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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 10, 2018
Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
CLOSED SESSION - 5:30 P.M. (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A.
CONSIDERATION OF INITIATION OF
LITIGATION pursuant to Government Code Section 54956.9(d)(4): One potential
case
ACTION: DISCUSSED; NO REPORTABLE
ACTION AT THIS TIME
PUBLIC MEETING - 6:30 P.M.
A. ROLL CALL AND PLEDGE OF ALLEGIANCE
B. CEREMONIAL MATTERS
C. ORGANIZATIONAL MEETING
i. MAYOR’S ANNOUNCES ORGANIZATIONAL MEETING
ii.
MAYOR CONDUCTS ELECTION OF VICE MAYOR
ACTION: COUNCILMEMBER HAMPTON
ELECTED VICE MAYOR WITH TERM TO BEGIN ON MAY 6, 2019
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.
CONSENT CALENDAR(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
City Manager/Executive Director
1.
AUTHORIZE INCREASE TO CONTRACT NO.
30458 WITH TEDRAS GLOBAL SOLUTIONS, LLC. BY $162,500 FOR A TOTAL
NOT-TO-EXCEED OF $612,500 FOR ADDITIONAL PROJECT MANAGEMENT SERVICES FOR THE
ENTERPRISE LAND MANAGEMENT SYSTEM PROJECT
Recommendation:
(1)
Find that the
proposed contract is exempt from the California Environmental Quality Act (“CEQA”)
pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)
Authorize the City
Manager to increase Contract No. 30458 with Tedras Global Solutions, LLC.,
by $162,500, thereby increasing the total not-to-exceed amount from $450,000
to $612,500 and to extend the performance period to December 31, 2019; and
(3)
To the extent this
could be considered a separate procurement subject to the Competitive
Selection Process, it is recommended that the City Council grant the
contract an exemption pursuant to Pasadena Municipal Code (PMC) Section
4.08.049(B), contracts for which the City’s best interests are served.
257KB
TPA 159 KB
ACTION: APPROVED STAFF
RECOMMENDATION
2.
CONTRACT AWARD TO GRFCO, INC., FOR FISCAL YEAR (FY) 2018 STORM DRAIN
STRUCTURE REPAIRS AND IMPROVEMENTS FOR AN AMOUNT NOT-TO-EXCEED $171,000
Recommendation:
(1)
Find the project
proposed in the agenda report to be categorically exempt under the
California Environmental Quality Act (CEQA) Guidelines in accordance with
Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations
of existing public facilities involving negligible or no expansion of use
beyond that previously existing at the time of the lead agency’s
determination, and that there are no features that distinguish this project
from others in the exempt class, and therefore, there are no unusual
circumstances; and
(2)
Accept the bid
dated November 27, 2018, submitted by GRFCO, Inc., in response to the plans
and specifications for Fiscal Year (FY) 2018 Storm Drain Structure Repairs
and Improvements; reject all other bids received; and authorize the City
Manager to enter into a contract not-to-exceed $171,000, which includes the
base contract amount of $142,721 and a contingency of $28,279 to provide for
any necessary change orders.
263KB
ACTION: APPROVED STAFF
RECOMMENDATION
3.
CONTRACT AWARD TO DEKAN CONSTRUCTION CORPORATION FOR GRANT PARK VARIOUS
IMPROVEMENTS FOR AN AMOUNT NOT-TO-EXCEED $308,800
Recommendation:
(1)
Find that the
project proposed in the agenda report is categorically exempt under the
California Environmental Quality Act (CEQA) Guidelines in accordance with
Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations
of existing public facilities involving negligible or no expansion of use
beyond that previously existing at the time of the lead agency’s
determination, and that there are no features that distinguish this project
from others in the exempt class, and therefore, there are no unusual
circumstances; and
(2)
Accept the bid
dated October 24, 2018, submitted by Dekan Construction Corporation in
response to the Project Plans and Specifications for Grant Park Various
Improvements; reject all other bids received October 24, 2018; and authorize
the City Manager to enter into a contract not-to-exceed $308,800, which
includes the base contract amount of $228,720 and a contingency of $80,080
to provide for any necessary change orders.
258KB
ACTION: APPROVED STAFF
RECOMMENDATION
4.
CONTRACT AWARD TO UNITED IRRIGATION, INC., FOR MISCELLANEOUS CONCRETE
IMPROVEMENTS – FISCAL YEAR (FY) 2019 FOR AN AMOUNT NOT-TO-EXCEED $581,000
Recommendation:
(1)
Find the project
proposed in the agenda report to be categorically exempt under the
California Environmental Quality Act (CEQA) Guidelines in accordance with
Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing
public facilities involving negligible or no expansion of use beyond that
previously existing at the time of the lead agency’s determination, and that
there are no features that distinguish this project from others in the
exempt class, and therefore, there are no unusual circumstances; and
(2)
Accept the bid
dated November 16, 2018, submitted by United Irrigation, Inc., in response
to the plans and specifications for Miscellaneous Concrete Improvements –
Fiscal Year (FY) 2019; reject all other bids received; and authorize the
City Manager to enter into a contract not-to-exceed $581,000, which includes
the base contract amount of $464,750 and a contingency of $116,250 to
provide for any necessary change orders.
267KB
ACTION: APPROVED STAFF
RECOMMENDATION
5.
RESOLUTION ELECTING TO JOIN OTHER COMMUNITIES IN LA COUNTY IN OPTING OUT
OF THE REQUIREMENTS OF THE CONGESTION MANAGEMENT PROGRAM ESTABLISHED IN 1990
BY PROPOSITION 111
Recommendation:
(1)
Find
that the following proposed action is exempt from review pursuant to the
California Environmental Quality Act (CEQA), pursuant to State CEQA
Guidelines Section 15061(b)(3)(General Rule); and
(2)
Adopt
a resolution electing to be exempt from the Congestion Management Program (CMP)
in accordance with the CMP State statute.
198KB
RESOLUTION 220 KB
ACTION: APPROVED STAFF
RECOMMENDATION
6.
APPROVAL OF AMENDMENT TO THE PASADENA TOURNAMENT OF ROSES ASSOCIATION MASTER
LICENSE AGREEMENT REGARDING USE OF THE ROSEMONT PAVILION (NO. 20,502)
Recommendation:
(1)
Find that the
action proposed in the agenda report is exempt from environmental review
pursuant to the California Environmental Quality Act (“CEQA”) State
Guidelines Section15301 (Existing Facilities); and
(2)
Authorize the City
Manager to sign an amendment to the Amended and Restated Master License
Agreement with the Pasadena Tournament of Roses Association regarding the
use of the Rosemont Pavilion as set forth in the agenda report.
276KB
ACTION: APPROVED STAFF
RECOMMENDATION
7.
FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING
SEPTEMBER 30, 2018
Recommendation: This report is for information only.
1471KB
ATTACHMENT A 4677 KB
ACTION: APPROVED STAFF
RECOMMENDATION
8.
FINANCE COMMITTEE:
ANNUAL ADJUSTMENTS TO THE FISCAL YEAR 2019 SCHEDULE OF TAXES, FEES, AND
CHARGES RELATED TO NEW YEAR’S DAY AND THE ROSE BOWL
Recommendation:
(1)
Find that the
proposed rate increases are exempt from the California Environmental Quality
Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3)(General
Rule); and
(2)
Approve the
scheduled rate increases effective February 1, 2019 for the Grandstand
Permit Application, the Rose Bowl Admission Tax, and for the New Year’s Day
Related Business Grandstand Seat Surcharge as set forth in the agenda
report.
225KB
ATTACHMENT A 225
KB
ACTION: APPROVED STAFF
RECOMMENDATION
9.
FINANCE COMMITTEE:
AMENDMENTS TO FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM BUDGET AND
AUTHORIZE AMENDMENTS TO CONTRACTS WITH YAKAR (CONTRACT NO. 31113), AWI
BUILDERS, INC., (CONTRACT NO. 30791), TYLER TECHNOLOGIES, INC. (CONTRACT NO.
21,641); AND AMENDMENT TO PURCHASE ORDER WITH INTELLITIME SYSTEM CORPORATION
(PURCHASE ORDER NO. 1191249)
Recommendation:
(1)
Find that the
proposed actions are not “projects” as defined in the California
Environmental Quality Act (CEQA), Public Resources Code Section 21065 and
Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are
not subject to environmental review;
(2)
Amend the Fiscal
Year (FY) 2019 Capital Improvement Program Budget and the FY 2019 Operating
Budget as detailed in Attachment A of the agenda report;
(3)
Authorize the City
Manager to amend Contract No. 31113 with Yakar to increase the contract
amount by $75,000 for a total not-to-exceed amount of $2,095,000;
(4)
Authorize the City
Manager to amend Contract No. 30791 with AWI Builders, Inc., to increase the
contract amount by $250,000 for a total not-to-exceed amount of $7,965,300;
(5)
Authorize the City
Manager to amend Contract No. 21,641 with Tyler Technology, Inc., to extend
the performance term period of the contract to June 30, 2019; and
(6)
Authorize the City
Manager to amend Purchase Order (PO) No.1191249 with Intellitime Systems
Corporation to increase the PO amount by $150,000 for a total not-to-exceed
amount of $432,725.
706KB
ATTACHMENT A
528 KB
ACTION:
APPROVED STAFF RECOMMENDATION,
WITH THE EXCEPTION OF PROJECT NO. 7: HAHAMONGA – IMPLEMENT MASTER PLAN –
TRAIL DEVELOPMENT (77507), WITH NO ACTION TAKEN ON THIS PROJECT AND TO
RETURN FOR CITY COUNCIL CONSIDERATION AT A LATER DATE
City Council
City Clerk/Secretary
10.
ADOPTION OF A RESOLUTION ACCEPTING
THE “CERTIFICATE OF THE CANVASS OF THE ELECTION RETURNS” AS PREPARED AND
CERTIFIED BY THE LOS ANGELES COUNTY REGISTRAR-RECORDER/COUNTY CLERK FOR THE
PASADENA GENERAL MUNICIPAL ELECTION CONSOLIDATED WITH THE NOVEMBER 6, 2018
STATEWIDE GENERAL ELECTION
Recommendation:
(1)
Find that
the proposed action
is not a project subject to California Environmental Quality Act (CEQA) as
defined in Section 21065 and Section 15378 of the State CEQA Guidelines, and
as such, no environmental document pursuant to CEQA is required for the
project; and
(2)
Adopt a
resolution
accepting the “Certificate of the Canvass of the Election Returns” (Exhibit
A to the resolution) as prepared and certified by the Los Angeles County
Registrar-Recorder/County Clerk for the Pasadena General Municipal Election,
consolidated with the Statewide General Election held on November 6, 2018
543KB
RESOLUTION 3477 KB
ATTACHMENT A 1865KB
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE
272KB
ACTION: APPROVED STAFF
RECOMMENDATION
11. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA
Claim No. 13,198 |
Ira N. Katz, Esq, representing Minas Minasian |
$ 25,000.00+ |
Claim No. 13,199 |
Law Offices of Joe C. Hopkins, representing Silas Fuller |
25,000.00 |
Claim No. 13,200 |
Carrie M. Alston |
149.99 |
Claim No. 13,201 |
Regency Park Fair Oaks |
7,615.48 |
ACTION: RECEIVED AND FILED
OLD BUSINESS: None
REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance Committee
Legislative Policy Committee
Municipal Services Committee
12.
ADOPT AND APPROVE PASADENA WATER AND POWER 2018 POWER INTEGRATED RESOURCE
PLAN, RENEWABLE PORTFOLIO STANDARD PROCUREMENT PLAN AND RENEWABLE PORTFOLIO
STANDARD ENFORCEMENT PROGRAM
Recommendation:
(1)
Find that the
proposed actions are categorically exempt from the California Environmental
Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15262 and
15271;
(2)
Approve and adopt
the 2018 Power Integrated Resource Plan (“IRP”) (Attachment 1 to the agenda
report); and
(3)
Approve and adopt
the revised Renewable Portfolio Standard (“RPS”) Procurement Plan
(Attachment 2 to the agenda report) and RPS Enforcement Program (Attachment
3 to the agenda report) as amended to be consistent with the recommended
2018 Power IRP.
Recommendation of the Environmental Advisory Commission:
The Environmental Advisory Commission recommended that the City Council
approve the staff recommendations at its November 13, 2018 meeting.
Recommendation of the Municipal Services Committee:
The Municipal Services Committee recommended that the City Council
approve these recommendations at its November 27, 2018 meeting, with one
member abstaining, provided that Council consideration was deferred by one
week to allow additional time for Councilmembers to review and consider the
IRP report and supporting documents.
1221KB
ATTACHMENT 1
ATTACHMENT 1
(Continued) SUMMARY OF CHANGES 291KB
ATTACHMENT 2 4553KB
ATTACHMENT 3 314KB
ATTACHMENT 4 73KB
ATTACHMENT 5
348KB
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE
368KB
POWERPOINT PRESENTATION
- PRESENTED AT MEETING
ACTION: APPROVED STAFF
RECOMMENDATION
Public Safety Committee
PUBLIC HEARING: None
RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City Manager
13.
AUTHORIZATION TO ENTER INTO A
CONTRACT WITH TIBA PARKING SYSTEMS FOR THE PURCHASE AND INSTALLATION OF A
NEW PARKING ACCESS AND REVENUE CONTROL SYSTEM
Recommendation:
(1)
Find that this
action is exempt under the California Environmental Quality Act (CEQA)
in accordance with Section
15061(b)(3), the General Rule that CEQA only applies to projects that may
have an effect on the environment;
(2)
Authorize the City
Manager to enter into a contract, as a result of a competitive selection
process pursuant to Pasadena Municipal Code Section 4.08.047, with TIBA
Parking Systems for the purchase and installation of a new parking access
and revenue control system (PARCS) for the Paseo Subterranean, Marengo, Los
Robles, Holly Street, Del Mar Station, Schoolhouse, DeLacey and Marriott
garages for an amount not-to-exceed $3,258,594, which includes a 15 percent
contingency;
(3)
Authorize the City
Manager to enter into a ten year contract, with Tiba Parking Systems for the
maintenance of PARCS not-to-exceed $858,406, which includes a 15 percent
contingency; and
(4)
Appropriate
$3,258,594 for capital purchase from Fund 407 Off-Street Parking Facilities
unappropriated fund balance to the various garage organizations in Fund 407
as listed in the Fiscal Impact section of the agenda report.
387KB
ATTACHMENT A
100KB
TPA 105KB
POWERPOINT PRESENTATION
- PRESENTED AT MEETING
ACTION: APPROVED STAFF RECOMMENDATION
14.
DISCUSSION REGARDING IMPLEMENTATION OF MEASURE J
Recommendation: It is recommended that the City
Council form an ad hoc committee with members of the Board of Education to
develop and present to the City Council within 60 days parameters for the
implementation of Measure J.
5518KB
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE
929KB
POWERPOINT PRESENTATION
- PRESENTED AT MEETING
ACTION: APPROVED STAFF RECOMMENDATION
City Clerk
City Council
ORDINANCES
First Reading:
15. Conduct first
reading of “AN
ORDINANCE OF THE CITY OF PASADENA AMENDING various sections of and adding a
new chapter 12.10 to title 12 of the PASADENA MUNICIPAL CODE RELATED TO
REGULATION OF SIDEWALK VENDORS”
135KB
ORDINANCE 3052 KB
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE
1190KB
ACTION:
INTRODUCED BY
COUNCILMEMBER HAMPTON; CONDUCTED FIRST READING
Second Reading: None
INFORMATION ITEM
BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)December 11, 2018 (Special meeting to commence at
5:30. Council Conference Room, 2nd Floor)
December 18, 2018 (To be cancelled)
January 15, 2019
FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)
December 10, 2018
December 24, 2018 (To be cancelled)
January 14, 2019
LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda) Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)
December 25, 2018 (To be cancelled)
January 22, 2019
February 26, 2019
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)
December 11, 2018
December 25, 2018 (To be cancelled)
January 8, 2019
PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Terry Tornek) Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)
December 19, 2018
January 7, 2019
January 16, 2018
FUTURE COUNCIL MEETING DATES
December 17, 2018
December 24, 2018 (To be cancelled)
December 31, 2018 (To be cancelled)
January 7, 2019 (To be cancelled)
January 14, 2019
January 17, 2019 (Mayor’s State of the City Address – Pasadena High School, Gymnasium, 2925 East Sierra Madre Boulevard, Pasadena)
January 21, 2019 (To be cancelled)
January 28, 2019
February 4, 2019
February 11, 2019
February 18, 2019 (To be cancelled)
February 25, 2019
March 4, 2019 (Joint Meeting with Pasadena Unified School District Board of Education)
March 11, 2019
March 18, 2019
March 25, 2019
FUTURE PUBLIC HEARINGS:
January 14, 2019, 7:00 p.m. - Public Hearing to Consider Applications for Non-Exclusive Police Towing Franchises
January 28, 2019, 7:00 p.m. - Continued Public Hearing: Call for Review of the Design Commission’s Decision on an Application for Consolidated Design Review for a New 112,205-Square-Foot, 5-Story Medical Office and Retail Building at 550-566 East Colorado Boulevard