178(k)These Agendas are provided for your convenience.
Agenda packets and attachments (if any) are available at the City Clerk's Office
and all Pasadena Public Library locations.
The official posting location for Pasadena City Council Agendas
is the Council Chamber Bulletin Board at City Hall.
CITY OF PASADENA
NOTICE OF MEETING
OF THE CITY COUNCIL
AND COMMUNITY DEVELOPMENT COMMISSION
November 23, 1998
Closed Session 5:30
Public Meeting 6:30 P.M.
Public Hearing 8:00 P.M.
Council Chamber
Pasadena City Hall, Room 247
5:30 P.M. CLOSED SESSIONS A. COMMUNITY DEVELOPMENT COMMISSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Government Code Section 54956.9(a) Name of Case: Pasadena Community Development Commission v. Kern, Los Angeles Superior Court No. BC 154492; and Pasadena Community Development Commission v. Gin, Los Angeles Superior Court No. BD 154493
ACTION: NO ACTION REPORTED B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Government Code Section 54956.9(a) Name of Case: Pasadena Heritage v. City of Pasadena, Los Angeles Superior Court No. BS 051151
ACTION: NO ACTION REPORTED C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION, pursuant to Government Code Section 54956.9: Name of Case: State of California ex rel. Stull v. Bank of America, San Francisco Superior Court Case No. 968484
ACTION: NO ACTION REPORTED D. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6: Agency Negotiators: Gale Harrison and Deborah Simms Employee Organization: Pasadena Fire Fighters, Local 809
ACTION: ITEM WAS NOT DISCUSSED
6:30 P.M. PUBLIC MEETING
1. ROLL CALL AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
3. OLD BUSINESS - No Items
4. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) PURCHASE OF THREE ALTEC AERIAL DEVICES
Recommendation of City Manager: Authorize the Purchasing
Administrator to issue a purchase order to Altec Industries, Inc. in an
amount not to exceed $300,954 for the purchase of three Altec Aerial
Devices to replace Equipment Nos. 0135, 0293, and 1016. The three
pieces of equipment being purchased are 1) a 35-foot aerial device
mounted on a utility bed; 2) a 50-foot aerial device mounted on a
chipper body, and 3) a 55-foot aerial device mounted on a chipper body.
The proposed purchase is exempt from competitive bidding
pursuant to City Charter Section 1002(H), contracts with other
governmental entities or their contractors for labor, material, supplies or
services.
It is also recommended that the City Council grant this contract a
partial exemption (vendor outreach only) from the Affirmative Action in
Contracting Ordinance pursuant to Pasadena Municipal Code
4.09.060(C), contracts for which the City's bests interests are served.
178(k)
ACTION: APPROVED
(2) AUTHORIZATION TO ENTER INTO A CONTRACT WITH L & N
UNIFORM SUPPLY COMPANY TO SUPPLY UNIFORMS TO CITY
EMPLOYEES - CITYWIDE
Recommendation of City Manager:
(a) Accept the bid dated September 1, 1998, submitted by L & N
Uniform Supply Company to supply uniforms to City employees;
(b) Reject all other bids; and
(c) Authorize the City Manager to enter into a three-year contract, with
two optional one-year extensions, subject to the approval of the City
Manager and without further City Council approval. The contract shall
not exceed $90,000 annually.
104(k)
ACTION: APPROVED
(3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH DAVID M.
GRIFFITH & ASSOCIATES
Recommendation of City Manager: Authorize the City Manager to
enter into a contract with David M. Griffith & Associates for an amount
not to exceed $35,000 to analyze the current methodology of billing City
departments for services rendered by the Information Technology
Services Division. The proposed contract is exempt from competitive
bidding pursuant to City Charter Section 1002(F), contracts for
professional or unique services.
It is further recommended that the City Council grant this contract
an exemption from the competitive selection process of the Affirmative
Action in Contracting Ordinance pursuant to Pasadena Municipal Code
Section 4.09.060(C), contracts for which the City's best interests are
served.
102(k)
ACTION: APPROVED
(4) ADOPT A RESOLUTION TO GRANT TWO YEAR RETIREMENT
SERVICE CREDIT
Recommendation of City Manager: Adopt a resolution to grant two
years additional service credit for one employee who will be displaced
from the Inspection Supervisor position in the Planning and Permitting
Department. The designated window period during which the retirement
may occur will be November 24, 1998 through March 24, 1999.
71(k)
ACTION: APPROVED
(5) PURCHASE OF FIRE RESISTIVE UNIFORMS
Recommendation of City Manager: Authorize the Purchasing
Administrator to issue a purchase order to Uniforms, Inc. in an amount
not to exceed $62,873 for the purchase of 160 sets of fire resistive
Nomex uniforms. The proposed purchase is exempt from competitive
bidding pursuant to City Charter Section 1002(H), contracts with other
governmental entities or their contractors for labor, material, supplies or
services.
It is also recommended that the City Council grant this purchase an
exemption from the competitive selection process of the Affirmative
Action in Contracting Ordinance pursuant to Pasadena Municipal Code
Section 4.09.060(C), contracts for which the City's best interests are
served.
90(k)
ACTION: APPROVED
(6) AUTHORIZATION TO AMEND CONTRACT NO. 16,688 WITH TAKATA
ASSOCIATES TO INCLUDE PREPARATION OF SEDIMENT
MANAGEMENT STUDY FOR THE HAHAMONGNA WATERSHED
PARK
Recommendation of City Manager:
(a) Amend Contract No. 16,688 with Takata Associates for an amount
not to exceed $100,000 for the preparation of a Sediment Management
Study. Competitive bidding is not required pursuant to City Charter
Subsection 1002(F), Professional or Unique Services; and
(b) Approve a journal voucher recognizing and appropriating $50,000
in additional revenue from Los Angeles County Public Works
Department and appropriate $25,000 from the City Water and Power
Department to Fund 103 - Budget Account No. 765500 (Hahamongna).
151(k)
ACTION: APPROVED
(7) APPLICATION FOR GRANT FUNDS FROM THE COUNTY OF LOS
ANGELES REGIONAL PARK AND OPEN SPACE DISTRICT 1996
COMPETITIVE GRANT PROGRAM (FOURTH AND FINAL FUNDING
CYCLE)
Recommendation of City Manager: Adopt a resolution authorizing an
application for grant funds from the County of Los Angeles Regional
Park and Open Space District Trail Acquisition and Development
Competitive Grant Program (fourth and final funding cycle) for the
restoration of Flint Wash Trail Crossing.
119(k)
ACTION: APPROVED
(8) RENEWAL OF LEASE FOR FIRE DEPARTMENT'S HEADQUARTERS
SPACE AT 199 S. LOS ROBLES AVENUE
Recommendation of City Manager: Authorize the City Manager to
enter into a one year extension of the lease agreement with Schroeder
Realty of New York for headquarters space for the Fire Department at
199 S. Los Robles Avenue under the terms described in the agenda
report.
147(k)
ACTION: APPROVED
(9) EXTENSION OF CONTRACTS WITH GOLDEN BEAR ARBORISTS INC.
Recommendation of City Manager:
(a) Authorize the City Manager to extend Contract No. 16,401 and
No. 16,475 with Golden Bear Arborists Inc. for a period of one year
each, or until an amount not to exceed $62,940 and $120,635,
respectively, is expended; and
(b) Appropriate $8,575 from the Personnel Reserve Account to
Forestry Budget Account No. 765210, to accommodate a rate increase.
98(k)
ACTION: ITEM PULLED
B. City Clerk
(1) Approval of Minutes - October 19, 1998
October 26, 1998 (Canceled)
ACTION: APPROVED AS SUBMITTED
(2) Receive and file claims against the City of Pasadena
Claim No. 8145 Roxana Olesijuk$ 1,888.83
Claim No. 8146 Julio H. Lopez 779.05
Claim No. 8147 Vicki Collins Unknown
Claim No. 8148 American Manufacturers Mut. Ins. 4,636.83
Claim No. 8149 Milton S. Jarquin 3,000.00+
ACTION: RECEIVED AND FILED
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Business Enterprise Committee
B. Deregulation Committee
C. Finance Committee
(1) INVESTMENT REPORT FOR THE QUARTER ENDING
SEPTEMBER 30, 1998
Recommendation of City Manager: This item is for information
purposes only.
200(k)
ACTION: RECEIVED AND FILED
D. Legislative Policy Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS - 8:00 P.M.
A. PUBLIC HEARING: MODIFICATION OF CONDITIONAL USE PERMIT
NO. 2936, 1021 EAST COLORADO BOULEVARD
Recommendation of City Manager:
(1) Adopt a finding that there are sufficient changed circumstances to justify
the modification of the original application as contained in Attachment A of
the agenda report; and
(2) Approve the modification of Condition No. 6, as contained in
Attachment B of the agenda report, so that a completion bond will no longer
be required for this project.
152(k)
ACTION: APPROVED
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Council - No Items
B. City Manager
(1) FEE WAIVER POLICY
Recommendation of City Manager:
(a) Approve the fee waiver policy attached to the agenda report; and
(b) Amend the General Fee Schedule to note that sponsorship and co-
sponsorship of special events requires approval of the City Council and
City Manager, respectively.
72(k)
ACTION: APPROVED
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - October 19, 1998
October 26, 1998 (Canceled)
ACTION: APPROVED AS SUBMITTED
B. AMENDMENT TO PASADENA COMMUNITY DEVELOPMENT
COMMISSION FY 98-99 BUDGET IN THE AMOUNT OF $65,000 FOR
RELOCATION AND LEGAL FEES RELATED TO THE SYMES
CADILLAC/TOYOTA PROJECT
Recommendation of Chief Executive Officer:
(1) Amend the Fiscal Year 1999 Budget by $65,000 to accommodate
unanticipated legal costs associated with the relocation activities for Symes
Cadillac/Toyota; and
(2) Approve a Journal Voucher transferring $65,000 from Downtown Fund
Balance Account No. 8703-801-682110, and appropriate that amount to
Halstead Sycamore Account No. 6840-808-681410.
82(k)
ACTION: APPROVED
C. DISCUSSION AND CONSIDERATION OF PROPOSED RITE AID PROJECT
LOCATED AT 680 NORTH FAIR OAKS AVENUE
ACTION: APPROVED FORGIVENESS OF $147,000 LOAN AND APPROVED $200,000
IN RELOCATION ASSISTANCE
9. ORDINANCES
A. First Reading: - No Items
B. Second Reading:
(1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING
SECTION 14.05.250 OF THE PASADENA MUNICIPAL CODE TO
AMEND THE STANDARDS FOR EXCAVATION AND GRADING IN
HILLSIDE AREAS (RETAINING WALLS)" (Introduced by Villicana)
66(k)
ACTION: ADOPTED
10. INFORMATION ITEMS - No Items
11. COMMUNICATIONS - No Items
12. CLOSED SESSION
A. COMMUNITY DEVELOPMENT COMMISSION CONFERENCE WITH
LEGAL COUNSEL - EXISTING LITIGATION pursuant to Government
Code Section 54956.9(a)
Name of Case: Pasadena Community Development Commission v.
Kern, Los Angeles Superior Court No. BC 154492; and Pasadena
Community Development Commission v. Gin, Los Angeles Superior
Court No. BD 154493
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION pursuant to Government Code Section 54956.9(a)
Name of Case: Pasadena Heritage v. City of Pasadena, Los Angeles
Superior Court No. BS 051151
C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION, pursuant to Government Code Section 54956.9:
Name of Case: State of California ex rel. Stull v. Bank of America, San
Francisco Superior Court Case No. 968484
D. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6:
Agency Negotiators: Gale Harrison and Deborah Simms
Employee Organization: Pasadena Fire Fighters, Local 809
13. ADJOURNMENT