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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
MARCH 23, 2009
Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6
City Representatives: Karyn S. Ezell and Arthur Chavez
Employee Organizations: Pasadena Association of Clerical and Technical
Employees, LIUNA Local 777; and certain unrepresented employees
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6
City Representatives: Karyn S. Ezell and Arthur Chavez
Employee Organizations: American Federation of State, County and
Municipal Employees, Local 858; International Brotherhood of Electrical
Workers, Local 18; International Union of Operating Engineers, Local 501;
Pasadena Fire Fighters Association, Local 809; Pasadena Fire Management
Association; Pasadena Management Association; Pasadena Police Officers
Association; Pasadena Police Sergeants Association; Service Employees
International Union, Local 347; and unrepresented employees
C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL to discuss pending
litigation pursuant to Government Code Section 54956.9(a)
Case Name: Dumbacher, et al. v. City of Pasadena
Case No.: Los Angeles Superior Court Case No. BC382910
D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
pursuant to Government Code Section 54956.8
Property Locations: 30 S. Fair Oaks Avenue; 36 S. Fair Oaks Avenue;
42 S. Fair Oaks Avenue; 48 S. Fair Oaks Avenue; 55 S. Raymond Avenue
Agency Negotiator: Michael J. Beck
Negotiating Parties: Suk Ja Park; Young Suk Youn; Truc Thuy Nguyen;
Chukiat Navasu; Richard DiGiorgio
Under Negotiation: Price and terms of payment
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 10 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) AUTHORIZE THE CITY MANAGER TO AMEND THE TERM OF
CONTRACT NO. 19,579 WITH CIVILTEC ENGINEERING INC., FOR
THE DESIGN AND CONSTRUCTION MANAGEMENT OF A WATER
DISINFECTION FACILITY AT WINDSOR RESERVOIR FOR THE
WATER AND POWER DEPARTMENT
Recommendation of City Manager: Authorize the City Manager to
amend the term of Contract No. 19,579 with Civiltec Engineering Inc.
(Civiltec), for the design and construction management of a disinfection
facility at Windsor Reservoir for the Water and Power Department, by
increasing the contract amount by $46,289 for a not to exceed contract
amount of $236,289, and to extend the contract to December 31, 2010.
Competitive bidding is not required, pursuant to Pasadena Municipal
Code Section 4.08.049(B), contracts for which the City's best interests
are served.
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(2) TRANSFER OF SURPLUS VEHICLE EQUIPMENT
Recommendation of City Manager:
(1) Authorize the transfer of a surplus ambulance (Equipment
No. 1097) to Glendale Community College; and
(2) Recognize that a public purpose is served by exempting the
proposed transfer from the provisions of the Surplus Equipment and
Goods Ordinance, Pasadena Municipal Code Section 4.04, pursuant to
Section 4.04.080.
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(3) AUTHORIZE THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO GEOSCIENCE SUPPORT SERVICES INC., FOR $200,000 FOR
CONSULTING SERVICES RELATED TO DETERMINING THE
SOURCE OF PERCHLORATE CONTAMINATION OF THE CITY'S
SUNSET WELLS
Recommendation of City Manager:
(1) Authorize the City Manager to issue a purchase order (PO) to
Geoscience Support Services Inc. (Geoscience), for $200,000 for
engineering consulting services related to the investigation of the source
of perchlorate contamination of the City's Sunset Wells.
(2) Grant the proposed purchase order an exemption from the
competitive selection process of the Competitive Bidding and
Purchasing Ordinance, pursuant to Pasadena Municipal Code Section
4.08.049(B), contracts for which the City's best interests are served.
Competitive bidding is not required, pursuant to City Charter Section
1002(F), professional or unique services.
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(4) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER
CONTRACT WITH CALIFORNIA SEAGRAVE, FOR PURCHASE OF
ONE REPLACEMENT 2009 TRACTOR DRAWN AERIAL TRUCK FOR
A TOTAL OF $1,004,817
Recommendation of City Manager:
(1) Authorize the issuance of a purchase order to California Seagrave,
in an amount not to exceed $1,004,817 for the purchase of one
replacement Tractor Drawn Aerial Truck; and
(2) Grant the proposed purchase order an exemption from competitive
bidding, pursuant to City Charter Section 1002(H), contracts with other
governmental entities or their contractors for labor, materials, supplies,
or services.
706k
(5) AMENDMENT TO CONTRACT NO. 19,410 WITH GAS EQUIPMENT
SYSTEMS, INC., FOR LABOR AND MATERIALS FOR
CONSTRUCTION OF A COMPRESSED NATURAL GAS (CNG)
FUELING STATION TO INCREASE THE TOTAL NOT TO EXCEED
AMOUNT BY $45,000 FROM $886,396 TO $931,396
Recommendation of City Manager:
(1) Amend Contract No. 19,410 with Gas Equipment Systems, Inc., to
increase the contract by $45,000 for a total not to exceed amount of
$931,396 for additional scope of work as part of the Compressed
Natural Gas Fueling Station construction at the City Yards; and
(2) Find that Contract No. 19,410 was found to be exempt from the
California Environmental Quality Act by the Council on July 23, 2007,
and that the amendment proposed herein does not rise to the level of
changed circumstances or new information which would require further
environmental review.
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B. City Clerk/Secretary
(1) Approval of Minutes
February 9, 2009 (City Council)
February 9, 2009 (Community Development Commission)
February 16, 2009 (City Council)
February 16, 2009 (Community Development Commission)
(2) Receive and file claims against the City of Pasadena
Claim No. 10,824 Marco Malfitano 2,051.29
Claim No. 10,825 Roger L. Gordon, Attorney for 25,000.00+
Swarooparani Valluripalli and
Naga Bhushanan Valluripalli
Claim No. 10,826 Ronald A. Stoffers 196.00
Claim No. 10,827 County of Los Angeles and 25,000.00+
Los Angeles County Flood
Control District
Claim No. 10,828 Christina Olivas 7,500.00
(3) Public Hearing Set
April 27, 2009, 7:30 p.m. - Amendments to the General Fee Schedule
for Fiscal Year 2010
4. OLD BUSINESS
A. CONTRACT AWARD TO MANUEL BROTHERS, INC., A QUANTA
SERVICES COMPANY, FOR THE INSTALLATION OF THE METRO RAPID
BUS TRANSIT PRIORITY SYSTEM ON COLORADO BOULEVARD FROM
THE WEST CITY LIMIT TO HILL AVENUE, FOR AN AMOUNT NOT TO
EXCEED $455,000
Recommendation of City Manager:
(1) Acknowledge the project to be categorically exempt under
Section 21084 of the California Environmental Quality Act (CEQA), in
accordance with Article 19, Section 15301 (Class 1), subsection (c) of the
Resources Agency of California Guidelines (Minor Alterations Involving
Negligible Expansion of Use Beyond That Previously Existing), pursuant to
the findings of the Secretary of the Resources Agency, and authorize the City
Manager to execute and the City Clerk to file a Notice of Exemption for the
project with the Los Angeles County Clerk; and
(2) Accept the bid dated January 28, 2009, submitted by Manuel Brothers,
Inc., a Quanta Services Company, in response to the Specifications for the
Installation of the Metro Rapid Bus Transit Priority System on Colorado
Boulevard from the West City Limit to Hill Avenue, reject all other bids
received, and authorize the City Manager to enter into such contract as is
required, for an amount not to exceed $455,000.
MEMO 488k
ATTACHMENTS A & B to MEMO 2827k
ATTACHMENT C to MEMO 3576k
1084k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 419k
B. TEMPORARY SUSPENSION OF THE REMOVAL OF HEALTHY PUBLIC
TREES (To be heard at 7:45 p.m. or thereafter)
Recommendation of City Manager:
(1) Temporarily suspend the removal of all healthy public trees, for a period
of four months from March 24, 2009, to allow staff to complete a review of all
streetscape and specific plans for consistency with the Master Street Tree
Plan and City Environmental Plans;
(2) Exclude from this four month suspension period:
1) Dead or dying trees; trees that pose an immediate public health or
safety hazard (emergency removals), whereby the City Manager
will authorize the removal and provide notice to the City Council
within 24 hours of the removal;
2) Trees posing a visibility hazard to traffic signals or traffic signage
where pruning of such trees is not a feasible solution; and
3) Individual trees where the removal requests have been previously
reviewed by the Urban Forestry Advisory Committee (UFAC) and
received the concurrence for removal (a list of these trees is
attached in Exhibit A to the agenda report);
(3) During this suspension, all public trees that are identified for removal
and not included in the exceptions above shall be reviewed by the UFAC.
This includes public improvement projects for which Council has approved in
concept and are currently in the design phase (these projects are attached in
Exhibit B of the agenda report). As these projects move forward during the
suspension period and UFAC does not recommend removal and staff finds
the removal necessary, these recommendations will be forwarded to the City
Council for consideration; and
(4) Direct the City Manager to move forward with the implementation of the
Playhouse District Streetscapes, Walkways and Alleys Plan as it relates to
the planting, as identified in the 1996 approved plan (identified in Exhibit C of
the agenda report) and approved by City Council on January 12, 2009.
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EXHIBITS A thru C 862k
EXHIBITS D & E 2536k
EXHIBIT F 8941k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 141k
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARING - 7:30 P.M.
A. MASTER DEVELOPMENT PLAN AMENDMENT FOR PASADENA
CHRISTIAN SCHOOL AT 1515 NORTH LOS ROBLES AVENUE AND
GENERAL PLAN AMENDMENT AND ZONE CHANGE AT 1472 NORTH
GARFIELD AVENUE
Recommendation of City Manager: It is recommended that following a
public hearing, the City Council:
(1) Adopt the Revised Initial Environmental Study, Mitigated Negative
Declaration, and Mitigation Monitoring Program (Attachments 2 and 3 of the
agenda report);
(2) Adopt by resolution the Specific Findings for the amendment of the
General Plan Land Use designation from Medium Density Residential
(0-16 units/acre) to Institutional for the parcel located at 1472 North Garfield
Avenue, and approve the proposed General Plan Amendment, and adopt by
resolution the Specific Findings for the Master Development Plan
Amendment and approve the proposed Master Development Plan
Amendment with the Conditions of Approval (Exhibit B of the resolution);
(3) Find that the proposed zone change from RM-16 (Multi-Family
Residential, 16 units/acre) to PS (Public and Semi-Public) is consistent with
the purposes of Chapter 17.26 (PS, Public and Sem-Public District) of the
Zoning Code, and approve the Zone Change;
(4) Find that the remaining sites identified in the adopted 2000-2005
Housing Element are adequate to accommodate the City's share of the
regional housing need for the planning period, pursuant to Government
Section 65584 (Attachment 4 of the agenda report);
(5) Find that the proposed removal of two protected trees and 5 non-
protected trees are consistent with the criteria provided in the City's Tree
Protection Ordinance, as discussed in the body of the agenda report
(Attachment 4 of the agenda report), and approve the tree removal requests;
(6) Direct the City Attorney to prepare an ordinance amending the official
zoning map of the City of Pasadena within 30 days; and
(7) Direct the City Clerk to file a Notice of Determination (Attachment 5 of
the agenda report) in accordance with Section 15075 of the State of
California Environmental Quality Act (CEQA) Guidelines with the Los Angeles
County Recorder.
Recommendation of Planning Commission: On March 11, 2009, the
Planning Commission reviewed and recommended approval of the Master
Development Plan Amendment at 1515 N. Los Robles Avenue and General
Plan Amendment and Zone Change for 1472 N. Garfield Avenue. The
Commission recommended revision to Conditions of Approval, No. 1, No. 9,
No. 16, No. 17, No. 21, No. 22, No. 24, No. 27, and No. 41 (Exhibit B of the
resolution). Generally, the proposed changes further addressed parking and
traffic concerns expressed by neighbors at the Commission hearing.
Staff concurs with the revisions and they are shown in bold and italic in
the attached Conditions of Approval, with the exception of Condition No. 27.
Under this condition, the Commission recommended that the TDM plan be
submitted and approved prior to the first building permit for the Junior High
building. Staff recommends that the TDM plan be submitted concurrent with
the building permit for the construction of the Junior High building, but the
approval of such plan be required prior to the issuance of a Certificate of
Occupancy. This would provide the applicant with the time necessary to work
with the neighbors and the Department of Transportation in preparing a plan
that effectively addresses the traffic generated by the school activities.
Recommendation of Design Commission: On March 9, 2009, the Design
Commission reviewed the proposed Master Development Plan Amendment
and recommended approval of the Master Development Plan Amendment.
Recommendation of Historic Preservation Commission: On March, 2,
2009, the Historic Preservation Commission reviewed the Master Plan
amendment and recommended approval of the Plan with the following
recommendations: 1) Requested more research by the staff to identify the
date of construction of the rear addition to the building at 1533 N. Los Robles
Avenue (to determine if the rear wing is original or an addition); 2) Supported
dismantling of the porte-cochère on the south elevation of the building at
1533 N. Los Robles Avenue to accommodate reconfiguration of the parking
area and access off Los Robles Avenue; 3) Requested the addition of
landscaping and other features shall be added to screen the driveway and
the parking lot on Los Robles Avenue from public view; 4) Suggested
correcting the response in the Initial Study about the rear wing at 1533 N. Los
Robles Avenue and omitting the reference of using the porte-cochère for a
monument sign; 5) Approved removal of the rear wing of the building at 1533
N. Los Robles Avenue only if alternatives are first explored; and 6) In the
event of the removal of the rear wing, re-use portions of the existing fabric
(e.g., windows, window frames, shingles) in the reconstruction of the rear wall
(the design of which should be consistent with the Secretary of the Interior's
Standards for Rehabilitation and the Illustrated Guidelines for Rehabilitating
Historic Buildings). The Commission's recommendations are incorporated in
the proposed Conditions of Approval Nos. 16-18).
Recommendation of Northwest Commission: On February 26, 2009, the
Northwest Commission reviewed and recommended approval of the
proposed Master Plan amendment and supported the use of the First Source
Hiring Ordinance to hire local labor.
2542k
RESOLUTION 1271k
EXHIBITS A & B to RESOLUTION 5598k
ATTACHMENT 1 608k
ATTACHMENT 2 Part 1 7476k
ATTACHMENT 2 Part 2 7807k
ATTACHMENT 2 Part 3 4265k
ATTACHMENT 2 Part 4 4010k
ATTACHMENT 2 Part 5 3538k
ATTACHMENT 2 Part 6 4434k
ATTACHMENT 2 Part 7 4392k
ATTACHMENT 2 Part 8 4222k
ATTACHMENTS 3 thru 7 3248k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 190k
PICTURES 3715k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
B. City Council
(1) APPOINTMENT OF RUTH COCHRAN STRICK TO THE ARTS AND
CULTURE COMMISSION (District 5 Nomination)
(2) RECOMMENDATION FROM COUNCIL AD HOC SUBCOMMITTEE
REGARDING NOMINATIONS TO THE GENERAL PLAN UPDATE
ADVISORY COMMITTEE
(3) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING
OFFICER DECISION TO THE BOARD OF ZONING APPEALS
REGARDING REVOCATION/MODIFICATION OF CONDITIONAL USE
PERMIT NO. 2051 FOR FULL ALCOHOL SALES FOR AN EXISTING
RESTAURANT (VIVE) AND CONDITIONAL USE PERMIT NO. 2421
(WHICH INCLUDES MINOR CONDITIONAL USE PERMIT NO. 2863)
FOR LIVE ENTERTAINMENT AND DANCING FOR AN EXISTING
RESTAURANT (VIVE) AT 61 NORTH RAYMOND AVENUE
(Councilmember Madison)
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C. City Clerk
(1) CANVASS OF THE MARCH 10, 2009 CONSOLIDATED PRIMARY
NOMINATING ELECTION
Recommendation of City Clerk:
(1) Accept the Certificate of Canvass.
(2) Adopt a resolution declaring:
(a) The following persons, receiving a majority of the votes cast,
are re-elected to the following offices:
Chris Holden Member of the City Council, District 3
Victor M. Gordo Member of the City Council, District 5
(b) In District 7, the following two candidates received the highest
number of votes at the primary nominating election, and their
names shall be placed on the ballot at the general municipal
election on April 21, 2009:
Terry Tornek 936 votes (47.1%) District 7
Margaret York 540 votes (27.2%) District 7
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8. ORDINANCES
A. First Reading
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF
PASADENA AMENDING SECTION 3.32.300(C) OF THE PASADENA
MUNICIPAL CODE REQUIRING CLEAN AIR NON-DIESEL BUSES
FOR SHUTTLE SERVICES"
1230k
B. Second Reading: None
9. INFORMATION ITEMS: None 10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)
12. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the first Wednesday of each month at 6:00 p.m.,
Pasadena City Hall, 100 N.
Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)
April 1, 2009
May 6, 2009
June 3, 2009
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo,
Steve Haderlein,
Chris Holden)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
March 23, 2009
April 13, 2009 (Special joint budget meeting with City
Council at 4:00 p.m. in the
Council Chambers)
April 23, 2009 (Audit/Finance Committee meeting at 4:00 p.m.
in the City Hall Grand
Conference Room)
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard,
Margaret McAustin,
Sidney F. Tyler)
Meets the third Wednesday of each month at 7:30 a.m.,
Pasadena City Hall, 100 N.
Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)
April 3, 2009 (Special meeting at 7:30 a.m. in the Council Conference Room)
April 15, 2009
May 20, 2009
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin,
Victor Gordo,
Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
March 24, 2009
April 28, 2009
May 26, 2009
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison, Margaret McAustin,
Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield
Avenue, Room S038 (City Hall Grand Conference Room, Basement)
April 6, 2009
May 4, 2009
June 1, 2009
March 30, 2009
April 6, 2009
April 13, 2009
April 20, 2009 (To be cancelled)
April 27, 2009
May 4, 2009
May 11, 2009 (Special Joint meeting with
Pasadena Unified School District
Board of Education at the Pasadena Senior Center, Multipurpose Room,
6:30 p.m.)
May 18, 2009
May 25, 2009 (To be cancelled)
June 1, 2009
June 8, 2009
June 15, 2009
June 22, 2009
June 29, 2009 (To be cancelled)
FUTURE PUBLIC HEARINGS:
April 6, 2009, 7:30 p.m. - Designation of 60 El Circulo Street as Historic Monument
April 13, 2009, 7:30 p.m.
- City Manager’s Recommended Fiscal Year 2010
Operating Budget and Fiscal Year 2010-2014 Capital Improvement Program
April 27, 2009, 7:30 p.m. - Residential Refuse Collection Fees Increase
April 27, 2009, 7:30 p.m.
- Amendments to the General Fee Schedule for
Fiscal Year 2010
COMMISSION VACANCIES
316k