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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 18, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH MIG, INC., FOR LANDSCAPE ARCHITECTURAL SERVICES FOR PARKS AND ARROYO SECO CAPITAL IMPROVEMENT PROJECTS IN AN AMOUNT NOT-TO-EXCEED $800,000         Recommendation:
(1)    Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Authorize the City Manager to enter into a contract without competitive bidding, pursuant to City Charter Section 1002(F), contracts for professional or unique services, with MIG, Inc., for two years in an amount not-to-exceed $800,000.   This contract will have an option of one, two-year term not-to-exceed $800,000 each, renewable at the discretion of the City Manager, for a total potential contract length of four years. 

183k

ATTACHMENTS A &B 264k

2.      CONTRACT AWARD TO DOUG MARTIN CONTRACTING COMPANY, INC., FOR SLURRY SEAL OF STREETS – 2015 FOR AN AMOUNT NOT-TO-EXCEED $455,500
Recommendation:
(1)    Find the project to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines, in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)    Accept the bid dated April 28, 2015, submitted by Doug Martin Contracting Company, Inc., in response to the Specifications for the Slurry Seal of Streets – 2015, and authorize the City Manager to enter into such contract for an amount not-to-exceed $455,500. 

164k

ATTACHMENTS A & B 297k

3.      APPROVAL OF FINAL TRACT MAP NO. 071719, FOR CONSOLIDATION OF FIVE LAND LOTS INTO ONE LAND LOT WITH TWO COMMERCIAL AIR PARCELS AND 82 RESIDENTIAL AIR PARCELS FOR CONDOMINIUM PURPOSES, AT 700 EAST WALNUT STREET
Recommendation:
(1)    Adopt a resolution to approve Final Tract Map No. 071719; and
(2)    Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of Hearing Officer: The subject vesting tentative map was approved on April 4, 2012, by the Subdivision Hearing Officer, and must be recorded within two years. 
         In 2008, the State passed Senate Bill 1185, which automatically granted a one-year extension to all approved tentative maps.  In 2013, the State passed Assembly Bill 116, which allows that all tentative maps with an expiration date prior to January 1, 2016, be automatically extended by 24 months.  The 24-month extension is in addition to the one-year extension granted by Senate Bill 1185.   Therefore, the amended expiration date of this Final Tract Map is April 4, 2017.        

156k

RESOLUTION 37k

ATTACHMENTS A & B 260k

4.      APPROVAL OF FINAL TRACT MAP NO. 071665, FOR REVERSION TO ACREAGE OF RECORDED VESTING TRACT MAP NO. 062061, AT 177 NORTH HUDSON AVENUE (PREVIOUSLY 770 EAST WALNUT STREET)
Recommendation:
(1)    Adopt a resolution to approve Final Tract Map No. 071665; and
(2)    Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of Hearing Officer: The subject vesting tentative map was approved on June 20, 2012, by the Subdivision Hearing Officer, and must be recorded within three years.    
         In 2008, the State passed Senate Bill 1185, which automatically granted a one-year extension to all approved tentative maps.  In 2013, the State passed Assembly Bill 116, which allows that all tentative maps with an expiration date prior to January 1, 2016, be automatically extended by 24 months.  The 24-month extension is in addition to the one-year extension granted by Senate Bill 1185.   Therefore, the amended expiration date of this Final Tract Map is June 20, 2018. 

158k

RESOLUTION 39k

ATTACHMENTS A thru C 470k

5.      EXTENSION OF CONTRACT NO. 19,950-3 WITH INTER-CON SECURITY SYSTEMS, INC., FOR UP TO TWO MONTHS FOR CITYWIDE PARKING ENFORCEMENT SERVICES
Recommendation:
(1)    Find that the extension of Contract No. 19,950-3 with Inter-Con Security Systems, Inc. is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Authorize the City Manager to extend Contract No. 19,950-3 with Inter-Con Security Systems, Inc., for an additional two months with a not-to-exceed amount of $100,000; and
(3)    To the extent this could be considered a separate transaction subject to competitive selection, grant this action an exemption based on the best interests of the City being served, pursuant to Pasadena Municipal Code Section 4.08.049(B).  

105k

6.      ADOPTION OF A RESOLUTION APPROVING AN APPLICATION TO THE CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY TO CONTINUE PARTICIPATING IN THE USED OIL PAYMENT PROGRAM         Recommendation:
(1)    Find the proposed action is exempt from the California Environmental Quality Act (CEQA), in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Adopt a resolution approving submittal of an application to the California Department of Resources Recycling and Recovery allowing the City to continue to receive payments for expenses related to the operation of a used oil collection program; and   
(3)    Authorize the City Manager or his designee to execute documents in connection with this program. 

127k

RESOLUTION 49k

7.      AMENDMENT TO CONTRACT NO. 21,420 WITH CDM SMITH, INC., TO INCREASE THE TOTAL NOT-TO- EXCEED AMOUNT BY $38,431 FROM $326,000 TO $364,431 FOR ENVIRONMENTAL CONSULTING SERVICES FOR THE PROPOSED HILL AND COLORADO HOTEL PROJECTS AT 1336 AND 1347 EAST COLORADO BOULEVARD
Recommendation:
(1)    Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Authorize the City Manager to amend Contract No. 21,420 with CDM Smith, Inc., by increasing the contract amount by $38,431, thereby increasing the not-to-exceed amount from $326,000 to $364,431 for the preparation of environmental documentation for the proposed Hill and Colorado Hotel Projects. 

177k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 46k

8.      APPROVAL OF INCREASE TO PURCHASE ORDER NO. 58357 WITH NTT DATA INC., FOR INFORMATION TECHNOLOGY (IT) TEMPORARY STAFFING SERVICES
Recommendation:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)    Authorize an increase to Purchase Order No. 58357 with NTT Data Inc., for Information Technology temporary staffing services in the amount of $600,000, thereby increasing the not-to-exceed amount from $400,000 to $1,000,000.  Competitive bidding is not required, pursuant to City Charter, Article X, Section 1002(F), contracts for professional or unique services. 

184k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 69k

9.      APPROVAL OF A SIDE LETTER AGREEMENT WITH THE INTERNATIONAL UNION OF OPERATING ENGINEERS (IUOE) REGARDING OVERTIME MEALS
Recommendation: Approve a side letter of agreement with the International Union of Operating Engineers (IUOE) to modify the Memorandum of Understanding (MOU) section on overtime meals. 

73k

ATTACHMENT 1 198k

10.    FINANCE COMMITTEE/AUDIT COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH LANCE, SOLL & LUNGHARD LLP, CERTIFIED PUBLIC ACCOUNTANTS, FOR AUDIT SERVICES FOR FISCAL YEARS 2015-2017 WITH TWO ONE-YEAR OPTIONS
Recommendation:
(1)    Find that the proposed action is not subject to the California Environmental Quality Act (CEQA), as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and, as such, no environmental document, pursuant to CEQA, is required for the project;
(2)    Authorize the City Manager to execute a contract with Lance, Soll & Lunghard LLP, Certified Public Accountants, to perform the annual audits of the financial statements of the City of Pasadena, the Successor to the Pasadena Community Development Commission, the Rose Bowl Operating Company, the Pasadena Center Operating Company, and the Pasadena Community Access Corporation, selecting Option 2 in an amount of $699,212 for three years; and
(3)    Authorize the City Manager or designee to negotiate a redistribution of the amounts for each component of the engagement to more appropriately represent the required effort for each portion. This will not change the overall total contract amount. 

270k

TPA 72k

City Council 

11.    RESIGNATION OF JOSE NOEL TORO FROM THE NORTHWEST COMMISSION (District 5 Nomination) 

28k

12.    RECOGNIZE VACANCY CREATED ON SANITATION DISTRICTS OF LOS ANGELES COUNTY BOARD OF DIRECTORS (DISTRICTS 15, 16 AND 17) WITH CONCLUSION OF BILL BOGAARD'S TERM ON THE PASADENA CITY COUNCIL, AND APPOINTMENT OF MAYOR TERRY TORNEK TO THE SANITATION DISTRICTS OF LOS ANGELES COUNTY BOARD OF DIRECTORS (City Nomination) 

13.    APPOINTMENT OF MAYOR TERRY TORNEK AS CITY OF PASADENA’S ALTERNATE MEMBER ON THE FOOTHILL TRANSIT BOARD OF DIRECTORS (City Nomination) 

City Attorney 

City Clerk/Secretary 

14.     RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

Claim No. 12,412	Wheels, Inc.	$            861.25
Claim No. 12,413	Law Offices of P. Paul Aghabala & Associates, Inc. representing Charlotte Kempf	25,000.00+
Claim No. 12,414	Pierce Construction & Development, Inc.	360.30
Claim No. 12,415	Ripsime Dermovsesian	9,895.00

 15.    PUBLIC HEARINGS SET 

June 1, 2015, 7:00 p.m. – Implement Level 2 Water Supply Shortage Plan and Consideration of Additional Water Conservation Measures as Provided in Chapter 13.10 of the Pasadena Municipal Code  June 1, 2015, 7:00 p.m. – Appeal of a Board of Zoning Appeals Decision Regarding Conditional Use Permit No. 6222 for 3420, 3500, 4401, and 4500 Arroyo Seco Road (Arroyo Seco Canyon Project)  June 1, 2015, 7:00 p.m. – Tax Equity and Fiscal Responsibility Act (TEFRA) Hearing and Resolution for the California Statewide Communities Development Authority Revenue Bonds for the Northwest Manor II Apartments

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

16.    PUBLIC HEARING: FISCAL YEAR 2016 RECOMMENDED OPERATING BUDGET
Recommendation:
(1)    Open the public hearing on the City Manager’s Recommended Fiscal Year (FY) 2016 Operating Budget; and
(2)    Continue this public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 22, 2015 or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and formally adopt the FY 2016 Operating Budget.  

25k

CLICK BELOW FOR FY 2016 RECOMMENDED OPERATING BUDGET
http://www.cityofpasadena.net/Finance/Budget/

17.    CONTINUED PUBLIC HEARING: FISCAL YEAR 2016 RECOMMENDED GENERAL FEE SCHEDULE
Recommendation: Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 22, 2015, or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2016 General Fee Schedule. 

18.    CONTINUED PUBLIC HEARING: FISCAL YEAR 2016 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES
Recommendation: Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 22, 2015, or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2016 Schedule of Taxes, Fees, and Charges. 

City Manager 

City Council 

Advisory Bodies 

19.    APPROVAL OF FINDINGS IN ORDER TO HOST AMERICAFEST ON JULY 4, 2015
Recommendation of Rose Bowl Operating Company:
(1)   Find that the proposed event is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15323, normal operations of facilities for public gatherings;
(2)   Make the required findings, pursuant to Pasadena Municipal Code Section 3.32.070, to authorize an additional Displacement Event at the Rose Bowl Stadium during calendar year 2015; and
(3)   Direct the City Clerk to file a Notice of Exemption by May 22, 2015. 

200k

First Reading:         

Second Reading:   

20.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE TO CHANGE THE DESIGNATION FOR THE AREA BOUNDED BY WEST WALNUT STREET, FAIR OAKS AVENUE, WEST UNION STREET, AND NORTH PASADENA AVENUE THAT COMPRISES THE 100 WEST WALNUT PLANNED DEVELOPMENT, AND AMENDING THE ZONING CODE (TITLE 17) TO CREATE PD-34 – 100 WEST WALNUT” (Introduced by Councilmember Kennedy) 

76k

ORDINANCE 2096k

21.    Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA APPROVING A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF PASADENA AND PPF OFF 100 WEST WALNUT, LIMITED PARTNERSHIP, RELATED TO THE DEVELOPMENT OF A MIXED-USE OFFICE CAMPUS AND RESIDENTIAL COMMUNITY IN THE AREA BOUNDED BY WEST WALNUT STREET, FAIR OAKS AVENUE, WEST UNION STREET AND NORTH PASADENA AVENUE” (Introduced by Councilmember Kennedy) 

79k

ORDINANCE Part 1 1387k
ORDINANCE Part 2 4181k

22.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 10.41 OF THE PASADENA MUNICIPAL CODE EXPANDING THE PREFERENTIAL PARKING PERMIT PROGRAM TO RESIDENTIAL STREETS WITH TIME LIMITED PARKING RESTRICTIONS” (Introduced by Councilmember McAustin) 

94k

ORDINANCE 133k

23.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 8.60 (SOLID WASTE) AND CHAPTER 8.61 (SOLID WASTE COLLECTION FRANCHISE SYSTEM) OF THE PASADENA MUNICIPAL CODE TO OPEN THE FRANCHISE SYSTEM TO COMPOSTING HAULERS, CORRECT OMISSIONS FROM THE ORIGINAL ORDINANCES, CLARIFY AND/OR ADD DEFINITIONS AND REQUIREMENTS FOR COMPOSTING, CONSTRUCTION AND DEMOLITION DEBRIS, AND OTHER HAULERS, AND TO ALLOW COMPOSTING ENTITIES TO COLLECT SPECIFIED MATERIAL FROM  COMMERCIAL ENTITIES AND SINGLE FAMILY RESIDENCES” (Introduced by Councilmember McAustin) 

103k

ORDINANCE 802k

CORRESPONDENCE 527k

CORRESPONDENCE OF MARCH 16, 2015 MEETING 78k

24.    WORKSHOP ON IMPLEMENTATION OF LEVEL 2 WATER SUPPLY SHORTAGE PLAN AND CONSIDERATION OF ADDITIONAL WATER CONSERVATION MEASURES AS PROVIDED IN CHAPTER 13.10 OF THE PASADENA MUNICIPAL CODE (PMC 13.10) (To be heard at 6:45 p.m., or thereafter)
Recommendation:  This report is for information only.           

1856k

ATTACHMENTS 1 thru 5 1131k

CORRESPONDENCE 249k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 211k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda)

Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

June 1, 2015

July 6, 2015 (To be cancelled)

August 3, 2015 (To be cancelled)

FINANCE COMMITTEE (Chair Terry Tornek, Victor Gordo, Margaret McAustin)

Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

May 18, 2015 (Special Audit/Finance meeting to commence at 3:00 p.m.)

May 25, 2015 (To be cancelled)

June 1, 2015 (Special joint meeting with the City Council to commence at 1:00 p.m.)

LEGISLATIVE POLICY COMMITTEE (Terry Tornek, Steve Madison)

Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

May 27, 2015 (To be cancelled)

June 24, 2015

July 22, 2015

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Terry Tornek)

Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 26, 2015

June 9, 2015

June 23, 2015

PUBLIC SAFETY COMMITTEE (John J. Kennedy, Steve Madison, Gene Masuda)

Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 18, 2015 (To be cancelled)

June 15, 2015

July 20, 2015