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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 2, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Michael J. Beck and Kristi Recchia
Employees: International Union of Operating Engineers, Local 501 (IUOE) 

B.     CITY COUNCIL CLOSED SESSION WITH LEGAL COUNSEL REGARDING CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4): One potential case 

A.      ADOPTION OF A RESOLUTION RECOGNIZING THE MONTH OF FEBRUARY AS BLACK HISTORY MONTH IN PASADENA

54k

 

City Manager/Executive Director 

1.      AUTHORIZATION TO INCREASE THE NOT-TO-EXCEED AMOUNT OF PURCHASE ORDER CONTRACT NO. 57494 WITH BLAIS & ASSOCIATES FOR THE PROVISION OF PROFESSIONAL GRANT WRITING SERVICES FOR THE PASADENA PUBLIC HEALTH DEPARTMENT
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with
Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to increase the not-to-exceed amount of purchase order contract No. 57494 with Blais & Associates, Inc., by $40,000, thereby bringing the total not-to-exceed amount from $60,000 to $100,000 for grant writing professional services through June 30, 2015; and
(3)      To the extent this transaction could be considered a separate transaction subject to Competitive Selection, grant the purchase order contract an exemption from the Competitive Selection process, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

121k

TPA 73k

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH SUPPLY DOC, INC., FOR THE PROVISION OF GENERAL DENTAL MATERIALS AND SUPPLIES
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect, and, therefore, falls under the general rule exemption; and
(2)    Accept the bid dated December 23, 2014 submitted by Supply Doc, Inc., in response to specifications for the furnishing and delivery of general dental materials and supplies; reject all other bids received; authorize the issuance of a purchase order contract with Supply Doc, Inc., in an amount not-to-exceed $45,000, or one year, whichever occurs first; and authorize the City Manager to extend the purchase order contract for up to three additional one-year periods.  

150k

3.      APPROVAL OF INCREASE TO CONTRACT NO. 21,719 WITH VIVIAN YEH, MD, INCREASING THE NOT-TO-EXCEED AMOUNT FROM $74,999 TO $135,000 PER YEAR FOR SPECIALIZED INFECTIOUS DISEASE MEDICAL CARE
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect, and, therefore, falls under the general rule exemption;
(2)    Authorize an increase to the not-to-exceed amount of Contract No. 21,719 with Vivian Yeh, MD, from $74,999 to $135,000 per calendar year to provide specialized HIV/AIDS, Sexually Transmitted Infection (STI) and other infectious disease medical  treatment for the Andrew Escajeda Comprehensive Care Service Program;
(3)    Authorize the City Manager to extend the contract for up to three additional one-year periods under the same terms and conditions; and
(4)    Grant the proposed contract an exemption from the Competitive Selection process, pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

151k

TPA 57k

4.      RESOLUTION FOR NON-CALPERS HOURLY EMPLOYEES TO PARTICIPATE IN THE CALPERS MEDICAL PLANS         Recommendation: Adopt a resolution of the City Council of the City of Pasadena electing to be subject to Public Employees’ Medical and Hospital Care Act with respect to the Non-Represented Non-PERS Hourly Employees and fixing the employer’s contribution at an amount equal to or greater than that prescribed by Government Code Section 22892(b). 

117k

RESOLUTION 85k

5.      ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE: APPROVAL OF KEY BUSINESS TERMS OF A SECOND AMENDMENT TO DEVELOPMENT, LOAN, AND LEASE AGREEMENT WITH HERITAGE SQUARE HOUSING PARTNERS, LP, FOR THE RELOCATION OF THE DECKER HOUSE FROM 750 NORTH FAIR OAKS AVENUE TO 738 NORTH FAIR OAKS AVENUE; APPROPRIATION OF HOUSING FUNDS IN THE AMOUNT OF $225,000
Recommendation:
(1)      Find that the proposed business terms, as described in the agenda report, of the Second Amendment to Development, Loan, and Lease Agreement with Heritage Square Housing Partners, LP, for the relocation of the Decker House from 750 North Fair Oaks Avenue to 738 North Fair Oaks Avenue are consistent with the Categorical Exemption Class 31 under Section 15331 of the California Environmental Quality Act (CEQA) Guidelines for Historical Resource Restoration/Rehabilitation;
(2)      Approve key business terms of the Second Amendment to the Development, Loan, and Lease Agreement as set forth in the agenda report; and
(3)      Amend Fiscal Year 2015 Operating Budget of Housing and Career Services Department and approve a journal voucher appropriating $225,000 from Inclusionary Housing Trust Fund balance (Fund 619) to the Heritage Square Project (Account No. 8167-619-684140-55-51333) in connection with the relocation of the Decker House.
Recommendation of Northwest Commission: At a special meeting on January 22, 2015, the Northwest Commission voted to recommend to the City Council approval of the staff recommendation, but with the provision that all contracts between the City and Heritage Square Housing Partners, LP, include a 24-hour construction clause as a means to ensure that the senior housing project is completed and placed in service within the timeframe set forth by the State tax credit program requirements.         

255k

MAP 656k

TPA 49k

6.      FINANCE COMMITTEE: INCREASE TOTAL  ESTIMATED COST OF TRAFFIC MITIGATION IMPROVEMENTS – PHASE I CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT TO $683,000 AND APPROVE JOURNAL VOUCHER APPROPRIATING $183,000 FROM GENERAL FUND, FUND BALANCE TO TRAFFIC MITIGATION IMPROVEMENTS – PHASE I CAPITAL IMPROVEMENT PROGRAM PROJECT    
Recommendation: 
(1)    Increase the total estimated cost of the Traffic Mitigation Improvements – Phase I CIP project (Budget Account No. 75711) by $183,000 to $683,000; and
(2)    Approve a journal voucher appropriating $183,000 from the General Fund, Fund Balance (Fund 101) to the Traffic Mitigation Improvements – Phase I CIP project (Budget Account No. 75711). 

185k

7.      FINANCE COMMITTEE: RECOGNIZE AND APPROPRIATE GRANT FUNDS TOTALING $689,217 AND AUTHORIZE THE PURCHASE OF SELF CONTAINED BREATHING APPARATUS (SCBA) FROM ALL STAR FIRE EQUIPMENT IN AN AMOUNT NOT-TO-EXCEED $765,797
Recommendation:
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA guidelines Section 15061(b)(3), the general rule;
(2)      Recognize and appropriate $689,217 in the Fiscal Year 2015 Fire Department Operating Budget;
(3)      Accept the bid dated December 9, 2014, submitted by All Star Fire Equipment, in response to specifications for the purchase of self-contained breathing apparatus equipment, reject all other bids, and authorize the issuance of a purchase order contract for an amount not-to-exceed $765,797; and
(4)      Approve the trade-in of existing Self Contained Breathing Apparatus (SCBA) between 9 and 15 years old, pursuant to Pasadena Municipal Code Section 4.04.010, disposition of salvage and scrap property for which the Pasadena Fire Department will receive fair-market-value of $65,595 as a credit applied to the gross purchase per the submitted bid. 

191k

EXHIBIT A 23k

8.      FINANCE COMMITTEE: AUTHORIZATION OF ADDITIONAL LIMITED-TERM, FULL-TIME EQUIVALENT (FTE) POSITIONS FOR THE ENTERPRISE RESOURCE PLANNING (ERP) PROJECT AND RECEIVE THE QUARTERLY PROJECT STATUS AND FINANCIAL SUMMARY REPORTS THROUGH DECEMBER 31, 2014
Recommendation:
(1)    Authorize the addition of six new limited-term full-time equivalent (FTE) positions to the Department of Information Technology FY2015 Operating Budget funded by the ERP Project No. 71149 in the Project Management Fund (301), increasing the Department total FTE count from 71.50 to 77.50, and authorize staff to make necessary adjustments to the budget; and
(2)    Receive the ERP Quarterly Project Status Report (Attachment A of the agenda report) and Financial Summary Report (Attachment B of the agenda report) through December 31, 2014 for information purposes. 

201k

ATTACHMENTS A thru C 811k

9.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2015 ADOPTED BUDGET
Recommendation:
(1)    Amend the Fiscal Year 2015 Adopted Budget as detailed in the Proposed Budget Amendments section of the agenda report;
(2)    Adopt the Health proposed fees listed in Item 2 of the agenda report; and
(3)    Authorize staff to incorporate the proposed fees listed in Item 2 of the agenda report into the City of Pasadena’s General Fee Schedule.    

303k   

ATTACHMENT A 61k

City Council 

City Attorney 

10.    REVISION OF DESIGNATED CITY OFFICIALS AND EMPLOYEES REQUIRED TO FILE CONFLICT OF INTEREST STATEMENTS
Recommendation: Adopt a resolution updating those who will be required to file conflict of interest statements as pertaining to positions within various City departments.        

71k

RESOLUTION 66k

APPENDIX A 286k

APPENDIX B 738k

City Clerk/Secretary 

11.    APPROVAL OF MINUTES 

November 17, 2014	City Council
November 17, 2014	Successor Agency to the Pasadena Community Development Commission
November 24, 2014	City Council
November 24, 2014	Successor Agency to the Pasadena Community Development Commission

12.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,342	Raymond Jaurequi and Mary Jaurequi	$     3,362.00
Claim No. 12,343	Maria Pulido	3,559.65
Claim No. 12,344	Pat Courtney	155.00

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 

City Manager 

13.    PROPOSAL FOR LOWER ARROYO ARCHERY RANGE AND DEAL POINTS FOR NEW AGREEMENT WITH PASADENA ROVING ARCHERS (To be heard at 8:00 p.m. or thereafter)
Recommendation:
(1)    Find that the actions proposed in the agenda report are exempt from environmental review, pursuant to the California Environmental Quality Act (CEQA), State CEQA guidelines Section 15301, none of the exceptions to the exemptions set forth in State CEQA guidelines Section 15300.2 apply, and that there is no reasonable possibility that the proposed actions will have a significant effect on the environment due to unusual circumstances;
(2)    Amend the Pasadena Municipal Code (PMC) to authorize the City Manager to determine where archery is permitted and promulgate rules for archery activities on public lands consistent with those discussed in the agenda report;
(3)    Approve the development of a new license and operating agreement with the Pasadena Roving Archers (PRA) using the deal points contained in the agenda report;
(4)    Direct the City Manager to work with the Pasadena Roving Archers and residents to pursue the identification of a suitable alternate site for archery activity in order to allow the southern range in the Lower Arroyo to be used for passive recreational uses on weekdays and roving archery on weekends; and
(5)    Approve a correction of language in the Lower Arroyo Master Plan (LAMP) to remove references to the number of targets in the southern archery range.
Recommendation of Recreation and Parks Commission:  On December 3, 2013, the Recreation and Parks Commission voted unanimously to support the following Department of Public Works recommendations:
1)  Find that the proposed actions are exempt from environmental review, pursuant to the California Environmental Quality Act (CEQA), State CEQA guidelines Sections 15301 and 15302, minor alteration – archery range, Section 15301, licensing – Pasadena Roving Archers, and 15061(b)(3), general rule – Pasadena Municipal Code (PMC) amendment, rules for archery use and text correction Lower Arroyo Master Plan (LAMP);
2)   Amend the PMC to authorize the City Manager to determine were archery is permitted and promulgate rules for archery activities on public lands consistent with those discussed in the agenda report; and
3)   Approve a correction of language in the LAMP to remove reference to the number of targets in the southern archery range.

At that time, the Recreation and Parks Commission requested additional time to review the proposed deal points.

On February 4, 2014, the Recreation and Parks Commission voted 6 to 1 to approve the agreement deal points recommended by the Department of Public Works with the following amendments:
      1.   Remove the membership roster requirement, but retain the requirement to provide a participant list to the City;
      2.   Ensure that the requirement to take and pass a safety training class is thoroughly publicized; and
      3.   Remove the prohibition of using the Lower Arroyo parking lot during invitational tournaments and include a provision that
            carpooling and alternative transportation should be encouraged.
Recommendation of Design Commission: On June 24, 2013, the Design Commission reviewed design concepts for archery-related signage, natural barriers, and target enclosures.  The Design Commission requested additional information to allow for a more detailed review of these project elements.   Additional information about the design of natural barriers and the Master Signage Plan for the Arroyo Seco will be presented to the Design Commission subsequent to the City Council’s action.       

775k       

ATTACHMENTS A thru P 31742k

CORRESPONDENCE PART 1 4686k
CORRESPONDENCE PART 2 3170k
CORRESPONDENCE PART 3 1600k
CORRESPONDENCE PART 4 1767k
CORRESPONDENCE PART 5 1292k
CORRESPONDENCE PART 6 2370k
CORRESPONDENCE PART 7 4367k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE PART 1 1269k

CORRESPONDENCE PART 2 3698k

CORRESPONDENCE PART 3 3192k

CORRESPONDENCE PART 4 18913k

CORRESPONDENCE PART 5 3605k

City Council 

14.    UPDATE AND DISCUSSION ON INCREASED VIOLENCE IN THE COMMUNITY (Councilmember Gordo) (To be heard at 6:45 p.m. or thereafter)  

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 112k

First Reading:  

Second Reading:   

15.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS PROVISIONS OF TITLE 17 (THE ZONING CODE) OF THE PASADENA MUNICIPAL CODE TO ADD NEW DEVELOPMENT AND OPERATIONAL STANDARDS APPLICABLE TO RECYCLING FACILITIES AND TO REQUIRE EXISTING AND NEW FACILITIES TO OBTAIN CONDITIONAL USE PERMITS” (Introduced by Councilmember Masuda) 

87k

ORDINANCE 821k