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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 25, 2019

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

Teleconference Location:

The Citizen Hotel
Business Center
926 J Street
Sacramento, CA

 

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Clerk
City Representative: Terry Tornek

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – LIABILITY CLAIMS Consideration of a claim pursuant to the Government Claim
         Act pursuant to Government Code Section 54956.9(e)(3) Claimants: Yvette Marquez and State Farm Insurance Agency claimed against:
         City of Pasadena 

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property Locations:  275 Cordova Street and 300 East Green Street, Pasadena Agency Negotiator:  Steve Mermell Negotiating Parties:  Taylor Woods Under Negotiation:  Price and terms of payment

 

 

City Manager/Executive Director

1.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH DUDEK FOR PREPARATION OF THE ARROYO SECO CANYON PROJECT ENVIRONMENTAL IMPACT REPORT FOR AN AMOUNT NOT-TO-EXCEED $350,000        
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize the City Manager to enter into a contract, based on a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, with Dudek for the preparation of an Environmental Impact Report (“EIR”) for the Arroyo Seco Canyon Project for an amount not-to-exceed $350,000, which includes the proposed fees of $303,385 to prepare the EIR, and a contingency of $46,615.

      920K

ATTACHMENT A  69K

ATTACHMENT B 153K

2.      PURCHASE ORDER TO PRECISION AERIAL SERVICES, INCORPORATED TO FURNISH LABOR AND MATERIALS FOR PREVENTIVE MAINTENANCE; PARTS AND REPAIRS ON BOOM/CRANE TRUCKS FOR AN AMOUNT NOT-TO-EXCEED $90,000        
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have a significant effect on the environment; and
(2)      Accept the bid dated February 13, 2019, submitted by Precision Aerial Services, Incorporated (Precision Aerial) in response to the specifications to furnish labor and materials for preventive maintenance, parts and repairs on boom/crane trucks; authorize issuance of purchase order for an amount not-to-exceed $90,000 for a one-year period; and two additional one-year options in an amount not-to-exceed $90,000 annually, subject to the approval of the City Manager, for a maximum purchase order length of three years and a total purchase order amount of $270,000. 

206K

3.      CONTRACT AWARD TO HOLMAN PROFESSIONAL COUNSELING CENTERS FOR EMPLOYEE ASSISTANCE PROGRAM/BEHAVIORAL WELLNESS SERVICES        
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to the Pasadena Municipal Code Section 4.08.047, with Holman Professional Counseling Centers, for an Employee Assistance Program in an amount not-to-exceed $95,760 for a period of three years with two one-year option renewals in an amount of $31,920 per year.

255K

ATTACHMENT A  107K

ATTACHMENT B 118K

4.      ESTABLISH NEW CLASSIFICATIONS AND SALARIES        
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Adopt a resolution establishing new classifications and setting salary control rates and step schedules.

229K

RESOLUTION 105K

 5.      FINANCE COMMITTEE: RESOLUTION AUTHORIZING THE FINANCING OF THE PARKING ACCESS AND REVENUE CONTROL SYSTEM (PARCS)        
Recommendation:
(1)      Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Adopt a resolution of the City of Pasadena authorizing the execution and delivery of a lease schedule No.1000145174, an escrow agreement, and related instruments, and declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, construction, and equipping of certain Parking Access and Revenue Control System; and
(3)      Grant an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served.

258K

LEASE SCHEDULE 1243K

ESCROW AGREEMENT 2828K

ESCROW FUNDING SCHEDULE 1609K

RESOLUTION 451K

SCHEDULE A1 63K

TPA 254K

6.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM BUDGET, AUTHORIZE AMENDMENTS TO CONTRACTS WITH TORO ENTERPRISES (NO. 31298) AND CIVILSOURCE, INC., (NO. 30780), AND ADOPT ROAD REPAIR AND ACCOUNTABILITY  ACT OF 2017 (SB 1) PROJECT LIST FOR FY 2020        
Recommendation
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, are not subject to environmental review;
(2)      Amend the Fiscal Year (FY) 2019 Capital Improvement Program (CIP) Budget as detailed in Attachment A of the agenda report;
(3)      Authorize the City Manager to amend Contract No. 31298 with Toro Enterprises, Inc., to increase the contract amount by $568,000 for a total not-to-exceed amount of $950,000;
(4)      Authorize the City Manager to amend Contract No. 30780 with CivilSource, Inc., to remove the annual spending cap of $200,000 per year and to allow the spending not-to-exceed the amount of $600,000 over the three year contract term; and
(5)      Adopt a resolution approving the Road Repair and Accountability Act project list.

590K

ATTACHMENT A 312K

RESOLUTION 599K

EXHIBIT A 542K

TPA 211K

 7.     FINANCE/AUDIT COMMITTEE: AUTHORIZATION TO AMEND CONTRACT WITH LANCE, SOLL & LUNGHARD LLP, CERTIFIED PUBLIC ACCOUNTANTS FOR AUDIT SERVICES FOR FISCAL YEAR 2019        
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to execute an amendment to Contract No. 22,282 with Lance, Soll & Lunghard LLP, Certified Public Accountants (LSL), for a standard audit performed in accordance with Government Auditing Standards for Fiscal Year 2019 audits of the financial statements of the City and its operating companies, and to include audit services for the Housing Successor Agency and Foothill Workforce Development Board Financial Statements, in a total amount not-to-exceed $203,117; and
(3)      Grant the proposed amendment an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

325K

ATTACHMENT 1 184K

ATTACHMENT 2 104K

City Council

8.      APPOINTMENT OF DAVE FOLZ TO THE SENIOR COMMISSION (District  1 Nomination) 

9.     APPOINTMENT OF YIORGOS FRANGESKOU TO THE HISTORIC PRESERVATION COMMISSION (Banbury Oaks Landmark District Nomination)

 City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

March 4, 2019	City Council - Special Meeting
March 4, 2019	Successor Agency to the Pasadena Community Development Commission
March 4, 2019	Special Joint Meeting with Pasadena Unified School District Board of Education

11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,275	First Free Methodist Church DBA Rose City Church	$     5,000.00
Claim No. 13,276	V. Paul Meserkhani	7,053.11
Claim No. 13,277	Jenny Pham	535.10
Claim No. 13,278	Joan Aarestad	Not stated
Claim No. 13,279	Law Office of Bryman & Apelian, representing Sara Vahabi and Raji Izadmehr	25,000.00+
Claim No. 13,280	Chris Evans	138.01
Claim No. 13,281	Rusini Haris	4,795.00
Claim No. 13,282	Mercury Insurance as subrogee for James Boitnott	25,000.00+
Claim No. 13,283	Corey Stram	3,592.60
Claim No. 13,284	Johnathan Golden	89.95
Claim No. 13,285	Shawn Steel Law Firm, representing Herwin Chua	25,000.00+
Claim No. 13,286	Eli Kohen	Not stated
Claim No. 13,287	Fabian Negrini	733.15

 12.      PUBLIC HEARINGS SET

            April 29, 2019, 7:00 p.m. - Fiscal Year 2020 Recommended Schedule of Taxes, Fees, and Charges

May 20, 2019, 7:00 p.m. - Substantial Amendment to the Annual Action Plan (2018-2019) for the Community Development Block Grant

May 20, 2019, 7:00 p.m. - Approval of the Annual Action Plan (2019-2020) and Related Funding Applications for the Community Development Block Grant, Home Investment Partnership Act, And Emergency Solutions Grant Programs

 

 Economic Development and Technology Committee

 Finance Committee

 Legislative Policy Committee

 Municipal Services Committee

 Public Safety Committee

13.    CONTINUED PUBLIC HEARING: CALL FOR REVIEW OF THE DESIGN COMMISSION’S DECISION ON AN APPLICATION FOR CONSOLIDATED DESIGN REVIEW FOR A NEW 112,205-SQUARE-FOOT, 5-STORY MEDICAL OFFICE AND RETAIL BUILDING AT 550-566 EAST COLORADO BOULEVARD        
Recommendation: It is recommended that the City Council continue the public hearing to May 20, 2019, at 7:00 p.m.

14.    PUBLIC HEARING: AMENDMENTS TO PASADENA MUNICIPAL CODE TITLE 17 (ZONING CODE), CHAPTERS 17.50, 17.60, AND 17.80 TO UPDATE DEFINITIONS AND REGULATIONS FOR SEXUALLY ORIENTED BUSINESSES        
Recommendation:        
(1)    Find that the Zoning Code Amendments are exempt from the California Environmental Quality Act (“CEQA”) pursuant to the CEQA Guidelines Section 15061(b)(3) – that there is no possibility that the amendments will have a significant effect on the environment; and        
(2)    Introduce and conduct first reading of an ordinance amending Section 17.50.295 (Sexually Oriented Businesses), Section 17.60.030 (Concurrent Permit Processing), and Section 17.80.020 (Definitions) of the Zoning Code.        
Recommendation of the Planning Commission: At a public hearing on February 27, 2019, the Planning Commission recommended that the City Council find that the Zoning Code Amendments are exempt from CEQA. The Planning Commission also found that the proposed Zoning Code Amendments are in conformance with the goals, policies and objectives of the General Plan and would not be detrimental to the public interest, health, safety, convenience, or general welfare of the City. Finally, the Planning Commission recommended that the City Council approve the proposed Zoning Code Amendments.

2360K

ATTACHMENT A 532K

ATTACHMENT B 522K

 City Manager 

15.    MODIFICATIONS TO THE TENANT PROTECTION ORDINANCE PASADENA MUNICIPAL CODE CHAPTER 9.75
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Approve the proposed modifications to the Tenant Protection Ordinance as contained in the agenda report; and
(3)      Direct the City Attorney to prepare an amendment to the Tenant Protection Ordinance (Chapter 9.75, Pasadena Municipal Code) in accordance with the proposed modifications contained in the agenda report, and return within 60 days. 

202K

ATTACHMENT A 369K

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 3912K

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

 First Reading:   

16.   Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 17 (ZONING CODE), CHAPTERS 17.50, 17.60, AND 17.80 TO UPDATE DEFINITIONS AND REGULATIONS FOR SEXUALLY ORIENTED BUSINESSES”(See related Item No. 14)

96K

ORDINANCE 10821K

 Second Reading:   

17.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 10, CHAPTERS 10.40, 10.42, 10.44, AND 10.45 REGARDING PARKING METER OPERATIONS” (Introduced by Vice Mayor Kennedy) 

103K

ORDINANCE 1504K

18.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA, CALIFORNIA AMENDING CHAPTER 5.02 OF THE PASADENA MUNICIPAL CODE TO PROVIDE FOR INCREASES IN THE CITY-WIDE MINIMUM WAGE” (Introduced by Councilmember McAustin)

117K

ORDINANCE 862K