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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 15, 2008
Closed Session 5:00 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
Teleconference Location:
Residence
580 West Howard Street
Pasadena, California 91103
5:00 P.M. CLOSED SESSION (To be heard at 5:00 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to
Government Code Section 54956.8
Property Locations: 19-25 East Orange Grove Boulevard; 710-722, 730, 738,
750, 756, 768, 770, 782, 784, 788 and 790 North Fair Oaks Avenue
Negotiating Parties: Michael J. Beck, Stephanie DeWolfe, and James Wong;
Retirement Housing Foundation, Richard T. Washington
Under Negotiation: Price and Terms
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 10 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) CONTRACT AWARD TO GOLDEN STATE CONSTRUCTORS, INC.,
FOR HAMILTON PARK FIELD DRAINAGE RENOVATION - PHASE II
FOR AN AMOUNT NOT TO EXCEED $260,000
Recommendation of City Manager:
(1) Acknowledge the project was granted a Class 1 Categorical
Exemption under California Environmental Quality Act (CEQA)
Guidelines Section 15301, as the scope of the project is limited to the
repair and maintenance of an existing public facility. The Notice of
Exemption was filed with the Los Angeles County Clerk April 23, 2003;
and
(2) Accept the bid, dated December 10, 2008, submitted by Golden
State Constructors, Inc., in response to the specifications for Hamilton
Park Field Drainage Renovation - Phase II, reject all other bids received
and authorize the City Manager to enter into a contract not to exceed
$260,000.
727k
B. City Attorney
(1) REVISION OF DESIGNATED CITY OFFICIALS AND EMPLOYEES
REQUIRED TO FILE CONFLICT OF INTEREST STATEMENTS
Recommendation of City Attorney: Adopt a resolution updating those
who will be required to file conflict of interest statements as pertaining to
positions within various City departments.
728k
APPENDIX A 1504k
APPENDIX B 3510k
C. City Clerk/Secretary
(1) Approval of Minutes
November 24, 2008 (City Council)
November 24, 2008 (Community Development Commission)
December 1, 2008 (City Council)
December 1, 2008 (Community Development Commission)
(2) Receive and file claims against the City of Pasadena
Claim No. 10,753 Paul Bivens $ 308.42
Claim No. 10,754 Jigsaw London Not stated
Claim No. 10,755 Richard Delgado 189.00
Claim No. 10,756 Richard J. Frick 425.00
Claim No. 10,757 Alfredo C. Garcia Not stated
Claim No. 10,758 Arthur F. Drye 250.00
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) PASADENA CONFERENCE CENTER EXPANSION PROJECT
UPDATE
Recommendation of City Manager: This report is for informational
purposes only.
625k
(2) APPROVAL OF A JOURNAL VOUCHER TRANSFERRING $947,693
FROM THE 1999 PENSION OBLIGATION DEBT SERVICE FUND TO
THE GENERAL FUND NON-DEPARTMENTAL BUDGET TO COVER
THE REQUIRED SUPPLEMENTAL CONTRIBUTION TO THE FIRE
AND POLICE RETIREMENT SYSTEM PURSUANT TO
CONTRIBUTION AGREEMENT NO. 16,900 BETWEEN THE CITY OF
PASADENA AND THE FIRE AND POLICE RETIREMENT SYSTEM
Recommendation of City Manager: Approve a journal voucher
transferring $947,693 from the 1999 Pension Obligation Debt Service
Fund to the General Fund Non-Departmental budget and appropriating
said amount to Account 8043-101-952100 to cover the required
supplemental contribution to the Fire and Police Retirement System
pursuant to Contribution Agreement No. 16,900 between the City of
Pasadena and the Fire and Police Retirement System.
656k
(3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH MORILLO
CONSTRUCTION INC., FOR GENERAL CONSTRUCTION, IN AN
AMOUNT NOT TO EXCEED $18,581,200, FOR THE WATER AND
POWER YARDS OFFICE BUILDING/WAREHOUSE RENOVATION
AND NEW OPERATIONS FACILITY/EMERGENCY OPERATIONS
CENTER
Recommendation of City Manager:
(1) Find that the activity described in the contract with Morillo
Construction, Inc., for general construction for the Water and Power
Yards Office Building/Warehouse Renovations and New
Facility/Emergency Operations Center is exempt from the California
Environmental Quality Act (State CEQA Guidelines Section 15332,
Class 32, In-Fill Development Projects);
` (2) Authorize the City Manager to enter into a contract with Morillo
Construction, Inc., for general construction in an amount not to exceed
$18,581,200 for the Water and Power Yards Office Building/Warehouse
Renovation and New Operations Facility/Emergency Operations Center;
and
(3) Appropriate $14,939,760 from the unappropriated Power Fund
balance to the Water and Power Warehouse Modernization
Capitalization Improvement Program Project 3175 and $3,734,940 from
the unappropriated Water Fund balance to the Water and Power
Warehouse Modernization Capital Improvement Program Project 1056.
Funding for the project will be provided during fiscal years 2009, 2010,
and 2011 according to the project schedule and construction progress.
753k
(4) ROSE BOWL ADMISSIONS TAX, GRANDSTAND SEAT SURCHARGE
AND GRANDSTAND PERMIT APPLICATION ANNUAL
ADJUSTMENTS
Recommendation of City Manager: Approve scheduled rate increases
for Grandstand permit application, Rose Bowl Admission Tax, and New
Year's Day Related Business Grandstand Seat Surcharge as set forth in
the body of the agenda report, effective February 1, 2009.
413k
(5) ICE RINK FUNDING PLAN
Recommendation of City Manager: This report is for information only,
and provides the funding plan for completing the Ice Rink project.
1196k
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS: None
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) AUTHORIZATION OF AN AMENDMENT TO THE CONTRACT WITH
THE ALBERT GROUP ARCHITECTS INCREASING THE CONTRACT
AMOUNT FROM $1,267,600 TO $1,358,875 FOR THE
REORGANIZATION OF INTERIOR SUPPORT SPACES OF
PASADENA ICE SKATING FACILITY
Recommendation of City Manager: Authorize an increase in the
amount of $91,275 to Contract No. 18,912 with the Albert Group
Architects, increasing the not to exceed amount $1,267,600 to
$1,358,875 for the redesign of interior support spaces of the Pasadena
Ice Skating Rink.
874k
B. City Council
8. ORDINANCES
A. First Reading: None
B. Second Reading: None
9. INFORMATION ITEMS:
A. OPERATING BUDGET UPDATE
Recommendation of City Manager: The following report is for information
only; no City Council action is required.
8190k
B. COMPARISON OF THE COSTS ASSOCIATED TO MAINTAIN A THREE
ACRE MULTI-USE SYNTHETIC TURF ATHLETIC FIELD VERSUS A
THREE ACRE MULTI-USE NATURAL TURF ATHLETIC FIELD, IN A CITY
PARK
Recommendation of City Manager: This report is presented for information
purposes only.
1175k
10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)
12. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the first Wednesday of each month at 6:00 p.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
January 7, 2009
February 4, 2009
March 4, 2009
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo,
Steve Haderlein,
Chris Holden)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
December 22, 2008
January 12, 2009
January 26, 2009
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard,
Margaret McAustin,
Sidney F. Tyler)
Meets the third Wednesday of each month at 7:30 a.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
December 17, 2008
January 21, 2009
February 18, 2009
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin,
Victor Gordo,
Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
December 23, 2008 (To be cancelled)
January 27, 2009
February 24, 2009
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison,
Margaret McAustin, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)
January 5, 2009 (To be cancelled)
February 2, 2009
March 2, 2009
December 22, 2008
December 29, 2008 (To be cancelled)
January 5, 2009 (To be cancelled)
January 12, 2009
January 19, 2009 (To be cancelled)
January 22, 2008 (Mayor’s State of the City,
7:00 p.m. Pasadena Civic Center, Gold
Room)
January 26, 2009
January 29, 2009 (Joint meeting with
Supervisor Antonovich, 8:00 a.m., City Hall Grand
Conference Room S038)
February 2, 2009
February 9, 2009
February 16, 2009 (To be cancelled)
February 23, 2009
March 2, 2009
March 9, 2009 (To be cancelled)
March 16, 2009
March 23, 2009
March 30, 2009
April 6, 2009
April 13, 2009
April 20, 2009 (To be cancelled)
April 27, 2009
FUTURE PUBLIC HEARINGS:
None
COMMISSION VACANCIES 349k