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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
MAY 24, 2004
Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 8:00 P.M.
Council Chamber, Pasadena City Hall
100 N. Garfield Avenue, Room 247
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6
Agency Representatives: Karyn Ezell and Richard Kunz
Employee organization: International Brotherhood of Electrical Workers
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6
City Negotiators: Karyn Ezell and Richard Kunz
Employees: All unrepresented management employees
C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - PENDING
LITIGATION pursuant to Government Code Section 54956.9(b)(1): Claim
No. 9502
D. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE
PERFORMANCE EVALUATION pursuant to Government Code 54957
Title: City Manager
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 12 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. OLD BUSINESS: None
4. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) AUTHORIZATION TO INCREASE THE NOT TO EXCEED AMOUNT
OF CONTRACT NO. 18,404 WITH HIGH LINE CORPORATION FROM
$125,000 TO $200,000
Recommendation of City Manager: Approve a $75,000 increase to the
amount of Contract No. 18,404 with High Line Corporation, thereby
increasing the not to exceed amount from $125,000 to $200,000, for
services related to the Personality 2000 (P2K) Payroll/HR System.
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B. City Clerk
(1) Approval of Minutes - April 12, 2004
(2) Receive and file claims against the City of Pasadena
Claim No. 9560 Jean B. Vail $534.71
Claim No. 9561 Nora Sanabria 260.00
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) CONTRACT AWARD TO STEINY AND COMPANY, INC. FOR
REPLACEMENT OF VEHICLE SIGNAL HEADS ON WASHINGTON
BOULEVARD AND OTHER STREETS FOR AN AMOUNT NOT TO
EXCEED $236,400, ADOPTION OF A RESOLUTION APPROVING A
PROGRAM SUPPLEMENT TO PROVIDE FEDERAL FUNDS AND
APPROPRIATION OF COMMERCIAL DEVELOPMENT FEES
Recommendation of City Manager:
(1) Accept the bid dated April 27, 2004, submitted by Steiny and
Company, Inc. in response to the Specifications for the Replacement of
Vehicle Signal Heads on Washington Boulevard and Other Streets,
Federal-Aid Project STPLG-5064 (028), reject all other bids received
and authorize the City Manager to enter into a contract not to exceed
$236,400 which includes the base bid of $214,908 and $21,492 for any
additional work the City may order pursuant to the project specifications.
(2) Acknowledge the project to be categorically exempt under Section
21084 of the California Environmental Quality Act of 1984 in accordance
with Article 19, Section 15301 (Class 1), subsection (c) of the
Resources Agency of California Guidelines (minor alternations involving
negligible expansion of use beyond that previously existing) pursuant to
the findings of the Secretary of Resources Agency and authorize the
City Manager to execute and the City Clerk to file a Notice of Exemption
for the project with the Los Angeles County Clerk.
(3) Adopt a resolution approving Program Supplement No. M063 to
the Local Agency - State Agreement No. 07-5064 between the City of
Pasadena and the State of California regarding Federal-Aid projects for
the Replacement of Vehicle Signal Heads on Washington Boulevard
and Other Streets (STPLG-5064[028]); and authorize the City Manager
to execute the supplemental agreement as required.
(4) Approve a journal voucher appropriating $20,000 of Commercial
Development Fees to Budget Account No. 75030, Traffic Signal Safety
Improvements - Various Locations.
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(2) CONTINUED PUBLIC HEARING: ADOPTION OF THE FY 2005 - 2010
CAPITAL IMPROVEMENT PROGRAM BUDGET (See Item 6.A.)
(3) CONTINUED PUBLIC HEARING: FISCAL YEAR 2005
RECOMMENDED OPERATING BUDGET (See Item 6.B.)
C. Legislative Policy Committee
D. Municipal Services Committee
(1) AUTHORIZATION TO ENTER INTO CONTRACT WITH CZARNECKI-
YESTER CONSULTING GROUP, LLC FOR SERVICES TO ASSIST
WITH ISO SETTLEMENT CHARGE CALCULATIONS AND AUDITING
Recommendation of City Manager:
(1) Authorize the City Manager to enter into a contract with Czarnecki-
Yester Consulting Group, LLC (CYCG) without competitive bidding for
services to perform ISO settlement charge calculations and auditing in
an amount not to exceed $147,650. Competitive bidding is not required
pursuant to City Charter Section 1002(F), contracts for professional or
unique services; and
(2) Grant this contract an exemption from the competitive selection
process of the Competitive Bidding and Purchasing Ordinance,
pursuant to Pasadena Municipal Code Section 4.08.049(b), contracts
for which the City's best interests are served.
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E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS - 8:00 P.M.
A. CONTINUED PUBLIC HEARING: ADOPTION OF THE FY 2005 - 2010
CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation of City Manager:
(1) Adopt by resolution the FY 2005 - 2010 Capital Improvement Program
Budget as amended by the Finance Committee. This adopted budget shall
go into effect immediately; and
(2) Approve a journal voucher amending the FY 2004 CIP budget resulting
in a decrease of $1,300,052, as detailed in Attachment III of the agenda
report.
In addition to the staff recommendations, the Finance Committee made
the following recommendations:
(3) Appropriate $175,000 to the La Pintoresca Water Play Area project from
the following sources: $40,000 Residential Impact Fees and $135,000 in
Residential Impact Fee Interest. The Residential Impact Fee interest will be
back filled with future Residential Impact Fees collected in the West District.
This project will be designed and construction may begin in FY 2005.
Recommendation of Recreation and Parks Commission: On March 2,
2004, the Recreation and Parks Commission recommended approval of the
Parks and Landscaping and the Arroyo Projects sections.
Recommendation of Transportation Advisory Commission (TAC): On
March 12, 2004, the Transportation Advisory Commission recommended
approval of the Streets and Streetscape, and Traffic Control and Facilities
section.
Recommendation of Northwest Commission: On March 23, 2004, the
Northwest Commission recommended approval of all projects located in
Northwest Pasadena.
Recommendation of Planning Commission: On March 24, and April 28,
2004, the Planning Commission found all new projects in the Recommended
FY 2005 - 2010 CIP to be in compliance with the General Plan.
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THE DRAFT FISCAL YEAR 2005 TO 2010 RECOMMENDED CAPITAL
IMPROVEMENT PROGRAM BUDGET IS AVAILABLE FOR PUBLIC VIEWING
IN THE CITY CLERK'S OFFICE AND AT THE MAIN LIBRARY AND ALL
BRANCH LIBRARIES.
B. CONTINUED PUBLIC HEARING: FISCAL YEAR 2005 RECOMMENDED
OPERATING BUDGET
Recommendation of City Manager: It is recommended that the City Council
receive public comment and continue the public hearing to each subsequent
regular meeting of the City Council at 8:00 p.m. until June 21, 2004 or such
other later date as the City Council may determine, and at which time the City
Council will be asked to close the public hearing and formally adopt the
Operating Budget.
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THE DRAFT FISCAL YEAR 2005 CITY MANAGER'S RECOMMENDED
OPERATING BUDGET IS AVAILABLE FOR PUBLIC VIEWING IN THE
CITY CLERK'S OFFICE AND AT THE MAIN LIBRARY AND ALL BRANCH
LIBRARIES.
C. PUBLIC HEARING: ADOPTION OF A RESOLUTION TO ESTABLISH
UNDERGROUND UTILITY DISTRICT NO. 04-1 LOS ROBLES AVENUE
(WASHINGTON BOULEVARD TO NORTH CITY LIMITS)
Recommendation of City Manager: It is recommended that after a public
hearing, the City Council:
(1) Adopt a resolution establishing Underground Utility District No. 04-1,
Los Robles Avenue from Washington Boulevard to North City Limits.
(2) Acknowledge this project to be categorically exempt under the
California Environmental Quality Act in accordance with Article 19, Section
15302(a) of the CEQA Guidelines (conversion of overhead electric utility
systems to underground) and authorize the City Manager to execute and the
City Clerk to file a Notice of Exemption for the project with the Los Angeles
County Clerk.
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D. JOINT PUBLIC HEARING: APPROVAL OF ANNUAL ACTION PLAN (2004
- 2005) FOR THE CITY'S PARTICIPATION IN THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT ("HUD") COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG); EMERGENCY SHELTER
GRANT (ESG); HOME INVESTMENT PARTNERSHIP ACT (HOME);
AMERICAN DREAM DOWN PAYMENT INITIATIVE (ADDI); HOPWA
(HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS) PROGRAMS;
AND RELATED HUMAN SERVICES ENDOWMENT FUND (HSEF)
ALLOCATIONS
Recommendation of City Manager/Chief Executive Officer: It is
recommended that upon the close of the public hearing, the City Council and
Community Development Commission adopt a resolution:
(1) Approving the Annual Action Plan (2004-2005) including the project
funding recommendations identified in Exhibits "A", "B" and "C" of the agenda
report with the following funding allocations: CDBG $2,740,191; HOME
$1,349,744; ADDI $55,962; ESG $206,162 ($103,081-HUD/ESG funds;
$103,081 Fannie Mae American Communities Fund Interest Earnings as the
required local match); and the related HSEF $113,200;
(2) Authorizing the City Manager/Chief Executive Officer to execute, and
the City Clerk to attest, the Annual Action Plan (2004-2005) and any and all
other documents deemed necessary by HUD to obtain the allocation of the
aforementioned Federal CDBG, ESG, HOME, ADDI and HOPWA funds in
accordance with the plan; and
(3) Authorizing upon approval by HUD of the City of Pasadena's
application, the City Manager/Chief Executive Officer to execute, and the City
Clerk to attest, the recipient/sub-recipient agreements and/or amendments
thereto, in a form acceptable to the City Attorney, for all recipients and/or
sub-recipients recommended for a funding allocation.
Recommendation of Northwest Commission: The Northwest Commission
recommended approval of the recommendations on April 27, 2004.
Recommendation of Human Services Commission: The Human Services
Commission recommended approval on April 5, 2004.
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THE DRAFT ANNUAL ACTION PLAN 2004-2005 IS AVAILABLE FOR
PUBLIC VIEWING IN THE CITY CLERK'S OFFICE AND AT THE MAIN LIBRARY
AND ALL BRANCH LIBRARIES.
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Council
(1) RESIGNATION OF RALPH McKNIGHT FROM THE PASADENA
COMMUNITY ACCESS CORPORATION (District 1Nomination)
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(2) APPOINTMENT OF RALPH McKNIGHT TO THE TRANSPORTATION
ADVISORY COMMISSION (District 1 Nomination)
B. City Manager
(1) AMENDMENT OF THE MASTER PLAN FOR CENTRAL PARK TO
MODIFY THE TYPE OF WALKWAY/SECURITY LIGHTS, BENCHES,
TRASH CONTAINERS, AND BOLLARDS TO BE USED IN THE PARK,
AND ADD A TRASH ENCLOSURE; AND AWARD OF CONTRACT TO
TORRES CONSTRUCTION CORPORATION FOR INSTALLATION OF
CONCRETE WALKWAYS, SITE FURNISHINGS, TRASH
ENCLOSURES, CONDUITS, AND FIXTURE FOOTINGS AT CENTRAL
PARK IN THE AMOUNT OF $360,000 (To be heard at 7:15 p.m. or
thereafter)
Recommendation of City Manager: It is recommended that City
Council:
(1) Amend the Central Master Plan to modify the type of
walkway/security lights, benches, trash containers, and bollards to be
used in the park, and add a trash enclosure as shown in Attachments A,
B, and C of the agenda report;
(2) Accept the bid dated May 5, 2004, submitted by Torres
Construction Corp. in response to specifications for Central Park
Lighting and Walkway Replacement, reject all other bids received, and
authorize the City Manager to enter into a contract not to exceed
$360,000 which includes the base bid of $312,440.50, and $47,559.50
for any additional work the City may order pursuant to the project
specifications (a portion of the additional work to be added was omitted
from the bid package to keep the scope of the project within the project
budget);
(3) Acknowledge the project to be categorically exempt under Section
21084 of the California Environmental Quality Act of 1984 in accordance
with Article 19, Section 15302 (Class 2), Replacement and
Reconstruction, (replacement or reconstruction of existing structures
and facilities where the new structure will be located on the same site as
the structure replaced and will have substantially the same purpose and
capacity as the structure replaced) pursuant to the findings of the
Secretary of the Resources Agency; and authorize the City Manager to
execute and the City Clerk to file a Notice of Exemption for the project
with the Los Angeles County Clerk.
Recommendation of Design Commission: On January 26, 2004, this
recommendation was presented to the Design Commission for
consideration. The Commission voted unanimously to recommend that
the amendment be approved with the following modifications:
• A four-foot, Old Pasadena style bench be used;
• The waste container specified in the Master Plan be used;
• An existing north-south walkway located west of the north lawn
bowling court be removed and replaced with turf per the Central Park
Master Plan. The new lights in the center of the park will be placed near
tree masses in the same general area as the walk that is to be removed.
• The globe of the security lights include internal or external
shielding to reduce upward glare; and
• The width of the elliptical walkway be widened at the south end of
the ellipse to more closely conform to the layout shown in the master
plan.
Staff concurs with these modifications and the proposed
amendment incorporates all of these recommendations.
Recommendation of Recreation and Parks Commission: On
February 3, 2004, the Recreation and Parks Commission voted
unanimously to recommend that the Central Master Plan be amended to
modify the type of walkway/security lights, benches, trash containers,
and bollards to be used in the park, and also to add a trash enclosure,
including the modifications proposed by the Design Commission.
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(2) HOUSING AFFORDABILITY TASK FORCE FINAL REPORT
RECOMMENDATIONS ON INCREASED TENANT PROTECTIONS;
CONDOMINIUM CONVERSIONS AND RENTAL HOUSING
PROTECTIONS ORDINANCE (To be heard at 8:30 p.m. or thereafter)
Recommendation of City Manager: It is recommended that the City
Council direct the City Attorney to:
(1) Prepare an amendment to the City's condominium conversion
ordinance so that it is consistent with State guidelines and to provide
additional protections to tenants displaced by condominium conversion
as outlined in the agenda report; and
(2) Prepare a Rental Housing Protections Ordinance which would
require property owners to provide landlord/tenant rights pamphlets to
their tenants and require the payment of relocation allowance for tenant-
in-good-standing evictions/vacations as described in the agenda report.
Recommendation of Community Development Committee: At a
special meeting on April 29, 2004, the Community Development
Committee ("Committee") recommended approval of the staff
recommendations with additional modifications. Staff concurs with the
modifications, which have been incorporated in the recommendations
described in the body of the agenda report. On April 22, 2004, at the
request of the City Council, a workshop was convened by the
Committee to provide a public forum to consider this subject. At this
workshop, the Committee received comments from property owners,
tenants, developers, and other interested parties.
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(3) AUTHORIZATION TO INCREASE THE NOT TO EXCEED AMOUNT
OF CONTRACTS 18,389,18,390 AND 18,391 WITH HENKELS &
McCOY, INC. TO PROVIDE FOR THE UNDERGROUNDING OF
UTILITY LINES OWNED BY ALTRIO COMMUNICATIONS
Recommendation of City Manager: It is recommended that the City
Council increase the not to exceed amount of Contracts 18,389, 18,390
and 18,391 with Henkels & McCoy, Inc. as follows:
(1) Increase Contract No. 18,389 by $215,399, thereby increasing the
not to exceed amount from $1,149,101 to $1,364,500 for the
construction of an underground conduit system in Avenue 64 from
Colorado Boulevard to 350 feet south of Nithsdale Road;
(2) Increase Contract No. 18,390 by $238,890, thereby increasing the
not to exceed amount from $1,063,942 to $1,302,832 for the
construction of an underground conduit system in Avenue 64, 350 feet
south of Nithsdale Road to the south city limits; and
(3) Increase Contract No. 18,391 by $131,285, thereby increasing the
not to exceed amount from $889,255 to $1,020,540 for the construction
of an underground conduit system in La Loma Road from Avenue 64 to
San Rafael Avenue.
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(4) APPROVE A JOURNAL VOUCHER APPROPRIATING $45,490 FOR A
COMMUNITY WORKSHOP RELATED TO THE CITY'S ADOPTION OF
THE LAND USE AND MOBILITY ELEMENTS, CENTRAL DISTRICT
SPECIFIC PLAN AND REVISED ZONING CODE
Recommendation of City Manager: Approve a journal voucher
appropriating $45,490 from unappropriated general funds to the
Planning & Development Department, Budget Account No. 8114-101-
441000 for expenses to host a community workshop related to the
adoption of the Land Use and Mobility Elements, Central District
Specific Plan and Revised Zoning Code.
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8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - April 12, 2004
B. JOINT PUBLIC HEARING: APPROVAL OF ANNUAL ACTION PLAN (2004
- 2005) FOR THE CITY'S PARTICIPATION IN THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT ("HUD") COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG); EMERGENCY SHELTER
GRANT (ESG); HOME INVESTMENT PARTNERSHIP ACT (HOME);
AMERICAN DREAM DOWN PAYMENT INITIATIVE (ADDI); HOPWA
(HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS) PROGRAMS;
AND RELATED HUMAN SERVICES ENDOWMENT FUND (HSEF)
ALLOCATIONS (See item 6.D.)
9. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN UNCODIFIED ORDINANCE OF THE
CITY OF PASADENA GRANTING NON-EXCLUSIVE FRANCHISES
FOR SOLID WASTE COLLECTION TO TWENTY-SEVEN (27)
APPLICANTS"
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(2) Conduct first reading of "AN ORDINANCE OF THE CITY OF
PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY
OF PASADENA ESTABLISHED BY SECTION 17.08.040 OF THE
PASADENA MUNICIPAL CODE (ROSS GROVE LANDMARK
OVERLAY DISTRICT)"
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(3) Conduct first reading of "AN ORDINANCE OF THE CITY OF
PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY
OF PASADENA ESTABLISHED BY SECTION 17.08.040 OF THE
PASADENA MUNICIPAL CODE (EXTENSION OF BUNGALOW
HEAVEN LANDMARK OVERLAY DISTRICT)"
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B. Second Reading: None
10. INFORMATION ITEMS:
(1) PRESENTATION BY THE BLUE LINE CONSTRUCTION AUTHORITY
REGARDING METRO GOLD LINE ENVIRONMENTAL PROCESS (Oral)
(To be heard at 7:00 p.m. or thereafter)
11. PUBLIC COMMENT (Continued)
12. CLOSED SESSIONS (Continued, if necessary)
13. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC
DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Steve Madison,
Steve Haderlein, Paul Little, Victor Gordo)
Meets
the first and third Wednesday of each month at 6:00 p.m. in Council
Conference
Room 240
June 2, 2004
June 16, 2004
July 7, 2004
FINANCE COMMITTEE (Chair Paul Little, Bill Bogaard, Joyce Streator, Sidney F. Tyler, Jr.)
Meets
the second and fourth Monday of each month at 4:00 p.m., in Finance
Department
Conference Room 345
May 24, 2004 (Joint Special meeting at 3:30 p.m., in the Council Conference Room 240)
June 7, 2004 (Joint Special meeting at 4:00 p.m., in the Council Conference Room 240)
June 14, 2004 (Joint Special meeting at 4:00 p.m., in the Council Conference Room 240)
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Chris Holden, Sidney F. Tyler, Jr.)
Meets the first Tuesday of each month at 3:30 p.m., in the Council Conference Room 240
June 1, 2004
July 6, 2004
MUNICIPAL SERVICES COMMITTEE (Chair Sidney F. Tyler, Jr., Joyce Streator,
Steve Haderlein)
Meets the third Wednesday of each month at 2:00 p.m., in Council Conference Room 240
June 16, 2004
July 21, 2004
August 18, 2004
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Victor Gordo)
Meets the first and third Monday of each month at 4:15 p.m., in the Management Conference
Room 323
June 7, 2004
June 21, 2004
July
5, 2004 (To be canceled)
FUTURE COUNCIL MEETING DATES
May 31, 2004 (To be cancelled - Memorial Day)
June 7, 2004
June 14, 2004
June 21, 2004
June 28, 2004
July 5, 2004 (To be cancelled - 4th of July)
July 12, 2004 (To be cancelled)
July 19, 2004 (New regular meeting location - Pasadena Senior Center)
July 26, 2004
August 2, 2004
August 9, 2004
August 16, 2004
August 23, 2004
August 30, 2004 (To be cancelled)
September 6, 2004 (To be cancelled - Labor Day)
September 13, 2004
September 20, 2004
September 27, 2004
FUTURE
PUBLIC HEARINGS:
June
7, 2004, 8:00 p.m. -Continued Public Hearing: Fiscal Year 2005 Recommended
Operating Budget
June
14, 2004, 7:00 p.m. - Continued Public Hearing: Proposed Amendment to Title
17
(Zoning Code) of the Pasadena Municipal Code to Allow for Second Units in
Single-Family
Residential Zoning Districts
June
14, 2004, 8:00 p.m. - Continued Public Hearing: Fiscal Year 2005
Recommended
Operating Budget
June
14, 2004, 8:00 p.m. - Public Hearing Confirming the Annual Report of the
Advisory
Board and Levying an Assessment for Fiscal Year 2004-2005 in Connection with
the
Pasadena Tourism Business Improvement District
June
14, 2004, 8:00 p.m. - Request to designate property located at 683 South Los
Robles
Avenue as a Landmark Designation on the National Register of Historic Properties
June
21, 2004, 8:00 p.m. - Continued Public Hearing: Fiscal Year 2005
Recommended
Operating Budget