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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 6, 2008
Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
Teleconference Location:
Marriott Hotel Teaneck At Glenpoint, Room 903
100 Frank W Burr Boulevard
Teaneck, New Jersey 07666
5:30 P.M. CLOSED SESSION (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
pursuant to Government Code Section 54956.8
Property Location: 2180 East Foothill Boulevard
Agency Negotiators: Bernard K. Melekian and Michael J. Beck
Negotiating Parties: Chase Partners Ltd., Kevin Duffy, Broker
Under Negotiation: Price and terms
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 11 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) CONTRACT AWARD TO NIKOLA CORPORATION FOR 2009 SEWER
PIPE REPAIRS FOR AN AMOUNT NOT TO EXCEED $120,000
Recommendation of City Manager:
(1) Accept the bid dated September 24, 2008, submitted by Nikola
Corporation for the 2009 Sewer Pipe Repairs, reject all other bids
received, and authorize the City Manager to enter into such contract for
a not to exceed amount of $120,000; and
(2) Find the project to be categorically exempt under the California
Environmental Quality Act in accordance with Section 15301 (Class 1),
subsection (b) (minor alteration of existing public facilities involving
negligible or no expansion of use beyond that existing at the time of the
lead agency's determination), and authorize the City Manager to
execute, and the City Clerk to file a Notice of Exemption for the project
with the Los Angeles County Clerk.
1082k
(2) AUTHORIZATION TO INCREASE CONTRACT NO. 19,405 WITH
JOHN T. MALLOY, INC., FROM $1,306,275 TO $1,450,223
Recommendation of City Manager: Approve an increase in the
amount of $143,948 for Contract No. 19,405 with John T. Malloy, Inc.,
thereby increasing the not to exceed amount from $1,306,275 to
$1,450,223 for providing labor and materials for water main installations
in Arden Road, Hill Avenue, San Pasqual Street, Lundy Avenue, and
Mentor Street for Pasadena Water and Power. This action will resolve
all outstanding claims by the contractor for extra work.
387k
(3) LEASE ADDENDUM FOR EXPANSION OF OFFICE SPACE FOR THE
DEPARTMENT OF TRANSPORTATION AT PARK CENTER,
LOCATED AT 221 EAST WALNUT STREET, PASADENA
Recommendation of City Manager: Approve the terms and conditions,
as generally described in the agenda report and authorize the City
Manager to execute a Lease Addendum to Contract No. 16,436 and any
other documents necessary to carry out this transaction.
726k
(4) CONTRACT AMENDMENT TO CONTRACT NO. 19,520 WITH VART
CONSTRUCTION FOR MISCELLANEOUS CONCRETE REPAIR AND
CURB RAMPS - 2008, TO INCREASE THE CONTRACT AMOUNT
FROM $375,000 TO $775,000
Recommendation of City Manager: Authorize the City Manager to
execute an amendment to Contract No.19,520 with Vart Construction for
Miscellaneous Concrete Repair and Curb Ramps - 2008, to increase the
total contract not to exceed amount from $375,000 to $775,000, an
increase of $400,000, for additional concrete repair.
541k
B. City Attorney
(1) 2008 LOCAL AGENCY BIENNIAL NOTICE OF AMENDMENT OF
PASADENA CONFLICT OF INTEREST CODE
Recommendation of City Attorney: This notice is required by law for
informational purposes only.
284k
C. City Clerk
(1) Approval of Minutes - September 15, 2008
(2) Receive and file claims against the City of Pasadena
Claim No. 10,700 Edward R. Flores $ 1,426.45
Claim No. 10,701 Basilio A. Torices Not stated
Claim No. 10,702 George and Marion Gasper 3,038.47
Claim No. 10,703 Mieko Payne Not stated
Claim No. 10,704 Enterprise Rent A Car
Company of Los Angeles Not stated
Claim No. 10,705 Geico as subrogee for
Margaret Oneal Not stated
Claim No. 10,706 Jon D. Brookhart 25,000.00+
Claim No. 10,707 Nancy Abramyan 600.00
Claim No. 10,708 Joel L. Schwartz, M.D. Not stated
Claim No. 10,709 Edward Duarte 824.61
Claim No. 10,710 Geico Insurance subrogee for
Linda Chafin and Maya Brooks Not stated
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
(1) ADOPT A RESOLUTION AUTHORIZING THE CHIEF OF POLICE TO
DESTROY INTERNAL AFFAIRS RECORDS AND NON-HIRE
BACKGROUND FILES
Recommendation of City Manager: Adopt a resolution authorizing the
Chief of Police, in accordance with the City Attorney, to destroy internal
affairs files regarding investigations concluded prior to 2001 which are
listed in Attachment A of the agenda report and non-hire background
files closed and completed prior to 1998 which are listed in Attachment
B of the agenda report.
4676k
F. Reports from Representatives
6. PUBLIC HEARINGS - None
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) JOINT ACTION: ADOPT A RESOLUTION AUTHORIZING THE CITY
MANAGER, CHIEF EXECUTIVE OFFICER OR DESIGNEE TO
ACCEPT GRANTS AND DEEDS FROM PROPERTY OWNERS
CONVEYING INTERESTS IN REAL PROPERTY TO ENABLE CITY
DEPARTMENTS TO PROVIDE PUBLIC WORKS AND OTHER
SERVICES
Recommendation of City Manager/Chief Executive Officer: It is
recommended that the City Council/Pasadena Community Development
Commission ("Commission") adopt a resolution authorizing the City
Manager/Chief Executive Officer ("CEO") or designee to accept grants,
deeds, easements and dedications approved as to form by the City
Attorney's Office from property owners conveying interests in real
property to the City/Commission for Public Works and other purposes.
1046k
B. City Council
(1) APPOINTMENT OF GINA TLEEL TO THE SOUTH LAKE PARKING
PLACE COMMISSION (At Large/District 7 Nomination)
(2) RESIGNATION OF DANTE HALL FROM THE NORTHWEST
COMMISSION (District 2 Nomination)
125k
(3) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING
OFFICER DECISION TO THE BOARD OF ZONING APPEALS
REGARDING CONDITIONAL USE PERMIT NO. 5084, TO ESTABLISH
A CHARITABLE INSTITUTIONS USE (GOODWILL DONATION
CENTER) (745 NORTH ORANGE GROVE BOULEVARD)
(Councilmember Holden)
3088k
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - September 15, 2008
B. JOINT ACTION: ADOPT A RESOLUTION AUTHORIZING THE CITY
MANAGER, CHIEF EXECUTIVE OFFICER OR DESIGNEE TO ACCEPT
GRANTS AND DEEDS FROM PROPERTY OWNERS CONVEYING
INTERESTS IN REAL PROPERTY TO ENABLE CITY DEPARTMENTS TO
PROVIDE PUBLIC WORKS AND OTHER SERVICES (See Item 7.A.1.)
9. ORDINANCES
A. First Reading: None
B. Second Reading:
(1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING
CHAPTER 8.61 OF THE PASADENA MUNICIPAL CODE ("SOLID
WASTE COLLECTION FRANCHISE SYSTEM") REGARDING
FRANCHISE REQUIREMENTS FOR THE COLLECTION OF SOLID
WASTE AND RELATED AMENDMENTS" (Introduced by
Councilmember Robinson)
5116k
10. INFORMATION ITEMS: None
11. PUBLIC COMMENT (Continued)
12. CLOSED SESSIONS (Continued, if necessary)
13. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the first and third Wednesday of each month at 6:00
p.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
October 15, 2008
November 5, 2008
November 19, 2008
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo,
Steve Haderlein,
Chris Holden)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
October 13, 2008
October 27, 2008
November 10, 2008 (To be cancelled)
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard,
Margaret McAustin,
Sidney F. Tyler)
Meets the third Wednesday of each month at 7:30 a.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
October 15, 2008
November 19, 2008
December 17, 2008
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin,
Victor Gordo,
Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
October 28, 2008
November 25, 2008
December 23, 2008
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison,
Margaret McAustin, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)
October 6, 2008
November 3, 2008
December 1, 2008
October 13, 2008
October 20, 2008
October 27, 2008
November 3, 2008
November 10, 2008 (To be cancelled)
November 17, 2008
November 18, 2008 (Special Joint meeting with
Pasadena Unified School District
Board of Education)
November 24, 2008
December 1, 2008 (To be cancelled)
December 8, 2008
December 15, 2008
December 22, 2008
December 29, 2008 (To be cancelled)
January 5, 2009 (To be cancelled)
January 12, 2009
January 19, 2009 (To be cancelled)
January 26, 2009
FUTURE PUBLIC HEARINGS:
October 27, 2008, 7:30 p.m.
- Public Hearing: Formation of the Annandale Canyon
Open Space Benefit/Assessment District
October 27, 2008, 7:30 p.m.
- Joint Public Hearing: Draft Consolidated Annual
Performance and Evaluation Report (CAPER) for July 1, 2007 - June 30, 2008 for
Community Development Block Grant (CDBG); Emergency Shelter Grant (ESG);
Home Investment Partnership Act (HOME); Human Services Endowment Fund (HSEF)
COMMISSION VACANCIES 399k