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                                                 AGENDA
         CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                         NOVEMBER 3, 2008

                                     Closed Sessions 5:30 P.M.
                                      Public Meeting 6:30 P.M.
                             Council Chamber, Pasadena City Hall
                            100 North Garfield Avenue, Room S249                         

5:30 P.M.  CLOSED SESSIONS 
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6 
    City Representatives: Karyn S. Ezell and Arthur Chavez
    Employee Organization: Unrepresented Top, Middle and Professional
    Management Employees

B. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
    pursuant to Government Code Section 54956.8:
    Property Locations: 40 North Altadena Drive; 3018 and 3030 East Colorado
    Boulevard 
    Agency Negotiators: Michael J. Beck, Stephanie DeWolfe
    Negotiating Parties: Eva Kwok, Property Manager/Leasing Agent; Carlo
    Matricardi and Douglas Cancienne, Brokers
    Under Negotiation: Price and terms of payment                                        

6:30 P.M.  PUBLIC MEETING                                        

1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS

2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
    be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 11 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.

3. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
    motion and one vote unless removed for separate discussion) 

   A.  City Manager

      (1) CONTRACT AWARD TO TOPFLITE BUILDING SERVICES, INC., FOR
           CITYWIDE HOUSEKEEPING SERVICES FOR AN AMOUNT NOT TO
           EXCEED $1,663,121
           Recommendation of City Manager: 
           (1) Accept the bid dated September 9, 2008, submitted by Topflite
           Building Services, Inc., in response to specifications for Citywide
           Housekeeping Services; reject all other bids received; and
           (2) Authorize the City Manager to enter into a two-year contract for
           Citywide Housekeeping Services in an amount not to exceed
           $1,663,121 per year, with an option for three one-year additional terms,
           at the discretion of the City Manager, for a maximum total contract
           length of five years; and
           (3) Authorize an increase in the not to exceed amount of Contract No.
           18,216-6 with U.S. Metro Group, Inc., by $107,000 to cover the cost of a
           one-month extension to allow time to transfer the contract to Topflite
           Building Services, Inc. 

	684k

      (2) AUTHORIZATION TO ENTER INTO CONTRACTS WITH G & W
           ELECTRIC CO., AND THOMAS & BETTS ELASTIMOLD CO. FOR
           THE FURNISHING AND DELIVERY OF HIGH VOLTAGE VACUUM
           SWITCHES FOR THE WATER AND POWER DEPARTMENT
           Recommendation of City Manager: 
           (1) Accept the bid dated October 21, 2008 submitted by G & W
           Electric Co., in response to Item I: 2-Way, 3-Way, 4-Way, and 5-Way
           27kV 600Amp, and other Insulated Load-Break High Voltage Vacuum
           Switches and Item III: 2-Way 27kV 200Amp and 600Amp, Solid
           Dielectric Vacuum Insulated Resettable Fault Interrupter Switch with
           Load-Break, and authorize a purchase order contract to G & W Electric
           Co., for a period of three years or until $3,200,678 is expended
           whichever comes first, with one optional one-year extension not to
           exceed $1,066,893;
           (2) Accept the bid dated October 21, 2008 submitted by Thomas &
           Betts Elastimold Co., in response to Item II: 2-Way 27kV 200Amp, Solid
           Dielectric Vacuum Insulated Load-Break High Voltage Vacuum Switch
           and authorize a purchase order contract to Thomas & Betts Elastimold
           Co., for a period of three years or until $338,390 is expended whichever
           comes first, with two optional one-year extension, not to exceed
           $112,797; and
           (3) Reject all other bids.

	584k

      (3) AUTHORIZATION TO ENTER INTO CONTRACT WITH STANTEC
           CONSULTING, INC., FOR UNDERGROUND CABLE ENGINEERING
           AND ANALYSIS FOR THE 34.5KV ELECTRIC TRANSMISSION
           SYSTEM FOR THE WATER AND POWER DEPARTMENT
           Recommendation of City Manager: 
           (1) Accept the proposal dated August 25, 2008, from Stantec
           Consulting, Inc., in response to the Water and Power Department's
           Request for Proposals for Underground Cable Engineering and Analysis
           dated August 5, 2008; reject all other proposals; and authorize a
           contract with Stantec Consulting, Inc., for one year or until $200,000 is
           expended, whichever comes first, with one one-year extension not to
           exceed $200,000; and 
           (2) Acknowledge that the proposed contract is exempt from
           competitive bidding pursuant to City Charter Section 1002(F), contracts
           for professional or unique services.

	781k

      (4) AUTHORIZATION TO ENTER INTO A CONTRACT WITH WESTERN
           WATER WORKS SUPPLY COMPANY, INC., FOR FURNISHING AND
           DELIVERING MISCELLANEOUS WATER UTILITY MATERIALS FOR
           THE WATER AND POWER DEPARTMENT
           Recommendation of City Manager:   
           (1) Amend the previous purchase order contract with Western Water
           Works Supply Company, Inc., to increase contract amount by $178,927
           for a total contract amount of $2,778,927 to account for past due
           amounts overspent on the contract;
           (2) Accept the bid dated October 14, 2008 from Western Water Works
           Supply Company, Inc., in response to Specification WD-08-02, for
           Furnishing and Delivering Miscellaneous Water Utility Materials for the
           Water and Power Department; 
           (3) Reject all other bids; and
           (4) Authorize the Purchasing Administrator to issue a purchase order
           for a two-year period to Western Water Works Supply Company, Inc.,
           with two optional one-year extensions.  The annual amount shall not
           exceed $1,179,033.  The total amount of the four-year contract is
           $4,716,132.    

	779k

   B.  City Clerk

       (1) Receive and file claims against the City of Pasadena

           Claim No. 10,726   State Farm Mutual Automobile 
                                       Insurance Company                     $1,143.56

       (2) Public Hearings Set         

           November 24, 2008, 7:30 p.m. - Designation of 1155 North Hill Avenue
           as a Landmark (rescheduled)

           November 24, 2008, 7:30 p.m. - Designation of 1265 - 1271 East
           Green Street as a Landmark (rescheduled)

           November 24, 2008, 7:30 p.m. - Designation of 1347 North Lake
           Avenue as a Landmark (rescheduled)

           November 24, 2008, 7:30 p.m. - Designation of 940 East Colorado
           Boulevard as a Landmark (rescheduled)

           December 8, 2008, 7:30 p.m.  - Proposed Telecommunication Facility
           and Equipment Standards and Amendments to the Wireless
           Regulations 

4. OLD BUSINESS: None           

5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

   A.  Economic Development and Technology Committee

   B.  Finance Committee

   C.  Legislative Policy Committee

   D.  Municipal Services Committee

      (1) OUTLINE FOR COMPREHENSIVE WATER CONSERVATION PLAN
           AND SUSTAINABLE WATER SUPPLY
           Recommendation of City Manager: This report is for information only.

	2922k

   E.  Public Safety Committee

   F.  Reports from Representatives

6. PUBLIC HEARINGS - None   

7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

   A.  City Manager

   B.  City Council

      (1) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING
           OFFICER DECISION TO THE BOARD OF ZONING APPEALS
           REGARDING CONDITIONAL USE PERMIT (CUP) NO. 5094, TO
           MAINTAIN FIVE EXISTING BUILDINGS TOTALING 20,190 SQUARE
           FEET AND CONSTRUCT A NEW THREE-STORY BUILDING
           TOTALING 56,029 SQUARE FEET ON A 39,763 SQUARE FOOT
           PROPERTY, AND RELATED MINOR CUP'S, VARIANCES AND
           MINOR VARIANCES FOR THE PROPERTY LOCATED AT 27-71
           SOUTH FAIR OAKS AVENUE AND 26-40 MILLS PLACE (LA
           HUESTECA PROPERTY) (Mayor Bogaard)    

	790k

	ATTACHMENTS A thru C 5275k

	ATTACHMENTS D & E 889k

	CORRESPONDENCE 379k                                             

   C.  City Clerk

      (1) DIRECT THE CITY CLERK TO POST CAMPAIGN DISCLOSURE
           STATEMENTS ON THE CITY'S WEBSITE FOR CANDIDATES AND
           OFFICEHOLDERS FOR CITY COUNCIL AND PASADENA UNIFIED
           SCHOOL DISTRICT(PUSD) BOARD OF EDUCATION, AND FOR
           LOCAL POLITICAL ACTION COMMITTEES
           Recommendation of City Clerk: It is recommended that the City
           Council direct the City Clerk to post campaign disclosure statements on
           the City's website for candidates and officeholders for City Council and
           PUSD Board of Education, and for local political action committees. 

	2074k

8. COMMUNITY DEVELOPMENT COMMISSION MEETING  (To be cancelled)

9. ORDINANCES

   A.  First Reading: None

   B.  Second Reading: None

10.    INFORMATION ITEMS:                                         

  A.  ORAL UPDATE ON NOVEMBER 16, 2008 PASADENA MARATHON
       (To be heard at 7:00 p.m., or thereafter)

	638k

  B.  ORAL UPDATE ON MIDDLE SCHOOL POLICING PROJECT

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	899k

	CORRESPONDENCE 558k

11.    PUBLIC COMMENT (Continued)

12.    CLOSED SESSIONS (Continued, if necessary)

13.    ADJOURNMENT 


                                               SCHEDULED
                         COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo,
Bill Bogaard, Steve Madison, Jacque Robinson)

January 5, 2009 (To be cancelled)


                         FUTURE COUNCIL MEETING DATES

COMMISSION VACANCIES 383k