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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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                                                                                                                        AGENDA
                                                                        CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                                                                                                 AUGUST 14, 2000 

 

                                                                                                          Closed Sessions 5:00 P.M.
                                                                  Joint Meeting with Rose Bowl Operating Company 6:00 P.M.
                                                                                                 Public Meeting 8:00 P.M.
                                                                                        Public Hearings begin at 8:00 P.M.
                                                                                                       Council Chamber
                                                                                            Pasadena City Hall, Room 247 

 

5:00 P.M.   CLOSED SESSIONS

(To be heard at 5:00 p.m., and/or at the conclusion of the meeting) 

A.     CITY COUNCIL CONFERENCE - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to Government Code Section 54957:
Consultation with: Pasadena Police Chief Bernard Melekian 

B.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957:
Title:   City Manager 

6:00 P.M.  JOINT MEETING WITH THE ROSE BOWL OPERATING COMPANY 

1.      ROSE BOWL USE PLAN
Recommendation of Rose Bowl Operating Company (RBOC):   It is recommended that the City Council approve the Use Plan of the Rose Bowl as follows: “Twenty major events will be permitted annually.  The definition of a major event will be an event that has a minimum of 30,000 attendees.  It is also the recommendation of the RBOC that an Environmental Impact Report review the potential of the Rose Bowl hosting 25 major events per year.” 

364k

2.      APPROVAL OF A JOURNAL VOUCHER TO AMEND THE FY 2001-2006 CAPITAL IMPROVEMENT PROGRAM TO INCLUDE THE “ROSE BOWL IMPROVEMENT” SECTION
Recommendation of Rose Bowl Operating Company:    Approve a journal voucher amending the FY 2001-2006 Capital Improvement Program to include the “Rose Bowl Improvement” section as detailed in the agenda report. 

89k

3.      CONSIDERATION OF ALLOCATION OF ARROYO SECO IMPROVEMENT FUND 

32k

4.      REVIEW OF ROSE BOWL OPERATING COMPANY STRUCTURE 

210k

5.      PUBLIC COMMENT LIMITED TO ITEMS 1 THROUGH 4 ABOVE
 

8:00 P.M.  PUBLIC MEETING 

1.      ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS 

2.      PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 12 (below) “Public Comment (continued)”. Please limit comments to 3 minutes each. 

3.      OLD BUSINESS  -   No Items 

4.      CONSENT CALENDAR
         (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate      
         discussion)     

A.     City Manager 

(1)    AUTHORIZATION TO ISSUE A PURCHASE ORDER CONTRACT TO D & S FUELING, INC. FOR THE FABRICATION AND
         INSTALLATION OF FOUR FUEL ISLAND CANOPIES FOR THE PUBLIC WORKS AND TRANSPORTATION DEPARTMENT
         Recommendation of City Manager:  
         (a)    Accept the bid dated June 28, 2000 submitted by D & S Fueling, Inc., in response to specifications for the Public Works and Transportation
         Department;
         (b)    Reject all other bids; and
         (c)     Authorize the Purchasing Administrator to issue a purchase order contract to D & S Fueling, Inc., in an amount not to exceed $124,867.

        68k

(2)    RECOGNIZE REVENUE FROM THE BEVERAGE CONTAINER RECYCLING AND LITTER PREVENTION GRANT AWARD IN THE
         AMOUNT OF $41,653 FROM THE CALIFORNIA DEPARTMENT OF CONSERVATION, DIVISION OF RECYCLING
         Recommendation of City Manager:  
         (a)    Authorize the City Manager to enter into an agreement with the California Department of Conservation, Division of Recycling, to promote
         beverage container recycling and litter prevention activities in the City of Pasadena.
         (b)    Approve a journal voucher recognizing and appropriating $41,653 in revenues from the California Department of Conservation, Division of
         Recycling, to Account No. 6461-406-764140-93000, the Beverage Container Recycling and Litter Prevention Grant.

        103k

(3)    PURCHASE OF THREE NEW 2000 THREE QUARTER TON EXTENDED CAB PICKUP TRUCKS
         Recommendation of City Manager:  
         (a)    Accept the bid dated August 2, 2000, submitted by Glendora Dodge in response to Specifications for the Purchase of Three New 2000
         Three Quarter Ton Extended Cab Pickup Trucks;
         (b)    Reject all other bids; and
         (c)     Authorize the Purchasing Administrator to issue a purchase order contract to Glendora Dodge in an amount not to exceed $75,570.

        84k

(4)    EXCLUSIVE RIGHT DURING THE MONTHS OF AUGUST THROUGH DECEMBER, 2000 FOR CITY OF PASADENA TO NEGOTIATE
         FOR THE POSSIBLE PURCHASE OR LEASE OF THE PROPERTY LOCATED AT 965 N. FAIR OAKS AVENUE
         Recommendation of City Manager:   Authorize the City Manager to execute an agreement with Flam Properties, LTD, the owner of the
         property located at 965 N. Fair Oaks Avenue, which will provide the following:
         (1)    The owner agrees not to consummate a deal for the sale or lease of the property with a party other than the City of Pasadena or assigned
         third party for a public purpose December 2000.
         (2)    The City will pay the owner $0 for August, September, and October and $21,163 per month triple net for the months of November and
         December for not consummating a deal.  The City is responsible for insurance, security, taxes and other obligations typical in a triple net lease
         during November and December.
         (3)    The City may assign the rights under this agreement to a third party for a public purpose.
         (4)    The City will make its best efforts to arrive at an agreement with the owner regarding the lease terms and conditions or the sale terms and
         conditions prior to the end of the year.

        73k

(5)    SALARY RESOLUTION AMENDMENT - UNREPRESENTED EMPLOYEES
         Recommendation of City Manager:   Adopt a resolution to amend the Salary Resolution to provide general and market equity adjustments to
         the control rates of the classifications covered by the Salary Resolution in the categories Management Top, Middle and Professional, Technical
         and Administrative, Confidential-Clerical, Non-Represented, and Hourly, effective July 3, 2000; and effective July 3, 2000, provide adjustments to
         the benefits plan for the classifications Police Commander, Police Commander (Non-Sworn), and Police Lieutenant, as noted in the Salary
         Resolution.
         For the years 2001 and 2002, control rate adjustments will be implemented for unrepresented classifications identical to that which has been
         agreed to by counterpart unions.
         It is further recommended that the City Council authorize the Director of Finance to prepare a journal voucher allocating funds from the Personnel
         Services Reserve to the affected General Fund budgets and from the respective unappropriated fund balance to the various non-General Fund
         budgets.

        105k

(6)    RATIFIED AGREEMENT BETWEEN CITY OF PASADENA AND INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS,
         LOCAL 18 (IBEW) FOR THE TERM JULY 3, 2000 THROUGH JUNE 29, 2003
         Recommendation of City Manager:   Adopt the Successor Memorandum of Understanding (MOU) between the City and IBEW for the period
         July 3, 2000 through June 29, 2003, and direct the Director of Finance to prepare a journal voucher allocating funds from the Power, General, and
         Building Maintenance Funds.

        137k

(7)    RESOLUTION AUTHORIZING THE CITY MANAGER TO EMPLOY UP TO THREE QUALIFIED INDIVIDUALS TO ASSIST THE MAYOR
         AND CITY COUNCIL WHEN ACTING AS THE BOARD OF APPEALS
         Recommendation of City Manager:   Adopt a resolution authorizing the City Manager to employ up to three qualified individuals to assist the
         City Council when acting as the Board of Appeals.

        102k

B.     City Clerk

(1)    Approval of Minutes - July 17, 2000
                                                  July 24, 2000

(2)    Receive and file claims against the City of Pasadena

         Claim No. 8559                 State Farm Insurance                 $      3,318.19
         Claim No. 8560                 Tim Rasmussen                                           273.08
         Claim No. 8561                 Nazarit Bouchgezyan                              2,330.48
         Claim No. 8562                 David Elstad/William W. Green           Unknown
         Claim No. 8563                 Sharon Andrews                                         179.00

(3)    Set Public Hearing:  

         September 25, 2000, 8:00 p.m. - Public Comment on Consolidated Annual Performance and Evaluation Report (CAPER) for CDBG,
         HOME, ESG, Human Services Endowment and other Federal Grant Programs; and Approval of Needs Assessments, Priorities and
         Allocation Schedule for Public/Human Service Activities and Non-Public/Human Service Activities 

5.      REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

A.     Business Enterprise Committee

(1)    ROSE BOWL USE PLAN - See 6:00 P.M., Joint Meeting with Rose Bowl Operating Company 

364k

B.     Deregulation Committee 

C.     Finance Committee

(1)    RESOLUTION ACKNOWLEDGING RECEIPT OF A PETITION FROM LEGACY PARTNERS TO FORM A COMMUNITY FACILITIES DISTRICT AND AUTHORIZING AND DIRECTING ACTIONS WITH RESPECT THERETO 
Recommendation of City Manager:   Adopt a resolution acknowledging receipt of a petition from Legacy Partners to form a Community Facilities District involving the properties known as the Ambassador College and authorizing and directing actions with respect thereto.

131k

(2)    RESOLUTION ESTABLISHING COMPETITIVE FINANCING PROCEDURES FOR, APPROVING THE PUBLICATION OF NOTICE OF AND AUTHORIZING THE DISTRIBUTION OF A REQUEST FOR AN INTEREST RATE SWAP, APPROVING THE FORM OF AN INTEREST RATE SWAP AGREEMENT, AUTHORIZING THE ENTRY INTO ONE OR MORE INTEREST RATE SWAP TRANSACTIONS AND CERTAIN ACTIONS RELATING THERETO (PASADENA FIRE AND POLICE RETIREMENT SYSTEM BOND INTEREST RATE SWAP)
Recommendation of City Manager:   Adopt a resolution establishing competitive financing procedures for, approve the Publication of Notice of and authorize the distribution of a Request for an Interest Rate SWAP and approve the Form of an Interest Rate Swap Agreement, authorize the entry into one or more Interest Rate Swap transactions and certain actions relating thereto.

143k

(3)    QUARTERLY INVESTMENT REPORT - QUARTER ENDING 6/30/2000
Recommendation of City Manager:   This item is for information purposes only. 

200k

D.     Legislative Policy Committee 

E.     Public Safety Committee 

F.      Reports from Representatives 

6.      PUBLIC HEARINGS - 8:00 P.M. 

A.     ZONING CODE AMENDMENT TO REQUIRE A CONDITIONAL USE PERMIT TO ESTABLISH OFF-STREET PARKING LOT IN THE PK ZONING DISTRICT
Recommendation of City Manager:  
(1)    Find that the proposed Code amendment is not subject to the California Environmental Quality Act (CEQA);
(2)    Find that the proposed Code amendment is consistent with the General Plan;
(3)    Direct the City Attorney’s Office to draft an ordinance amending the Zoning Code that would codify the approved Code amendment. 

222k 

7.      RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS 

A.     City Council

(1)    REAPPOINTMENT OF GORDON DELANG TO COMMUNITY DEVELOPMENT COMMITTEE   (District 7 Appointment)

(2)    REAPPOINTMENT OF ED RODRIGUEZ TO NORTHWEST COMMISSION   (District 2 Appointment)

(3)    REAPPOINTMENT OF MARTIN ZITTER TO CODE ENFORCEMENT COMMISSION   (District 2 Appointment)

(4)    VACATION OF SEAT ON THE HUMAN SERVICES COMMISSION HELD BY FERNANDO M. OLGUIN   (Mayor Appointment) 

B.     City Manager

(1)    JOINT ACTION:    APPROVAL OF CREDIT FACILITY LOAN AGREEMENT ($6.5 MILLION) AND DOWN PAYMENT ASSISTANCE INVESTMENT NOTE ($1 MILLION) FOR AFFORDABLE HOUSING ACTIVITIES
Recommendation of Chief Executive Officer:   It is recommended the Commission adopt resolutions, respectively, approving the terms and conditions of:
(1)    Credit Facility Agreement between the Commission and the Federal National Mortgage Association (Fannie Mae) for an American Communities Fund loan of $6.5 million;
(2)    Down Payment Assistance Investment Note between the Commission and Fannie Mae for a loan of $1 million; and
(3)    Authorizing the Chief Executive Officer to execute and the Secretary to attest all related documents for implementation of both financings.
Recommendation of City Manager:   It is recommended the City Council adopt a resolution approving the allocation of HOME Investment Partnership Program Funds for partial repayment (60%) of the Credit Facility Loan.

240k

(2)    CONTRACT AWARD TO INFINITY OUTDOOR, INC. FOR PROVISION OF TRANSIT SHELTERS TO THE CITY OF PASADENA
Recommendation of City Manager:
(a)    Authorize the City Manager to enter into a five-year License and Services Agreement with Infinity Outdoor, Inc., to provide transit shelter and bench services for the City with the option to renew for an additional five-year period thereafter; and
(b)    Recognize $115,488.20 in bus shelter revenue in the Proposition C Fund and $69,511.80 in the General Fund for FY 2001;
(c)     Approve usage of the increased revenue in the Proposition C Fund to enhance maintenance of bus stops citywide and add an additional bus on the Uptown ARTS route during peak periods on weekdays from 7:00 a.m. to 11:00 a.m., and 2:00 p.m. to 6:00 p.m. to alleviate chronic overcrowding; and
(d)    Amend Contract No. 15,375 with Laidlaw Transit Services, Inc. for an amount not to exceed $39,000 to operate the additional bus for a period of nine months from 9/1/00 through 5/31/01, at which time the current contract will expire.      

150k

(3)    AUTHORIZATION TO ENTER INTO CONTRACTS WITH ANALYTICAL SURVEYS AND PSOMAS & ASSOCIATES FOR IMPLEMENTATION OF PHASE I OF THE GEOGRAPHIC INFORMATION SYSTEM (GIS)
Recommendation of City Manager:
(1)    Authorize the City Manager to increase the not to exceed amount of Contract No. 16,953 with Analytical Surveys, Incorporated (ASI) by $481,000, thereby increasing the not to exceed amount of the Contract from $216,000 to $697,000 for consulting services for the City’s Geographic Information System (GIS) digital land base.  Competitive bidding was not required pursuant to Section 1002(F) of the Pasadena Municipal Code, professional or unique services.
(2)    Authorize the City Manager to enter into a contract with Psomas & Associates, for an amount not to exceed $499,000 to provide consulting services for systems integration.  Competitive bidding was not required pursuant to Section 1002(F) of the Pasadena Municipal Code, professional or unique services.
(3)    Grant these contracts an exemption from the competitive selection process of the Affirmative Action in Contracting Ordinance, pursuant to  Section 4.09.060(C), contracts for which the City’s best interests are served.  
(4)    Approve a journal voucher amending the FY 2001 Capital Improvement Program Budget by appropriating $689,011 from the unappropriated Building Services Fund balance to Budget Account No. 71124, Citywide Geographic Information System. 

349k

(4)    AUTHORIZATION TO INCREASE THE NOT TO EXCEED AMOUNT OF CONTRACT NO. 16,849 WITH SAPPHOS ENVIRONMENTAL INC. FOR THE PREPARATION OF THE MASTER ENVIRONMENTAL IMPACT REPORT (MEIR) FOR THE ARROYO SECO MASTER PLAN AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH OGDEN ENVIRONMENTAL FOR THE PREPARATION OF BIOLOGICAL PROTOCOL SURVEYS FOR THE MEIR FOR AN AMOUNT NOT TO EXCEED $56,000
Recommendation of the City Manager:
(a)    Authorize the City Manager to increase by $197,878, the not to exceed amount of Contract No. 16,849 with Sapphos Environmental Inc., thereby increasing the not to exceed amount of the Contract from $134,964 to $332,848, for the preparation of the Master Environmental Impact Report for the Arroyo Seco Master Plan.
(b)    Authorize the City Manager to enter into a contract with Ogden Environmental for the preparation of biological protocol surveys for the Master Environmental Impact Report (MEIR) for the Arroyo Seco Master Plan for an amount not to exceed $56,000.
(c)     Approve a journal voucher appropriating $157,000 from the Non-department account to the Arroyo Seco Master Plan Environmental Impact Report Account No. 301-77475.
(d)    Approve a journal voucher authorizing the Finance Director to transfer $40,671 from salary savings in the Planning and Permitting Department (Account No. 101-444100) to the Arroyo Seco Master Plan Environmental Impact Report Account No. 301-77475.

153k

(5)    AUTHORIZATION TO  ENTER INTO AN AGREEMENT WITH ZANDER AND ASSOCIATES INC. FOR THE PREPARATION OF THE DRAFT LOWER ARROYO SECO MASTER PLAN UPDATE FOR AN AMOUNT NOT TO EXCEED $75,000 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ONLINE ENGINEERING FOR MAPPING SERVICES FOR THE DRAFT LOWER ARROYO SECO MASTER PLAN UPDATE FOR AN AMOUNT NOT TO EXCEED $30,000
Recommendation of City Manager:
(a)    Authorize the City Manager to enter into a contract with Zander and Associates for the preparation of the Draft Lower Arroyo Seco Master Plan update for an amount not to exceed $75,000.  The proposed contract is exempt from competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services.
(b)    Authorize the City Manager to enter into a contract with Online Engineering for the provision of mapping services for the Draft Lower Arroyo Seco Master Plan for an amount not to exceed $30,000.  The proposed contract is exempt from competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services.
(c)     Grant these contracts an exemption from the competitive selection process of the Affirmative Action in Contracting Ordinance, pursuant to Pasadena Municipal Code Section 4.09.060(C), contracts for which the City’s best interests are served.
(d)    Approve a journal voucher authorizing the Director of Finance to transfer $93,000 from the non-departmental budget to Brookside Park Account No. 8114-101-765300 to fund the contract with Zander and Associates and a purchase order with Parsons for a biological inventory.  

238k

8.      COMMUNITY DEVELOPMENT COMMISSION MEETING 

A.     Approval of Minutes  - July 17, 2000
                                                            July 24, 2000 

B.     JOINT ACTION:    APPROVAL OF CREDIT FACILITY LOAN AGREEMENT ($6.5 MILLION) AND DOWN PAYMENT ASSISTANCE INVESTMENT NOTE ($1 MILLION) FOR AFFORDABLE HOUSING ACTIVITIES  [See Item 7.B.(1)] 

9.      ORDINANCES 

A.     First Reading:   None   

B.     Second Reading:

(1)    Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA SUSPENDING SECTIONS 9.36.220 AND 9.36.230 OF THE PASADENA MUNICIPAL CODE RELATING TO LIMITATIONS ON THE OPERATION OF AMPLIFIED SOUND AND NOISE SOURCES FOR SPECIFIED HOURS AND AREAS ON SEPTEMBER 9, 30, 2000 AND OCTOBER 21, 2000" (UCLA FOOTBALL)   (Introduced by Vice Mayor Crowfoot)

32k

(2)    Adopt “AN ORDINANCE OF THE CITY OF PASADENA SUSPENDING SECTIONS 9.36.220 AND 9.36.230 OF THE PASADENA MUNICIPAL CODE RELATING TO LIMITATIONS ON HOURS OF OPERATION OF AMPLIFIED SOUND AND NOISE SOURCES FOR SPECIFIED HOURS AT THE ROSE BOWL ON SEPTEMBER 22, 2000 AND SEPTEMBER 23, 2000"  (BUENA VISTA PICTURES DISTRIBUTION SCREENING)   (Introduced by Councilmember Little)

35k

(3)    Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA SUSPENDING SECTIONS 9.36.220 AND 9.36.230 OF THE PASADENA MUNICIPAL CODE RELATING TO LIMITATIONS ON THE OPERATION OF AMPLIFIED SOUND AND NOISE SOURCES FOR SPECIFIED HOURS AND AREAS ON SEPTEMBER 7, 8, 15, 16, 22, 23, 27, 29, 30 AND OCTOBER 1, AND 5, 2000" (MEMORIAL PARK CONCERTS)  (Introduced by Councilmember Streator)  

34k

10.    INFORMATION ITEMS 

A.     STATUS REPORT ON THE PROPOSED PREFERENTIAL PERMIT PARKING PROGRAM IN MENTOR/CATALINA/ARDEN NEIGHBORHOOD
Recommendation of City Manager:   This item is for information only.    (To be heard approximately 9:00 p.m., or thereafter) 

93k

B.     STATUS REPORT ON THE GENERAL PLAN LAND USE AND MOBILITY ELEMENT UPDATE AND ZONING CODE REVISION PROJECT
Recommendation of City Manager:    Review and receive the status report. 

171k

11.    COMMUNICATIONS  -  None 

12.    PUBLIC COMMENT (Continued) 

13.    ADJOURNMENT