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 AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY TO
THE PASADENA COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 10, 2012 

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 A.      CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
           Government Code Section 54957.6
           Agency Designated Representatives: Julie Gutierrez and Michael J. Beck
           Employee Organizations: Unrepresented Management Top, Middle &
           Professional Employees, Unrepresented Technical & Administrative
           Employees, Unrepresented Confidential Clerical Employees, Non-
           Represented Employees, Unrepresented Hourly Employees

B.      CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
          Government Code Section 54957.6
          Agency Designated Representative: Michael J. Beck
          Employee Organizations: Executive Management Employees   

C.      CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
          Government Code Section 54957.6
          Agency Designated Representative: Bill Bogaard
          Employees: City Manager, City Attorney, City Clerk           

D.      CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
           LITIGATION  pursuant to Government Code Section 54956.9(c)
          Consideration of initiation of litigation: One potential case 

 

City Manager/Executive Director
 

1.          AUTHORIZATION TO ENTER INTO A CONTRACT WITH LG DEMOLITION TO PROVIDE SAW CUTTING OF CONCRETE AND ASPHALT PAVEMENT IN AN AMOUNT NOT TO EXCEED $150,000 PER YEAR (SPECIFICATION WD-12-02)
Recommendation: 
(1)          Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15301,existing facilities;
(2)          Accept the bid dated July 31, 2012, submitted by LG Demolition, in response to Specification WD-12-02, to provide saw cutting services for the Water and Power Department;
(3)          Reject all other bids; and
(4)          Authorize the City Manager to enter into a contract with LG Demolition for an amount not to exceed $150,000 per year for an initial period of one year with an option for four additional one-year terms of $150,000 each.

 150 k

2.          CONTRACT AWARD TO AMERICAN ASPHALT SOUTH, INC., FOR SLURRY SEAL OF STREETS – 2012 FOR AN        
 AMOUNT NOT TO EXCEED $450,000
 Recommendation: 
(1)          Acknowledge the project to be categorically exempt under Section 21084 of the Public Resources Code in accordance with Article 19, Section 15301 (Class 1), Subsection (c), (repair of existing public streets) pursuant to the findings of the Secretary of the Resources Agency, and a Notice of Exemption for the project has been filed with the Los Angeles County Clerk on June 28, 2012; and
(2)          Accept the bid dated August 29, 2012, submitted by American Asphalt South, Inc., in response to the Project Specifications for the Slurry Seal of Streets – 2012, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $450,000.

157k

ATTACHMENT A   179k
ATTACHMENT B    303k
 

3.         APPROVAL OF A COMMEMORATIVE PLAQUE TO HONOR HUNTINGTON BOTANICAL GARDENS
Recommendation: 
(1)          Find that the activity described in the agenda report is exempt from environmental review pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule.  The proposed commemorative plaque will not result in any potentially significant effects to the environment; and
(2)          Approve the request to install a boulder with a commemorative plaque in honor of Huntington Botanical Gardens within Victory Park.
Recommendation of Recreation and Parks Commission: At the August 7, 2012 meeting, the Recreation and Parks Commission voted unanimously to support the proposed project to honor Huntington Botanical Gardens.  

126k

ATTACHMENT A   390k

4.         FINANCE COMMITTEE:  RECOGNITION AND APPROPRIATION OF STATE OFFICE OF TRAFFIC SAFETY (OTS) AND THE UNIVERSITY OF CALIFORNIA BERKELEY, SAFE TRANSPORTATION RESEARCH AND EDUCATION CENTER (STREC) GRANT REVENUES IN THE AMOUNT OF $311,950 TO CONDUCT DRIVING UNDER THE INFLUENCE EDUCATION AND ENFORCEMENT PROGRAMS
Recommendation: Amend the Police Department’s Fiscal Year 2013 Operating Budget by recognizing $130,000 in grant funds awarded by the California Office of Traffic Safety and $181,950 in grant funds awarded by the California Office of Traffic Safety - University of California Berkeley, Safe Transportation Research and Education Center as detailed in the fiscal impact section of the agenda report.  

146k

5.         FINANCE COMMITTEE:  APPROPRIATE HOMELAND SECURITY GRANT FUNDS IN THE AMOUNT OF $358,462 TO THE POLICE DEPARTMENT’S FISCAL YEAR 2013 OPERATING BUDGET; AUTHORIZE ISSUANCE OF A PURCHASE ORDER CONTRACT WITH PARAVION TECHNOLOGY, INCORPORATED FOR THE PURCHASE OF ONE GIS/GPS BASED AERIAL MOVING MAP SYSTEM IN AN AMOUNT NOT TO EXCEED $150,000; AND AUTHORIZE ISSUANCE OF A PURCHASE ORDER CONTRACT WITH BROADCAST MICROWAVE SERVICES FOR THE PURCHASE OF TWO DIGITAL VIDEO DOWN-LINKING SYSTEMS IN AN AMOUNT NOT TO EXCEED $105,000
Recommendation: 
(1)          Appropriate $358,462 in Homeland Security Grant Funds to the Police Department’s fiscal year 2013 operating budget;
(2)          Authorize the issuance of a purchase order contract with Paravion Technology, Inc., in an amount not to exceed $150,000.  Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)          Authorize the issuance of a purchase order contract with Broadcast Microwave Services in an amount not to exceed $105,000.  Competitive bidding is not required pursuant to City Charter Section 1002(C), contractors for labor, material, supplies or services available from only one vendor.

207k
 

City Council

6.         APPOINTMENT OF IMRAN CHAUDHRY TO THE CODE ENFORCEMENT COMMISSION (District 7 Nomination)

7.         APPOINTMENT OF JOHN H. PLUMMER TO THE ROSE BOWL AQUATICS CENTER BOARD (Council Nomination)

City Clerk/Secretary

8.         APPROVAL OF MINUTES
 

July 30, 2012  (Successor Agency to the Pasadena                          Community Development Commission) August 6, 2012 (City Council) August 6, 2012 (Successor Agency to the Pasadena                          Community Development Commission) August 13, 2012 (City Council) August 13, 2012 (Successor Agency to the Pasadena                          Community Development Commission) August 20, 2012 (City Council) August 20, 2012 (Successor Agency to the Pasadena                          Community Development Commission) August 27, 2012 (City Council) August 27, 2012 (Successor Agency to the Pasadena                          Community Development Commission) September 3, 2012 (City Council) September 3, 2012 (Successor Agency to the Pasadena                          Community Development Commission)

 9.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 11,735	Guadalupe Cortez	$        80.00
Claim No. 11,736	Hiram Bay Hill	5,048.47
Claim No. 11,737	James Herron	Not Stated
Claim No. 11,738	Taylor Ketterhagen	610.10
Claim No. 11,739	Melissa Bereal	2,840.55
Claim No. 11,740	Samuel Mendoza	760.42
Claim No. 11,741	Richard Pike	17,500.00
Claim No. 11,742	Liz Mc Duffie	656.00
Claim No. 11,743	Kathleen J. Tuttle	46.90
Claim No. 11,744	Gregory Roosevelt Poarch	Not Stated
Claim No. 11,745	Sherri Bell	155.00
Claim No. 11,746	Rosewood Court	175.00
Claim No. 11,747	Jonathan Kaplan	1,320.00
Claim No. 11,748	Celia Vega	304.00
Claim No. 11,749	Diana Langham	1,181.90
Claim No. 11,750	Regina Jackson	Not Stated
Claim No. 11,751	Donna Williams	2000.00
Claim No. 11,752	Robert Gonzales	Not Stated
Claim No. 11,753	Tiesha Nolan	4,493.29

 10.      PUBLIC HEARINGS SET
            

September 24, 2012, 7:00 p.m. – Designation of 1365 South Oakland Avenue as a Landmark   September 24, 2012, 7:00 p.m. – Designation of 897 Summit Avenue as a Landmark  September 24, 2012, 7:00 p.m. – Designation of 310 Linda Vista Avenue as a Landmark  September 24, 2012, 7:00 p.m. – Designation of 781 Prospect Boulevard as a Historic Monument  October 1, 2012, 7:00 p.m. – Designation of 1313 North Hill Avenue as a Landmark  October 1, 2012, 7:00 p.m. – Designation of 1383-1399 East Washington Boulevard as a Landmark

 

 

 Economic Development and Technology Committee

Finance Committee

11.       ISSUANCE OF A PURCHASE ORDER TO CALE AMERICA, INC., FOR $839,724 FOR THE PURCHASE OF MULTI-SPACE PARKING METERS AND AMEND THE 2013 OPERATING BUDGET
Recommendation: 
(1)          Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), general rule;
(2)          Authorize the issuance of a purchase order to CALE America, Inc., for the purchase of 75 multi-space parking meters to be placed in the Civic Center, Playhouse and Old Pasadena Parking Meter Districts in the amount not to exceed $839,724.  Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services.  Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(3)          Recognize and appropriate $233,750 from the Old Pasadena Parking Meter Fund to Account No. 8505-213-774310; recognize and appropriate $111,845 from the Civic Center Parking Meter Fund to Account No. 8505-214-774311; and recognize and appropriate $46,750 from the Playhouse Parking Fund to Account No. 8505-229-774400.
Recommendation of Old Pasadena Parking Meter Zone Advisory Commission:  At their July 19, 2012 meeting, the Old Pasadena Parking Meter Zone Advisory Commission recommended that the City Council approve staff’s recommendation.  

633k

12.      AMENDMENT TO CONTRACT NO. 20,483 WITH THE PASADENA HUMANE SOCIETY & SPCA (PHS) FOR POUNDMASTER SERVICES
Recommendation:
(1)          Authorize the City Manager to amend the provisions of Contract No. 20,843, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with the Pasadena Humane Society & SPCA (PHS) for Poundmaster services through June 30, 2015 allowing for an annual increase per the Los Angeles-Riverside-Orange County Consumer Price Index (CPI) for April not to exceed 3 percent, resulting in an amount not to exceed $93,048.56 per month for FY 2013 beginning September 1, 2012; and
(2)          Grant this contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

327k

 Legislative Policy Committee

 Municipal Services Committee

 Public Safety Committee

 Reports from Representatives
 

 13.      Public Hearing: Designation of 160 South Orange Grove Boulevard as a Landmark
            Recommendation:  It is recommended that the City Council continue the public hearing to October 1, 2012.

14.       Public Hearing:  Designation of 164-180 South Orange Grove Boulevard as a Landmark
            Recommendation:  It is recommended that the City Council continue the public hearing to October 1, 2012.

15.       Public Hearing:  Designation of three trees AT AURORA LAS ENCINAS HOSPITAL AS LANDMARK TREES  Recommendation:
(1)          Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA Guidelines Section 15308, Class 8 – Actions by Regulatory Agencies for Protection of the Environment);
(2)          Find that trees numbered 947, 834 and 406 at 300 South San Gabriel Boulevard and 2810 East Del Mar Boulevard meet landmark tree designation criterion 1 in Pasadena Municipal Code Section 17.62.040(E) because they are among the largest or oldest trees of their species located in the City;
(3)          Approve the designation of three landmark trees on the properties at 300 South San Gabriel Boulevard and 2810 East Del Mar Boulevard;
(4)          Adopt a resolution approving a Declaration of Landmark Tree Designation for 300 South San Gabriel Boulevard and 2810 East Del Mar Boulevard, Pasadena, California;
(5)          Authorize the Mayor to execute a Declaration of Landmark Tree Designation for 300 South San Gabriel Boulevard and 2810 East Del Mar Boulevard, Pasadena, California; and
(6)          Direct the City Clerk to record the Declaration with the Los Angeles County Recorder.
Recommendation of Historic Preservation Commission:  On Monday, July 16, 2012, the Historic Preservation Commission recommended that the City Council approve the designation of three landmark trees at Aurora Las Encinas Hospital under criterion 1 of Pasadena Municipal Code Section 17.62.040(E).

338k

ATTACHMENT A  278k
ATTACHMENT B   382k
ATTACHMENT C   817k

CORRESPONDENCE 36K

City Manager

16.       A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA ESTABLISHING THE BOUNDARIES AND GUIDELINES FOR A ZONING PARKING CREDIT PROGRAM IN THE SOUTH LAKE AVENUE DISTRICT
Recommendation:  Adopt a resolution establishing the boundaries for the South Lake Avenue Parking Credit District as contained in Attachment A and the Guidelines in Attachment B of the agenda report for implementing the Zoning Parking Credit Program for this area. 

196k

ATTACHMENT A   460k
ATTACHMENT B   107k

City Council
 

 First Reading: 

17.     Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS PROVISIONS OF TITLE 17 (THE ZONING CODE) TO REVISE THE ZONING CREDIT PARKING PROGRAM TO INCLUDE THE SOUTH LAKE AREA” (See Related Item No. 16)

269k

Second Reading:  None