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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 11, 2018 

NOTICE TO PUBLIC:
The City Council and/or Finance Committee will be
conducting a Special Joint Meeting
at 3:00 p.m. to discuss the
 Fiscal Year 2019 Recommended Operating Budget  

Teleconference Location:
The New York EDITION
Business Center
5 Madison Avenue,
New York, NY 10010 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: Pasadena Management Association (PMA)

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A MEMORANDUM OF AGREEMENT BETWEEN CITY OF PASADENA, SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS AND 18 OTHER PUBLIC AGENCIES REGARDING ADMINISTRATION AND COST SHARING FOR IMPLEMENTATION OF (1) THE ENHANCED WATERSHED MANAGEMENT PLAN ASSOCIATED TASKS; AND (2) COORDINATED INTEGRATED MONITORING PROGRAM FOR UPPER LOS ANGELES RIVER WATERSHED MANAGEMENT AREA
Recommendation:
(1)      Find the Memorandum of Agreement (MOA) proposed in the agenda report to be exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15308, Class 8, actions taken by regulatory agencies to assure the maintenance, restoration, enhancement, or protection of the environment; and
(2)      Authorize the City Manager to execute a Memorandum of Agreement between City of Pasadena, San Gabriel Valley Council of Governments (SGVCOG) and 18 other public agencies regarding the administration and cost sharing for implementation of (1) the Enhanced Watershed Management Plan (EWMP) associated tasks; and (2) the Coordinated Integrated Monitoring Program (CIMP) for the Upper Los Angeles River (ULAR) Watershed Management Area. 

749k

ATTACHMENT A 196k

2.      AUTHORIZATION TO ENTER INTO A MEMORANDUM OF AGREEMENT BETWEEN CITY OF PASADENA, SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS AND EIGHT PUBLIC AGENCIES REGARDING THE ADMINISTRATION AND COST SHARING FOR BACTERIA LOAD REDUCTION STRATEGY FOR RIO HONDO WATERSHED
Recommendation: It is recommended that the City Council
(1)   Find the Memorandum of Agreement (MOA) proposed in the agenda report to be exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15308, Class 8, actions taken by regulatory agencies to assure the maintenance, restoration, enhancement, or protection of the environment; and
(2)   Authorize the City Manager to execute a Memorandum of Agreement (MOA) between City of Pasadena, San Gabriel Valley Council of Governments (SGVCOG) and eight public agencies regarding the administration and cost sharing for the preparation of design plans and environmental documents for three bacteria load reduction strategies (LRS) for the Rio Hondo River and tributaries. 

947k

ATTACHMENT A 152k

3.      APPROVAL OF FINAL TRACT MAP NO. 074800 FOR CREATION OF 21 AIR PARCELS FOR RESIDENTIAL CONDOMINIUM PURPOSES AT 218 SOUTH OAKLAND AVENUE
Recommendation:
(1)      Adopt a resolution to approve final Tract Map No. 074800 for the creation of 21 air parcels for residential condominium purposes; and(2)      Authorize the City Clerk to execute the Certificate on the Map showing the City’s approval of said map.
Recommendation of the Hearing Officer: The tentative map was approved on December 20, 2017 by the Subdivision Hearing Officer, to be recorded within three years.        

565k

RESOLUTION 144k

ATTACHMENTS A & B 685k

4.      CONTRACT AWARD TO SOUTHWESTERN CLEAN FUELS CORPORATION DBA: CLEAN FUELS INC., FOR FUEL ISLAND MAINTENANCE AND REPAIR SERVICES FOR AN AMOUNT NOT-TO-EXCEED $166,776
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have a significant effect on the environment; and
(2)      Accept the bid dated April 10, 2018, submitted by Southwestern Clean Fuels Corporation dba: Clean Fuels, Inc., (Clean Fuels) in response to the specifications to furnish labor and materials for fuel island maintenance and repairs, reject all other bids received, and authorize the City Manager to enter into such contract for an amount not-to-exceed $166,776 for a three-year period, inclusive of Consumer Price Index increases, and two one-year options in an amount not-to-exceed $55,592 annually, subject to the approval of the City Manager, for a maximum contract length of five years and a total contract amount of $277,960. 

510k

5.      CONTRACT AWARD TO UNITED STORM WATER, INC., FOR CATCH BASIN INSERTS – PHASE 3 FOR AN AMOUNT NOT-TO-EXCEED $244,000
Recommendation:
(1)    Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2) Accept the bid dated May 9, 2018, submitted by United Storm Water, Inc., in response to the project plans and specifications for Catch Basin Inserts – Phase 3; reject all other bids; and authorize the City Manager to enter into a contract for an amount not-to-exceed $244,000, which includes the base contract amount of $180,076 and a contingency of $63,924 to provide for any necessary change orders. 

869k

6.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH IMS INFRASTRUCTURE MANAGEMENT SERVICES, LLC FOR PAVEMENT INVENTORY AND ON-CALL ASSET MANAGEMENT SERVICES IN AN AMOUNT NOT-TO-EXCEED $600,000
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with IMS Infrastructure Management Services, LLC, for pavement inventory and on-call asset management services for an amount not-to-exceed $600,000 over a three-year term with two one-year extension options to be exercised at the City Manager’s discretion. Competitive price bidding is not required pursuant to City Charter Section 1002(F).  

681k

ATTACHMENTS A & B 324k

7.      AUTHORIZATION TO ENTER INTO A FIBER LICENSE AGREEMENT WITH ACCO ENGINEERED SYSTEMS
Recommendation:
(1)      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301(c) (Existing Facilities); and
(2)      Authorize the City Manager to enter into a license agreement with ACCO Engineered Systems for use of City fiber, resulting in up to $203,780 in revenue to the City over the three year term of the agreement. 

483k

TPA 344k

8.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH G&W ELECTRIC COMPANY TO FURNISH AND DELIVER MEDIUM VOLTAGE DISTRIBUTION SWITCHES FOR THREE YEARS WITH TWO OPTIONAL ONE-YEAR EXTENSIONS FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $24,406,850 IF THE EXTENSION OPTIONS ARE EXERCISED
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Accept the bid dated February 7, 2018, submitted by G&W Electric Company in response to the Specifications LD-17-11 to furnish and deliver medium voltage distribution switches for the Water and Power Department; reject all other bids, and authorize the City Manager to enter into a contract for a period of three years or until $14,644,110 has been expended, whichever occurs first, with two optional one-year extensions not-to-exceed $4,881,370 each.

 642k

9.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH AVO MULTI-AMP CORPORATION DBA: MEGGER TO FURNISH MATERIALS AND SUPPLIES FOR TRANSFORMER CAPACITANCE AND POWER FACTOR / TAN-DELTA TEST SET IN AN AMOUNT NOT-TO-EXCEED $82,268 WHICH INCLUDES A 5% CONTINGENCY OF $3,918
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Accept the bid dated February 7, 2018, submitted by Avo Multi-Amp Corporation DBA: Megger (“Megger”) in response to Specifications LD-17-12 to furnish materials and supplies for capacitance and power factor / tan-delta test set for the Water and Power Department; reject all other bids, and authorize the City Manager to enter into a purchase order in an amount not-to-exceed $82,268 which includes a 5% contingency of $3,918. 

577k

10.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH CDW GOVERNMENT, INC., FOR THE PURCHASE OF INFORMATION TECHNOLOGY PRODUCTS, SOLUTIONS, AND SERVICES
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the City Manager to enter into a contract with CDW Government, Inc., for the purchase of information technology products, solutions, and services as described in the agenda report in an amount not-to-exceed $6,750,000 through February 28, 2023. Competitive bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors; and
(3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

938k

TPA 301k

11.    FINANCE COMMITTEE: JOINT ACTION: AUTHORIZATION TO ENTER INTO CONTRACT FOR BANKING SERVICES
Recommendation: It is recommended that the City Council and the Successor Agency to the Pasadena Community Development Commission:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into contract, as the result of a competitive selection bid process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Bank of America for banking services in an amount not-to-exceed $659,260 which includes $470,900 for a five-year term; and two one-year extensions, $94,180 each subject to approval by City Manager; and
(3)      Authorize the City Manager or Director of Finance to execute all related bank documents and necessary agreements. 

497k

ATTACHMENTS A & B 1043k

12.    FINANCE COMMITTEE: JOINT ACTION: 2018-2019 INVESTMENT POLICY AND INVESTMENT STRATEGY
Recommendation: It is recommended that the City Council and the Successor Agency to the Pasadena Community Development Commission:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt the City Treasurer’s recommended Investment Policy and Investment Strategy for Fiscal Year 2018-2019. 

594k

ATTACHMENT A - INVESTMENT POLICY 2403k

ATTACHMENT B - INVESTMENT STRATEGY 643k

13.    FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY ASSOCIATED WITH THE RECEIPT OF GRANT FUNDING FOR THE IMPLEMENTATION OF PASADENA TRANSIT SUNDAY SERVICE AND REPLACEMENT OF AGING VEHICLES TO RELIEVE SIGNIFICANT OVERCROWDING
Recommendation:
(1)      Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (“CEQA”) Guidelines in accordance with Title 14, Chapter 3, Section 15301 (Existing Facilities); and
(2)      Authorize the City Manager to execute all agreements with the Los Angeles County Metropolitan Transportation Authority (Metro) associated with the receipt of $1,635,337 in grant funding for the implementation of Pasadena Transit Sunday service and replacement of aging vehicles to relieve significant overcrowding. Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental agencies. 

246k

ATTACHMENT A 246k

City Council 

14.    APPOINTMENT OF PATRICK CABRAL TO THE CODE ENFORCEMENT COMMISSION EFFECTIVE JULY 1, 2018 (District 1 Nomination) 

15.    APPOINTMENT OF TREASURE SHEPPARD TO THE RECREATION AND PARKS COMMISSION EFFECTIVE JULY 1, 2018 (District 3 Nomination) 

16.    REAPPOINTMENT OF WILLIAM R. FRANCIS TO THE CODE ENFORCEMENT COMMISSION EFFECTIVE JULY 1, 2018 (District 6 Nomination) 

17.    REAPPOINTMENT OF DR. SONIA SINGLA TO THE HUMAN RELATIONS COMMISSION EFFECTIVE JULY 1, 2018 (District 6 Nomination) 

18.    REAPPOINTMENT OF ALI BARAR TO THE PLANNING COMMISSION EFFECTIVE JULY 1, 2018 (District 6 Nomination) 

City Clerk/Secretary 

19.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH MATRIX IMAGING PRODUCTS, INC., TO PROVIDE CITYWIDE SCANNING SERVICES FOR CITY DOCUMENTS IN AN AMOUNT NOT-TO-EXCEED $438,000, FOR A THREE-YEAR PERIOD, WITH TWO OPTIONAL ONE-YEAR EXTENSIONS IN THE AMOUNT OF $71,000 FOR EACH YEAR, FOR A TOTAL CONTRACT NOT-TO-EXCEED AMOUNT OF $580,000
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process as specified by Pasadena Municipal Code, Section 4.08.047, with Matrix Imaging Inc., to provide citywide document scanning services in an amount not-to-exceed $438,000 for a period of three years or until the funds have been expended, with two one-year optional extensions of $71,000 each year, for a total contract not-to-exceed amount of $580,000.  

725k

TPA 190k

20.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,106	Hui Hua Li	$       10,000.00+
Claim No. 13,107	21st Century Insurance Company as subrogee for David Buchanan	794.87
Claim No. 13,108	Lelma F. Ramirez	Not stated
Claim No. 13,109	Mercury Insurance as subrogee for Jane Fischer	1,635.98
Claim No. 13,110	Geico as subrogee for Anna Isagulyan	2,151.53

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

21.   CONTINUED PUBLIC HEARING: FISCAL YEAR 2019 RECOMMENDED OPERATING BUDGET
Recommendation: It is recommended that the City Council receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m. until June 18, 2018 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and adopt the Fiscal Year 2019 Recommended Operating Budget. 

439k

ATTACHMENT A 215k

ATTACHMENT B 1518k

https://ww5.cityofpasadena.net/finance/wp-content/uploads/sites/48/2018/04/Consolidated-FY-2019-Recommended-Budget_optimized-v3.pdf

22.    PUBLIC HEARING:  APPROVAL OF THE TERMS OF AGREEMENTS TO TRANSFER HOUSING SUCCESSOR FUNDS IN A TOTAL SUM NOT-TO-EXCEED $472,399 TO THE HOUSING AUTHORITY OF THE COUNTY OF LOS ANGELES TO ASSIST PERMANENT SUPPORTIVE HOUSING
Recommendation:    It is recommended that upon the close of the public hearing, the City Council, in its capacity as the board of the housing successor (“City Housing Successor”), take the following actions:
(1)      Determine that the activity described in the agenda report is not a “project” for purposes of the California Environmental Quality Act (CEQA), because the activity is administrative and will not result in a direct or indirect physical change in the environment, per Section 15378(b)(5) of the State CEQA Guidelines;
(2)      Approve a budget amendment reducing the balance of the City Housing Successor’s Low and Moderate Income Housing Asset Fund (the “City Housing Successor Fund”) by an amount not-to-exceed $472,399, which sum of funds is proposed to be transferred to the Housing Authority of the County of Los Angeles, in its capacity as housing successor to the former Redevelopment Agency of the County of Los Angeles (the “County Housing Successor”), and for the benefit of a permanent supportive housing project, the Miramonte Apartments in an unincorporated area of Los Angeles County;
(3)      Find that the proposed transfer of City Housing Successor Funds will not cause or exacerbate racial, ethnic, or economic segregation in Pasadena;
(4)      Approve the key terms of Transfer Agreements between the City Housing Successor and the County Housing Successor as described in the agenda report; and
(5)      Authorize the City Manager to execute, and the City Clerk to attest to such execution, the Transfer Agreements and any other documents required to effectuate the proposed transfer of City Housing Successor Funds. 

1548k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 180k

City Manager 

23.    CONSIDERATION OF AN INTERIM ORDINANCE TO REDUCE ALLOWABLE BUILDING CAPACITY
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), 15378, and 15305 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the action; and
(2)      Direct the City Attorney to return to the City Council at the earliest practical date with an ordinance implementing Option 1 to reduce maximum allowable height as described in the agenda report. 

2179k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 4629k

City Council 

First Reading: None        

Second Reading:  None