To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 11, 2014 

Closed Session 5:00 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.        CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS 
pursuant to Government Code Section 54956.8
Property Location: 1015 North Lake Avenue, Pasadena, CA
Agency Negotiators: Michael J. Beck and Steve Mermell
Negotiating Parties: Pasadena Enterprise Center, Jacquelynne Jones-Corby, the County of Los Angeles, Chris Montana, and Iris Alvarado
Under Negotiation: Price and terms of payment 

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6          Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Unrepresented Employees: Unrepresented Management-Executive, Management, and Non-Management employees 

C.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6          Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: American Federation of State, County and Municipal Employees (AFSCME), Local 858 

D.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING ANTICIPATED LITIGATION – Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): One potential case

E.        CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations: 155 East Green Street, 300 East Colorado Boulevard, and 400 East Green Street|
Agency Negotiators: Michael J. Beck and Steve Mermell
Negotiating Party: James Farrell
Under Negotiation: Price and terms of payment

F.        CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Title: City Attorney 

 

A.       PRESENTATION BY BILL CREEDON, PRESIDENT OF THE USS PASADENA FOUNDATION 

B.       UPDATE ON ACCOMPLISHMENTS OF CHAPCARE BY MARGARET MARTINEZ, CHIEF EXECUTIVE OFFICER OF CHAPCARE 

City Manager/Executive Director 

1.       ADOPT TWO RESOLUTIONS AUTHORIZING SUBMITTAL OF TWO APPLICATIONS TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR FIFTH SUPERVISORIAL DISTRICT FUNDING FROM THE 2015 COMPETITIVE EXCESS FUNDS PROGRAM IN THE AMOUNT OF $300,000 FOR ROSE BOWL PEDESTRIAN LOOP IMPROVEMENTS PROJECT AND IN THE AMOUNT OF $300,000 FOR RESTROOM BUILDING REPLACEMENT AT EATON-BLANCHE PARK
Recommendation:  
(1)      Find that the authorization to apply for grants is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Adopt a resolution authorizing submittal of an application to the Los Angeles County Regional Park and Open Space District for Fifth Supervisorial District funding from the 2015 Competitive Excess Funds Program in the amount of $300,000 for the Rose Bowl Pedestrian Loop Improvements Project; and
(3)      Adopt a resolution authorizing submittal of an application to the Los Angeles County Regional Park and Open Space District for Fifth Supervisorial District funding from the 2015 Competitive Excess Funds Program in the amount of $300,000 for the Restroom Building Replacement at Eaton-Blanche Park as part of the Citywide Restroom Replacement and Construction Project. 

345k

ATTACHMENTS A & B 1422k

2.        AUTHORIZATION TO ENTER INTO A CONTRACT AWARD WITH TOPFLITE BUILDING SERVICES, INC., FOR CITYWIDE HOUSEKEEPING SERVICES IN AN AMOUNT NOT TO EXCEED $2,982,162
Recommendation:
(1)      Accept the bid dated July 30, 2014 submitted by Topflite Building Services, Inc.;
(2)      Reject all other bids; and
(3)      Authorize the City Manager to enter into a contract with Topflite Building Services, Inc., for citywide housekeeping services in an amount not to exceed $2,982,162 over a two-year period with the option for three additional one-year extensions, which may be increased by CPI, at the discretion of the City Manager for a total contract length of five years. 

199k           

3.        APPROVAL OF SIDE LETTER AGREEMENTS WITH PACTE/LIUNA, PPSA AND SEIU REGARDING MEDICAL INSURANCE AND EMPLOYEE OPTION BENEFIT PLAN (EOBF) ALLOWANCES
Recommendation:
(1)      Approve a side letter with PACTE/LIUNA to modify their Memorandum of Understanding regarding medical insurance and the Employee Option Benefit Fund (EOBF) allowance;
(2)      Approve a side letter with PPSA to modify their Memorandum of Understanding regarding medical insurance and the Employee Option Benefit Fund (EOBF) allowance; and
(3)      Approve a side letter with SEIU to modify their Memorandum of Understanding regarding medical insurance and the Employee Option Benefit Fund (EOBF) allowance. 

134k

ATTACHMENTS 1 thru 3 290k

4.        APPROVAL OF A CONTRACT IN AN AMOUNT NOT TO EXCEED $1,000,000 BETWEEN THE CITY OF PASADENA, ACTING AS AGENT FOR THE FOOTHILL EMPLOYMENT AND TRAINING CONSORTIUM, AND THE SOUTH BAY WORKFORCE INVESTMENT BOARD, INC., FOR WORKFORCE TRAINING-RELATED SERVICES          Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061 (b)(3);
(2)      Approve a contract between the City of Pasadena (acting as an agent for the Foothill Employment and Training Consortium) and the South Bay Workforce Investment Board, Inc. acting on behalf of the City of Inglewood, in an amount not to exceed $1,000,000 for the 2014-2015 program year, with the option for two one-year renewals not to exceed $1,000,000 per year at the discretion of the City Manager, for the provision of workforce training-related services. Competitive bidding is not required pursuant to City Charter Section 1002(H) (“contracts with other governmental entities or their contractors”); and          (3)      Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

335k

5.        FINANCE COMMITTEE: TEMPORARY EXTENSION OF OFFICE DEPOT/MAX AGREEMENT TO PROVIDE OFFICE-RELATED SUPPLIES
Recommendation:
(1)      Authorize the City Manager to extend the agreement with Office Depot/Max to be the primary provider of office-related supplies for the City through October 31, 2014; and
(2)      Find that the proposed agreement extension is exempt from the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. This extension is already exempt from the competitive bidding requirements pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services. 

132k

ATTACHMENT 1 186k

6.        FINANCE COMMITTEE: JOINT ACTION: 2014-2015 INVESTMENT POLICY
Recommendation: It is recommended that the City Council and the Successor Agency to the Pasadena Community Development Commission adopt the City Treasurer’s Statement of Investment Policy (Investment Policy) and Investment Strategy for Fiscal Year 2014-2015. 

152k

ATTACHMENTS A & B 819k

7.        FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING JUNE 30, 2014          Recommendation: This report is for information purposes only. No action is required. 

243k

QUARTERLY INVESTMENT REPORT Part 1 1706k
QUARTERLY INVESTMENT REPORT Part 2 1729k

8.         FINANCE COMMITTEE: AUTHORIZE CONTRACT WITH LIEN ON ME FOR BILL REVIEW ADMINISTRATION OF THE CITY’S WORKERS’ COMPENSATION PROGRAM
Recommendation:
(1)      Find that the proposed action is not subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize the City Manager to enter into a contract with Lien on Me for processing workers’ compensation bill reviews for the City’s entire workers’ compensation claims division for a period of nine months from October 1, 2014 through June 30, 2015, with two optional one-year extensions, at the discretion of the City Manager, in an amount not to exceed $200,000 per year. 

257k

9.        LEGISLATIVE POLICY COMMITTEE: SUPPORT FOR ASSEMBLY BILL 2372 (AMMIANO) ON COMMERCIAL PROPERTY TAX ASSESSMENT
Recommendation: It is recommended that the City Council support Assembly Bill 2372 by Assembly Member Tom Ammiano which proposes to change current standards for reassessing property due to changes in ownership.
Legislative Policy Committee Recommendation: On July 30, 2014, at a special meeting of the Legislative Policy Committee, a motion was made to support AB 2372 and forward this on to the full City Council for approval. 

109k

ATTACHMENT A 1102k

City Council 

10.     APPOINTMENT OF CHRISTOPHER SCHRAEDER TO THE ENVIRONMENTAL ADVISORY COMMISSION (District 5 Nomination) 

11.     APPOINTMENT OF VALERIE WARDLAW TO THE HUMAN SERVICES COMMISSION (Pasadena City College Nomination) 

City Clerk/Secretary 

12.     RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 12,218	Yesenia Rincon	$25,000.00+
Claim No. 12,219	Yvonne Arellano	25,000.00+
Claim No. 12,220	Leslie Delgadillo	977.64
Claim No. 12,221	Juleta Gholar	334.00
Claim No. 12,222	Don Davis	10,000.00+
Claim No. 12,223	Raymond J. Ivatt	8,730.00

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

13.      APPROVAL OF AN AMENDMENT TO THE ANNUAL ACTION PLANS FOR U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PROGRAM YEARS 2012 AND 2014 FOR HOME INVESTMENT PARTNERSHIP ACT FUNDING
Recommendation: It is recommended that upon the close of the public hearing the City Council adopt a resolution approving certain amendments to the Annual Action Plans for U.S. Department of Housing and Urban Development Program Years 2012 and 2014 pertaining to HOME Investment Partnership Act funding, as described in the agenda report. 

231k

City Manager 

14.      APPROVAL OF KEY BUSINESS TERMS OF AGREEMENT WITH HERITAGE HOUSING PARTNERS FOR ACQUISITION OF VACANT PROPERTY AND DEVELOPMENT OF AN AFFORDABLE HOMEOWNERSHIP PROJECT AT 1661 NORTH FAIR OAKS AVENUE
Recommendation:
(1)      Find that the proposed key business terms, as described in the agenda report, of the funding agreement with Heritage Housing Partners for the acquisition and development of an eight-unit affordable homeownership project located at 1661 North Fair Oaks Avenue are consistent with the In-Fill Development Projects exemption under Section 15332 of the California Environmental Quality Act; and
(2)      Approve key business terms of the proposed agreement with Heritage Housing Partners, as set forth in the agenda report. 



ATTACHMENT A 555k

City Council 

First Reading:  None 

Second Reading:  None