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ACTION: RECEIVED AND FILED
AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 22, 1999
Special Joint Meeting - 4:00 p.m.
Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings begin at 8:00 P.M.
Council Chamber
Pasadena City Hall, Room 247
4:00 P.M. SPECIAL JOINT MEETING WITH ROSE BOWL OPERATING COMPANY
A. ROSE BOWL OPERATING COMPANY BUSINESS PLAN (2000-2004)
Recommendation of Rose Bowl Operating Company: This is an
informational item only.
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ACTION: RECEIVED AND FILED
B. REVISED BUDGET - FISCAL YEAR 2000
Recommendation of Rose Bowl Operating Company: Approve the revised
budget for Fiscal Year 2000.
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ACTION: APPROVED
C. ROSE BOWL STADIUM USE PLAN OPTIONS
Recommendation of Rose Bowl Operating Company: This item is for review
and comment.
85k
ACTION: RECEIVED AND FILED
5:30 P.M. CLOSED SESSION (To be heard at 6:00 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATOR
pursuant to Government Code Section 54956.8:
Property: All public rights-of-way, public service easements, public utility
easements within the corporate boundaries of the City of Pasadena
Negotiating parties: Robert Person for the City of Pasadena; Joe Camicia
for Charter Communications, Inc.
Under Negotiation: Terms of Franchise Agreement relating to Lease of
Rights-of-Way; Public Utility Easements and Public Service Easements
ACTION: DISCUSSED, NO ACTION REPORTED
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION - Significant exposure to litigation pursuant to Government
Code Section 54956.9: One potential case
ACTION: DISCUSSED, NO ACTION REPORTED
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
3. OLD BUSINESS
A. PAYMENT FOR ROSE BOWL SUITE
Recommendation of City Manager: Appropriate $12,000 from the General
Fund Unallocated Fund balance to Account No. 8114-101-952100,
Non-Departmental Citywide Expenses, for the payment of a City-designated suite
at the Rose Bowl. (See Related Item 7.B.2.)
87k
ACTION: APPROVED
B. APPROPRIATION OF ADDITIONAL $148,600 TO THE CHARTER
REFORM TASK FORCE ON SCHOOL DISTRICT GOVERNANCE
Recommendation of City Manager: Appropriate $148,600 from the
Unappropriated General Fund balance to the City Clerk Budget, Charter
Reform Account No. 261010, to increase the total budget for the Charter
Reform Task Force on School District Governance to $201,600. (See
Related Item 5.F.1)
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ACTION: APPROVED
4. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) REJECTION OF ALL BIDS FOR LANDSCAPE MAINTENANCE OF
VARIOUS CITY FACILITIES IN LANDSCAPE MAINTENANCE
AREAS I AND II
Recommendation of City Manager: Reject all bids for Landscape
Maintenance of various City Facilities in Landscape Maintenance
Areas I and II.
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ACTION: APPROVED
(2) AUTHORIZATION TO AMEND CONTRACT WITH IKON OFFICE
SOLUTIONS TO PROVIDE DOCUMENT CONVERSION SERVICES
Recommendation of City Manager:
(a) Authorize the City Manager to amend Contract No. 16,853, for an
amount not to exceed $250,000, with IKON Office Solutions to provide
document conversion services for the Document Imaging System
without competitive bidding pursuant to City Charter Section 1002(F),
contract for professional or unique services.
(b) Approve a journal voucher appropriating $100,000 from the
unappropriated Building Services Fund Reserve, Account No. 8114-204-447100.
(c) Grant this contract amendment a partial exemption (vendor
outreach only) from the competitive selection process of the Affirmative
Action in Contracting Ordinance, pursuant to Pasadena Municipal Code
4.09.060(C), contracts for which the City's best interests are served.
142k
ACTION: APPROVED
(3) AWARD OF CONTRACT TO GENERAL AUCTION COMPANY TO
PROVIDE AUCTION SERVICES TO DISPOSE OF SURPLUS CITY
PROPERTY
Recommendation of City Manager: Authorize the City Manager to
enter into a contract with General Auction Company. The proposed
contract is exempt from competitive bidding pursuant to City Charter
Section 1002(H), contracts with other governmental entities or their
contractors for labor, material, supplies or services.
It is also recommended that the City Council grant this contract an
exemption from the competitive selection process of the Affirmative
Action in Contracting Ordinance pursuant to Pasadena Municipal Code
4.09.060(C), contracts for which the City's best interests are served.
121k
ACTION: APPROVED
(4) AUTHORIZATION TO CONTRACT WITH ANALYSTS
INTERNATIONAL CORPORATION FOR DATA CONVERSION
CONSULTING SERVICES FOR THE LAND MANAGEMENT SYSTEM
Recommendation of City Manager:
(1) Authorize the Purchasing Administrator to issue a purchase order
contract, not to exceed $60,000, with Analysts International to provide
informix consulting services for the implementation of the new land
management system without competitive bidding pursuant to City
Charter Section 1002(F), contracts for professional or unique services;
(2) Grant this purchase order contract a partial exemption (vendor
outreach only) from the competitive selection process of the Affirmative
Action in Contracting Ordinance pursuant to Pasadena Municipal Code
4.09.060(C), contracts for which the City's best interests are served.
83k
ACTION: APPROVED
B. City Clerk
(1) Approval of Minutes - None
(2) Receive and file claims against the City of Pasadena
Claim No. 8374 TIG Insurance Co.$ Unknown
Claim No. 8375 Aurelio Orozco 371.86
Claim No. 8376 Amy Alison Moyses Unknown
Claim No. 8377 Pasadena Civic Center West
dba Holly Street Village 3,756.00
Claim No. 8378 Maria Luisa Chicas 141.60
ACTION: RECEIVED AND FILED
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Business Enterprise Committee
B. Deregulation Committee
C. Finance Committee
D. Legislative Policy Committee
E. Public Safety Committee
F. Charter Reform Task Force on School District Governance
(1) CHARTER REFORM TASK FORCE WORKPLAN
Recommendation of Charter Reform Task Force: It is
recommended that the City Council, after reviewing the Workplan,
receive and file it.
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ACTION: RECEIVED AND FILED
G. Reports from Representatives
6. PUBLIC HEARING - 8:00 P.M.
A. PUBLIC HEARING: APPEAL OF CONCEPT DESIGN DECISION FOR
THE BROAD CENTER FOR THE BIOLOGICAL SCIENCES BUILDING,
360 SOUTH WILSON AVENUE, CALTECH
Recommendation of City Manager:
(1) Adopt the conclusions of the draft initial environmental study that
construction of the Broad Center for the Biological Sciences Building at
Caltech, with mitigation measures, will not create any significant adverse
effects on the environment;
(2) Approve a Mitigated Negative Declaration and mitigation monitoring
program for the project;
(3) Direct the staff to file a Notice of Determination with the County Clerk;
(4) Find that the design of the project complies with the Citywide Design
Principles and Criteria and Objective #5 (character and scale of Pasadena) in
the Land Use Element of the General Plan; the Purposes of Design Review
in 17.92.010 of the Zoning Code; and the Design Guidelines in the Caltech
Master Development Plan; and
(5) Approve the application for concept design with the following conditions:
Recommended Conditions of Approval for Concept Design of Broad Center
(1) To provide for articulation that is compatible with the surroundings, the
final design of window details shall include a significant articulated feature for
the south elevation's windows, such as the deeply recessed metal trim
element described by the architect. [Purposes of Design Review-
17.92.O1O.B]
(2) To insure that the building is inviting to pedestrians, the final design
shall clarify how the entries clearly invite attention and entry by pedestrians
by using elements such as canopies, recesses, and distinctive colors.
[Citywide Design Principles and Criteria]
(3) The inclusion of interconnecting arcades and pavilions for the Broad
Center (cited on page 88 of the Master Plan) shall be deferred until Caltech
either presents a thematic design-with structural arcades and pavilions-for
new construction along the east-west axis on Wilson Avenue or applies to
the City for an amendment to the Master Plan to modify or omit this
requirement from the Plan due to the more recent open space context
created by the February, 1999, Master Development Plan amendment.
[Caltech Master Development Plan pages 88 and 99]
(4) Final Design review shall be conducted by the Planning and Permitting
Department according to the procedures in 17.92.070 (B) of the Pasadena
Municipal Code.
Recommendation of Design Commission: The Design Commission has
the same recommendations as the City Manager, except that Condition
Nos. 3 and 4 are replaced by the following conditions:
(3) To provide consistent thematic elements and proper pedestrian
circulation within the University, incorporate an arcade along the northern
edge of the building and to the east of the building where it will interconnect
to a future arcade or building. [Caltech Master Development Plan pages 88
and 99]
(4) To establish consistent encoding of gateways into the campus, provide
for a pavilion similar to those seen at Bechtel Mall at or near the northwest
corner of this building and a twin on the north side of the mall. [Caltech
Master Development Plan page 88]
(5) To assure compatibility of materials, the color of the stone material shall
be compatible with the plaster color and Spanish Colonial Revival features of
the Beckman Institute, and the metal shall be brushed metal rather than
highly polished. [Caltech Master Development Plan page 99]
(6) To assure architectural treatment that is compatible with nearby
buildings and to unify the architectural character of surrounding buildings,
provide additional design references to these nearby buildings. [Caltech
Master Development Plan page 99]
(7) Final Design review and approval shall be conducted by the Design
Commission.
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ACTION: APPROVED STAFF RECOMMENDATION
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Council
(1) REAPPOINTMENT OF ARNETTA COLE TO COMMUNITY
DEVELOPMENT COMMITTEE (Tenant Commissioner)
ACTION: APPROVED
(2) APPOINTMENT OF PETER MARTIN MOORE TO ROSE BOWL
AQUATICS CENTER BOARD (Council/District 7 Appointment)
ACTION: APPROVED
(3) APPOINTMENT OF CHARLES McKENNEY TO SANTA MONICA
MOUNTAINS CONSERVANCY ADVISORY COMMITTEE
(City/District 6 Appointment)
ACTION: APPROVED
(4) APPOINTMENT OF FERNANDO M. OLGUIN TO HUMAN SERVICES
COMMISSION (Mayor/District 7 Appointment)
ACTION: APPROVED
(5) APPOINTMENT OF ROBERT J. CONLEY TO SOUTH LAKE
PARKING PLACE COMMISSION (Mayor/District 7 Appointment)
ACTION: APPROVED
(6) RESIGNATION OF ROBERT K. LEISHMAN TO OLD PASADENA
PARKING METER ZONE ADVISORY COMMISSION (Mayor's
Appointment)
25k
ACTION: ACCEPTED
(7) APPOINTMENT OF ROSS S. SELVIDGE TO CITY HALL
RESTORATION FINANCE COMMITTEE (Mayor/District 6
Appointment)
ACTION: APPROVED
B. City Manager
(1) RENEWAL OF LEASE FOR FIRE DEPARTMENT'S HEADQUARTERS
SPACE AT 199 S. LOS ROBLES AVENUE
Recommendation of City Manager: Authorize the City Manager to
enter into a three year extension of the lease agreement with Los
Robles Associates LLC for headquarters space for the Fire Department
at 199 S. Los Robles Avenue, under the terms described in the agenda
report, for the period December 1, 1999 through November 30, 2002.
100k
ACTION: APPROVED
(2) ROSE BOWL SUITE USE POLICY
Recommendation of City Manager: Adopt the use policy for the
City's designated suite for the January 1, 2000 Rose Bowl game.
60k
ACTION: APPROVED
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by
one motion and one vote unless removed for separate discussion)
(1) Approval of Minutes - None
(2) APPROVAL OF GRANT IN THE AMOUNT OF $20,000 TO THE
ECUMENICAL COUNCIL OF PASADENA AREA CHURCHES FOR
THE PROVISION OF BAD WEATHER EMERGENCY SHELTER
SERVICES
Recommendation of Chief Executive Officer:
(a) Approve a grant in the amount of $20,000 to the Ecumenical
Council of Pasadena Area Churches ("Ecumenical Council") from the
Low and Moderate Income Housing Trust Fund for the provision of Bad
Weather Emergency Shelter Services in accordance with the terms and
provisions of a contract between the Commission and the Ecumenical
Council;
(b) Authorize the Chief Executive Officer to execute, and the Secretary
to attest, the contract with the Ecumenical Council for said services; and
(c) Approve appropriating $20,000 from the Bad Weather Shelter
Emergency Shelter Category, Account No. 8170-810-684120-51501.
192k
ACTION: APPROVED
(3) LICENSE AGREEMENT WITH MIKE BROWN GRANDSTANDS, INC.
FOR USE OF COMMISSION-OWNED PROPERTY LOCATED AT
367-381 E. COLORADO BOULEVARD FOR ROSE PARADE VIEWING
GRANDSTANDS
Recommendation of Chief Executive Officer:
(a) Approve a License Agreement ("Agreement") with Mike Brown
Grandstands, Inc., ("Licensee") for construction and operation of Rose
Parade grandstand seating on Commission-owned property located at
367-381 E. Colorado Boulevard;
(b) Authorize the Chief Executive Officer to execute, and the Secretary
to attest, the Agreement on behalf of the Commission;
(c) Upon execution of the Agreement, approve a journal voucher
recognizing $26,000 in license fees;
(d) Direct staff to distribute the 40 parade seat tickets provided
pursuant to the Agreement to the Council for distribution to the
community.
89k
ACTION: APPROVED
(4) APPROVAL OF ASHLEY STEWART LEASE
Recommendation of City Manager: Approve the lease of 2,500
square feet of gross leasable area (Restricted Retail Area) by Pasadena
Commercial Development Company to Ashley Stewart.
81k
ACTION: APPROVED
B. REVISIONS TO TERMS AND CONDITIONS OF THE PASEO COLORADO
PROPOSED OWNER PARTICIPATION AGREEMENT, PARKING,
OPERATION AND MAINTENANCE AGREEMENT, AND AMENDED AND
RESTATED OPERATION AND RECIPROCAL EASEMENT AGREEMENT
(DOWNTOWN REDEVELOPMENT PROJECT)
Recommendation of Chief Executive Officer: That the Pasadena
Community Development Commission (the "Commission") approve the
revised terms and conditions as set forth in the agenda report of the following
agreements (collectively, the "Agreements"):
(1) The Owner Participation Agreement;
(2) The Parking Operation and Maintenance Agreement for Paseo
Colorado;
(3) The Amended and Restated Operation and Reciprocal Easement
Agreement for Paseo Colorado
(4) Authorizing the Commission's Chief Executive Officer to execute the
above-referenced Agreements once they have been approved by the
General Counsel as to form, subject to their conformance with the approved
terms and conditions for each respective agreement as set forth in the
agenda report and the attachments, and further subject to execution by all
third parties, and to take any and all other action necessary to implement the
terms therof.
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ACTION: ITEM HELD (This meeting adjourned to November 24, 1999,
7:30 a.m. in Council Chamber, to allow an opportunity for
Vice Chair Streator to consider and act on this item.
9. ORDINANCES
A. First Reading: None
B. Second Reading: None
10. INFORMATION ITEMS
A. SUPPLEMENTAL INFORMATION TO ENERGY AND CREDIT RISK
MANAGEMENT POLICY FOR WATER AND POWER DEPARTMENT
WHOLESALE ENERGY TRANSACTIONS
Recommendation of City Manager: This is for information only.
142k
ACTION: REFERRED TO DEREGULATION COMMITTEE
11. COMMUNICATIONS - None
12. ADJOURNMENT
ITEM ADDED TO AGENDA: AUTHORIZATION TO ENTER INTO
NEGOTIATIONS
WITH THE Y.M.C.A. FOR PURCHASE OF PROPERTY AT 2750 AND 2770
E. NEW YORK DRIVE, PASADENA
ACTION: APPROVED, AS AMENDED