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AGENDA CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION MARCH 23, 2009
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Public Hearings 7:30 P.M. Council Chamber, Pasadena City Hall 100 North Garfield Avenue, Room S249
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 City Representatives: Karyn S. Ezell and Arthur Chavez Employee Organizations: Pasadena Association of Clerical and Technical Employees, LIUNA Local 777; and certain unrepresented employees
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 City Representatives: Karyn S. Ezell and Arthur Chavez Employee Organizations: American Federation of State, County and Municipal Employees, Local 858; International Brotherhood of Electrical Workers, Local 18; International Union of Operating Engineers, Local 501; Pasadena Fire Fighters Association, Local 809; Pasadena Fire Management Association; Pasadena Management Association; Pasadena Police Officers Association; Pasadena Police Sergeants Association; Service Employees International Union, Local 347; and unrepresented employees
C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL to discuss pending litigation pursuant to Government Code Section 54956.9(a) Case Name: Dumbacher, et al. v. City of Pasadena Case No.: Los Angeles Superior Court Case No. BC382910
D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property Locations: 30 S. Fair Oaks Avenue; 36 S. Fair Oaks Avenue; 42 S. Fair Oaks Avenue; 48 S. Fair Oaks Avenue; 55 S. Raymond Avenue Agency Negotiator: Michael J. Beck Negotiating Parties: Suk Ja Park; Young Suk Youn; Truc Thuy Nguyen; Chukiat Navasu; Richard DiGiorgio Under Negotiation: Price and terms of payment
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 10 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager (1) AUTHORIZE THE CITY MANAGER TO AMEND THE TERM OF CONTRACT NO. 19,579 WITH CIVILTEC ENGINEERING INC., FOR THE DESIGN AND CONSTRUCTION MANAGEMENT OF A WATER DISINFECTION FACILITY AT WINDSOR RESERVOIR FOR THE WATER AND POWER DEPARTMENT Recommendation of City Manager: Authorize the City Manager to amend the term of Contract No. 19,579 with Civiltec Engineering Inc. (Civiltec), for the design and construction management of a disinfection facility at Windsor Reservoir for the Water and Power Department, by increasing the contract amount by $46,289 for a not to exceed contract amount of $236,289, and to extend the contract to December 31, 2010. Competitive bidding is not required, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City's best interests are served. 592k
(2) TRANSFER OF SURPLUS VEHICLE EQUIPMENT Recommendation of City Manager: (1) Authorize the transfer of a surplus ambulance (Equipment No. 1097) to Glendale Community College; and (2) Recognize that a public purpose is served by exempting the proposed transfer from the provisions of the Surplus Equipment and Goods Ordinance, Pasadena Municipal Code Section 4.04, pursuant to Section 4.04.080. 422k
(3) AUTHORIZE THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO GEOSCIENCE SUPPORT SERVICES INC., FOR $200,000 FOR CONSULTING SERVICES RELATED TO DETERMINING THE SOURCE OF PERCHLORATE CONTAMINATION OF THE CITY'S SUNSET WELLS Recommendation of City Manager: (1) Authorize the City Manager to issue a purchase order (PO) to Geoscience Support Services Inc. (Geoscience), for $200,000 for engineering consulting services related to the investigation of the source of perchlorate contamination of the City's Sunset Wells. (2) Grant the proposed purchase order an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City's best interests are served. Competitive bidding is not required, pursuant to City Charter Section 1002(F), professional or unique services.
(4) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH CALIFORNIA SEAGRAVE, FOR PURCHASE OF ONE REPLACEMENT 2009 TRACTOR DRAWN AERIAL TRUCK FOR A TOTAL OF $1,004,817 Recommendation of City Manager: (1) Authorize the issuance of a purchase order to California Seagrave, in an amount not to exceed $1,004,817 for the purchase of one replacement Tractor Drawn Aerial Truck; and (2) Grant the proposed purchase order an exemption from competitive bidding, pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies, or services. 706k
(5) AMENDMENT TO CONTRACT NO. 19,410 WITH GAS EQUIPMENT SYSTEMS, INC., FOR LABOR AND MATERIALS FOR CONSTRUCTION OF A COMPRESSED NATURAL GAS (CNG) FUELING STATION TO INCREASE THE TOTAL NOT TO EXCEED AMOUNT BY $45,000 FROM $886,396 TO $931,396 Recommendation of City Manager: (1) Amend Contract No. 19,410 with Gas Equipment Systems, Inc., to increase the contract by $45,000 for a total not to exceed amount of $931,396 for additional scope of work as part of the Compressed Natural Gas Fueling Station construction at the City Yards; and (2) Find that Contract No. 19,410 was found to be exempt from the California Environmental Quality Act by the Council on July 23, 2007, and that the amendment proposed herein does not rise to the level of changed circumstances or new information which would require further environmental review.
B. City Clerk/Secretary
(1) Approval of Minutes
February 9, 2009 (City Council) February 9, 2009 (Community Development Commission) February 16, 2009 (City Council) February 16, 2009 (Community Development Commission)
(2) Receive and file claims against the City of Pasadena
Claim No. 10,824 Marco Malfitano 2,051.29 Claim No. 10,825 Roger L. Gordon, Attorney for 25,000.00+ Swarooparani Valluripalli and Naga Bhushanan Valluripalli Claim No. 10,826 Ronald A. Stoffers 196.00 Claim No. 10,827 County of Los Angeles and 25,000.00+ Los Angeles County Flood Control District Claim No. 10,828 Christina Olivas 7,500.00
(3) Public Hearing Set
April 27, 2009, 7:30 p.m. - Amendments to the General Fee Schedule for Fiscal Year 2010
4. OLD BUSINESS
A. CONTRACT AWARD TO MANUEL BROTHERS, INC., A QUANTA SERVICES COMPANY, FOR THE INSTALLATION OF THE METRO RAPID BUS TRANSIT PRIORITY SYSTEM ON COLORADO BOULEVARD FROM THE WEST CITY LIMIT TO HILL AVENUE, FOR AN AMOUNT NOT TO EXCEED $455,000 Recommendation of City Manager: (1) Acknowledge the project to be categorically exempt under Section 21084 of the California Environmental Quality Act (CEQA), in accordance with Article 19, Section 15301 (Class 1), subsection (c) of the Resources Agency of California Guidelines (Minor Alterations Involving Negligible Expansion of Use Beyond That Previously Existing), pursuant to the findings of the Secretary of the Resources Agency, and authorize the City Manager to execute and the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk; and (2) Accept the bid dated January 28, 2009, submitted by Manuel Brothers, Inc., a Quanta Services Company, in response to the Specifications for the Installation of the Metro Rapid Bus Transit Priority System on Colorado Boulevard from the West City Limit to Hill Avenue, reject all other bids received, and authorize the City Manager to enter into such contract as is required, for an amount not to exceed $455,000. MEMO 488k ATTACHMENTS A & B to MEMO 2827k ATTACHMENT C to MEMO 3576k
1084k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 419k
B. TEMPORARY SUSPENSION OF THE REMOVAL OF HEALTHY PUBLIC TREES (To be heard at 7:45 p.m. or thereafter) Recommendation of City Manager: (1) Temporarily suspend the removal of all healthy public trees, for a period of four months from March 24, 2009, to allow staff to complete a review of all streetscape and specific plans for consistency with the Master Street Tree Plan and City Environmental Plans; (2) Exclude from this four month suspension period: 1) Dead or dying trees; trees that pose an immediate public health or safety hazard (emergency removals), whereby the City Manager will authorize the removal and provide notice to the City Council within 24 hours of the removal; 2) Trees posing a visibility hazard to traffic signals or traffic signage where pruning of such trees is not a feasible solution; and 3) Individual trees where the removal requests have been previously reviewed by the Urban Forestry Advisory Committee (UFAC) and received the concurrence for removal (a list of these trees is attached in Exhibit A to the agenda report); (3) During this suspension, all public trees that are identified for removal and not included in the exceptions above shall be reviewed by the UFAC. This includes public improvement projects for which Council has approved in concept and are currently in the design phase (these projects are attached in Exhibit B of the agenda report). As these projects move forward during the suspension period and UFAC does not recommend removal and staff finds the removal necessary, these recommendations will be forwarded to the City Council for consideration; and (4) Direct the City Manager to move forward with the implementation of the Playhouse District Streetscapes, Walkways and Alleys Plan as it relates to the planting, as identified in the 1996 approved plan (identified in Exhibit C of the agenda report) and approved by City Council on January 12, 2009. 1504k EXHIBITS A thru C 862k EXHIBITS D & E 2536k EXHIBIT F 8941k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 141k
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARING - 7:30 P.M.
A. MASTER DEVELOPMENT PLAN AMENDMENT FOR PASADENA CHRISTIAN SCHOOL AT 1515 NORTH LOS ROBLES AVENUE AND GENERAL PLAN AMENDMENT AND ZONE CHANGE AT 1472 NORTH GARFIELD AVENUE Recommendation of City Manager: It is recommended that following a public hearing, the City Council: (1) Adopt the Revised Initial Environmental Study, Mitigated Negative Declaration, and Mitigation Monitoring Program (Attachments 2 and 3 of the agenda report); (2) Adopt by resolution the Specific Findings for the amendment of the General Plan Land Use designation from Medium Density Residential (0-16 units/acre) to Institutional for the parcel located at 1472 North Garfield Avenue, and approve the proposed General Plan Amendment, and adopt by resolution the Specific Findings for the Master Development Plan Amendment and approve the proposed Master Development Plan Amendment with the Conditions of Approval (Exhibit B of the resolution); (3) Find that the proposed zone change from RM-16 (Multi-Family Residential, 16 units/acre) to PS (Public and Semi-Public) is consistent with the purposes of Chapter 17.26 (PS, Public and Sem-Public District) of the Zoning Code, and approve the Zone Change; (4) Find that the remaining sites identified in the adopted 2000-2005 Housing Element are adequate to accommodate the City's share of the regional housing need for the planning period, pursuant to Government Section 65584 (Attachment 4 of the agenda report); (5) Find that the proposed removal of two protected trees and 5 non- protected trees are consistent with the criteria provided in the City's Tree Protection Ordinance, as discussed in the body of the agenda report (Attachment 4 of the agenda report), and approve the tree removal requests; (6) Direct the City Attorney to prepare an ordinance amending the official zoning map of the City of Pasadena within 30 days; and (7) Direct the City Clerk to file a Notice of Determination (Attachment 5 of the agenda report) in accordance with Section 15075 of the State of California Environmental Quality Act (CEQA) Guidelines with the Los Angeles County Recorder. Recommendation of Planning Commission: On March 11, 2009, the Planning Commission reviewed and recommended approval of the Master Development Plan Amendment at 1515 N. Los Robles Avenue and General Plan Amendment and Zone Change for 1472 N. Garfield Avenue. The Commission recommended revision to Conditions of Approval, No. 1, No. 9, No. 16, No. 17, No. 21, No. 22, No. 24, No. 27, and No. 41 (Exhibit B of the resolution). Generally, the proposed changes further addressed parking and traffic concerns expressed by neighbors at the Commission hearing. Staff concurs with the revisions and they are shown in bold and italic in the attached Conditions of Approval, with the exception of Condition No. 27. Under this condition, the Commission recommended that the TDM plan be submitted and approved prior to the first building permit for the Junior High building. Staff recommends that the TDM plan be submitted concurrent with the building permit for the construction of the Junior High building, but the approval of such plan be required prior to the issuance of a Certificate of Occupancy. This would provide the applicant with the time necessary to work with the neighbors and the Department of Transportation in preparing a plan that effectively addresses the traffic generated by the school activities. Recommendation of Design Commission: On March 9, 2009, the Design Commission reviewed the proposed Master Development Plan Amendment and recommended approval of the Master Development Plan Amendment. Recommendation of Historic Preservation Commission: On March, 2, 2009, the Historic Preservation Commission reviewed the Master Plan amendment and recommended approval of the Plan with the following recommendations: 1) Requested more research by the staff to identify the date of construction of the rear addition to the building at 1533 N. Los Robles Avenue (to determine if the rear wing is original or an addition); 2) Supported dismantling of the porte-cochère on the south elevation of the building at 1533 N. Los Robles Avenue to accommodate reconfiguration of the parking area and access off Los Robles Avenue; 3) Requested the addition of landscaping and other features shall be added to screen the driveway and the parking lot on Los Robles Avenue from public view; 4) Suggested correcting the response in the Initial Study about the rear wing at 1533 N. Los Robles Avenue and omitting the reference of using the porte-cochère for a monument sign; 5) Approved removal of the rear wing of the building at 1533 N. Los Robles Avenue only if alternatives are first explored; and 6) In the event of the removal of the rear wing, re-use portions of the existing fabric (e.g., windows, window frames, shingles) in the reconstruction of the rear wall (the design of which should be consistent with the Secretary of the Interior's Standards for Rehabilitation and the Illustrated Guidelines for Rehabilitating Historic Buildings). The Commission's recommendations are incorporated in the proposed Conditions of Approval Nos. 16-18). Recommendation of Northwest Commission: On February 26, 2009, the Northwest Commission reviewed and recommended approval of the proposed Master Plan amendment and supported the use of the First Source Hiring Ordinance to hire local labor. 2542k RESOLUTION 1271k EXHIBITS A & B to RESOLUTION 5598k ATTACHMENT 1 608k ATTACHMENT 2 Part 1 7476k ATTACHMENT 2 Part 2 7807k ATTACHMENT 2 Part 3 4265k ATTACHMENT 2 Part 4 4010k ATTACHMENT 2 Part 5 3538k ATTACHMENT 2 Part 6 4434k ATTACHMENT 2 Part 7 4392k ATTACHMENT 2 Part 8 4222k ATTACHMENTS 3 thru 7 3248k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 190k PICTURES 3715k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
B. City Council
(1) APPOINTMENT OF RUTH COCHRAN STRICK TO THE ARTS AND CULTURE COMMISSION (District 5 Nomination)
(2) RECOMMENDATION FROM COUNCIL AD HOC SUBCOMMITTEE REGARDING NOMINATIONS TO THE GENERAL PLAN UPDATE ADVISORY COMMITTEE
(3) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING REVOCATION/MODIFICATION OF CONDITIONAL USE PERMIT NO. 2051 FOR FULL ALCOHOL SALES FOR AN EXISTING RESTAURANT (VIVE) AND CONDITIONAL USE PERMIT NO. 2421 (WHICH INCLUDES MINOR CONDITIONAL USE PERMIT NO. 2863) FOR LIVE ENTERTAINMENT AND DANCING FOR AN EXISTING RESTAURANT (VIVE) AT 61 NORTH RAYMOND AVENUE (Councilmember Madison) 2565k
C. City Clerk
(1) CANVASS OF THE MARCH 10, 2009 CONSOLIDATED PRIMARY NOMINATING ELECTION Recommendation of City Clerk: (1) Accept the Certificate of Canvass. (2) Adopt a resolution declaring: (a) The following persons, receiving a majority of the votes cast, are re-elected to the following offices: Chris Holden Member of the City Council, District 3 Victor M. Gordo Member of the City Council, District 5 (b) In District 7, the following two candidates received the highest number of votes at the primary nominating election, and their names shall be placed on the ballot at the general municipal election on April 21, 2009: Terry Tornek 936 votes (47.1%) District 7 Margaret York 540 votes (27.2%) District 7
A. First Reading
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA AMENDING SECTION 3.32.300(C) OF THE PASADENA MUNICIPAL CODE REQUIRING CLEAN AIR NON-DIESEL BUSES FOR SHUTTLE SERVICES"
B. Second Reading: None
9. INFORMATION ITEMS: None 10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary) 12. ADJOURNMENT SCHEDULED COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE(Chair Victor Gordo,
Meets the first Wednesday of each month at 6:00 p.m.,
Pasadena City Hall, 100 N.
Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)
April 1, 2009
May 6, 2009
June 3, 2009
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo,
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
March 23, 2009
April 13, 2009 (Special joint budget meeting with City
Council at 4:00 p.m. in the
April 23, 2009 (Audit/Finance Committee meeting at 4:00 p.m.
in the City Hall Grand
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard,
Sidney F. Tyler)
Meets the third Wednesday of each month at 7:30 a.m.,
Pasadena City Hall, 100 N.
Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)
April 3, 2009 (Special meeting at 7:30 a.m. in the Council Conference Room)
April 15, 2009
May 20, 2009
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin,
Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)
March 24, 2009
April 28, 2009
May 26, 2009
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison, Margaret McAustin,
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield
Avenue, Room S038 (City Hall Grand Conference Room, Basement)
April 6, 2009
May 4, 2009
June 1, 2009
March 30, 2009
April 6, 2009
April 13, 2009
April 20, 2009 (To be cancelled)
April 27, 2009
May 4, 2009
May 11, 2009 (Special Joint meeting with
Pasadena Unified School District
Board of Education at the Pasadena Senior Center, Multipurpose Room,
May 18, 2009
May 25, 2009 (To be cancelled)
June 1, 2009
June 8, 2009
June 15, 2009
June 22, 2009
June 29, 2009 (To be cancelled)
FUTURE PUBLIC HEARINGS:
April 6, 2009, 7:30 p.m. - Designation of 60 El Circulo Street as Historic Monument
April 13, 2009, 7:30 p.m.
- City Manager’s Recommended Fiscal Year 2010
Operating Budget and Fiscal Year 2010-2014 Capital Improvement Program
April 27, 2009, 7:30 p.m. - Residential Refuse Collection Fees Increase
April 27, 2009, 7:30 p.m.
- Amendments to the General Fee Schedule for
Fiscal Year 2010
COMMISSION VACANCIES 316k