AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
MAY 16, 2011 

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.        COMMUNITY DEVELOPMENT COMMISSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 399 East Union Street; 99, 111, 135 and 191 North Los Robles Avenue; 164 North Euclid Avenue
Agency Negotiators: Michael J. Beck and Steve Mermell
Negotiating Parties: Christopher Norton
Under Negotiation: Price and terms of payment 

B.   	CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Title: City Manager

1.         AMENDMENT TO PURCHASE ORDER NO. 47067 WITH CONTROL AUTOMATION DESIGN INCORPORATED FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION FOR THE MONK HILL TREATMENT SYSTEM AND DISINFECTION FACILITY TO INCREASE THE CONTRACT NOT TO EXCEED AMOUNT FROM $50,000 TO $109,700
Recommendation:
(1)        Find the work by Control Automation Design Incorporated (CAD), consisting of programming, integrating, and testing the supervisory control and data acquisition (SCADA) system, was subject to review under the California Environmental Quality Act (CEQA), as part of the Mitigated Negative Declaration adopted by the Hearing Officer on July 10, 2008, and is part of the project approved by the City Council on October 20, 2008, for the construction and operation of a groundwater treatment plant in the Arroyo Seco.  SCADA improvements are included in the project scope for the treatment and disinfection facilities.  There are no changed circumstances or new information which would trigger additional environmental review;
(2)        Authorize the City Manager to amend Purchase Order No. 47067 with CAD, to increase the contract by $59,700 for a total not to exceed amount of $109,700 for additional work as part of the control and supervisory system for the treatment plant and disinfection facility;
(3)        Find that competitive bidding is not required, pursuant to City Charter Section 1002 (F), contracts for professional or unique services; and
(4)        Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

244k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 64k

2.         PURCHASE OF GAS CHROMATOGRAPH/MASS SPECTROMETER (GC/MS)
Recommendation:
(1)       Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) and the Environmental Guidelines and Procedures for the City of Pasadena as a Class 1 exemption, Section 15301 of the State CEQA Guidelines, an action by a regulatory agency to upgrade operations at existing facilities with no expansion of the use;
(2)       Authorize the City Manager to issue a purchase order to Quantum Analytics in an amount not to exceed $105,000 for the purchase of a Gas Chromatograph/Mass Spectrometer (GC/MS) system;
(3)       Grant an exemption from competitive bidding, pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(4)       Find the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.  

216k

3.         CONTRACT AWARD TO PRO TECH ENGINEERING, CORPORATION FOR THE INSTALLATION OF STREET LIGHTING ON MOUNTAIN STREET FROM CRAIG AVENUE TO MARTELO AVENUE AND OTHER LOCATIONS FOR AN AMOUNT NOT TO EXCEED $358,000            Recommendation:
(1)       Find the proposed project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15303, Class 3 of the California Code of Regulations Title 14, Chapter 3.  This exemption includes construction of small facilities or structures, including accessory structures; and
(2)       Accept the bid dated April 27, 2011, submitted by Pro Tech Engineering, Corporation, in response to the Specifications for the Installation of Street Lighting on Mountain Street from Craig Avenue to Martelo Avenue and Other Locations, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $358,000. 

176k

4.         ADOPT A RESOLUTION APPROVING MAGUIRE PARTNERS-PLAZA LAS FUENTES TRANSFER OF ITS LEASEHOLD INTEREST IN THE AIRSPACE PARCEL ON WHICH A HOTEL IS LOCATED TO HEI PASADENA, LLC
Recommendation: Adopt a resolution that approves the following actions: 
(1)       Grant Maguire Partners-Plaza Las Fuentes, LLC (MPG) the right to transfer its leasehold interest in the Hotel Airspace Parcel to HEI Pasadena, LLC (Hotel Buyer), with such transfer to be effected by splitting the Existing Airspace Lease into two separate amended and restated leases (a) one executed by Hotel Buyer and the City for the Hotel Airspace Parcel and (b) the other executed by MPG and the City for the remainder  of the Leased Premises;
(2)       Authorize the City Manager to take any and all actions necessary to execute and deliver the following documents:
            (a)           an Amended and Restated Hotel Air Space Lease to be entered into by and between the City, as lessor, and Hotel Buyer, as lessee, pertaining to the Hotel Airspace Parcel (Hotel Airspace Lease);
            (b)           an Amended and Restated Office/Restaurant Air Space Lease to be entered into by and between the City, as lessor, and MPG, as lessee, pertaining to the remainder of the Leased Premises (Office/Restaurant Airspace Lease); and
            (c)           an Agreement for Grant of Easements and Establishment of Covenants, Conditions and Restrictions to be entered into by and among MPG, the City and Hotel Buyer; and
(3)       Authorize the City Manager to take any and all actions necessary to execute and deliver such other ancillary documents as may be necessary or appropriate in the judgment of the City Manager/Chief Executive Officer to consummate the transactions contemplated hereunder, with the form of any such ancillary documents to be acceptable in the judgment of the City Manager. 

312k

5.         FINANCE COMMITTEE:  AUTHORIZE THE PURCHASE OF ONE (1) COMPRESSED NATURAL GAS (CNG) 25-FOOT BUS FOR THE PASADENA AREA RAPID TRANSIT SYSTEM (ARTS) IN AN AMOUNT NOT TO EXCEED $119,859
Recommendation: 
(1)       Find that the purchase of this vehicle is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15302, replacement of existing transit facilities involving negligible or no expansion of capacity;
(2)       Authorize the issuance of a purchase order to Creative Bus Sales, in an amount not to exceed $119,859 for the purchase of one (1) replacement 25-foot ARTS bus.  The proposed purchase is exempt from competitive bidding, pursuant to City Charter Section 1002(H), contract with other government entities or their contractors; and
(3)       Approve a journal voucher recognizing and appropriating $19,859 in Proposition C funds from the unencumbered fund balance (Fund 209) to the Replacement of Medium Duty Transit Vehicles – Project 75040, which has a current balance of $100,000, which will provide the total amount of $119,859 needed for the purchase of this vehicle. 

206k

6.         FINANCE/AUDIT COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH BROWN ARMSTRONG ACCOUNTANCY CORPORATION FOR AUDIT SERVICES FOR FISCAL YEARS 2011-2013, WITH TWO ONE-YEAR OPTIONS
Recommendation: Authorize the City Manager to execute a contract with the public accounting firm of Brown Armstrong Accountancy Corporation, to perform the annual audits of the financial statements of the City of Pasadena, the Pasadena Community Development Commission, the Rose Bowl Operating Company, the Pasadena Center Operating Company, and the Pasadena Community Access Corporation.  The proposed contract is exempt from competitive bidding, pursuant to City Charter Section 1002(F), contracts for professional or unique services. 

280k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 77k

City Clerk/Secretary 

7.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

  8.         PUBLIC HEARING SET

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

9.         AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH EDF TRADING NORTH AMERICA, LLC FOR THE PURCHASE OF BIOGAS UP TO AN AVERAGE AMOUNT OF 2,650 MMBTU PER DAY FOR A TERM OF 10 YEARS
Recommendation:
(1)       Find that the purchase of biogas fuel to generate renewable electricity is categorically exempt per Sections 15301, existing facilities, and 15308, actions by regulatory agencies for the protection of the environment, of the California Environmental Quality Act (CEQA);
(2)       Authorize the City Manager to enter into a contract with EDF Trading North America, LLC (EDF), for a 10-year term to purchase up to an average amount of 2,650 million British thermal units (MMBtu) per day of biogas;
(3)       Find that the electricity generated using this biogas reduces Pasadena’s greenhouse gas (GHG) emissions and qualifies as renewable energy to meet Pasadena’s obligations under statutory and regulatory requirements pertaining to GHG emissions and renewable portfolio standard (RPS) obligations; and
(4)       Find that the contract is exempt from competitive bidding, pursuant to City Charter Section 1002(F), contracts for professional or unique services. 

602k

Public Safety Committee 

Reports from Representatives 

10.      JOINT PUBLIC HEARING: APPROVAL OF A SUBSTANTIAL AMENDMENT OF THE 2010-2011 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN TO ALLOW FOR THE REPROGRAMMING OF FUNDS
Recommendation: It is recommended that the City Council continue the public hearing to May 23, 2011 at 7:30 p.m. 

11.      CONTINUED PUBLIC HEARING: FISCAL YEAR 2012-2016 RECOMMENDED CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation: Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:30 p.m. until June 6, 2011, or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2012-2016 Capital Improvement Program Budget.  

406k

 http://ww2.cityofpasadena.net/publicworks/CIP/FY2012-2016.asp

12.      CONTINUED PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2012 OPERATING BUDGET
Recommendation:  Receive public comment and continue this public hearing to each subsequent regular meeting of the City Council until June 6, 2011, or such other later date as the City Council may determine, at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2012 Operating Budget. 

135k

http://cityofpasadena.net/Finance/2012_Operating_Budget/

City Council 

13.      APPOINTMENT OF CITY REPRESENTATIVES TO THE PASADENA UNIFIED SCHOOL DISTRICT (PUSD) CHARTER REFORM AND DISTRICTING TASK FORCE 

First Reading:  None 

Second Reading:  None 

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

June 20, 2011