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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 13, 2017 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

CLOSED SESSION - 5:30 P.M. 
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting
)

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  78 North Marengo Avenue
Agency Negotiator:  Steve Mermell
Negotiating Party:  Jesse Stein
Under Negotiation:  Price and terms of Payment
 

B.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Clerk
City Representative: Terry Tornek 
 

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:   645 E. Walnut Street, CA
Agency Negotiator:  Steve Mermell
Negotiating Parties:  Sean Ky & RICHARD LORD LLC
Under Negotiation:  Price and terms of payment
 

PUBLIC MEETING - 6:30 P.M.   

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting

and
will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director 

1.      AWARD OF PURCHASE ORDER TO DOOLEY ENTERPRISES, INC., FOR PURCHASE OF AMMUNITION FOR A NOT-TO-EXCEED AMOUNT OF $450,000
Recommendation
:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Accept the bid dated February 6, 2017, submitted by Dooley Enterprises, Inc., in response to specifications for practice and duty ammunition; reject all other bids received; and authorize the issuance of a purchase order with Dooley Enterprises, Inc., in an amount not-to-exceed $450,000 over a three year period with the option for three additional one year terms in the amount of $150,000, at the discretion of the City Manager, for a maximum total contract length of six years. 

223k

2.      CONTRACT AWARD TO UNISPEC CONSTRUCTION, INC., FOR CENTRAL LIBRARY RESTORATION – PHASE II FOR AN AMOUNT NOT-TO-EXCEED $189,200
Recommendation:

(1)
      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead  agency’s determination; and
(2)
      Accept the bid dated January 25, 2017, submitted by UNISPEC Construction, Inc., in response to the Project Specifications for Central Library Restoration – Phase II, and authorize the City Manager to enter into a contract not-to-exceed $189,200 which includes the base contract amount of $172,000 and a contingency of $17,200 to provide for any necessary change orders. 

253k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 224k

3.      CONTRACT AWARD TO STAR FORD LINCOLN OF GLENDALE FOR PURCHASE OF FORD AUTOMOTIVE PARTS FOR A NOT-TO-EXCEED AMOUNT OF $540,000
Recommendation:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Accept the bid dated January 31, 2017, submitted by Star Ford Lincoln of Glendale (Star Ford) in response to specifications for Ford Original Equipment Manufactured Parts and authorize the City Manager to enter into a contract with Star Ford in an amount not-to-exceed $540,000 over a three-year period with the option for two additional one-year terms in the annual amount of $180,000, at the discretion of the City Manager, for a maximum total contract length of five years. 

214k

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH INTELLITIME SYSTEMS CORPORATION FOR PHASE 2 OF THE CONFIGURATION OF THE VIRTUAL TIMECARD INTERFACE SYSTEM
Recommendation:

(1)
      Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3),  General Rule;
(2)
      Authorize the issuance of a contract with Intellitime Systems Corporation for Phase 2 of the configuration of the Virtual Timecard Interface system in an amount not-to-exceed $176,020. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(3)
      Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B) contracts for which the City’s best interests are served.       

279k 

TPA 72k

5.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH LOS ANGELES FREIGHTLINER IN AN AMOUNT NOT-TO-EXCEED $360,063.98 TO FURNISH AND DELIVER TWO DUMP TRUCKS
Recommendation:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Accept the bid dated January 23, 2017, submitted by Los Angeles Freightliner in response to specifications to Furnish and Deliver 2017 Model Year, Compressed Natural Gas (“CNG”) Powered Dump Trucks for the Water and Power Department (“PWP”) and authorize the City Manager to enter into a purchase order with Los Angeles Freightliner for an amount not-to-exceed $360,063.98.        

280k

6.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH ALLSTAR FIRE EQUIPMENT FOR AN AMOUNT NOT-TO-EXCEED $141,000 FOR REPAIR, MAINTENANCE, AND THE PURCHASE OF SELF-CONTAINED BREATHING APPARATUS (SCBA) FOR THE FIRE DEPARTMENT
Recommendation:

(1)
      Find that the proposed action is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(3), and 15378(b)(2) of the State CEQA Guidelines and, as such, no environmental document is required;
(2)
      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(C) contract for supplies available from only one vendor, with Allstar Fire Equipment for Scott Safety SCBA in an amount not-to-exceed $141,000; and
(3)
      Grant the proposed purchase an exemption from the competitive selection process pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

229k

TPA 183k

7.      ADOPTION OF A RESOLUTION DELEGATING TO THE PASADENA FIRE & POLICE RETIREMENT SYSTEM BOARD (FPRS) THE AUTHORITY TO MAKE DETERMINATIONS ON INDUSTRIAL DISABILITY RETIREMENTS FOR LOCAL SAFETY MEMBERS
Recommendation
:

(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)
      Adopt a resolution to delegate to the Pasadena Fire and Police Retirement System (FPRS) Board the authority to make determinations of disability and whether such disability is industrial for all safety employees. 

146k

RESOLUTION 308k

8.      MUNICIPAL SERVICE COMMITTEE: AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS ASSOCIATED WITH THE RECEIPT OF GRANT FUNDING FROM THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR THE PASADENA BUS PURCHASE TO RELIEVE SIGNIFICANT OVERCROWDING PROJECT
Recommendation:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)
      Authorize the City Manager to execute all agreements associated with the receipt of grant funding of $1,364,577 from the Los Angeles County Metropolitan Transportation Authority for the Pasadena Bus Purchase to Relieve Significant Overcrowding project. 

231k

9.      MUNICIPAL SERVICE COMMITTEE: ADOPT ENERGY EFFICIENCY AND DEMAND REDUCTION GOALS FOR FISCAL YEARS 2018 THROUGH 2027
Recommendation
:

(1)
      Find that the adoption of energy efficiency and demand reduction goals is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)
      Adopt an energy efficiency goal of 13,500 MWh per year and demand reduction goal of 2.3 MW per year for fiscal years 2018 through 2027 in accordance with California Assembly Bill 2021 (“AB-2021”) and Assembly Bill 2227 (“AB-2227”).
Recommendation of the Municipal Services Committee
:
 The Municipal Services Committee unanimously supported the staff recommendation at its February 28, 2017 meeting.
Recommendation of the Environmental Advisory Commission
:
The Environmental Advisory Commission unanimously supported the staff recommendation at its February 15, 2017 meeting. 

918k

City Council 

10.    RESIGNATION OF VICTORIA DOMINGUEZ FROM THE NORTHWEST COMMISSION (District 5 Nomination) 

28k

11.    APPOINTMENT OF DANIEL ROSSMAN TO THE ENVIRONMENTAL ADVISORY COMMISSION (District 6 Nomination) 

City Clerk/Secretary 

12.      APPROVAL OF MINUTES 

February 16, 2017

City Council – Special Joint Meeting with Pasadena Unified School District Board of Education

February 20, 2017

City Council

February 20, 2017

Successor Agency to the Pasadena Community Development Commission

February 27, 2017

City Council

February 27, 2017

Successor Agency to the Pasadena Community Development Commission

March 6, 2017

City Council

March 6, 2017

Successor Agency to the Pasadena Community
Development Commission

13.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,819

Christine Kuo

$      Not stated

Claim No. 12,820

Pierry Law Firm and The Law Offices of Paul F. Cohen representing Juny Snyder

        25,000.00+

Claim No. 12,821

Bobby J. Laird

          1,850.00

Claim No. 12,822

Michael Ting

             390.00

Claim No. 12,823

Louis Perez

             215.42

Claim No. 12,824

Lynn M. Downs

          5,550.00

14.      PUBLIC HEARINGS SET 

March 27, 2017, 7:00 p.m. – Appeal of the Board of Zoning Appeals’ Decision on Time Extension for Variance No. 11738 Regarding the Property Located at 167 East Walnut Street

 

March 27, 2017, 7:00 p.m. – Economic Development Subsidy Report Pursuant to Government Code Section 53083 for a Ground Lease Agreement By and Between the City of Pasadena and KHP III Pasadena LLC (Kimpton)

 

OLD BUSINESS:  None

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

Finance/Audit Committee 

15.    FISCAL YEAR JUNE 30, 2016 ANNUAL  FINANCIAL REPORTS
         Recommendation:
 It is recommended that the following reports for the year ending June 30, 2016 be reviewed, discussed, and filed by the City
         Council and/or the Successor Agency to Pasadena Community Development Commission:

A.   Comprehensive Annual Financial Report
B.
   Single Audit Reports
C.
   Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of
       Financial Statements Performed in Accordance with Government Auditing Standards (This replaces what was called the “Management
       Letter.”)
D.
   Pasadena Center Operating Company Basic Financial Statements
E.
   Rose Bowl Operating Company Basic Financial Statements
F.
    Pasadena Community Access Corporation Basic Financial Statements
G.
   Pasadena Fire and Police Retirement System Independent Auditor’s Report and Basic Financial Statements with Required Supplemental
       Information
H.
   Air Quality Improvement Fund Financial and Compliance Report
I.
      Independent Accountant’s Report on Agreed-Upon Procedures Applied to Appropriation Limit Worksheets
J.
    Independent Accountant’s Report on Agreed-Upon Procedures Applied to Employee Deductions for the Internal Revenue Code Section 457
       Deferred Compensation Program
K.
   The Auditor’s Communications with the City’s Audit and Finance Committee
L.
    Pasadena Housing Successor Basic Financial Statements 

594k

ATTACHMENT A 20515k

ATTACHMENT B 947k

ATTACHMENT C 225k

ATTACHMENT D 1237k

ATTACHMENT E 1326k

ATTACHMENT F 1125k

ATTACHMENT G 442k

ATTACHMENT H 1146k

ATTACHMENT I 172k

ATTACHMENT J 196k

ATTACHMENT K 258k

ATTACHMENT L 1148k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee                       

PUBLIC HEARING:  None

 

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

 City Manager 

16.    ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA CONFIRMING THE AWARD OF ITS WATER REVENUE/REFUNDING BONDS 2017A SERIES
Recommendation:

(1)
      Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)
      Adopt a resolution confirming the award of the City of Pasadena Water Revenue/Refunding Bonds, 2017A Series. 

199k

RESOLUTION 2200k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

RESOLUTION 494k (Updated)

City Council 

ORDINANCES                     

First Reading:   

17.    Conduct first reading of “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA REAUTHORIZING THE PUBLIC, EDUCATIONAL, AND GOVERNMENT (PEG) FEE ON STATE VIDEO SERVICE FRANCHISES OPERATING WITHIN THE CITY” 

110k


ORDINANCE 1837k

18.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA amendING VARIOUS SECTIONS OF Title 17 (Zoning Code) OF The PASADENA MUNICIPAL CODE RELATED TO STATE LICENSED RESIDENTIAL CARE FACILITIES WITH SIX OR FEWER PERSONS, TRANSITIONAL HOUSING, AND SUPPORTIVE HOUSING” 

101k

ORDINANCE 7297k

EXHIBITS 1 thru 12 TO ORDINANCE 4953k

Second Reading:   

19.    Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 13, CHAPTER 13.10,  WATER WASTE PROHIBITIONS AND WATER SUPPLY SHORTAGE PLANS" (Introduced by Councilmember Gordo)

149k

ORDINANCE 10783k
 

INFORMATION ITEM

20.    POLICY FOR THE USE OF AUTOMATED LICENSE PLATE READERS IN PARKING ENFORCEMENT IN THE CITY OF PASADENA
Recommendation
:
This report is for information only; no City Council action is required. 

141k

ATTACHMENT A 227k

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

March 21, 2017

April 18, 2017 (To be cancelled)

May 16, 2017

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

March 13, 2017

March 27, 2017

April 10, 2017 (To be cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

March 28, 2017

April 25, 2017

May 23, 2017

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

March 14, 2017

March 28, 2017

April 11, 2017

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

March 15, 2017

April 3, 2017

April 19, 2017

FUTURE COUNCIL MEETING DATES


March 20, 2017

March 27, 2017

April 3, 2017

April 10, 2017 (To be cancelled)

April 17, 2017 (To be cancelled)

April 19, 2017 (Special Joint City Council/Finance Committee Meeting at 4:30 p.m. in the Council Chamber, Room S249, 100 N. Garfield Avenue, Pasadena)

April 24, 2017

May 1, 2017 (Organizational Meeting of the City Council)

May 8, 2017

May 15, 2017

May 22, 2017

May 29, 2017 (To be cancelled)

June 5, 2017

June 12, 2017

June 19, 2017

June 26, 2017 (To be cancelled)

July 3, 2017 (To be cancelled)

July 10, 2017

FUTURE PUBLIC HEARINGS:

March 20, 2017, 7:00 p.m. – Submission of Public Housing Agency Annual Plan (2017) to the U.S. Department of Housing and Urban Development

March 27, 2017, 7:00 p.m. – Implement Level 1 Water Supply Shortage Plan and Additional Water Conservation Measures pursuant to Pasadena Municipal Code Chapter 13.10; and Adopt a 20 Percent Water Conservation Target

March 27, 2017, 7:00 p.m. – Substantial Amendment to Program Year (PY) 2016-17 Action Plan

March 27, 2017, 7:00 p.m. – Appeal of the Board of Zoning Appeals’ Decision on Time Extension for Variance No. 11738 Regarding the Property Located at 167 East Walnut Street

March 27, 2017, 7:00 p.m. – Economic Development Subsidy Report Pursuant to Government Code Section 53083 for a Ground Lease Agreement By and Between the City of Pasadena and KHP III Pasadena LLC (Kimpton)
 

                                                                                                        COMMISSION VACANCIES 21k