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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 13, 2017 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Manager
City Representative: Terry Tornek  

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH PSOMAS TO PROVIDE THE ARROYO SECO DIVERSION HABITAT MODELING STUDY FOR AN AMOUNT NOT-TO-EXCEED $115,000
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), Contracts for Professional or Unique Services, with Psomas for the Arroyo Seco Diversion Habitat Modeling Study in an amount not-to-exceed $115,000 over a period of two (2) years; and
(3)      Grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code Section 4.08.049(B), Contracts for which the City’s best interests are served. 

379k

TPA 252k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 170k

ACTION:  APPROVED STAFF RECOMMENDATION

2.      ADOPT A RESOLUTION TO UPDATE THE HEALTHY FOOD AND BEVERAGE VENDING AND PROCUREMENT POLICY        Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt a resolution to allow the City Manager or his designee to periodically update the City of Pasadena Healthy Food and Beverage Vending and Procurement Policy to remain consistent with federal updates of the U.S. Dietary Guidelines for Americans. 

747k

ATTACHMENTS A thru C 6951k

ACTION:  APPROVED STAFF RECOMMENDATION

3.      MODIFY CURRENT CLASSIFICATIONS AND SALARIES WITHIN THE PASADENA MANAGEMENT ASSOCIATION       Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Adopt a resolution establishing new classifications and setting salary control rates. 

182k

RESOLUTION 113k

ACTION:  APPROVED STAFF RECOMMENDATION

4.      ADOPTION OF EXECUTIVE MANAGEMENT, NON-REPRESENTED MANAGEMENT AND NON-REPRESENTED NON-MANAGEMENT SALARY RESOLUTIONS; AND ADOPTION OF A RESOLUTION PROVIDING FOR THE PICK UP UNDER INTERNAL REVENUE CODE SECTION 414(H)(2) OF PRE-TAX COST-SHARING CONTRIBUTIONS TO CALPERS FOR EMPLOYEES COVERED UNDER THE EXECUTIVE MANAGEMENT, NON-REPRESENTED MANAGEMENT AND NON-REPRESENTED NON-MANAGEMENT SALARY RESOLUTIONS
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review;
(2)      Adopt the Executive Management Salary Resolution;
(3)      Adopt the Non-Represented Management Salary Resolution;
(4)      Adopt the Non-Represented Non-Management Salary Resolution; and
(5)      Adopt a resolution to authorize the pre-tax treatment of cost-sharing contributions paid by non-represented employees. 

430k

EXECUTIVE MANAGEMENT RESOLUTION 1908k

NON-REPRESENTED MANAGEMENT RESOLUTION 3116k

NON-REPRESENTED, NON-MANAGEMENT RESOLUTION 2902k

CALPERS EMPLOYEES RESOLUTION 2176k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      FINANCE COMMITTEE: RECOGNIZE REVENUE AND APPROPRIATE EXPENDITURES OF $429,121 TO THE PUBLIC HEALTH DEPARTMENT’S FISCAL YEAR 2018 OPERATING BUDGET AND INCREASE THE DEPARTMENTAL PERSONNEL ALLOCATION BY 3.0 FULL-TIME EQUIVALENTS (FTE) FOR THE SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION (SAMHSA) GRANT FOR THE BENEFIT OF HOMELESS INDIVIDUALS (GBHI) PROGRAM
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Recognize revenue and appropriate expenditures of $399,121 of federal grant funds, $22,500 in Medi-Cal revenue, and $7,500 in Medicare revenue to the Public Health Department’s Fiscal Year (FY) 2018 Operating Budget and increase the Departmental personnel allocation by 3.0 Full-Time Equivalents (FTE) limited term grant-funded positions;
(3)      Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), Contracts for Professional or Unique Services, with Union Station Homeless Services for outreach and engagement services for homeless populations in an amount not-to-exceed $251,290 for a period of five years. Term shall commence on date of approval; and
(4)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

332k

TPA 156k

ACTION:  APPROVED STAFF RECOMMENDATION

6.      FINANCE COMMITTEE: RECOGNIZE REVENUE AND APPROPRIATE EXPENDITURES OF $300,000 OF FEDERAL GRANT FUNDS TO THE PUBLIC HEALTH DEPARTMENT’S FISCAL YEAR 2018 OPERATING BUDGET FOR THE HEALTH RESOURCES SERVICES ADMINISTRATION (HRSA) GRANT OPERATION LINK V.2.0 HIV RELATED HOMELESS SERVICES PROGRAM       Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Recognize revenue and appropriate expenditures of $300,000 of Health Resources Services Administration (HRSA) federal grant funds;
(3)      Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), Contracts for Professional or Unique Services, with Union Station Homeless Services for HIV related housing outreach and case management services in an amount not-to-exceed $242,312 for a period of two years; and
(4)      It is further recommended that the City Council grant the proposed contract an exemption from the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

297k

TPA 153k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

City Clerk/Secretary 

7.         APPROVAL OF MINUTES 

October 23, 2017	City Council
October 23, 2017	Successor Agency to the Pasadena Community Development Commission

        ACTION:  APPROVED AS SUBMITTED

8.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA  

Claim No. 12,994	Erika Burciaga	$            799.00
Claim No. 12,995	Monica Parfait	1,702.00
Claim No. 12,996	Law Offices of Raymond  Ghermezian, representing Marcia Guzman	25,000.00+
Claim No. 12,997	Billy Ray Burton	25,000.00+
Claim No. 12,998	Gregory Peutet	1,279.40
Claim No. 12,999	LaSummer James	Not stated

        ACTION:  RECEIVED AND FILED

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee  

Municipal Services Committee 

Public Safety Committee 

9.    PUBLIC HEARING: POLYTECHNIC SCHOOL MASTER PLAN – 1030 EAST CALIFORNIA BOULEVARD
Recommendation:
(1)      Find that the proposed Polytechnic Master Plan is categorically exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (Public Resources Code Section 21080(b)(1); Administrative Code, Title 14, Chapter 3, Section 15314 – Minor Additions to Schools and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Adopt the Findings of Consistency and Conditions of Approval (Attachments A and B, respectively, to the staff report) for the approval of the Polytechnic School Master Plan, acknowledging that the Master Plan, as conditioned, is consistent with the General Plan and Zoning Ordinance; and
(3)      Adopt a resolution of the City Council of the City of Pasadena approving a 15-year Master Plan for Polytechnic School located at 1030 East California Boulevard.
Recommendation of the Planning Commission: On September 27, 2017, the Planning Commission voted to recommend approval of the Master Plan to the City Council. At the meeting, the Planning Commission discussed a variety of topics, including potential intersection improvements at Cornell Road and Mentor Avenue and conditions of approval related to maximum number of vehicle trips and the athletic program events. Overall, the Planning Commission expressed that the proposed Master Plan as conditioned provides the means for the school to modernize its facilities while being sensitive to the surrounding residential neighborhoods.
Recommendation of the Design Commission (Advisory Review): On May 10, 2016, the Design Commission conducted an Advisory Review of the proposed Master Plan. The Design Commission’s review focused on urban design issues related to architecture, landscaping, and site planning of the new gym. Among the four preliminary design options for the new gym that were presented, the Design Commission favored Option B based on the low profile that engages pedestrians more, which gives a better sense of way-finding. Overall, the Design Commission appreciated the pedestrian-friendly approach to the new gym entrance, and that the school has been in on-going discussions with neighbors. In addition, the Design Commission encouraged the school to consider an open green space or corridor in the middle of the new gym. 

933k

ATTACHMENT A 78k

ATTACHMENT B 160k

ATTACHMENT C 4553k

ATTACHMENT D 1335k

RESOLUTION 836k

EXHIBIT 1 4552k

EXHIBIT 2 1335k

EXHIBIT 3 4168k

ACTION:  APPROVED STAFF RECOMMENDATION, WITH AN AMENDMENT TO CONDITION NO. 35 REQUIRING VEHICLE TRIP MONITORING TO BE CONDUCTED BY THE CITY FOR THE FIRST FIVE YEARS AND EVERY THIRD YEAR FOLLOWING UNTIL YEAR 14 (YEARS 1, 2, 3, 4, 5, 8, 11, and 14)

City Manager 

10.    AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACTS WITH AECOM AND DYETT AND BHATIA; AMEND EXISTING CONTRACTS WITH PLACEWORKS AND MIG TO PROVIDE GENERAL PLAN IMPLEMENTATION SERVICES
Recommendation:
(1)      Find that actions proposed in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) as defined in Section 21065 of CEQA and the State CEQA Guidelines Section 15060(c)(2), 15060(c)(3), and 15378;
(2)      Authorize the City Manager to enter into contracts, as a result of a Competitive Selection Process, as specified in Section 4.08.047 of the Pasadena Municipal Code, for a total amount of $2,427,071, which is a base fee amount of $2,206,428 and a 10% contingency of $220,642, more specifically as follows:
          (a)    AECOM for a total amount not-to-exceed $1,711,587 ($1,555,988 base fee plus 10% contingency) for specific plan and planning
          and urban design services;
          (b)    Dyett & Bhatia for a total amount not-to-exceed $715,484 (650,440 base fee plus 10% contingency) for planning and urban design
          services;
(3)      Authorize the City Manager to amend Contract No. 30819 with PlaceWorks to increase the not-to-exceed amount by $887,933, for a new total amount not-to-exceed $2,967,932 ($2,698,121 base fee plus 10% contingency) for specific plan, planning and urban design, and environmental analysis services;
(4)      Authorize the City Manager to amend contract No. 30820 with MIG to increase the not-to-exceed amount by $110,000, for a new total amount not-to-exceed $385,000 ($350,000 base fee plus 10% contingency) for public outreach services; and
(5)      To the extent the contract amendments could be considered a separate procurement subject to the Competitive Selection process, grant the proposed amendments for PlaceWorks and MIG an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

590k

ATTACHMENT A 95k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

First Reading:  None 

Second Reading:  

11.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA TO PROTECT ITS RESIDENTS AND RESIDENTIAL NEIGHBORHOODS FROM UNREGULATED AND UNTAXED COMMERCIAL MARIJUANA ACTIVITY (AMENDING TITLE 17, THE ZONING CODE)” (Introduced by Councilmember Gordo) 

131k

ORDINANCE 6157k

ACTION:  ADOPTED

12.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 8 (HEALTH AND SAFETY), CHAPTER 8.77 (PROHIBITION OF COMMERCIAL MARIJUANA ACTIVITY) OF THE PASADENA MUNICIPAL CODE TO ALLOW MEDICAL MARIJUANA DELIVERY INTO THE CITY” (Introduced by Councilmember Gordo) 

98k

ORDINANCE 6100k

ACTION:  ADOPTED

13.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 8 (HEALTH AND SAFETY), CHAPTER 8.78 (TOBACCO USE PREVENTION) OF THE PASADENA MUNICIPAL CODE TO CLARIFY PROHIBITIONS ON THE SMOKING OF CANNABIS” (Introduced by Councilmember Hampton) 

102k

ORDINANCE 2252k

ACTION:  ADOPTED