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 AGENDA
CITY COUNCIL, THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION AND THE
PASADENA PUBLIC FINANCING AUTHORITY
FEBRUARY 27, 2012 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

 A.       CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(a)
            Case Name:  Jhae (Super Liquor) v. City of Pasadena
            Case No.:  LASC BC413887 

 

 

City Manager/Executive Director 

1.         AUTHORIZATION TO ENTER INTO A LETTER AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR SERVICES TO REPLACE DAMAGED DISCONNECT SWITCHES AT T.M. GOODRICH RECEIVING STATION
Recommendation: 
(1)          Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant  to the State CEQA Guidelines Section 15302, replacement or reconstruction;
(2)          Authorize the City Manager to enter into a Letter Agreement with Southern California Edison (SCE) to replace the disconnect switches and related equipment at T.M. Goodrich Receiving Station (Goodrich) for an amount not to exceed $326,544; and
(3)          Grant the proposed Agreement an exemption from the Competitive Bidding Process pursuant to City Charter Section 1002(C), contracts for labor, material, supplies or services available from one vendor.  

376k

2.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH MISSION LINEN SUPPLY TO SUPPLY UNIFORMS FOR THE WATER AND POWER DEPARTMENT
Recommendation: 
(1)          Find that the awarding of a contract for uniform supply is exempt from the California Environmental Quality Act (CEQA) Guidelines in Section 15061(b)(3); and
(2)          Accept the bid dated January 25, 2012, submitted by Mission Linen Supply, to supply the rental of uniforms for the Water and Power Department (PWP); reject all other bids; and authorize the City Manager to issue a purchase order contract for two years or until $240,000 has been expended, whichever comes first; with one optional one-year extension not to exceed $120,000. 

149k

3.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH ONE SOURCE DISTRIBUTORS FOR THE FURNISHING AND DELIVERY OF UTILITY VAULT VENTILATION EQUIPMENT FOR THE WATER AND POWER DEPARTMENT
Recommendation: 
(1)          Acknowledge that this action is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Class 1 Section 15301 (Existing Facilities) and Class 2 Section 15302 (Replacement or Reconstruction); and
(2)          Accept the bid dated December 14, 2011, submitted by One Source Distributors for utility vault ventilation equipment; reject all other bids; and authorize the City Manager to issue a purchase order contract for three years or until $900,000 has been expended, whichever comes first; with two optional one-year extensions, each not to exceed $300,000.

168k

4.         CONTRACT AWARD TO KASA CONSTRUCTION, INC., FOR IMPROVEMENTS OF OAK GROVE DRIVE – FOOTHILL BOULEVARD TO BERKSHIRE PLACE, FOR AN AMOUNT NOT TO EXCEED $282,000
Recommendation: 
(1)          Acknowledge the project to be categorically exempt under Section 21084 of the Public Resources Code in accordance with Article 19, Section 15301 (Class 1), Subsection (c) (repair of existing public streets) pursuant to the findings of the Secretary of Resources Agency, and a Notice of Exemption for the project has been filed with the Los Angeles County Clerk on August 16, 2011; and
(2)          Accept the bid dated January 18, 2012, submitted by Kasa Construction, Inc., in response to the Project Specifications for the Improvements of Oak Grove Drive – Foothill Boulevard to Berkshire Place, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $282,000. 

196k

5.            AUTHORIZATION TO EXTEND CONTRACT NO. 20,076 WITH ARB, INC., FOR PROVIDING FIELD PERSONNEL SERVICES AND AMEND CONTRACT NO. 19,858 WITH G & E ENGINEERING SYSTEMS INC., FOR PROVIDING CIVIL AND STRUCTURAL ENGINEERING SERVICES FOR VARIOUS PROJECTS AT THE BROADWAY, GLENARM AND AZUSA POWER PLANTS AS WELL AS AMEND CONTRACT NO. 20,119 WITH WORLEY PARSONS INC., TO PROVIDE AIR QUALITY ANALYSIS AND PERMITTING FOR THE GLENARM REPOWERING PROJECT
Recommendation: 
(1)          Find that the extension of the contract with ARB, Inc., and amendment of contract with G & E Engineering Systems, Inc., are exempt from the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Section 15301, Class 1, existing facilities; and Section 15302, Class 2, replacement or reconstruction;
(2)          Find that amendment of contract with Worley Parsons is exempt from CEQA pursuant to State CEQA Guidelines Section 15061;
(3)          Authorize the City Manager to extend Contract No. 20,076 with ARB, Inc., to exercise the first contract extension for two years or an amount not to exceed $200,000, whichever occurs first;
(4)          Authorize the City Manager to amend Contract No. 19,858 with G & E Engineering Systems (G & E) to extend the contract duration for an additional year and increase the contract not to exceed amount from $300,000 to $360,000;
(5)          Authorize  the Assistant City Manager to amend Contract No. 20,119-1 with Worley Parsons to increase the contract not to exceed amount from $317,000 to $330,500, an increase of $13,500, for the additional modeling and analysis required by the South Coast Air Quality Management District (SCAQMD) and United States Environmental Protection Agency (EPA) for the Glenarm Repowering Project; and
(6)          Find that competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. 

1009k

6.         FINANCE COMMITTEE: APPROVAL OF A JOURNAL VOUCHER AMENDING PROJECTS IN THE FISCAL YEAR 2012 CAPITAL IMPROVEMENT PROGRAM AND OPERATING BUDGET
Recommendation: 
(1)          Amend the Fiscal Year 2012 Capital Improvement Program Budget to modify the scope of three existing projects and separate them into eight new projects as detailed in the agenda report;
(2)          Approve a journal voucher with a net increase of $1,113,039 amending 39 projects in the Fiscal Year 2012 Capital Improvement Program Budget as detailed in the Fiscal Impact section and Attachment A of the agenda report; and
(3)          Approve a journal voucher amending the Fiscal Year 2012 Operating Budget as detailed in the Fiscal Impact section of the agenda report.  

1667k

7.         FINANCE COMMITTEE: AUTHORIZATION TO AMEND CONTRACT NO. 20,536 WITH DAVEY RESOURCE GROUP FOR INVENTORY OF STREET TREES FROM $200,000 TO $242,250
Recommendation: 
(1)          Find this project to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)          Authorize the City Manager to execute an amendment to Contract No. 20,536 with Davey Resource Group for the Inventory of Street Trees to increase the total contract not to exceed amount from $200,000 to $242,250, an increase of $42,250, for the re-inventory of the City’s Street Tree Canopy; and
(3)          Appropriate $42,250 from the Street Tree Deposit Fund Account (Budget Account No. 6740-301-765200) to the Forestry Operations Operating Budget (Account No. 101-765210) for the Inventory of Street Trees in the amount of $42,250 and authorize staff to make necessary adjustments to the budget.             

215k

8.         FINANCE COMMITTEE: APPROPRIATION OF FOOTHILL AIR SUPPORT FUNDS IN THE AMOUNT OF $200,000, APPROPRIATION OF ASSET FORFEITURE FUNDS IN THE AMOUNT OF $100,000, AND RECOGNITION AND APPROPRIATION OF $100,000 IN SALVAGE SALES REVENUE TO THE POLICE DEPARTMENT FISCAL YEAR 2012 OPERATING BUDGET TO REFURBISH A HELICOPTER
Recommendation:  Amend the Police Department’s Fiscal Year 2012 Operating Budget by appropriating $200,000 from the Foothill Air Support Team Fund to Account No. 8504-108-401720 Equipment, $100,000 from the Asset Forfeiture Fund to Account No. 8504-207-401500 Equipment, recognizing revenue of $100,000 to Account No. 7018-101-401700 Salvage Sales and appropriating these funds to Account No. 8504-101-401700 Equipment.  

157k

9.         FINANCE COMMITTEE: ADOPTION OF A RESOLUTION OF THE CITY COUNCIL APPROVING THE FORM OF AND AUTHORIZING THE DISTRIBUTION OF A REVISED PRELIMINARY OFFICIAL STATEMENT IN CONNECTION WITH THE ISSUANCE OF ONE OR MORE SERIES OR SUBSERIES OF CITY OF PASADENA PENSION OBLIGATION BONDS
Recommendation:  Adopt a resolution approving the form of and the distribution of a revised preliminary official statement in connection with the issuance of the 2012 Pension Obligation Bonds.  

197k

PRELIMINARY OFFICIAL STATEMENT & MEMO PART 1 1443k
PRELIMINARY OFFICIAL STATEMENT & MEMO PART 2 1391k
PRELIMINARY OFFICIAL STATEMENT & MEMO PART 3 1551k
PRELIMINARY OFFICIAL STATEMENT & MEMO PART 4 1737k

ATTACHMENT A TO AGENDA REPORT 418k

10.       FINANCE COMMITTEE: APPROVAL OF FISCAL YEAR 2012 BUDGET AMENDMENTS FOR VARIOUS PUBLIC HEALTH DEPARTMENT PROGRAMS
Recommendation: 
(1)          Approve journal vouchers adjusting various estimated revenues and appropriations for grant funded programs in the Public  Health Department’s FY 2011-2012 operating budget for a net increase of $114,852.46;
(2)          Approve the conversion of a 1.00 FTE Senior Community Health Aide position in the Prenatal Clinic to a 1.00 FTE Licensed Vocational Nurse; and
(3)          Approve the addition of seven new limited term, grant-funded positions and the increase of six existing positions to 1.00 FTE each, for a net increase to the Public Health Department’s total FTE from 80.25 to 88.25 FTEs. 

257k

11.       JOINT ACTION:  RENEWAL OF BANK OF AMERICA LETTER OF CREDIT RELATED TO THE VARIABLE RATE DEMAND REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 2008A (CONFERENCE CENTER PROJECT)
Recommendation: It is recommended that the City Council/Pasadena Public Financing Authority:
(1)          Approve the renewal of the existing Bank of America Letter of Credit related to the City’s Variable Rate Demand Refunding Certificates of Participation, Series 2008A (COPs) at an 0.425% annual fee for a term of three years; and
(2)          Authorize the Executive Director or the Treasurer of the Authority or any duly authorized designee thereof to execute and deliver an amendment to the Reimbursement Agreement and any and all such other documents, certificates and agreements necessary or desirable, including, if applicable, any amendments to the Remarketing Agreement relating to the COPs that may be required by the bank in connection therewith, in order to effect the renewal of the Letter of Credit (LOC) on substantially the terms set forth in the “Summary of Terms and Conditions” (Exhibit A of the agenda report) with such additions and changes thereto as shall be approved by the officer executing such amendment to the Reimbursement Agreement.  

285k

City Council  

12.       RESIGNATION OF MICHAEL BRADY FROM THE ENVIRONMENTAL ADVISORY COMMISSION (District 2 Nomination) 

18k

City Clerk/Secretary 

13.      APPROVAL OF MINUTES 

September 12, 2011(Pasadena Public Financing Authority) January 30, 2012 (City Council) January 30, 2012 (Community Development Commission) February 6, 2012 (City Council) February 6, 2012 (Successor Agency to the Pasadena Community                                  Development Commission) February 13, 2012 (City Council) February 13, 2012 (Successor Agency to the Pasadena Community                                   Development Commission) February 20, 2012 (City Council) February 20, 2012 (Successor Agency to the Pasadena Community                                   Development Commission)

14.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA    

Claim No. 11,575	Geoffrey Commons	$   5,000.00
Claim No. 11,576	Suzanne A. Maxey	8,092.00
Claim No. 11,577	Mauricio Lupercio	580.00
Claim No. 11,578	Jessie Moore	25,000.00+
Claim No. 11,579	Jacques Brjestovsky	2,006.55
Claim No. 11,580	Alvaron Morrow	40.00
Claim No. 11,581	Margret E. Sarmast	Not Stated
Claim No. 11,582	Karla Joseph	1,450.00
Claim No. 11,583	Stacey Kattman	25,000.00+
Claim No. 11,584	Peter Jaquith	25,000.00+
Claim No. 11,585	Heather and Harvey Lenkin	Not Stated
Claim No. 11,586	Mark Hannah	115.00
Claim No. 11,587	Griselda Vilchis	3,467.60
Claim No. 11,588	Rachel Kang	Not Stated
Claim No. 11,589	Noelle Reyes	Not Stated
Claim No. 11,590	Allstate Insurance Company	25,000.00+
Claim No. 11,591	Bassam Hamzeh	5,168.00
Claim No. 11,592	Joshua Edward Bryant	25,000.00+
Claim No. 11,593	Silva Jonoyan	2,940.05
Claim No. 11,594	Jacobo Guadalupe Garcia-Pavon and Ana Pavon	25,000.00+
Claim No. 11,595	Earl Ogletree	19,601.24
Claim No. 11,596	Kelley L. Mueller	558.83
Claim No. 11,597	Christopher Baxter	3000.00

 

 

Economic Development and Technology Committee

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

 

City Council 

First Reading:  None 

Second Reading:  None 

15.      PREDEVELOPMENT PLAN REVIEW OF THE LINCOLN PROPERTY COMPANY PROJECT (PARSONS SITE) LOCATED AT 100 WEST WALNUT STREET            Recommendation:  This report is intended to provide information to the City Council, no action is required. 

419k

ATTACHMENT A 7747k