both investor and publicly-owned utilities used to provide electric power, natural gas, sewerage, or other public utility services;
(2)      Accept the bid dated August 18, 2015, submitted by CWS Systems, Inc., in response to Specifications LD-15-03 for Construction of Security Wall at T.M. Goodrich Receiving Station;
(3)      Reject all other bids received; and
(4)      Authorize the City Manager to enter into a contract with CWS Systems, Inc., for an amount not-to-exceed $2,124,583.  

161k     

EXHIBITS 1 & 2 396k

6.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH MACIAS GINI & O’CONNELL, LLP TO PERFORM A FRAUD RISK ASSESSMENT
Recommendation:
(1)      Find that the proposed action is not subject to the California Environmental Quality Act (“CEQA”) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Grant an exemption for this contract pursuant to Pasadena Municipal Code (PMC) Section 4.08.030 (1002)(F), contracts for professional services where the City is best served by a direct award of a contract without a further competitive selection process.  This contract is exempt from competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(3)      Authorize the City Manager to execute a contract with Macias Gini & O’Connell, LLP, to perform a fraud risk assessment for six major City departments in an amount not-to-exceed $171,400 with a one-year term. 

250k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 310k

7.      FINANCE COMMITTEE: RECOGNITION AND APPROPRIATION OF STATE OFFICE OF TRAFFIC SAFETY (OTS), SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP), GRANT REVENUES TO CONDUCT DRIVING UNDER THE INFLUENCE EDUCATION AND ENFORCEMENT PROGRAMS
Recommendation:
(1)      Amend the Police Department’s Fiscal Year (FY) 2016 Operating Budget by recognizing $309,000 in grant funds awarded by the California Office of Traffic Safety, Selective Traffic Enforcement Program (STEP) as detailed in the Fiscal Impact section of the agenda report;
(2)      Authorize the City Manager to enter into any agreement required by the State of California for acceptance of these funds; and
(3)      Find that acceptance of this grant is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Article 19, Categorical Exemption Section 15323. 

118k

City Council 

8.      RESIGNATION OF SAHAR FARMANESH FROM THE HUMAN RELATIONS COMMISSION EFFECTIVE OCTOBER 31, 2015 (Mayor Nomination/District 6) 

18k

9.      APPOINTMENT OF BARBARA RICHARDSON KING TO THE NORTHWEST COMMISSION (District 1 Nomination) 

10.    APPOINTMENT OF HOWARD HADERMAN TO THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination) 

11.    APPOINTMENT OF ANN RECTOR TO THE HUMAN SERVICES COMMISSION EFFECTIVE NOVEMBER 2, 2015 (PUSD Nomination) 

City Clerk/Secretary 

12.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,504	Pamela Irene Dart	$      25,000.00
Claim No. 12,505	Law Offices of C. Ray Carlson, representing Oretha Harris Bolton	25,000.00+
Claim No. 12,506	Anthony G. Humphreys	2,961.58
Claim No. 12,507	Mercury Insurance, as subrogee for Oretha Bolton	Not Stated

 

 

Economic Development and Technology Committee 

Finance Committee/Audit Committee 

13.    A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA APPROVING THE EXECUTION AND DELIVERY OF NOT-TO-EXCEED $60 MILLION AGGREGATE INITIAL PRINCIPAL AMOUNT OF REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 2015A, APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A SIXTH SUPPLEMENTAL TRUST AGREEMENT, A SUPPLEMENT NO. 6 TO LEASE, A SUPPLEMENT NO. 6 TO SUBLEASE, A CONTRACT OF PURCHASE, A CONTINUING DISCLOSURE AGREEMENT,  AN ESCROW AGREEMENT AND OTHER RELATED DOCUMENTS, AUTHORIZING THE DISTRIBUTION OF AN OFFICIAL STATEMENT AND APPROVING OTHER RELATED ACTIONS IN CONNECTION THEREWITH
Recommendation:
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)    Adopt a resolution of the City Council of the City of Pasadena approving the execution and delivery of not-to-exceed $60 million aggregate initial principal amount of Refunding Certificates of Participation, Series 2015A, approving the form and authorizing the execution and delivery of a Sixth Supplement Trust Agreement, a Supplement No. 6 to Lease, a Supplement No. 6 to Sublease, a Contract of Purchase, a Continuing Disclosure Agreement, an Escrow Agreement and other related documents, authorizing the distribution of an official statement and approving other related actions in connection therewith. 

259k

RESOLUTION 289k

PRELIMINARY OFFICIAL STATEMENT 3878k

APPENDIX A 4183k

SIXTH SUPPLEMENTAL TRUST AGREEMENT 1485k

SUPPLEMENT 6 AMENDED AND RESTATED LEASE 271k

SUPPLEMENT 6 AMENDED AND RESTATED SUBLEASE 586k

CONTRACT OF PURCHASE 1971k

14.    RECOMMENDED RESIDENTIAL IMPACT FEE DISTRIBUTION METHODOLOGY CHANGE
Recommendation:
(1)    Find the amendments proposed in the agenda report are exempt from environmental review pursuant to State California Environmental Quality Act (CEQA) Guidelines, Section 15061(b)(3) (“General Rule”), and Section 15378(b)(4) (Definition of project excludes governmental fiscal activities which do not involve any commitment to any specific project);
(2)    Adopt a resolution governing the Residential Impact Fee (RIF) by:
                  (a)      Amending the distribution methodology to allow 20 percent of each fee collected to be placed in a reserve that can fund projects in any of the City’s RIF park zones;
                  (b)      Allow for 100 percent of the entire available RIF Fund balance to be used for park acquisition and/or projects of citywide significance when recommended by the Recreation and Parks Commission and approved by the City Council; and
(3)    Direct the City Attorney to prepare an ordinance within 60 days amending Section 4.17.030 of the Pasadena Municipal Code (PMC) to add the definition of “projects of citywide significance” as projects that acquire and/or develop new park space in an identified gap area; identify park and/or recreation deficiency and serve a broad section of the Pasadena population; and create or enhance a one-of-a-kind recreation facility within the City. 
Recommendation of the Recreation and Parks Commission: On July 7, 2015, the Recreation and Parks Commission supported the staff recommendations to:
(1)    Amend the RIF distribution methodology to allow 20 percent of each fee collected to be placed in a new reserve available to fund certain park projects in any of the City’s RIF park zones;
(2)    Allow for 100 percent of the entire available RIF Fund balance to be used for park acquisition and projects of citywide significance, when determined by the Recreation and Parks Commission and approved by the City Council; and
(3)    Define “projects of citywide significance” as projects that acquire and/or develop new park space in an identified gap area; identify park and/or recreation deficiency and serve a broad section of the Pasadena population; and create or enhance a one-of-a-kind recreation facility within the City. 

498k

RESOLUTION 122k

ATTACHMENTS A thru D 620k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 210k

Legislative Policy Committee 

Municipal Services Committee        

Public Safety Committee 

 

City Manager            

City Council 

Pasadena Public Financing Authority 

15.    A RESOLUTION OF THE PASADENA PUBLIC FINANCING AUTHORITY APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A SIXTH SUPPLEMENTAL TRUST AGREEMENT, A SUPPLEMENT NO. 6 TO LEASE, A SUPPLEMENT NO. 6 TO SUBLEASE, A CONTRACT OF PURCHASE AND APPROVING OTHER RELATED DOCUMENTS AND ACTIONS IN CONNECTION THEREWITH (See related Item No. 13)
Recommendation:
(1)   Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)   Adopt a resolution of the Pasadena Public Financing Authority approving the form of and authorizing the execution and delivery of a Sixth Supplemental Trust Agreement, a Supplement No. 6 to Lease, a Supplement No. 6 to Sublease, a Contract of Purchase, and approving other related documents and actions in connection therewith. 

244k

RESOLUTION 194k

First Reading:   

16.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 2.120 (SENIOR COMMISSION) OF THE PASADENA MUNICIPAL CODE, INCREASING THE MEMBERSHIP OF THE SENIOR COMMISSION FROM 11 TO 13 MEMBERS” 

72k

ORDINANCE 81k

Second Reading:  None