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REVISED AGENDA ITEM CITY OF PASADENA CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING FEBRUARY 27, 2006 CLOSED SESSIONS 5:30 P.M. PUBLIC MEETING 6:30 P.M. PASADENA SENIOR CENTER, MULTI-PURPOSE ROOM 85 EAST HOLLY STREET, PASADENA
NOTICE IS HEREBY GIVEN that the City Council and Community Development Commission agenda for Monday, February 27, 2006, Recommendation (1) for Item 5.B.(3), under "Reports and Comments from Council Committees (Finance Committee)", is revised as follows:
(3) CITY HALL SEISMIC RETROFIT PROJECT - APPROVAL OF CONTINGENCY ADJUSTMENTS AND CHANGE ORDER NO. 3 TO THE GENERAL CONTRACTOR Recommendation of City Manager: (1) Approve the allocation of $234,507 from Project Contingency for unforeseen conditions and activities discovered during the retrofit of City Hall, thereby reducing the amount of Project Contingency from $7,923,016 to $7,883,943 $7,688,509; and (2) Authorize the City Manager to execute Change Order No. 3 to Contract No. 18,768-1 with Clark Construction Group - California, LP (Clark Construction), for increases in scope of work due to unforeseen conditions discovered during the retrofit of City Hall, thereby increasing the contract amount by $234,507 from $79,611,896 to $79,846,403. Recommendation of City Hall Restoration Oversight Committee: On February 8, 2006, the City Hall Restoration Oversight Committee reviewed and discussed the above topics of contingency adjustments, General Contractor Change Order No. 3 and recommended the following: The Committee concurred that these changes are reasonable and consistent with ongoing construction activities of similar projects. The Committee recommended that the City Council authorize the allocation of $234,507 from Project Contingency and increase Contract No. 18,768-1 with Clark Construction by $234,507. 1133k
I HEREBY CERTIFY that this notice, in its entirety, was posted on the City of Pasadena Chamber Building bulletin boards in the lobby area and north outside entrance at 117 E. Colorado Boulevard, the Pasadena Senior Center bulletin board, 85 East Holly Street, and a copy was distributed to Central Library for posting this 24th day of February, 2006, at 4:30 p.m., and that copies hereof were faxed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution list set forth herein below. __________________________ Jane Rodriguez, CMC City Clerk
AGENDA CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 27, 2006
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Public Hearings 8:00 P.M. Pasadena Senior Center, Multi-Purpose Room 85 East Holly Street, Pasadena
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property: A part of AP No. 5432-02-907 Pasadena, California Agency Negotiator: Cynthia J. Kurtz Negotiating Parties: Metro Gold Line Foothill Extension Construction Authority Under Negotiation: Price and terms of payment
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54946.9(a) Name of Case: Patrick Briggs, Mary Gavel v. City of Pasadena Case No.: United States District Court No. CV05-6747 FMC
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 11 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) RENEWAL OF GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES Recommendation of City Manager: (1) Adopt a resolution that will approve renewal of the General Services Agreement with the County of Los Angeles. (2) Authorize the City Manager to sign said renewal on behalf of the City; and authorize the City Manager or her designee to request, as needed, various functions or services from the County of Los Angeles in accordance with applicable City ordinances and policies. The Agreement is exempt from competitive bidding pursuant to Section 1002(H) of the City Charter (contracts with other governmental authorities). 816k
(2) CONTRACT AWARD TO REPIPE - CALIFORNIA, INC. FOR SEWER RELINING ON GREEN STREET AND OTHER LOCATIONS FOR AN AMOUNT NOT TO EXCEED $190,000 Recommendation of City Manager: Accept the bid dated February 10, 2006 submitted by RePipe - California, Inc. for the Sewer Relining on Green Street and Other Locations, reject all other bids received, and authorize the City Manager to enter into such contract as is required. 1108k
(3) ASSIGNMENT OF CONTRACT NO. 18,801 WITH CONRAD AND ASSOCIATES, LLP TO MAYER HOFFMAN McCANN P.C. Recommendation of City Manager: Authorize the City Manager to approve the assignment of Contract No. 18,801 with Conrad and Associates, LLP to Mayer Hoffman McCann, P.C. for financial audit services. 450k
B. City Clerk
(1) Approval of Minutes - January 16, 2006 (Cancelled Meeting) January 23, 2006 January 30, 2006 February 6, 2006 February 13, 2006 (Cancelled Meeting) February 20, 2006 (Cancelled Meeting)
(2) Receive and file claims against the City of Pasadena
Claim No. 10,024 Yuhparn Chang Wang $ Not Stated Claim No. 10,025 Edmund Victor Fry 5,275.72 Claim No. 10,026 Connie White Not Stated Claim No. 10,027 SBC/Pacific Bell 9,000.00 Claim No. 10,028 Lan Fung Chan 3,066.88 Claim No. 10,029 Rodney W. Burgoyne 393.69 Claim No. 10,030 Juan Antonio Hernandez Maradiaga Not Stated Claim No. 10,031 Miguel Angel Palos Not Stated Claim No. 10,032 Daniel Singman and Samantha 2,047.58 Richitelli Claim No. 10,033 Nelson Munoz Not Stated Claim No. 10,034 Edward Louis Ray Romo, Jr. Not Stated Claim No. 10,035 Diane Blum 371.15 Claim No. 10,036 Luis Elias Cardenas 200.00 Claim No. 10,037 Shunji Ozaki Not Stated Claim No. 10,038 Alan Zanger Not Stated Claim No. 10,039 Interinsurance Exchange of the 2,453.05 Automobile Club subrogee for Suresh Bangara Claim No. 10,040 John J. Gilligan 2,000.00
(3) Public Hearings Set
March 13, 2006, 8:00 p.m. - East Pasadena Specific Plan Amendment
March 20, 2006, 8:00 p.m. - Designation of 660 Elizabeth Street as a Landmark
March 20, 2006, 8:00 p.m. - Modifications to Amendment to Planned Development-11 (PD-11, Foothill Boulevard, Craig Avenue, and White Street District)
March 20, 2006, 8:00 p.m. - Designation of 539 North Los Robles as a Landmark
March 20, 2006, 8:00 p.m. - Designation of South Hudson Avenue as a Landmark District
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH R. T. LARSEN, INC. TO PROVIDE LABOR AND MATERIALS FOR UTILITY STREET REPAIRS FOR THE WATER AND POWER DEPARTMENT, SPECIFICATION WD-05-02 AND APPROVAL OF A JOURNAL VOUCHER AMENDING WATER MAIN DISTRIBUTION PROJECTS IN THE FISCAL YEAR 2006 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET Recommendation of City Manager: (1) Accept the bid dated February 6, 2006 submitted by R. T. Larsen, Inc., in response to Specification WD-05-02 for providing labor and materials for Utility Street Repairs for Pasadena Water and Power; (2) Reject all other bids; (3) Authorize a contract between the City and R.T. Larsen, Inc. not to exceed $3,000,000 for an initial term of two years with an option for two additional one-year terms; and (4) Approve a journal voucher appropriating $1,500,000 from the unappropriated Water Fund balance to the Capital Improvement Program Budget, Project No. 1001 for additional expenses incurred from the construction and installation of water distribution main. 803k
(2) QUARTERLY INVESTMENT REPORT QUARTER ENDING DECEMBER 31, 2005 Recommendation of City Manager: This report is for informational purposes only. 727k QUARTERLY INVESTMENT REPORT Part 1 1945k QUARTERLY INVESTMENT REPORT Part 2 3089k
(3) CITY HALL SEISMIC RETROFIT PROJECT - APPROVAL OF CONTINGENCY ADJUSTMENTS AND CHANGE ORDER NO. 3 TO THE GENERAL CONTRACTOR Recommendation of City Manager: (1) Approve the allocation of $234,507 from Project Contingency for unforeseen conditions and activities discovered during the retrofit of City Hall, thereby reducing the amount of Project Contingency from $7,923,016 to $7,883,943; and (2) Authorize the City Manager to execute Change Order No. 3 to Contract No. 18,768-1 with Clark Construction Group - California, LP (Clark Construction), for increases in scope of work due to unforeseen conditions discovered during the retrofit of City Hall, thereby increasing the contract amount by $234,507 from $79,611,896 to $79,846,403. Recommendation of City Hall Restoration Oversight Committee: On February 8, 2006, the City Hall Restoration Oversight Committee reviewed and discussed the above topics of contingency adjustments, General Contractor Change Order No. 3 and recommended the following: The Committee concurred that these changes are reasonable and consistent with ongoing construction activities of similar projects. The Committee recommended that the City Council authorize the allocation of $234,507 from Project Contingency and increase Contract No. 18,768-1 with Clark Construction by $234,507. 1133k
(4) ROSE BOWL ADMISSIONS TAX, GRANDSTAND SEAT SURCHARGE AND GRANDSTAND PERMIT APPLICATION ANNUAL ADJUSTMENTS Recommendation of City Manager: Approve increases to the Rose Bowl admissions tax, grandstand seat surcharge, and grandstand permit application as set forth in the body of the agenda report, effective February 27, 2006.
409k
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
(1) ORAL STATUS REPORT FROM CITY'S APPOINTEE ON THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS GOVERNING BOARD (Councilmember Tyler)
6. PUBLIC HEARINGS - 8:00 P.M.
A. CONTINUED PUBLIC HEARING: DESIGNATION OF 580 NORTH LAKE AVENUE AS A LOCAL LANDMARK Recommendation of City Manager: It is recommended that the City Council continue the public hearing to April 10, 2006 at 8:00 p.m.
B. PUBLIC HEARING: ZONING MAP AMENDMENTS Recommendation of City Manager: It is recommended that the City Council continue the public hearing to March 6, 2006 at 8:00 p.m.
C. PUBLIC HEARING: ZONING CODE AMENDMENT TO MODIFY DENSITY BONUS PROVISIONS Recommendation of City Manager: It is recommended that the City Council continue the public hearing to March 6, 2006 at 8:00 p.m.
D. PUBLIC HEARING: DESIGNATION OF 361 ADENA STREET AS A LANDMARK Recommendation of City Manager: (1) Find that the circa 1890 house at 361 Adena Street does not meet the criteria for landmark designation in Section 17.62.040(B) of the Pasadena Municipal Code because it lacks architectural integrity due to substantial fire damage in the 1960s; and because evidence that the property has an important association with the lives of a person or persons who may have owned or occupied the house is inconclusive. (2) Deny the application for designation of the property as a landmark. Recommendation of Historic Preservation Commission: On November 7, 2005, the Historic Preservation Commission voted to recommend denial of the application for designation of 361 Adena Street as a landmark. 637k ATTACHMENT A 789k ATTACHMENT B 737k ATTACHMENT C Part 1 5463k ATTACHMENT C Part 2 9871k ATTACHMENT C Part 3 8703k ATTACHMENT D 381k ATTACHMENT E Part 1 5799k ATTACHMENT E Part 2 4592k CORRESPONDENCE 6886k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) SUPPORT PASADENA UNIFIED SCHOOL DISTRICT (PUSD) BY IMPLEMENTING PHASE I OF INITIATIVES DEVELOPED BY THE CITY/SCHOOL JOINT STUDIES OF SERVICES AND PROGRAMS TEAM Recommendation of City Manager: It is recommended that the City Council authorize the City Manager to: (1) Negotiate with our Workers' Compensation third party administrator a contract amendment which will result in a savings to the City and the PUSD; (2) Provide City Real Estate and Advanced Planning services to PUSD for their future Real Estate and Planning needs at City's cost; (3) Enter into an anual agreement with PUSD to purchase fuel from the City of Pasadena utilizing our existing contract pricing; (4) Negotiate Lease of PUSD Property to City for storage of ARTS buses; (5) Enter into an annual agreement for use of PUSD school buses in the event of an emergency requiring evacuation; (6) Develop Bus Pass Program with ARTS buses; (7) Design and Implement Madison Elementary School Park Project including re-appropriate unused funds from Audubon Project to Madison; and (8) Design and Implement Willard Elementary School Park Project. 1942k
(2) SUPPORT FOR AN INITIATIVE TO CLOSE THE PROPOSITION 42 "LOOPHOLE" THEREBY SECURING LOCAL TRANSPORTATION FUNDS Recommendation of City Manager: (1) Adopt a resolution to support a measure to secure local transportation funding; and (2) Authorize the Mayor to send correspondence to the appropriate authorities stating Pasadena's position. 683k
B. City Council
C. Advisory Bodies
(1) FINAL RECOMMENDATIONS OF THE TASK FORCE ON GOOD GOVERNMENT (To be heard at 8:15 p.m. or thereafter) Recommendation of Task Force on Good Government: It is recommended that the City Council: (A) Concur with the Task Force on Good Government's proposed changes to the City Charter, Article XVII, Taxpayer Protection Act, as set forth in the "redline" text shown on Exhibit 1 of the agenda report to accomplish the following: (1) Non-profits - The ban on receiving personal or campaign advantages should not apply to officers and directors from 501 (c)(3), (4), and (6) organizations (other than officers and directors of political action committees or who control political action committees controlled by such organizations), except that disclosure of such persons would continue to be required. Section 1703 (b)(2). (2) Contracts with the City - The TPA should be amended so that its provisions also cover persons who are bidding on or negotiating for contracts that are worth over $25,000 except those who are bidding on or receiving low bid contracts. Section 1704 (c). (3) Contribution Limitations - The TPA should be amended to apply contribution limits to Pasadena races: $1,000 per election for City Council and $2,000 per election for Mayor, adjusted for cost of living increases every two years, rounded off to the nearest $100. Section 1706.5. (4) Ballot Measure Committees - The TPA should also cover Pasadena public officials who raise money for local ballot measure committees that the official controls. Section 1703 (c) (3). (5) Outside Election Races - The TPA should only apply to officials and candidates in city races and not elections outside of Pasadena. Section 1703 (c)(3). (6) Enforcement - The City should authorize the City Attorney to bring criminal actions except in cases involving elected City officials in which case the City Attorney should refer the complaint to the L.A. County District Attorney's office. The current law that allows citizens to
bring private civil actions should not be changed. Section 1707 (a) and (c). (7) Subpoena Power - The TPA should give subpoena authority to the City Attorney and where referrals are made to it, the L.A. County District Attorney. Section 1707 (d). (8) Agencies Outside the City - The TPA should only apply to Councilmembers or other City officials serving on outside boards as City representatives (e.g., the Burbank Airport Authority), if these other agencies have reporting requirements allowing compliance with the TPA. Section 1704 (b). (9) Thresholds - The thresholds for determining which decisions should be affected by the TPA should be the same (over $25,000) in most instances. The only exceptions would be the grant of a tax abatement, exception or benefit, which should remain at over $5,000 in a twelve-month period and awarding of franchises worth over $50,000 in gross receipts. The thresholds should be adjusted for cost of living increases every five years and rounded off to the nearest $1,000. Section 1703 (a) (7) and (9). (10) Disclosure Implementation - The files of the City listing those persons who would be prohibited from providing personal advantages to City officials who have made a decision benefitting them should be posted on the internet so that the records are available to the public in an easy-to-use and timely manner. Section 1705 (c). (11) Cumulation - The TPA should eliminate the need to cumulate public benefits in amounts under $5,000 unless it is clear that the amounts will meet or exceed the thresholds. Section 1703 (a) (8). (12) Franchises - The TPA should be clarified to require that the franchise has to be awarded by the City. Section 1703 (a) (4). (B) It is further recommended that the City Council cause to be placed on the ballot at the next available city-wide election the Task Force on Good Government's proposed changes to the City Charter, Article XVII, Taxpayer Protection Amendment. 4622k EXHIBITS 1 AND 2 8323k CORRESPONDENCE 1015k
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - January 16, 2006 (Cancelled Meeting) January 23, 2006 (Cancelled Meeting) January 30, 2006 February 6, 2006 (Cancelled Meeting) February 13, 2006 (Cancelled Meeting) February 20, 2006 (Cancelled Meeting)
9. ORDINANCES
A. First Reading: None
B. Second Reading: None
10. INFORMATION ITEMS: None
11. PUBLIC COMMENT (Continued)
12. CLOSED SESSIONS (Continued, if necessary)
13. ADJOURNMENT SCHEDULED COUNCIL STANDING COMMITTEES ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Haderlein, Paul Little, Steve Madison)
Meets the third Monday of each month at 4:15 p.m., Pasadena
Senior Center,
85 E. Holly Street, Community Conference Room
March 20, 2006
April 17, 2006
FINANCE COMMITTEE (Chair Paul Little, Bill Bogaard, Joyce Streator, Sidney F. Tyler)
Meets the second and fourth Monday of each month at 4:15
p.m., Chamber Building,
117 E. Colorado Boulevard, Conference Room – 4th Floor
February 27, 2006
March 13, 2006
March 27, 2006
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Chris Holden, Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Chamber
Building, 117 East
Colorado Boulevard, Conference Room – 6th Floor
February 28, 2006
March 28, 2006
MUNICIPAL SERVICES COMMITTEE (Chair Sidney F. Tyler,
Steve Haderlein,
Joyce Streator,)
Meets the third Wednesday of each month at 2:00 p.m.,
150 South Los Robles Avenue,
Pasadena Water and Power Conference Room, 2nd Floor
March 15, 2006 (To be canceled)
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Victor Gordo, Steve Madison)
Meets the first Monday of each month at 4:15 p.m., Chamber
Building, 117 East
Colorado Boulevard, Conference Room – 6th Floor
March 6, 2006
April 3, 2006
FUTURE COUNCIL MEETING DATES
March 6, 2006
March 13, 2006
March 20, 2006
March 27, 2006
April 3, 2006
April 10, 2006
April 17, 2006
April 24, 2006
May 1, 2006
May 8, 2006
May 15, 2006
May 22, 2006
May 29, 2006 (To be cancelled - Memorial Day Holiday)
June 5, 2006
June 12, 2006
June 19, 2006
June 26, 2006
July 3, 2006
July 10, 2006
July 17, 2006
July 24, 2006
July 31, 2006
August 7, 2006
August 14, 2006
August 21, 2006
August 28, 2006
September 4, 2006 (To be cancelled - Labor Day Holiday)
September 11, 2006
September 18, 2006
September 25, 2006
FUTURE PUBLIC HEARINGS:
March 6, 2006, 8:00 p.m. - Continued Public Hearing: Zoning Map Amendments
March 6, 2006, 8:00 p.m.
- Continued Public Hearing: Zoning Code Amendment to
Modify Density Bonus Provisions
March 6, 2006, 8:00 p.m.
- Appeal of Historic Preservation Commission regarding
Certificate of Appropriateness for Alteration of Windows and New Fence at 920
Palm
Terrace, Pasadena (Washington Square Landmark District)
(To be continued to
March 13, 2006, at 8:00 p.m.)
March 13, 2006, 8:00 p.m. - Designation of North Pasadena Heights as a Landmark District
March 13, 2006, 8:00 p.m. - East Pasadena Specific Plan Amendment
March 20, 2006, 8:00 p.m. - Designation of 660 Elizabeth Street as a Landmark
March 20, 2006, 8:00 p.m.
- Modifications to Amendment to Planned Development-11
(PD-11, Foothill Boulevard, Craig Avenue, and White Street District)
March 20, 2006, 8:00 p.m. - Designation of 539 North Los Robles as a Landmark
March 20, 2006, 8:00 p.m. - Designation of South Hudson Avenue as a Landmark District
March 27, 2006, 8:00 p.m.
- Public Hearing by the Community Development Commission to
Consider the Approval of the Public Housing Agency (PHA) Annual Plan (2006-2007)
to the
U.S. Department of Housing and Urban Development
April 10, 2006 at 8:00 p.m.
- Continued Public Hearing: Designation of 580 North Lake Avenue
as a Local Landmark
COMMISSION VACANCIES 332k