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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 23, 2019 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

CLOSED SESSION - 5:30 P.M. 
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting
)

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Manager
City Representative: Terry Tornek
   

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organizations: American Federation of State, County and Municipal Employees (AFSCME), Local 858
 

C. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: Pasadena Management Association (PMA)
 
 

D.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding consideration of amicus curiae (friend of the court) participation in pending litigation pursuant to Government Code Section 54956.9(a)
Name of Case:   City of Boise v. Robert Martin
U.S. Supreme Court Case No.:  19-247
 

E.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case)
 

PUBLIC MEETING - 6:30 P.M.   

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items.  Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

City Manager/Executive Director 

1.      CONTRACT AWARD TO SLOAN VAZQUEZ MCAFEE FOR FINANCIAL AUDITS OF FRANCHISE COMMERCIAL WASTE HAULERS FOR AN AMOUNT NOT-TO-EXCEED $110,580
Recommendation:

(1)
      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Section 15061(b)(3), General Rule; and
(2)
      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code 4.08.047, with Sloan Vazquez McAfee to perform financial audits of franchise commercial waste haulers for a contract period of one year in the amount of $36,860, with the option of two one-year extensions, subject to the approval of the City Manager, for a maximum potential contract period of three years and a total contract amount of $110,580. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services.

 603k

TPA 189k

2.      AUTHORIZE PURCHASE ORDER WITH CCG SYSTEMS, INC., FOR THE PURCHASE AND IMPLEMENTATION OF AN UPGRADE TO THE CITY’S FLEET MANAGEMENT INFORMATION SYSTEM, FASTER ASSET SOLUTIONS, FOR A TOTAL OF $175,000   Recommendation:
(1)
      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)
      Authorize a purchase order with CCG Systems, Inc., (CCG) for the purchase and implementation of an upgrade to the City’s Fleet Management Information System. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional and unique services; and
(3)
      Grant the proposed purchase order an exemption from the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

 542k

TPA 149k

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH JCL TRAFFIC SERVICES TO FURNISH LABOR AND MATERIALS FOR TRAFFIC CONTROL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $49,185 PER YEAR
Recommendation:

(1)
      Find that the proposed action is not considered a “project” per Section 21065 of the California Environmental Quality Act (“CEQA”) and is therefore not subject to CEQA review pursuant to Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines; and as such, no environmental document pursuant to CEQA is required for the project;
(2)
      Accept the bid dated August 13, 2019, submitted by JCL Traffic Services in response to Specification WD-19-11, to furnish labor and materials for traffic control services for the Water and Power Department (“PWP”), reject all other bids received, and authorize the City Manager to enter into a contract with JCL Traffic Services for an amount not-to-exceed $49,185 for one year; and
(3)
      Authorize the City Manager to extend the contract for three optional one-year terms not-to-exceed $49,185 per year. If the three additional one-year terms are exercised, the total contract amount is $196,740 for a maximum duration of four years.

 711k

4.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH ROBERTSON’S READY MIX TO FURNISH AND DELIVER CONCRETE MATERIALS FOR AN AMOUNT NOT-TO-EXCEED $271,905 PER YEAR
Recommendation:

(1)
      Find that the proposed action is not considered a “project” per Section 21065 of the California Environmental Quality Act (“CEQA”), and is therefore not subject to CEQA review pursuant to Sections 15060(c)(2), 15060(c)(3), and 15378 of the CEQA Guidelines, as such, no environmental document pursuant to CEQA is required for the project;
(2)
      Accept the bid dated August 14, 2019, submitted by Robertson’s Ready Mix in response to Specification WD-19-13, to furnish and deliver concrete materials for the Water and Power Department (“PWP”), reject all other bids received, and authorize the City Manager to enter into a purchase order with Robertson’s Ready Mix for an amount not-to-exceed $271,905 for one year; and
(3)
      Authorize the City Manager to extend the purchase order for three optional one-year terms not-to-exceed $271,905 per year. If the three additional one-year terms are exercised, the total purchase order amount is $1,087,620 for a maximum duration of four years. 

736k

5.      CONTRACT AWARD TO WILLIAM PIPELINE CONTRACTORS, INC., FOR WATER MAIN INSTALLATIONS
Recommendation:

(1)
      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Section 21080.21 and State CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction);
(2)
      Accept the bid dated August 13, 2019, submitted by William Pipeline Contractors, Inc., in response to Specification WD-19-08 for the installation of ductile iron water mains in Washington Boulevard;
(3)
      Reject all other bids received; and
(4)
      Authorize the City Manager to enter into a contract not-to-exceed $1,885,505, which includes the base contract amount of $1,714,095 and a contingency of $171,410 to provide for any necessary change orders.

 800k

6.      AUTHORIZE PURCHASE ORDER WITH ROTORCRAFT SUPPORT INC., FOR A MAIN ROTOR TRANSMISSION EXCHANGE FOR THE MD-500E HELICOPTER FOR A NOT-TO-EXCEED AMOUNT OF $121,285
Recommendation:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), and 15378, as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment;
(2)
      Accept the bid dated July 30, 2019, submitted by Rotorcraft Support Incorporated in response to specifications for an MD-500E Helicopter Main Rotor Transmission Exchange, reject all other bids received, and authorize the issuance of a purchase order not-to-exceed $121,285, which includes the base contract amount of $105,465, and a $15,820 contingency to provide for any necessary change orders; and
(3)
      Grant the proposed purchase order an exemption from the salvage ordinance pursuant to Pasadena Municipal Code Section 4.04.080. The helicopter industry functions with the expectation that in order for the Pasadena Police Department to receive a factory overhauled transmission the existing transmission must be a trade-in.

 602k

7.      CONTRACT AWARD TO TRC ENGINEERING SERVICES, LLC FOR CONSULTANT SERVICES TO CONDUCT INSPECTIONS FOR THE PASADENA TRANSIT AND DIAL-A-RIDE VEHICLE FLEET
Recommendation:

(1)
      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)
      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with TRC Engineering, LLC for consultant services to conduct inspections of the Pasadena Transit and Pasadena Dial-A-Ride vehicle fleet in an amount not-to-exceed $130,085 for a period of eighteen (18) months with two, one-year options and a contingency of $11,826 subject to the approval of the City Manager.

 756k

ATTACHMENT A 108k

TPA 145k

8.      APPROVAL OF A SIDE LETTER OF AGREEMENT WITH THE PASADENA MANAGEMENT ASSOCIATION (PMA)
Recommendation:

(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)
      Approve a side letter of agreement with the Pasadena Management Association (PMA) clarifying use of leave time toward the calculation of overtime for non-exempt employees as well as the stand-by provision and rest periods after extended overtime for Power Distribution Crew Supervisors.

 384k

ATTACHMENT 1 244k

9.      ADOPTION OF GUIDELINES FOR PUBLIC BENEFIT PAYMENTS RELATED TO DEVELOPMENT AGREEMENTS WITH TAX-EXEMPT INSTITUTIONS
Recommendation:

(1)
      Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
(2)
      Adopt the proposed guidelines for Public Benefit Payments related to Development Agreements with tax-exempt institutions.  

 443k

ATTACHMENT 1065k

10.    ADOPT A RESOLUTION ESTABLISHING NEW CLASSIFICATIONS AND SALARY CONTROL RATES; AND DIRECT THE PREPARATION OF AN ORDINANCE TO AMEND THE PASADENA MUNICIPAL CODE TO CREATE A RISK MANAGEMENT DIVISION IN THE CITY MANAGER’S OFFICE
Recommendation:

(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review;
(2)
      Adopt a resolution to establish a Risk Manager and a Safety Program Manager classification in the Department of the City Manager and set salary control rates; and
(3)
      Direct the City Attorney’s Office to prepare whatever modifications are required of Pasadena Municipal Code, Title 2, to effect this change.

 541k

ATTACHMENT A - RESOLUTION 83k

ATTACHMENT B 82k

11.    ITEM PULLED 

12.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2020 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation:

(1)
      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, are not subject to environmental review; and
(2)
      Amend the Fiscal Year (FY) 2020 Capital Improvement Program Budget as detailed in Attachment A of the agenda report.

 1854k

ATTACHMENT A 996k

13.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2020 ADOPTED OPERATING BUDGET
Recommendation:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)
      Approve amending the Fiscal Year (FY) 2020 Adopted Operating Budget as detailed in the agenda report and increasing the citywide total Full-time Equivalents (FTE) by a net 4.57 FTEs; and
(3)
      Authorize the City Manager to enter into an agreement with the State of California Office of Traffic Safety for acceptance of Selective and Traffic Enforcement Program Grant funds (in connection with Item No. 5 of the agenda report).

 1380k

ATTACHMENTS A THUR C 1372k

14.    FINANCE COMMITTEE: AMENDMENT TO FISCAL YEAR 2020 ADOPTED OPERATING BUDGET FOR ADDITIONAL MEASURE H FUNDING IN THE AMOUNT OF $223,241 AND AUTHORIZATION TO ENTER INTO CONTRACTS FOR NEWLY APPROPRIATED AMOUNTS
Recommendation:

(1)
      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have a significant effect on the environment;
(2)    Amend the Department of Housing’s Fiscal Year (FY) 2020 Operating Budget by recognizing and appropriating an additional $223,241 in Measure H grant revenue and expenditures; and
(3)    Authorize the City Manager to enter into previously approved contracts for increased amount of Measure H funding which incorporate the newly appropriated revenue as detailed in the table found in the Background section of the agenda report.


 562k

TPA 399k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 149k

City Council 

15.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS  

APPOINTMENT OF KELLEY FITZGERALD HOLMES TO THE URBAN FORESTRY ADVISORY COMMITTEE (Pasadena Beautiful Foundation Nomination) 

REAPPOINTMENT OF VICTOR GORDO TO THE ROSE BOWL OPERATING COMPANY BOARD EFFECTIVE SEPTEMBER 27, 2019 (City Council Nomination)

City Clerk/Secretary 

16.    APPROVAL OF MINUTES 

September 9, 2019

City Council

September 9, 2019

Successor Agency to the Pasadena Community Development Commission

 

 

17.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,392

Tenny Mirzayan, Keller, Fishback & Jackson LLP, representing Ramona Budd

  $     25,000.00+

Claim No. 13,393

Brent R. Poydras

         10,000.00+

Claim No. 13,394

David Ko

              937.63

Claim No. 13,395

Thomas Johnston, Esq. representing Mark-Anthony Ysaac Rodriguez

         25,000.00+

Claim No. 13,396

Matilde Eiben

              873.90

 

PUBLIC HEARINGS:  7:00 P.M.
(Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. There will be one opportunity for public comment for those speakers who wish to speak on more than one public hearing.)

18.    PUBLIC HEARING: SUBSTANTIAL AMENDMENT TO 2015-2019 (5-YEAR) CONSOLIDATED PLAN
Recommendation:
It is recommended that the City Council continue the public hearing to October 28, 2019 at 7:00 p.m. 

19.    PUBLIC HEARING: DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (2018-2019 PROGRAM YEAR) FOR PROJECTS FUNDED FROM COMMUNITY DEVELOPMENT BLOCK GRANT, EMERGENCY SOLUTIONS GRANT, AND HOME INVESTMENT PARTNERSHIP ACT
Recommendation:

(1)   
Find that the recommended action is exempt from the California Environmental  Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have a significant effect on the environment; and
(2)
    Approve the submission to the U.S. Department of Housing and Urban Development, of the Consolidated Annual Performance and Evaluation Report for the 2018-2019 Program Year for projects funded under the Community Development Block Grant, Emergency Solutions Grant, and the HOME Investment Partnership Act programs. 

908k

ATTACHMENT A 175k

ATTACHMENT B 261k

MULTIPLE AGENDA ITEM COMMENT(There will be one opportunity for public comment for those speakers who wish to  speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

 

OLD BUSINESS:  None

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

Finance Committee 

20.    FINANCE COMMITTEE: ADOPTION OF A RESOLUTION AUTHORIZING THE ISSUANCE OF ONE OR MORE SERIES OR SUBSERIES OF CITY OF PASADENA PENSION OBLIGATION REFUNDING BONDS, APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION OF SUPPLEMENTAL TRUST AGREEMENTS PROVIDING FOR SUCH ISSUANCE, APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION OF A BOND PURCHASE AGREEMENT, A CONTINUING DISCLOSURE AGREEMENT AND ESCROW AGREEMENTS AND APPROVING THE FORM OF AND AUTHORIZING THE DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND OFFICIAL STATEMENT, AND AUTHORIZING CERTAIN OTHER MATTERS RELATED THERETO
Recommendation:
(1)
      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)
      Adopt a resolution authorizing the issuance of one or more series or subseries of City of Pasadena Pension Obligation Refunding Bonds; approving the form of and authorizing the execution of supplemental trust agreements providing for such issuance, approving the form of and authorizing the execution of a bond purchase agreement, a continuing disclosure agreement and escrow agreements and approving the form of and authorizing the distribution of a preliminary official statement and official statement, and authorizing certain matters related thereto;
(3)
      Grant the proposed Trust Agreement Supplements an exemption from the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049B.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(4)
      Approve contracts with Stifel, Nicolaus & Company, Incorporated and Bank of America Merrill Lynch as underwriters for the proposed refunding bonds at a discount rate (fee) not-to-exceed 0.30% of the bonds or an estimated $393,000. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services.

 1394k

ATTACHMENT 1 31380k

ATTACHMENT 2 4446k

ATTACHMENT 3 5499k

ATTACHMENT 4 6271k

ATTACHMENTS 5 & 6
5545k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager 

City Council 

ORDINANCES                     

First Reading:   

Second Reading:   

INFORMATION ITEM

21.    UPDATE ON EFFORTS TO RECLAIM THE SR710 STUB (To be heard at 6:45 p.m. or thereafter.)
Recommendation: This report is intended to provide information to the City Council, no action is required 

22.    ORAL PRESENTATION BY CITY ATTORNEY: “MINI BRIEFING” ON RECENT COURT DECISIONS REGARDING PUBLIC OFFICIALS’ USE OF SOCIAL MEDIA PAGES
Recommendation:
This report is intended to provide information to the City Council, no action is required. 

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

October 15, 2019

November 19, 2019

December 17, 2019

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

September 23, 2019

October 14, 2019 (To be cancelled)

October 28, 2019

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

September 24, 2019 (To be cancelled)

October 22, 2019

November 26, 2019

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)

Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

September 24, 2019

October 8, 2019

October 22, 2019

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Terry Tornek)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

October 7, 2019

October 16, 2019

November 4, 2019

 

FUTURE COUNCIL MEETING DATES

September 30, 2019 (To be cancelled)

October 7, 2019

October 14, 2019 (To be cancelled)

October 21, 2019

October 28, 2019

November 4, 2019

November 11, 2019 (To be cancelled)

November 18, 2019

November 25, 2019

December 2, 2019 (To be cancelled)

December 9, 2019

December 16, 2019

December 23, 2019 (To be cancelled)

December 30, 2019 (To be cancelled)

FUTURE PUBLIC HEARINGS:

September 23, 2019, 7:00 p.m. - Draft Consolidated Annual Performance and Evaluation Report (2018-2019 Program Year) for Projects Funded from Community Development Block Grant, Emergency Solutions Grant, and Home Investment Partnership Act

October 21, 2019, 7:00 p.m. - Designation of 873 North Hill Avenue as a Landmark

October 21, 2019, 7:00 p.m. - Designation of 180 South San Rafael Avenue as a Landmark

October 28, 2019, 7:00 p.m. Continued Public Hearing: Substantial Amendment to 2015-2019 (5-Year) Consolidated Plan

November 18, 2019, 7:00 p.m. - Continued Public Hearing: Call for review of the Design Commission’s Decision on an Application for Consolidated Design Review for a New 112,205-Square-Foot, 5-Story Medical Office and Retail Building at 550-566 East Colorado Boulevard


                                                                              COMMISSION VACANCIES 23k