AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 18, 2013

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

Teleconference Location:
Sheraton Sacramento Hotel
1230 J Street, Sacramento, CA 95814
Business Center 

 A.       CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL pursuant to
            Government Code Section 54956.9(a) regarding pending litigation
            Name of Case: Allstate v. City of Pasadena
            Case No.: GC 049376 

B.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL PENDING

LITIGATION, pursuant to Government Code Section 54956.9(a)

Name of Case: City of Pasadena, et.al. vs. ANA MATOSANTOS, Director of 
the State of California Department of Finance

            Sacramento Co. Superior Court Case No. 34-2012-00134585-CU-MC-GDS

City Manager/Executive Director

1.        AUTHORIZATION TO ENTER INTO PURCHASE ORDER CONTRACT WITH GLOBAL TRAFFIC TECHNOLOGIES, LLC FOR PURCHASE OF SIGNAL PRE-EMPTION EQUIPMENT FOR TRAFFIC SIGNALS CITYWIDE – PHASE I FOR AN AMOUNT NOT TO EXCEED $210,000
Recommendation:
(1)     Find that the contract is exempt from the California Environmental Quality Act (CEQA) review in accordance with Article 5, Section 15061, subsection (b), part 3 of the Resources Agency of California as it will not have a potentially significant effect on the environment, and therefore falls under the general rule exemption;
(2)     Authorize the City Manager to enter into a Purchase Order contract with Global Traffic Technologies, LLC for the purchase of signal pre-emption equipment for traffic signals for an amount not to exceed $210,000; and
(3)     Find that the proposed Purchase Order contract is exempt from competitive bidding, pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services.

182k

2.         CONTRACT AWARD TO SOUTHWEST PIPELINE AND TRENCHLESS CORPORATION FOR 2013 SEWER RELINING FOR AN AMOUNT NOT TO EXCEED $342,000
Recommendation:
(1)     Find the project proposed herein to be exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination; and
(2)     Accept the bid dated February 20, 2013, submitted by Southwest Pipeline and Trenchless Corporation for the 2013 Sewer Relining, reject all other bids received, and authorize the City Manager to enter into such contract for an amount not to exceed $342,000.

  325k

3.         ADOPT A RESOLUTION OF INTENTION TO CLOSE, WITHOUT VACATION, STATE STREET FROM FAIR OAKS AVENUE TO THE METROPOLITAN TRANSPORTATION AUTHORITY RIGHT-OF-WAY (APPROXIMATELY 320 FEET EAST)
Recommendation:
(1)     Adopt the attached Resolution of Intention to close, without vacation, State Street from Fair Oaks Avenue to the Metropolitan Transportation Authority Right-of-Way (MTA ROW), approximately 320 feet east;
(2)     Set a public hearing for Monday, April 8, 2013, at 7:00 p.m., to consider the proposed street closure, without vacation, prior to adoption of the Resolution of Ordering the Closing in accordance with the requirements and recommendations contained in this report and subject to conditions herein; and
(3)     Direct the City Clerk to publish, post, and mail a Notice of Hearing in accordance with the requirements of Pasadena Municipal Code Chapter 12.25.

  1153k

4.         ADOPT A RESOLUTION OF INTENTION TO VACATE A TRIANGULAR PIECE OF LAND AT THE SOUTHEAST CORNER OF GREENHILL ROAD AND HASTINGS RANCH DRIVE, AT 3740 GREENHILL ROAD
Recommendation:
(1)     Adopt the attached Resolution of Intention to vacate a triangular piece of land at the southeast corner of Greenhill Road and Hastings Ranch Dirve, at 3740 Greenhill Road;
(2)     Set a public hearing for Monday, April 22, 2013, at 7:00 p.m., to consider the proposed street vacation prior to adoption of the Resolution Ordering the Vacation in accordance with the requirements and recommendations contained in this report and subject to conditions herein; and
(3)     Direct the City Clerk to publish and post a Notice of Hearing in accordance with the requirements of Streets and Highways Code Sections 8320, et seq.

  948k

5.         REJECTION OF BID FOR INTELLIGENT TRANSPORTATION SYSTEM (ITS) PHASE 1 PROJECT
Recommendation:  It is recommended that the City Council reject the bid received on February 13, 2013, in response to the Notice Inviting Bids for the Intelligent Transportation System (ITS) Phase 1 Project.

  100k

6.         APPROVAL OF INCREASE TO PURCHASE ORDER 52393 WITH NTT DATA INC., FOR INFORMATION TECHNOLOGY (IT) TEMPORARY STAFFING SERVICES
Recommendation:
(1)     Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)     Authorize an increase to Purchase Order Number 52393 with NTT Data, Inc., for IT temporary staffing services in the amount of $325,001, thereby increasing the not to exceed amount from $74,999 to $400,000 with two optional one-year extensions for an amount not-to-exceed of $400,000 each, subject to approval by the City Manager.  Competitive bidding is not required pursuant to City Charter Article X Section 1002(F), contracts for professional or unique services.

  250k

7.         ISSUANCE OF A PURCHASE ORDER TO EV CONNECT, INC., FOR $206,207 FOR THE EXPANSION OF ELECTRIC VEHICLE INFRASTRUCTURE AND PURCHASE AND INSTALLATION OF 18 NEW CHARGERS
Recommendation:
(1)     Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)     Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interest are served; and
(3)     Authorize the issuance of a Purchase Order to EV Connect, Inc., for the expansion of electric vehicle (EV) charging infrastructure and installation of new EV chargers at City facilities in the amount not to exceed $206,207.

  218k

8.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH ZUSSER COMPANY, INC., TO PROVIDE LABOR AND MATERIALS FOR THE PENSTOCK AND BYPASS PIPE SEISMIC RETROFIT AT THE AZUSA HYDROELECTRIC PLANT AND ADOPT THE FINDINGS OF THE MITIGATED NEGATIVE DECLARATION RELATED TO THE RETROFIT
Recommendation:
(1)     Find that the proposed project for the seismic retrofit project of the Azusa Hydroelectric Plant Penstock and Bypass Pipe was subject to adequate environmental review in the Initial Study (Attachment A);
(2)     Adopt the findings of the Azusa Hydroelectric Plant Seismic Retrofit Mitigated Negative Declaration and the Mitigation Monitoring Reporting Program (Attachment B);
(3)     Accepted the bid dated February 5, 2013, submitted by Zusser Company, Inc., in response to Specifications LD-12-13 for providing labor and materials for the Seismic Retrofit of Azusa Hydroelectric Plant Penstock and Bypass Pipe; reject all other bids received; authorize the City Manager to enter into a contract for an amount not-to-exceed $535,000; and
(4)     Direct the City Clerk to file a Notice of Determination with the Los Angeles County Recorder.

  208k

ATTACHMENT A  14,020k
ATTACHMENT B   1188k

9.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH WORLEYPARSONS GROUP, INC., TO PROVIDE CIVIL AND STRUCTURAL ENGINEERING SERVICES FOR BROADWAY, GLENARM AND AZUSA HYDROELECTRIC PLANTS
Recommendation:
(1)     Find that the proposed contract with WorleyParsons Group, Inc., is exempt from the California Environmental Quality Act (CEQA) guidelines in accordance with Title 14, Chapter 3, Section 15301, existing facilities and Section 15302, replacement or reconstruction;
(2)     Find that the proposed contract with Worley Parsons Group, Inc., is exempt from competitive bidding, pursuant to City Charter Section 1002(f), contracts for professional or unique services; and
(3)     Authorize the Assistant City Manager to enter into a contract with WorleyParsons Group, Inc., to provide civil and structural engineering services in the implementation of various capital improvement projects at the Broadway and Glenarm Power Plants as well as Azusa Hydroelectric Plant for three years or after using the not-to-exceed budget amount of $400,000, whichever occurs first with up to two additional one-year extensions for not-to-exceed $150,000 each, subject to approval by the Assistant City Manager.

  737k

10.      RECOGNITION AND APPROPRIATION OF $365,387 IN FUNDING FROM THE LOS ANGELES COUNTY BOARD OF SUPERVISORS’ FIFTH DISTRICT FOR THE CITY OF PASADENA PUBLIC HEALTH DEPARTMENT DENTAL CLINIC
Recommendation:
(1)     Recognized and appropriate $365,387 in funding from the Los Angeles County Board of Supervisors’ Fifth District to the Health Department’s FY 2013 Operating Budget to support the Pasadena Public Health Department Dental Clinic; and
(2)     Approve the designation of the Pasadena Public Health Department Dental Clinic as the City of Pasadena Michael D. Antonovich Dental Clinic.

 129k

City Council 

11.       RESIGNATION OF PATRICIA TROLLMAN FROM THE SENIOR COMMISSION EFFECTIVE APRIL 11, 2013 (Agency Nomination)

  32k 

12.      APPOINTMENT OF KIM CHAVARRIA TO THE HUMAN SERVICES COMMISSION EFFECTIVE APRIL 1, 2013 (District 6 Nomination)

13.      APPOINTMENT OF TIM WENDLER TO THE PLANNING COMMISSION (District 5 Nomination) 

City Clerk/Secretary 

14.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

 15.      PUBLIC HEARINGS SET             

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives

 City Council 

City Clerk 

16.      CANVASS OF THE MARCH 5, 2013 CONSOLIDATED PRIMARY NOMINATING ELECTION
Recommendation: 
(1)     Accept the Certificate of Canvass (Exhibit A of resolution);
(2)     Adopt a resolution declaring the following persons, receiving a majority of the votes cast, elected to the following offices:
         John J. Kennedy                      Member of the City Council, District 3

                     Victor M. Gordo                       Member of the City Council, District 5

                     Terry Tornek                             Member of the City Council, District 7

794k
 

 First Reading:  None 

Second Reading:  None