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  AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 10, 2018 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

 A.     CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4): One potential case

A.     ROLL CALL AND PLEDGE OF ALLEGIANCE  

B.     CEREMONIAL MATTERS 

C.     ORGANIZATIONAL MEETING 

i.     MAYOR’S ANNOUNCES ORGANIZATIONAL MEETING

ii.   MAYOR CONDUCTS ELECTION OF VICE MAYOR

 

 City Manager/Executive Director 

1.      AUTHORIZE INCREASE TO CONTRACT NO. 30458 WITH TEDRAS GLOBAL SOLUTIONS, LLC. BY $162,500 FOR A TOTAL NOT-TO-EXCEED OF $612,500 FOR ADDITIONAL PROJECT MANAGEMENT SERVICES FOR THE ENTERPRISE LAND MANAGEMENT SYSTEM PROJECT
Recommendation: 
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the City Manager to increase Contract No. 30458 with Tedras Global Solutions, LLC., by $162,500, thereby increasing the total not-to-exceed amount from $450,000 to $612,500 and to extend the performance period to December 31, 2019; and
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.

257KB

TPA  159 KB

2.      CONTRACT AWARD TO GRFCO, INC., FOR FISCAL YEAR (FY) 2018 STORM DRAIN STRUCTURE REPAIRS AND IMPROVEMENTS FOR AN AMOUNT NOT-TO-EXCEED $171,000
Recommendation: 
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated November 27, 2018, submitted by GRFCO, Inc., in response to the plans and specifications for Fiscal Year (FY) 2018 Storm Drain Structure Repairs and Improvements; reject all other bids received; and authorize the City Manager to enter into a contract not-to-exceed $171,000, which includes the base contract amount of $142,721 and a contingency of $28,279 to provide for any necessary change orders. 

 263KB

3.      CONTRACT AWARD TO DEKAN CONSTRUCTION CORPORATION FOR GRANT PARK VARIOUS IMPROVEMENTS FOR AN AMOUNT NOT-TO-EXCEED $308,800
Recommendation: 
(1)      Find that the project proposed in the agenda report is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated October 24, 2018, submitted by Dekan Construction Corporation in response to the Project Plans and Specifications for Grant Park Various Improvements; reject all other bids received October 24, 2018; and authorize the City Manager to enter into a contract not-to-exceed $308,800, which includes the base contract amount of $228,720 and a contingency of $80,080 to provide for any necessary change orders. 

258KB

4.      CONTRACT AWARD TO UNITED IRRIGATION, INC., FOR MISCELLANEOUS CONCRETE IMPROVEMENTS – FISCAL YEAR (FY) 2019 FOR AN AMOUNT NOT-TO-EXCEED $581,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and 
(2)      Accept the bid dated November 16, 2018, submitted by United Irrigation, Inc., in response to the plans and specifications for Miscellaneous Concrete Improvements – Fiscal Year (FY) 2019; reject all other bids received; and authorize the City Manager to enter into a contract not-to-exceed $581,000, which includes the base contract amount of $464,750 and a contingency of $116,250 to provide for any necessary change orders. 

267KB

5.      RESOLUTION ELECTING TO JOIN OTHER COMMUNITIES IN LA COUNTY IN OPTING OUT OF THE REQUIREMENTS OF THE CONGESTION MANAGEMENT PROGRAM ESTABLISHED IN 1990 BY PROPOSITION 111        
Recommendation:
(1)      Find that the following proposed action is exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3)(General Rule); and
(2)      Adopt a resolution electing to be exempt from the Congestion Management Program (CMP) in accordance with the CMP State statute. 

198KB

RESOLUTION 220 KB

6.      APPROVAL OF AMENDMENT TO THE PASADENA TOURNAMENT OF ROSES ASSOCIATION MASTER LICENSE AGREEMENT REGARDING USE OF THE ROSEMONT PAVILION (NO. 20,502)
Recommendation:
(1)      Find that the action proposed in the agenda report is exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”) State Guidelines Section15301 (Existing Facilities); and
(2)      Authorize the City Manager to sign an amendment to the Amended and Restated Master License Agreement with the Pasadena Tournament of Roses Association regarding the use of the Rosemont Pavilion as set forth in the agenda report. 

276KB

7.      FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING SEPTEMBER 30, 2018        
Recommendation: This report is for information only. 

1471KB

ATTACHMENT A  4677 KB

8.      FINANCE COMMITTEE: ANNUAL ADJUSTMENTS TO THE FISCAL YEAR 2019 SCHEDULE OF TAXES, FEES, AND CHARGES RELATED TO NEW YEAR’S DAY AND THE ROSE BOWL        
Recommendation:
(1)      Find that the proposed rate increases are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3)(General Rule); and
(2)      Approve the scheduled rate increases effective February 1, 2019 for the Grandstand Permit Application, the Rose Bowl Admission Tax, and for the New Year’s Day Related Business Grandstand Seat Surcharge as set forth in the agenda report. 

225KB

   ATTACHMENT A 225 KB

9.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM BUDGET AND AUTHORIZE AMENDMENTS TO CONTRACTS WITH YAKAR (CONTRACT NO. 31113), AWI BUILDERS, INC., (CONTRACT NO. 30791), TYLER TECHNOLOGIES, INC. (CONTRACT NO. 21,641); AND AMENDMENT TO PURCHASE ORDER WITH INTELLITIME SYSTEM CORPORATION (PURCHASE ORDER NO. 1191249)
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review;
(2)      Amend the Fiscal Year (FY) 2019 Capital Improvement Program Budget and the FY 2019 Operating Budget as detailed in Attachment A of the agenda report;
(3)      Authorize the City Manager to amend Contract No. 31113 with Yakar to increase the contract amount by $75,000 for a total not-to-exceed amount of $2,095,000;
(4)      Authorize the City Manager to amend Contract No. 30791 with AWI Builders, Inc., to increase the contract amount by $250,000 for a total not-to-exceed amount of $7,965,300;
(5)      Authorize the City Manager to amend Contract No. 21,641 with Tyler Technology, Inc., to extend the performance term period of the contract to June 30, 2019; and
(6)      Authorize the City Manager to amend Purchase Order (PO) No.1191249 with Intellitime Systems Corporation to increase the PO amount by $150,000 for a total not-to-exceed amount of $432,725.

 706KB

ATTACHMENT A  528 KB

City Council 

City Clerk/Secretary 

10.    ADOPTION OF A RESOLUTION ACCEPTING THE “CERTIFICATE OF THE CANVASS OF THE ELECTION RETURNS” AS PREPARED AND CERTIFIED BY THE LOS ANGELES COUNTY REGISTRAR-RECORDER/COUNTY CLERK FOR THE PASADENA GENERAL MUNICIPAL ELECTION CONSOLIDATED WITH THE NOVEMBER 6, 2018 STATEWIDE GENERAL ELECTION        
Recommendation:
(1)      Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt a resolution accepting the “Certificate of the Canvass of the Election Returns” (Exhibit A to the resolution) as prepared and certified by the Los Angeles County Registrar-Recorder/County Clerk for the Pasadena General Municipal Election, consolidated with the Statewide General Election held on November 6, 2018

  543KB

        RESOLUTION 3477 KB

        ATTACHMENT A 1865KB  

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 272KB
 

11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

Claim No. 13,198	Ira N. Katz, Esq, representing Minas Minasian	$      25,000.00+
Claim No. 13,199	Law Offices of Joe C. Hopkins, representing Silas Fuller	25,000.00
Claim No. 13,200	Carrie M. Alston	149.99
Claim No. 13,201	Regency Park Fair Oaks	7,615.48

 

 

 Economic Development and Technology Committee

 Finance Committee

 Legislative Policy Committee 

Municipal Services Committee 

12.    ADOPT AND APPROVE PASADENA WATER AND POWER 2018 POWER INTEGRATED RESOURCE PLAN, RENEWABLE PORTFOLIO STANDARD PROCUREMENT PLAN AND RENEWABLE PORTFOLIO STANDARD ENFORCEMENT PROGRAM        
Recommendation:
(1)      Find that the proposed actions are categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15262 and 15271;
(2)      Approve and adopt the 2018 Power Integrated Resource Plan (“IRP”) (Attachment 1 to the agenda report); and
(3)      Approve and adopt the revised Renewable Portfolio Standard (“RPS”) Procurement Plan (Attachment 2 to the agenda report) and RPS Enforcement Program (Attachment 3 to the agenda report) as amended to be consistent with the recommended 2018 Power IRP.
Recommendation of the Environmental Advisory Commission: The Environmental Advisory Commission recommended that the City Council approve the staff recommendations at its November 13, 2018 meeting.
Recommendation of the Municipal Services Committee: The Municipal Services Committee recommended that the City Council approve these recommendations at its November 27, 2018 meeting, with one member abstaining, provided that Council consideration was deferred by one week to allow additional time for Councilmembers to review and consider the IRP report and supporting documents. 

1221KB

ATTACHMENT 1
 
    ATTACHMENT 1 (Continued)  SUMMARY OF CHANGES   291KB

        ATTACHMENT 2  4553KB

       ATTACHMENT 3 314KB

       ATTACHMENT 4  73KB

       ATTACHMENT 5  348KB

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 368KB

Public Safety Committee 

 

 City Manager 

13.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH TIBA PARKING SYSTEMS FOR THE PURCHASE AND INSTALLATION OF A NEW PARKING ACCESS AND REVENUE CONTROL SYSTEM
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with TIBA Parking Systems for the purchase and installation of a new parking access and revenue control system (PARCS) for the Paseo Subterranean, Marengo, Los Robles, Holly Street, Del Mar Station, Schoolhouse, DeLacey and Marriott garages for an amount not-to-exceed $3,258,594, which includes a 15 percent contingency;
(3)      Authorize the City Manager to enter into a ten year contract, with Tiba Parking Systems for the maintenance of PARCS not-to-exceed $858,406, which includes a 15 percent contingency; and
(4)      Appropriate $3,258,594 for capital purchase from Fund 407 Off-Street Parking Facilities unappropriated fund balance to the various garage organizations in Fund 407 as listed in the Fiscal Impact section of the agenda report. 

387KB

    ATTACHMENT A 100KB

    TPA  105KB

14.    DISCUSSION REGARDING IMPLEMENTATION OF MEASURE J
Recommendation: It is recommended that the City Council form an ad hoc committee with members of the Board of Education to develop and present to the City Council within 60 days parameters for the implementation of Measure J.

  5518KB

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 929KB

City Clerk 

City Council 

 First Reading: 

15.  Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING various sections of and adding a new chapter 12.10 to title 12 of the PASADENA MUNICIPAL CODE RELATED TO REGULATION OF SIDEWALK VENDORS”

135KB

ORDINANCE 3052 KB

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1190KB

 Second Reading:  None