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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 8, 2014 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Michael J. Beck and Kristi Recchia
Employees: International Union of Operating Engineers, Local 501 (IUOE) 

B.        CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Clerk 
City Representative: Bill Bogaard 

C.        CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Steve Madison 

 

City Manager/Executive Director 

1.         ITEM PULLED 

2.         APPROVAL TO INSTALL MEMORIAL PLAQUE IN HONOR OF JOYCE KELLY AT ALLENDALE PARK
Recommendation:
(1)       Find that the proposed action is exempt from environmental review per Section 15061(b)(3), the General Rule. The proposed memorial will not result in any potentially significant effects to the environment; and
(2)       Approve the Madison Heights Neighborhood Association request to install a memorial plaque on a park bench in honor of Joyce Kelly at Allendale Park.
Recommendation of Recreation and Parks Commission: At the November 4, 2014 meeting, the Recreation and Parks Commission unanimously voted to support the proposed project to honor Joyce Kelly. 

599k

3.         APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 501 FOR THE TERM OF JULY 1, 2014 – JUNE 30, 2017
Recommendation: It is recommended that the City Council approve a Memorandum of Understanding (MOU) between the City of Pasadena (City) and the International Union of Operating Engineers, Local 501 (IUOE) for the term of July 1, 2014 through June 30, 2017. 

123k

ATTACHMENT A Part 1 1315k
ATTACHMENT A Part 2 1387k

4.         CONTRACT AWARD TO AMIRA MANAGEMENT FOR CITYWIDE TREE WATERING SERVICES IN AN AMOUNT NOT TO EXCEED $378,000
Recommendation:
(1)          Find that the proposed action is categorically exempt under Section 21084(a) of the California Environmental Quality Act (CEQA) of 1984 in accordance with Article 19, Section 15301 (Class 1), Subsection (h) of the Guidelines (maintenance of existing landscaping) and authorize the City Clerk to file a Notice of Exemption for the Project with the Los Angeles County Clerk; and
(2)          Accept the bid dated August 26, 2014 submitted by Amira Management in response to the Notice Inviting Bids for Citywide Tree Watering Services, and authorize the City Manager to enter into a contract for such work as is required for an amount not to exceed $378,000 over a three-year period. This contract will have an option of two one-year terms not to exceed an annual amount of $126,000 or an amount equal to the change in the Consumer Price Index (CPI) for the Los Angeles-Orange-Riverside counties for the preceding 12-month period, renewable at the discretion of the City Manager, for a total contract length of five years.

186k

5.         CONTRACT AWARD TO GEORGE SALINAS TREE PRESERVATION FOR CITYWIDE TREE AND STUMP REMOVAL SERVICES FOR AN AMOUNT NOT TO EXCEED $661,020
Recommendation:
(1)          Find that the proposed action is categorically exempt under Section 21084(a) of the California Environmental Quality Act (CEQA) of 1984 in accordance with Article 19, Section 15301 (Class 1), Subsection (h) of the Guidelines (maintenance of existing landscaping) and authorize the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk; and
(2)          Accept the bid dated August 27, 2014 submitted by George Salinas Tree Preservation in response to the Notice Inviting Bids for Citywide Tree and Stump Removal Services, and authorize the City Manager to enter into a contract for such work as is required for an amount not to exceed $661,020 over a three-year period. This contract will have an option of two one-year terms not to exceed an annual amount of $220,340 or an amount equal to the change in the Consumer Price Index (CPI) for the Los Angeles-Orange-Riverside counties for the preceding 12-month period, renewable at the discretion of the City Manager, for a total contract length of five years. 

210k

6.         AUTHORIZATION TO INCREASE THE NOT-TO-EXCEED AMOUNT OF PURCHASE ORDER CONTRACT NO. 57536 WITH ROBERT HALF MANAGEMENT RESOURCES FOR THE PROVISION OF ACCOUNTING SERVICES FOR THE PASADENA PUBLIC HEALTH DEPARTMENT
Recommendation:
(1)          Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect and, therefore, falls under the “general rule” exemption;
(2)          Authorize the City Manager to increase the not to exceed amount of Purchase Order Contract No. 57536, with Robert Half Management Resources by $50,000, thereby bringing the total not-to-exceed amount to $124,999; and    
(3)          To the extent this transaction could be considered a separate transaction subject to competitive selection, grant the purchase order contract an exemption from the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

137k

TPA 80k

7.         INCREASE EXISTING PURCHASE ORDER WITH KPMG FOR ACCOUNTING SERVICES ON CITYWIDE CONTRACTS AND PURCHASE ORDERS
Recommendation:   
(1)       Amend Purchase Order Contract No. 57748 with KPMG to increase the amount from $275,000 to $375,000 to complete a detailed analysis on approved contract and purchase orders; and
(2)       To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed contract with KPMG an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.    

101k

TPA 46k

8.         AMENDMENT TO PURCHASE ORDER NO. 57267 WITH PACIFIC MUNICIPAL CONSULTANTS (PMC), TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $90,000 FROM $220,500 TO $310,500 FOR ENVIRONMENTAL REVIEW SERVICES
Recommendation:
(1)       Authorize the City Manager to amend Purchase Order No. 57267 with Pacific Municipal Consultants (PMC) by increasing the contract amount by $90,000 for a new total not-to-exceed amount of $310,500 for continued environmental review services;
(2)       To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed contract with PMC an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(3)       Find that the amendment to the purchase order with PMC is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule). 

136k

TPA 48k

9.         ADOPTION OF NON-REPRESENTED EXECUTIVE MANAGEMENT AND NON-REPRESENTED MANAGEMENT SALARY RESOLUTIONS
Recommendation:
(1)          Adopt the Non-Represented Executive Management salary resolution;
(2)          Adopt the Non-Represented Management salary resolution; and
(3)          Authorize the City Manager to amend employment contracts with Department Directors as needed to reflect City Council approved changes. 

105k

ATTACHMENT 1 868k

ATTACHMENT 2 1539k

10.       AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH OFFICE DEPOT/OFFICEMAX TO PROVIDE OFFICE SUPPLIES AND OTHER RELATED ITEMS
Recommendation:
(1)          Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule; and
(2)          Authorize the City Manager to enter into an agreement with Office Depot/OfficeMax in an amount not to exceed $500,000 to be the primary provider of office supplies and other related items for a period of one-year with two one-year optional renewal periods. Neither competitive bidding nor competitive selection are required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors, and Pasadena Municipal Code Section 4.08.049. 

151k

TPA 56k

11.       FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT FOR QUARTER ENDING SEPTEMBER 30, 2014
Recommendation: This report is for information purposes only.  

226k

QUARTERLY INVESTMENT REPORT Part 1 1845k
QUARTERLY INVESTMENT REPORT Part 2 2031k

12.       FINANCE COMMITTEE: ADJUSTMENTS TO THE FISCAL YEAR 2015 SCHEDULE OF TAXES, FEES, AND CHARGES, AND TO THE FISCAL YEAR 2015 GENERAL FEE SCHEDULE
Recommendation: 
(1)       Approve the scheduled rate increase effective February 1, 2015  for the Grandstand Permit Application, the Rose Bowl Admission Tax, and the New Year’s Day Related Business Grandstand Seat Surcharge as set for in the body of the agenda report (Schedule of Taxes, Fees, and Charges); and
(2)       Adopt a resolution to approve fee amendments for Processing Residential Alterations and Remodels; and Processing Fee – Demolition Only Projects in the General Fee Schedule.    

160k

RESOLUTION 30k

ATTACHMENT A 445k

ATTACHMENT B Part 1 3213k
ATTACHMENT B Part 2 3188k
ATTACHMENT B Part 3 3016k

13.       FINANCE COMMITTEE: AFFORDABLE CARE ACT (ACA) COMPLIANCE REQUIREMENTS
Recommendation:
(1)       Authorize City staff to offer minimal essential health coverage under the CalPERS Health Benefits Program that is affordable and provides minimum value to eligible Hourly employees (including City Service Worker and City Temporary Worker) who regularly work at least 30 hours a week and are considered full-time according to the Affordable Care Act as well as to their eligible dependents effective January 1, 2015; and
(2)       Authorize City staff to provide a monthly premium contribution to each Hourly employee (including City Service Worker and City Temporary Worker) who meets eligibility requirements and elects to enroll in health benefits. This monthly premium contribution will ensure that eligible employees will pay no more than 9.5% of the Federal Poverty Level for a single household for the employee-only premium of the lowest cost health plan that is offered by the City. 

216k

14.       FINANCE COMMITTEE: AMENDMENTS TO FISCALYEAR 2015 ADOPTED BUDGET
Recommendation:
(1)       Amend the Fiscal Year 2015 Adopted Budget as detailed in the “Proposed Budget Amendments” section of the agenda report; and
(2)       Authorize the City Manager to accept a $200,000 grant, and for the purpose of effectuating the grant, enter into a five-year grant agreement with the California Department of Parks and Recreation Habitat Conservation Fund to support educational summer nature camps to encourage children to understand the importance of plant and wildlife habitats and to be responsible environmental stewards.
Finance Committee Recommendation:  On November 24, 2014, the Finance Committee recommended forwarding the agenda report for full City Council review and approval.

416k

ATTACHMENT A 172k

15.       FINANCE COMMITTEE: AMENDMENT OF RESOLUTION NO. 9332 AUTHORIZING A GRANT APPLICATION FOR THE HOUSING-RELATED PARKS PROGRAM GRANT TO INCLUDE THE GRANT AMOUNT OF $449,050 AND APPROVAL OF A JOURNAL VOUCHER RECOGNIZING AND APPROPRIATING $449,050 TO THE ROBINSON PARK – IMPLEMENT MASTER PLAN PHASE II CIP PROJECT
Recommendation:
(1)          Amend Resolution No. 9332 to include the amount of the Housing-Related Parks Grant of $449,050; and
(2)          Approve a journal voucher recognizing and appropriating $449,050 of Housing-Related Parks grant funding to the Robinson Park – Implement Master Plan Phase II CIP project (No. 78043). 

109k

ATTACHMENTS A & B 284k

RESOLUTION 71k

City Council 

16.       RESIGNATION OF ELLIE PODWAY FROM THE SENIOR COMMISSION (District 4 Nomination) 

            18k

17.       RESIGNATION OF TAREK SHAWKY FROM THE NORTHWEST COMMISSION (District 1 Nomination) 

22k

18.       RESIGNATION OF JONATHAN PAEK FROM THE HUMAN RELATIONS COMMISSION EFFECTIVE DECEMBER 31, 2014 (District 7 Nomination) 

26k

City Clerk/Secretary 

19.      APPROVAL OF MINUTES 

September 29, 2014

City Council

 20.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,288	James H. Perkins, Sr.	$9,680.00
Claim No. 12,289	Lucille H. Crumrine	800.38
Claim No. 12,290	Rodney K. Jones, DDS	880.00
Claim No. 12,291	Julio Morales	10,000.00+
Claim No. 12,292	Ross & Dona Driscoll	4,708.22
Claim No. 12,293	Jorge Gonzalez	25,000.00+
Claim No. 12,294	Rick Jackson Electrical, Inc.	3,325.18
Claim No. 12,295	DeWitt Algorri & Algorri, Attorney for Edward Johansen	Not Stated
Claim No. 12,296	Ruzanna Margaryan	728.72
Claim No. 12,297	Mercury Insurance for Lynda K. Gonzalez	3,418.29
Claim No. 12,298	State Farm Insurance a/s/o Fredy Caballero	3,440.10
Claim No. 12,299	Stutman Law/Travelers Insurance for William Francis and Soler Kaptanian	28,610.68
Claim No. 12,300	Stutman Law/Travelers Insurance for William Francis and Soler Kaptanian	4,079.50
Claim No. 12,301	Deborah Hsiung	Not Stated
Claim No. 12,302	Phillip Y. Tam	Not Stated
Claim No. 12,303	Logan Tam	Not Stated
Claim No. 12,304	The Estate of Aidan Tam, by and through his Successors-in-Interest Phillip Tam and Deborah Hsiung	Not Stated
Claim No. 12,305	Maria Josefina Gomez	4,589.42
Claim No. 12,306	Susan Poverin	900.00
Claim No. 12,307	George Dupas	575.00
Claim No. 12,308	State Farm Insurance	7,574.25

21.      PUBLIC HEARING SET       

January 12, 2015, 7:00 p.m. – Zoning Code Amendment to Pasadena Municipal Code Section 17.50.220 (Recycling Facilities), Modifying Development Standards and Entitlement Process

 

22.       UPDATE ON IMPROVEMENTS TO THE DEVELOPMENT REVIEW PROCESS AND RECOMMENDED CHANGES RELATED TO DESIGN REVIEW
Recommendation:
(1)       Find that the review of changes related to the development review process are exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), the General Rule; and
(2)       Direct staff to prepare amendments to the Pasadena Municipal Code which:
            A.   Amend the Design Review Process to eliminate the “optional” 50% Concept Review and clarify the Preliminary Consultation Review; and
            B.   Modify the composition of the Design Commission, by reducing the number of members from the current nine to seven and establishing specific
                   qualifications for its members. 

1246k

ATTACHMENTS A thru C 910k

CORRESPONDENCE 58k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 104k

Economic Development and Technology Committee

Finance Committee         

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 

City Manager 

23.      REVIEW AND APPROVAL OF FINAL ART PLAN FOR THE SIERRA MADRE VILLA CORRIDOR PUBLIC ART PROJECT
Recommendation:
(1)          Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Class 1: Existing Facilities);
(2)          Approve the Final Art Plan for the Sierra Madre Villa Corridor Public Art Project;
(3)          Adopt a resolution accepting maintenance responsibility for the lifespan of the artwork in accordance with the California Department of Transportation (Caltrans) requirements; and
(4)          Authorize the City Manager to execute all necessary documents with Caltrans to implement this Public Art Project.
Recommendation of Arts and Culture Commission: On October 9, 2013, the Arts and Culture Commission recommended that the City Council approve the Final Art Plan for the Sierra Madre Villa Corridor Public Art Project. 

385k

ATTACHMENT A 2756k

RESOLUTION 65k

City Council 

First Reading:   

24.       Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 4 (REVENUE AND FINANCE) OF THE PASADENA MUNICIPAL CODE TO ADD A NEW PARK CLASSIFICATION OF “POCKET PARK” TO SECTION 4.17 (RESIDENTIAL IMPACT FEE)” 

79k

ORDINANCE 59k

Second Reading: 

25.       Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE TO CHANGE THE DESIGNATION FOR THE NINE PARCELS THAT COMPRISE THE VILLA ESPERANZA MASTER PLAN” (Introduced by Councilmember McAustin) 

72k

ORDINANCE 451k

26.       ANNUAL REPORT ON CITY PROCUREMENT – CALENDAR YEAR 2013
Recommendation: It is recommended that the City Council receive the annual report on City procurement for calendar year 2013. 

1438k

27.      PREDEVELOPMENT PLAN REVIEW OF THE PROJECT LOCATED AT 245 SOUTH LOS ROBLES AVENUE
Recommendation: This report is intended to provide information to the City Council, no action is required. 

1250k

ATTACHMENT A 7634k

ATTACHMENT B 19192k