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PUBLIC COMMENT INSTRUCTIONS

INSTRUCCIONES PARA COMENTARIOS PÚBLICOS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 25, 2024
Closed Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
         Name of Case: California Apartment Association, et al. vs. City of Pasadena, Pasadena City Council et al.
         Los Angles County Superior Court Case No. 22STCPO4376;
         California Court of Appeal, Second Appellate Dist. (Div. 7) Case No. B329883

B. CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4) (one potential case)

C.    CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS (pursuant to Government Code Section 54956.8)
        Property Addresses: 299 N. Euclid Ave, 199 S. Los Robles, 385 E. W. Colorado, 215 N. Marengo, 224 N. Fair Oaks
        Agency negotiator: Miguel Márquez
        Negotiating parties: Scott Unger, Kevin Duffy/Natalie Bazarevitsch, Caitlin Hoffman, Vern Murray, Steve Body
        Under negotiation: Price and Terms of Payment

PUBLIC MEETING – 5:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

1.     ADOPT A RESOLUTION ESTABLISHING ONE NEW CLASSIFICATION AND SALARY AND UPDATING THE SALARIES OF TWENTY-FIVE EXISTING CLASSIFICATIONS (Human Resources Dept.)
        Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and
         (2)      Adopt a Resolution Establishing One New Classification and Salary and Updating the Salaries of Twenty-Five Existing Classifications.

RESOLUTION

2.      ADOPT A RESOLUTION ESTABLISHING ASSIGNMENT PREMIUM PAY FOR THE SENIOR EXECUTIVE ASSISTANT (C) ASSIGNED TO THE CITY MANAGER (Human Resources Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and
         (2)      Adopt a Resolution Establishing Assignment Premium Pay for the Senior Executive Assistant (C) Assigned to the City Manager.

RESOLUTION

3.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR $164,885 WITH COLLEGIATE PROMOTIONS INC., FOR STAFF AND YOUTH PROGRAMMING UNIFORMS FOR THE PARKS, RECREATION
         AND COMMUNITY SERVICES DEPARTMENT (PRCS Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3) and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
         (2)      Authorize the City Manager to enter into a contract, as a result of competitive bidding, as specified by Section 4.08.045 of the Pasadena Municipal Code, for staff and youth programming uniforms with Collegiate Promotions
         Inc., in an amount not-to-exceed $98,931 for a three-year contract with two one-year extension options subject to the approval of the City Manager. If all options are exercised, the total contract value is $164,885.

4.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A PURCHASE ORDER WITH LOS ANGELES TRUCK CENTERS, LLC DBA VELOCITY VEHICLE GROUP FOR THE PURCHASE OF SIX AUTOMATED SIDE
         LOADER REFUSE PACKERS, AND ONE REAR END LOADER FOR A TOTAL OF $3,310,403 AND WITH PB LOADER FOR THE PURCHASE OF ONE UTILITY TRUCK FOR $91,630 FOR A GRAND TOTAL OF
         $3,402,033 (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the action in the agenda report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), “Common Sense” exemption that CEQA only applies to projects that may
         have an effect on the environment;
         (2)      Authorize the City Manager to enter into a purchase order with Los Angeles Truck Centers, LLC dba Velocity Vehicle Group for the purchase of six Renewable Compressed Natural Gas (RCNG) automated side loader refuse
         packers, and one RCNG rear end loader for a total of $3,310,403. Competitive bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors;
         (3)      Authorize the City Manager to enter into a purchase order with PB Loader for the purchase of one all electric utility truck for a total of $91,630. Competitive bidding is not required pursuant to City Charter Section 1002(H)
         contracts with other governmental entities or their contractors; and
         (4)      Grant the proposed purchase orders an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(9) contracts for which the City's best interests are served.

ATTACHMENT A

6.      CONTRACT AWARD TO PENHALL COMPANY TO FURNISH LABOR AND EQUIPMENT FOR THE SAW CUTTING OF CONCRETE AND ASPHALT PAVEMENT FOR AN AMOUNT NOT-TO-EXCEED $2,859,032 FOR
         THE WATER AND POWER DEPARTMENT (Water & Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is not considered a "project'' per Section 21065 of the California Environmental Quality Act ("CEQA") and is therefore not subject to CEQA review pursuant to Sections 15060
         c)(2), 15060(c)(3), and 15378 of the CEQA Guidelines; as such, no environmental document pursuant to CEQA is required for the action; and
         (2)    Accept the bid dated January 30, 2024, submitted by Penhall Company (“Penhall”) in response to specifications for Project ID 2023-IFB-LM-923 to furnish labor and equipment for the saw cutting of concrete and asphalt
         pavement; authorize the City Manager, or his designee, to enter into a contract with Penhall for an amount not-to-exceed $2,859,032, which includes the base contract amount of $1,786,895, or five years, whichever comes first, and
         an option for three additional one-year terms at $357,379 per year, at the discretion of the City Manager.

7.      CONTRACT AWARD TO PROPATH INC., TO PROVIDE ONE-STOP OPERATOR SERVICES IN AN AMOUNT NOT-TO-EXCEED $165,000 FOR UP TO FOUR YEARS (City Manager’s Office)
         Recommendation: It is recommended that the City Council:
         (1)      Find the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
         CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
         (2)      Accept the bid dated September 24, 2023 submitted by Propath Inc., in response to project specifications for One-Stop Operator Services; reject all other bids received; authorize the City Manager to enter into a two-year
         contract not-to-exceed $82,500, which includes the base contract amount of $75,000 and a contingency of $7,500 to provide for any necessary change orders; and authorize the City Manager to extend the contract for up to two
         years, by two one-year optional extensions, each not-to-exceed $37,500 (including contingency amount of $3,750), subject to the approval of the City Manager, for a maximum total contract amount of $165,000 over a maximum
         contract length of four years.

ATTACHMENT A

TPA

8.      CONTRACT AWARD TO IOPREDICT INC., FOR TESTING AND ASSESSMENT SERVICES FOR AN AMOUNT NOT-TO-EXCEED $250,000 OVER FIVE YEARS (City Manager’s Office)
         Recommendation: It is recommended that the City Council:
         (1)      Find that actions proposed in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption;
         (2)      Authorize the City Manager to enter into a contract, as a result of competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with ioPredict Inc., for Testing and Assessment Services for a
         total not-to-exceed $150,000 over a three-year term; authorize the City Manager to extend the contract for up to two years by two optional one-year extension periods not-to-exceed $50,000, for a maximum contract amount of
         $250,000 over a maximum contract length of five years.

9.      FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT- QUARTER ENDING DECEMBER 31, 2023 (Finance Dept.)
         Recommendation: The agenda report is provided for information only; no action is required at this time.

ATTACHMENT A

ACKNOWLEDGE THE RESIGNATION OF WILLIAM JOSEPH "JOE" MILLIGAN FROM THE FIRE AND POLICE RETIREMENT BOARD (Fire Department Representative)

RESIGNATION OF ANNE MISKEY FROM THE HUMAN SERVICES COMMISSION (Agency Nomination)

APPOINTMENT OF CAROLINE GIRARD TO THE HISTORIC PRESERVATION COMMISSION (North Pasadena Heights Nomination)

11.    AUTHORIZATION TO AMEND PURCHASE ORDER NO. 1241265 WITH BAKER TILLY US, LLP, FOR PROFESSIONAL CONSULTANT SERVICES TO SUPPORT THE CHARTER STUDY TASK FORCE IN ITS
         REVIEW OF CITY GOVERNANCE ISSUES, INCREASING THE NOT-TO-EXCEED AMOUNT BY $45,000, FROM $95,000 TO $140,000 (Office of the City Clerk)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the “Common Sense” exemption, which states that CEQA only
         applies to projects that may have an effect on the environment; and
         (2)      Authorize the City Clerk to amend Purchase Order No. 1241265 with Baker Tilly US, LLP, for professional consultant services to the Charter Study Task Force in its review of City Governance issues, increasing the not-to-
         exceed amount by $45,000, from $95,000 to $140,000.

April 15, 2024, 5:30 p.m. – Proposed Street Name Change to Troop Way – (1) Dayton Street from Fair Oaks Avenue to Raymond Avenue; or (2) Morton Avenue from Hammond Street to Mountain Street

April 15, 2024, 5:30 p.m. – Submittal of Public Housing Annual Plan (2023) to the U.S. Department of Housing and Urban Development

MULTIPLE AGENDA ITEM COMMENT

(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

13.    REQUEST FOR APPROVAL TO ENTER INTO A CONTRACT WITH ENERGY AND ENVIRONMENTAL ECONOMICS INC., FOR CONSULTING SERVICES TO SUPPORT THE DEVELOPMENT OF AN OPTIMIZED
         STRATEGIC PLAN TO MEET THE OBJECTIVES OF RESOLUTION NO. 9977 (Water and Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed contract authorization in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15262, Feasibility and Planning Studies;
         (2)      Accept the proposal from Energy and Environmental Economics Inc., (“E3”) dated March 19, 2024, and authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F),
         contracts for professional or unique services, with E3 for consulting services related to the development of a detailed Optimized Strategic Plan (“OSP”) for achieving the carbon-free goals of the City of Pasadena (“City”) Resolution
         No. 9977, for a period of two years or an amount not-to-exceed $1,210,000, whichever comes first, which includes the base contract amount of $1,100,000 plus a contingency of 10% to provide for any necessary change orders; and
         (3)      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best
         interests are served.
         Conditional Recommendation of the Municipal Services Committee: Pasadena Water and Power (“PWP”) first presented this matter to the MSC on February 27, 2024, with a request to either 1) approve and recommend the
         action to the City Council; or 2) provide direction to amend the proposed Scope of Work (“SOW”) for MSC consideration at a future meeting (see Attachment B of the agenda report). The MSC elected to approve and recommend
         the action to the City Council with the condition that the SOW in E3’s February 18, 2024, proposal be revised to include the following:
         1.      Add a reference acknowledging Resolution No. 9977.
         2.      Formally change the name of the plan that will be produced through the contract from “Integrated Strategic Plan” to “Optimized Strategic Plan.”
         3.      Provide flexibility on the project timeline to ensure that all relevant studies have been included. Specifically, an update is expected within six months with a completed plan as soon as possible thereafter.
         4.      Update the SOW to include all recommended studies that will support progress in meeting the goals of Resolution No. 9977.
                  a.      Distributed Energy Resources and Demand Response
                  b.      Study options for Glenarm conversion or replacement
                  c.      Transmission and Distribution System
                  d.      Low-income and Disadvantaged Communities support
                  e.      Community Solar Program
                  f.       New and emerging Technology Evaluation
                  g.      Market Potential Study
         Accordingly, E3 provided a revised proposal dated March 19, 2024 (Attachment A of the agenda report) which satisfies Items 1-4 above and is hereby presented for approval.

ATTACHMENT A

         ATTACHMENT

           SUPPLEMENTAL CORRESPONDENCE

April 8, 2024, 5:30 p.m. – Proposed Sewer Use Fee Rate Structure and Rate Adjustments

April 15, 2024, 5:30 p.m. – Proposed Street Name Change to Troop Way – (1) Dayton Street from Fair Oaks Avenue to Raymond Avenue; or (2) Morton Avenue from Hammond Street to Mountain Street

April 15, 2024, 5:30 p.m. – Submittal of Public Housing Annual Plan (2023) to the U.S. Department of Housing and Urban Development

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

April 29, 2024 (Special joint meeting Finance Comm. and/or City Council to commence at 2:00 p.m.)

LEGISLATIVE POLICY COMMITTEE (Chair Vice Mayor Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

January 22, 2024	Successor Agency to the Pasadena Community Development Commission (Amended)
February 5, 2024	Successor Agency to the Pasadena Community Development Commission (Amended)
February 26, 2024	City Council (Special meeting)
February 26, 2024	City Council
February 26, 2024	Successor Agency to the Pasadena Community Development Commission

Claim No.	Claimant	Claim Amount
2024-0210	Ron Holm	$ 900.00
2024-0211	Michael Kenneth Frank Williams	800.00
2024-0212	Jesse Arian	515.00
2024-0213	Mayra Ileana Gomez Galindo	1,128.00
2024-0214	Esteban Mojica	5,500.00
2024-0215	Robert Swensen	25,000.00+
2024-0216	Dean Martin	376.00
2024-0217	Ginger Xie	25,000.00+
2024-0218	Sharmagne Leland-St John-Sylbert	8,824.48
2024-0219	James White	966.10
2024-0220	Benya P. Ridenoure	25,000.00+
2024-0221	Monica Meza	456.95
2024-0222	Daniel Chang	25,000.00+