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                                                AGENDA
         CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                           MARCH 23, 2009
                                     Closed Sessions 5:30 P.M.
                                      Public Meeting 6:30 P.M.
                                     Public Hearings 7:30 P.M.
                             Council Chamber, Pasadena City Hall
                            100 North Garfield Avenue, Room S249                                       
5:30 P.M.  CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6
    City Representatives: Karyn S. Ezell and Arthur Chavez
    Employee Organizations: Pasadena Association of Clerical and Technical
    Employees, LIUNA Local 777; and certain unrepresented employees
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6
    City Representatives: Karyn S. Ezell and Arthur Chavez
    Employee Organizations: American Federation of State, County and
    Municipal Employees, Local 858; International Brotherhood of Electrical
    Workers, Local 18; International Union of Operating Engineers, Local 501;
    Pasadena Fire Fighters Association, Local 809; Pasadena Fire Management
    Association; Pasadena Management Association; Pasadena Police Officers
    Association; Pasadena Police Sergeants Association; Service Employees
    International Union, Local 347; and unrepresented employees
C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL to discuss pending
     litigation pursuant to Government Code Section 54956.9(a)
    Case Name: Dumbacher, et al. v. City of Pasadena
    Case No.: Los Angeles Superior Court Case No. BC382910
D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
    pursuant to Government Code Section 54956.8
    Property Locations: 30 S. Fair Oaks Avenue; 36 S. Fair Oaks Avenue; 
    42 S. Fair Oaks Avenue; 48 S. Fair Oaks Avenue; 55 S. Raymond Avenue 
    Agency Negotiator: Michael J. Beck 
    Negotiating Parties: Suk Ja Park; Young Suk Youn; Truc Thuy Nguyen;
    Chukiat Navasu; Richard DiGiorgio
    Under Negotiation: Price and terms of payment
6:30 P.M.  PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
    be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 10 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.
3. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
    motion and one vote unless removed for separate discussion) 
   A.  City Manager

      (1) AUTHORIZE THE CITY MANAGER TO AMEND THE TERM OF
           CONTRACT NO. 19,579 WITH CIVILTEC ENGINEERING INC., FOR
           THE DESIGN AND CONSTRUCTION MANAGEMENT OF A WATER
           DISINFECTION FACILITY AT WINDSOR RESERVOIR FOR THE
           WATER AND POWER DEPARTMENT
           Recommendation of City Manager: Authorize the City Manager to
           amend the term of Contract No. 19,579 with Civiltec Engineering Inc.
           (Civiltec), for the design and construction management of a disinfection
           facility at Windsor Reservoir for the Water and Power Department, by
           increasing the contract amount by $46,289 for a not to exceed contract
           amount of $236,289, and to extend the contract to December 31, 2010. 
           Competitive bidding is not required, pursuant to Pasadena Municipal
           Code Section 4.08.049(B), contracts for which the City's best interests
           are served. 

	592k
      (2) TRANSFER OF SURPLUS VEHICLE EQUIPMENT
           Recommendation of City Manager: 
           (1) Authorize the transfer of a surplus ambulance (Equipment
           No. 1097) to Glendale Community College; and
           (2) Recognize that a public purpose is served by exempting the
           proposed transfer from the provisions of the Surplus Equipment and
           Goods Ordinance, Pasadena Municipal Code Section 4.04, pursuant to
           Section 4.04.080.

	422k
      (3) AUTHORIZE THE CITY MANAGER TO ISSUE A PURCHASE ORDER
           TO GEOSCIENCE SUPPORT SERVICES INC., FOR $200,000 FOR
           CONSULTING SERVICES RELATED TO DETERMINING THE
           SOURCE OF PERCHLORATE CONTAMINATION OF THE CITY'S
           SUNSET WELLS
           Recommendation of City Manager: 
           (1) Authorize the City Manager to issue a purchase order (PO) to
           Geoscience Support Services Inc. (Geoscience), for $200,000 for
           engineering consulting services related to the investigation of the source
           of perchlorate contamination of the City's Sunset Wells.  
           (2) Grant the proposed purchase order an exemption from the
           competitive selection process of the Competitive Bidding and
           Purchasing Ordinance, pursuant to Pasadena Municipal Code Section
           4.08.049(B), contracts for which the City's best interests are served. 
           Competitive bidding is not required, pursuant to City Charter Section
           1002(F), professional or unique services.
	943k
      (4) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER
           CONTRACT WITH CALIFORNIA SEAGRAVE, FOR PURCHASE OF
           ONE REPLACEMENT 2009 TRACTOR DRAWN AERIAL TRUCK FOR
           A TOTAL OF $1,004,817
           Recommendation of City Manager:
           (1) Authorize the issuance of a purchase order to California Seagrave,
           in an amount not to exceed $1,004,817 for the purchase of one
           replacement Tractor Drawn Aerial Truck; and
           (2) Grant the proposed purchase order an exemption from competitive
           bidding, pursuant to City Charter Section 1002(H), contracts with other
           governmental entities or their contractors for labor, materials, supplies,
           or services.

	706k
      (5) AMENDMENT TO CONTRACT NO. 19,410 WITH GAS EQUIPMENT
           SYSTEMS, INC., FOR LABOR AND MATERIALS FOR
           CONSTRUCTION OF A COMPRESSED NATURAL GAS (CNG)
           FUELING STATION TO INCREASE THE TOTAL NOT TO EXCEED
           AMOUNT BY $45,000 FROM $886,396 TO $931,396
           Recommendation of City Manager:
           (1) Amend Contract No. 19,410 with Gas Equipment Systems, Inc., to
           increase the contract by $45,000 for a total not to exceed amount of
           $931,396 for additional scope of work as part of the Compressed
           Natural Gas Fueling Station construction at the City Yards; and
           (2) Find that Contract No. 19,410 was found to be exempt from the
           California Environmental Quality Act by the Council on July 23, 2007,
           and that the amendment   proposed herein does not rise to the level of
           changed circumstances or new information which would require further
           environmental review.
	624k
   B.  City Clerk/Secretary
      (1) Approval of Minutes
           February 9, 2009 (City Council)
           February 9, 2009 (Community Development Commission)
           February 16, 2009 (City Council)
           February 16, 2009 (Community Development Commission)  
      (2) Receive and file claims against the City of Pasadena
           Claim No. 10,824   Marco Malfitano                               2,051.29
           Claim No. 10,825   Roger L. Gordon, Attorney for          25,000.00+
                                       Swarooparani Valluripalli and
                                       Naga Bhushanan Valluripalli
           Claim No. 10,826   Ronald A. Stoffers                              196.00
           Claim No. 10,827   County of Los Angeles and             25,000.00+
                                       Los Angeles County Flood 
                                       Control District
           Claim No. 10,828   Christina Olivas                               7,500.00       
       (3) Public Hearing Set
           April 27, 2009, 7:30 p.m. - Amendments to the General Fee Schedule
           for Fiscal Year 2010     
4. OLD BUSINESS
  A.  CONTRACT AWARD TO MANUEL BROTHERS, INC., A QUANTA
       SERVICES COMPANY, FOR THE INSTALLATION OF THE METRO RAPID
       BUS TRANSIT PRIORITY SYSTEM ON COLORADO BOULEVARD FROM
       THE WEST CITY LIMIT TO HILL AVENUE, FOR AN AMOUNT NOT TO
       EXCEED $455,000
       Recommendation of City Manager:
       (1) Acknowledge the project to be categorically exempt under
       Section 21084 of the California Environmental Quality Act (CEQA), in
       accordance with Article 19, Section 15301 (Class 1), subsection (c) of the
       Resources Agency of California Guidelines (Minor Alterations Involving
       Negligible Expansion of Use Beyond That Previously Existing), pursuant to
       the findings of the Secretary of the Resources Agency, and authorize the City
       Manager to execute and the City Clerk to file a Notice of Exemption for the
       project with the Los Angeles County Clerk; and
       (2) Accept the bid dated January 28, 2009, submitted by Manuel Brothers,
       Inc., a Quanta Services Company, in response to the Specifications for the
       Installation of the Metro Rapid Bus Transit Priority System on Colorado
       Boulevard from the West City Limit to Hill Avenue, reject all other bids
       received, and authorize the City Manager to enter into such contract as is
       required, for an amount not to exceed $455,000.

	MEMO 488k
	ATTACHMENTS A & B to MEMO 2827k
	ATTACHMENT C to MEMO 3576k
	1084k

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	CORRESPONDENCE 419k
  B.  TEMPORARY SUSPENSION OF THE REMOVAL OF HEALTHY PUBLIC
       TREES (To be heard at 7:45 p.m. or thereafter)
       Recommendation of City Manager:
       (1) Temporarily suspend the removal of all healthy public trees, for a period
       of four months from March 24, 2009, to allow staff to complete a review of all
       streetscape and specific plans for consistency with the Master Street Tree
       Plan and City Environmental Plans;
       (2) Exclude from this four month suspension period:
           1)  Dead or dying trees; trees that pose an immediate public health or
               safety hazard (emergency removals), whereby the City Manager
               will authorize the removal and provide notice to the City Council
               within 24 hours of the removal;
           2)  Trees posing a visibility hazard to traffic signals or traffic signage
               where pruning of such trees is not a feasible solution; and
           3)  Individual trees where the removal requests have been previously
               reviewed by the Urban Forestry Advisory Committee (UFAC) and
               received the concurrence for removal (a list of these trees is
               attached in Exhibit A to the agenda report);
       (3) During this suspension, all public trees that are identified for removal
       and not included in the exceptions above shall be reviewed by the UFAC. 
       This includes public improvement projects for which Council has approved in
       concept and are currently in the design phase (these projects are attached in
       Exhibit B of the agenda report).  As these projects move forward during the
       suspension period and UFAC does not recommend removal and staff finds
       the removal necessary, these recommendations will be forwarded to the City
       Council for consideration; and
       (4) Direct the City Manager to move forward with the implementation of the
       Playhouse District Streetscapes, Walkways and Alleys Plan as it relates to
       the planting, as identified in the 1996 approved plan (identified in Exhibit C of
       the agenda report) and approved by City Council on January 12, 2009.    

	1504k

	EXHIBITS A thru C 862k

	EXHIBITS D & E 2536k

	EXHIBIT F 8941k     

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	CORRESPONDENCE 141k
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
   A.  Economic Development and Technology Committee
   B.  Finance Committee
   C.  Legislative Policy Committee
   D.  Municipal Services Committee
   E.  Public Safety Committee
   F.  Reports from Representatives
6. PUBLIC HEARING - 7:30 P.M.   
  A.  MASTER DEVELOPMENT PLAN AMENDMENT FOR PASADENA
       CHRISTIAN SCHOOL AT 1515 NORTH LOS ROBLES AVENUE AND
       GENERAL PLAN AMENDMENT AND ZONE CHANGE AT 1472 NORTH
       GARFIELD AVENUE
       Recommendation of City Manager: It is recommended that following a 
       public hearing, the City Council:
       (1) Adopt the Revised Initial Environmental Study, Mitigated Negative
       Declaration, and Mitigation Monitoring Program (Attachments 2 and 3 of the
       agenda report);
       (2) Adopt by resolution the Specific Findings for the amendment of the
       General Plan Land Use designation from Medium Density Residential 
       (0-16 units/acre) to Institutional for the parcel located at 1472 North Garfield
       Avenue, and approve the proposed General Plan Amendment, and adopt by
       resolution the Specific Findings for the Master Development Plan
       Amendment and approve the proposed Master Development Plan
       Amendment with the Conditions of Approval (Exhibit B of the resolution);
       (3) Find that the proposed zone change from RM-16 (Multi-Family
       Residential, 16 units/acre) to PS (Public and Semi-Public) is consistent with
       the purposes of Chapter 17.26 (PS, Public and Sem-Public District) of the
       Zoning Code, and approve the Zone Change;
       (4) Find that the remaining sites identified in the adopted 2000-2005
       Housing Element are adequate to accommodate the City's share of the
       regional housing need for the planning period, pursuant to Government
       Section 65584 (Attachment 4 of the agenda report);
       (5) Find that the proposed removal of two protected trees and 5 non-
       protected trees are consistent with the criteria provided in the City's Tree
       Protection Ordinance, as discussed in the body of the agenda report
       (Attachment 4 of the agenda report), and approve the tree removal requests;
       (6) Direct the City Attorney to prepare an ordinance amending the official
       zoning map of the City of Pasadena within 30 days; and
       (7) Direct the City Clerk to file a Notice of Determination (Attachment 5 of
       the agenda report) in accordance with Section 15075 of the State of
       California Environmental Quality Act (CEQA) Guidelines with the Los Angeles
       County Recorder.
       Recommendation of Planning Commission: On March 11, 2009, the
       Planning Commission reviewed and recommended approval of the Master
       Development Plan Amendment at 1515 N. Los Robles Avenue and General
       Plan Amendment and Zone Change for 1472 N. Garfield Avenue.  The
       Commission recommended revision to Conditions of Approval, No. 1, No. 9,
       No. 16, No. 17, No. 21, No. 22, No. 24, No. 27, and No. 41 (Exhibit B of the
       resolution).  Generally, the proposed changes further addressed parking and
       traffic concerns expressed by neighbors at the Commission hearing.
           Staff concurs with the revisions and they are shown in bold and italic in
       the attached Conditions of Approval, with the exception of Condition No. 27. 
       Under this condition, the Commission recommended that the TDM plan be
       submitted and approved prior to the first building permit for the Junior High
       building.  Staff recommends that the TDM plan be submitted concurrent with
       the building permit for the construction of the Junior High building, but the
       approval of such plan be required prior to the issuance of a Certificate of
       Occupancy.  This would provide the applicant with the time necessary to work
       with the neighbors and the Department of Transportation in preparing a plan
       that effectively addresses the traffic generated by the school activities.
       Recommendation of Design Commission: On March 9, 2009, the Design
       Commission reviewed the proposed Master Development Plan Amendment
       and recommended approval of the Master Development Plan Amendment.
       Recommendation of Historic Preservation Commission: On March, 2,
       2009, the Historic Preservation Commission reviewed the Master Plan
       amendment and recommended approval of the Plan with the following
       recommendations: 1) Requested more research by the staff to identify the
       date of construction of the rear addition to the building at 1533 N. Los Robles
       Avenue (to determine if the rear wing is original or an addition); 2) Supported
       dismantling of the porte-cochère on the south elevation of the building at
       1533 N. Los Robles Avenue to accommodate reconfiguration of the parking
       area and access off Los Robles Avenue; 3) Requested the addition of
       landscaping and other features shall be added to screen the driveway and
       the parking lot on Los Robles Avenue from public view; 4) Suggested
       correcting the response in the Initial Study about the rear wing at 1533 N. Los
       Robles Avenue and omitting the reference of using the porte-cochère for a
       monument sign; 5) Approved removal of the rear wing of the building at 1533
       N. Los Robles Avenue only if alternatives are first explored; and 6) In the
       event of the removal of the rear wing, re-use portions of the existing fabric
       (e.g., windows, window frames, shingles) in the reconstruction of the rear wall
       (the design of which should be consistent with the Secretary of the Interior's
       Standards for Rehabilitation and the Illustrated Guidelines for Rehabilitating
       Historic Buildings).  The Commission's recommendations are incorporated in
       the proposed Conditions of Approval Nos. 16-18).
       Recommendation of Northwest Commission: On February 26, 2009, the
       Northwest Commission reviewed and recommended approval of the
       proposed Master Plan amendment and supported the use of the First Source
       Hiring Ordinance to hire local labor.

	2542k

	RESOLUTION 1271k
	EXHIBITS A & B to RESOLUTION 5598k

	ATTACHMENT 1 608k

	ATTACHMENT 2 Part 1 7476k
	ATTACHMENT 2 Part 2 7807k
	ATTACHMENT 2 Part 3 4265k
	ATTACHMENT 2 Part 4 4010k
	ATTACHMENT 2 Part 5 3538k
	ATTACHMENT 2 Part 6 4434k
	ATTACHMENT 2 Part 7 4392k
	ATTACHMENT 2 Part 8 4222k

	ATTACHMENTS 3 thru 7 3248k

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	CORRESPONDENCE 190k
	PICTURES 3715k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
   A.  City Manager
   B.  City Council
      (1) APPOINTMENT OF RUTH COCHRAN STRICK TO THE ARTS AND
           CULTURE COMMISSION (District 5 Nomination)
      (2) RECOMMENDATION FROM COUNCIL AD HOC SUBCOMMITTEE
           REGARDING NOMINATIONS TO THE GENERAL PLAN UPDATE
           ADVISORY COMMITTEE
      (3) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING
           OFFICER DECISION TO THE BOARD OF ZONING APPEALS
           REGARDING REVOCATION/MODIFICATION OF CONDITIONAL USE
           PERMIT NO. 2051 FOR FULL ALCOHOL SALES FOR AN EXISTING
           RESTAURANT (VIVE) AND CONDITIONAL USE PERMIT NO. 2421
           (WHICH INCLUDES MINOR CONDITIONAL USE PERMIT NO. 2863)
           FOR LIVE ENTERTAINMENT AND DANCING FOR AN EXISTING
           RESTAURANT (VIVE) AT 61 NORTH RAYMOND AVENUE
           (Councilmember Madison)  

	2565k
   C.  City Clerk
      (1) CANVASS OF THE MARCH 10, 2009 CONSOLIDATED PRIMARY
           NOMINATING ELECTION
           Recommendation of City Clerk:
           (1) Accept the Certificate of Canvass.
           (2) Adopt a resolution declaring:
               (a)   The following persons, receiving a majority of the votes cast,
                     are re-elected to the following offices:

                    Chris Holden               Member of the City Council, District 3
                    Victor M. Gordo           Member of the City Council, District 5

               (b)  In District 7, the following two candidates received the highest
                    number of votes at the primary nominating election, and their
                    names shall be placed on the ballot at the general municipal
                    election on April 21, 2009:

                    Terry Tornek         936 votes   (47.1%)      District 7
                    Margaret York       540 votes   (27.2%)      District 7
	1572k
8.  ORDINANCES
   A.  First Reading
      (1) Conduct first reading of "AN ORDINANCE OF THE CITY OF
           PASADENA AMENDING SECTION 3.32.300(C) OF THE PASADENA
           MUNICIPAL CODE REQUIRING CLEAN AIR NON-DIESEL BUSES
           FOR SHUTTLE SERVICES" 
	1230k
   B.  Second Reading: None
 9.  INFORMATION ITEMS: None

10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)

12. ADJOURNMENT



                                              SCHEDULED
                         COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo,
Bill Bogaard, Steve Madison, Jacque Robinson)

Meets the first Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

April 1, 2009

May 6, 2009

June 3, 2009

FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo, Steve Haderlein,
Chris Holden)

Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)

March 23, 2009

April 13, 2009 (Special joint budget meeting with City Council at 4:00 p.m. in the
Council Chambers)

April 23, 2009 (Audit/Finance Committee meeting at 4:00 p.m. in the City Hall Grand
Conference Room)

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Margaret McAustin,
Sidney F. Tyler)

Meets the third Wednesday of each month at 7:30 a.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

April 3, 2009 (Special meeting at 7:30 a.m. in the Council Conference Room)

April 15, 2009

May 20, 2009

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Victor Gordo,
Sidney F. Tyler)

Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

March 24, 2009

April 28, 2009

May 26, 2009

PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Margaret McAustin,
Jacque Robinson)

Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield
Avenue, Room S038 (City Hall Grand Conference Room, Basement)

April 6, 2009

May 4, 2009

June 1, 2009


                        
FUTURE COUNCIL MEETING DATES

March 30, 2009

April 6, 2009

April 13, 2009

April 20, 2009 (To be cancelled)

April 27, 2009

May 4, 2009

May 11, 2009 (Special Joint meeting with Pasadena Unified School District
Board of Education at the Pasadena Senior Center, Multipurpose Room,
6:30 p.m.)

May 18, 2009

May 25, 2009 (To be cancelled)

June 1, 2009

June 8, 2009

June 15, 2009

June 22, 2009

June 29, 2009 (To be cancelled)

FUTURE PUBLIC HEARINGS:

April 6, 2009, 7:30 p.m. - Designation of 60 El Circulo Street as Historic Monument

April 13, 2009, 7:30 p.m. - City Manager’s Recommended Fiscal Year 2010
Operating Budget and Fiscal Year 2010-2014 Capital Improvement Program

April 27, 2009, 7:30 p.m. - Residential Refuse Collection Fees Increase

April 27, 2009, 7:30 p.m. - Amendments to the General Fee Schedule for
Fiscal Year 2010

COMMISSION VACANCIES 316k