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   AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 3, 2018 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.         CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  700 Seco Street, Pasadena, CA
Agency Negotiator:  Steve Mermell
Negotiating Party:  David Eads
Under Negotiation:  Price and terms of payment    

 

 

City Manager/Executive Director 

1.      CONTRACT AWARD TO SPICERS PAPER, INC., KELLY PAPER COMPANY, AND SOUTHLAND ENVELOPE CO. INC., FOR PAPER AND ENVELOPE SUPPLY NOT-TO-EXCEED $378,430, $193,767 AND $82,904, RESPECTIVELY
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060 (c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Accept the bid dated August 22, 2018, submitted by Spicers Paper, Inc., in response to specifications to furnish copy paper, sheet-cut paper and NCR-Carbonless, and authorize the City Manager to enter into a contract with Spicers Paper, Inc., for three years in an amount not-to-exceed $227,058 with the option for two additional one-year terms in the annual amount of $151,372, at the discretion of the City Manager, for a total of $378,430 for five years;
(3)      Accept the bid dated August 22, 2018, submitted by Kelly Paper Co. in response to specifications to furnish parent sheet paper, and authorize the City Manager to enter into a contract with Kelly Paper Co. for three years in an amount not-to-exceed $116,260 with the option for two additional one-year terms in the annual amount of $77,507, at the discretion of the City Manager, for a total of $193,767 for five years;
(4)      Accept the bid dated August 22, 2018, submitted by Southland Envelope Co., Inc., in response to specifications to furnish envelopes, and authorize the City Manager to enter into a contract with Southland Envelope Co., Inc., for three years in an amount not-to-exceed $49,742 with the option for two additional one-year terms in the annual amount of $33,162, at the discretion of the City Manager, for a total of $82,904 for five years; and
(5)      Reject all other bids received.        

700k

2.      AUTHORIZATION TO SUBMIT A FUNDING APPLICATION WITH THE STATE OF CALIFORNIA IN RESPONSE TO A NOTICE OF FUNDING AVAILABILITY FOR HOMELESS EMERGENCY AID PROGRAM GRANT FUNDS
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the submittal of an Application in the amount of $1,428,216 in response to the Notice of Funding Availability (“NOFA”) issued by the State of California Business, Consumer Services and Housing Agency to receive Homeless Emergency Aid Program funding for eligible homeless programs; and
(3)      Authorize the City Manager to certify or execute, and the City Clerk to attest, the Application and all other related documents, agreements and amendments. 

707k

3.      AUTHORIZATION TO ENTER INTO CONTRACT WITH PINNACLE PETROLEUM, INC., TO PROVIDE RENEWABLE DIESEL FUEL FOR AN AMOUNT NOT-TO-EXCEED $495,000
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Accept the bid dated October 30, 2018, submitted by Pinnacle Petroleum, Inc., in response to specifications for renewable diesel fuel, reject all other bids received, and authorize the City Manager to enter into three-year contract with Pinnacle Petroleum, Inc., for an amount not-to-exceed $495,000, with two additional one-year options in an amount not-to-exceed $165,000 annually subject to the approval of the City Manager, for a maximum contract length of five years and a total amount of $825,000. 

539k

4.      CONTRACT AWARD TO G TEAM LANDSCAPE CONSTRUCTION, INC., FOR HAHAMONGNA WATERSHED PARK – HABITAT RESTORATION FOR AN AMOUNT NOT-TO-EXCEED $230,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with State CEQA Guidelines Title 14, Chapter 3, Section 15304, Class 4, minor alterations to land, and Section 15333, Class 32, small habitat restoration projects; and
(2)      Accept the bid dated November 20, 2018, submitted by G Team Landscape Construction, Inc., in response to the Project Plans and Specifications for Hahamongna Watershed Park – Habitat Restoration, reject all other bids received November 20, 2018, and authorize the City Manager to enter into a contract not-to-exceed $230,000 which includes the base contract amount of $168,697 and a contingency of $61,303 to provide for any necessary change orders. 

619k

5.      APPROVAL OF MEMORANDUM OF UNDERSTANDING AND AGREEMENT BETWEEN THE CITY OF PASADENA AND THE PASADENA UNIFIED SCHOOL DISTRICT FOR THE CONSTRUCTION OF A NEW RESTROOM AT THE JOHN MUIR HIGH SCHOOL SOUTH SPORTS FIELDS
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061(b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment, and Section 15378(b)(4), definition of “project” does not include certain government funding mechanisms; and
(2)      Approve a Memorandum of Understanding and Agreement (MOU) between the City of Pasadena (City) and the Pasadena Unified School District (District) for the partial funding of construction of a new restroom at the John Muir High School South Sports Fields for a total City contribution amount not-to-exceed $300,000. 

775k

6.      PUBLIC SAFETY COMMITTEE: DIRECTION TO PREPARE AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE RELATING TO SIDEWALK VENDORS IN PASADENA
Recommendation:
(1)      Find that the proposed ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      In order to find that the proposed ordinance is directly related to objective health, safety, and/or welfare concerns; and
(3)      Direct the City Attorney to draft an ordinance within 30 days consistent with the provisions set forth in the agenda report to address new state laws and to continue local regulations of sidewalk vendors. 

935k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  57KB

7.      PUBLIC SAFETY COMMITTEE: ADOPTION OF A RESOLUTION GIVING NOTICE OF APPLICATIONS RECEIVED FOR NON-EXCLUSIVE POLICE TOWING FRANCHISES AND SETTING A PUBLIC HEARING
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060 (c)(2), 15060 (c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Adopt a resolution giving notice of applications received for a non-exclusive police towing franchise from eight firms as set forth in the Agenda Report; and setting a public hearing for January 14, 2019, at 7:00 pm to consider the granting of police towing franchises; and
(3)      Direct the City Clerk to publish the resolution at least once in a newspaper of general circulation in the City not less than ten days prior to the date set for the hearing. 

626k

City Council 

8.      APPOINTMENT OF ROBIN CARDER, CITY OF LA VERNE, AS CITY OF PASADENA REPRESENTATIVE TO THE METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY SERVING AT THE PLEASURE OF THE COUNCIL FOR A TERM OF FOUR YEARS, COMMENCING JANUARY 1, 2019 (Mayor Tornek) 

94k

9.      APPOINTMENT OF TAMMY SILVER TO THE SOUTH LAKE PARKING PLACE COMMISSION (At Large Nomination/District 7) 

10.    APPOINTMENT OF MICHELLE LEON TO THE ARTS AND CULTURE COMMISSION (Mayor Nomination) 

11.    APPOINTMENT OF VALINDA M. BOWENS TO THE COMMISSION ON THE STATUS OF WOMEN (District 3 Nomination) 

City Clerk/Secretary 

12.      APPROVAL OF MINUTES 

November 19, 2018	City Council
November 19, 2018	Successor Agency to the Pasadena Community Development Commission
November 26, 2018	City Council
November 26, 2018	Successor Agency to the Pasadena Community Development Commission

13.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,195	Jabril Battle Jr.	$           603.87
Claim No. 13,196	Cliffard Hamilton Jr.	400.00
Claim No. 13,197	Patrick Haynes	400,000.00

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

14.    CONTINUED PUBLIC HEARING: CALL FOR REVIEW OF THE DESIGN COMMISSION’S DECISION ON AN APPLICATION FOR CONSOLIDATED DESIGN REVIEW FOR A NEW 112,205-SQUARE-FOOT, 5-STORY MEDICAL OFFICE AND RETAIL BUILDING AT 550-566 EAST COLORADO BOULEVARD
Recommendation: It is recommended that the City Council continue the public hearing to January 28, 2019 at 7:00 p.m. 

15.    PUBLIC HEARING: APPEAL OF THE DESIGN COMMISSION’S DECISION ON AN APPLICATION FOR CONCEPT DESIGN FOR A NEW FIVE-STORY, MIXED-USE DEVELOPMENT WITH 42 RESIDENTIAL UNITS AND 5,729 SQUARE FEET OF COMMERCIAL SPACE WITH THREE LEVELS OF SUBTERRANEAN PARKING LOCATED AT 737 WALNUT STREET/233 NORTH HUDSON AVENUE
Recommendation: It is recommended that the City Council cancel the public hearing, as the appeal has been withdrawn. 

City Manager 

16.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH TMG UTILITY ADVISORY SERVICES, INC., TO PROVIDE PROJECT MANAGEMENT, QUALITY ASSURANCE, AND TEST SUPPORT SERVICES FOR THE CUSTOMER INFORMATION SYSTEM, CUSTOMER SELF SERVICE AND ELECTRONIC BILL PRESENTMENT AND PAYMENT PROJECT
Recommendation:
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 21065, 15060(c)(2), 15060(c)(3), and 15378, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)    Authorize the City Manager to enter into a services contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with TMG Utility Advisory Services, Inc., to provide project management and quality assurance services for the Customer Information System, Customer Self Service and Electronic Bill Presentment and Payment project in an amount not-to-exceed $1,709,900; with an option to provide testing support services, in an amount not-to-exceed $1,037,610 for a total not-to-exceed $2,747,510. 

1306k

TPA 150k

City Council 

City Clerk 

First Reading:  None 

Second Reading:  None 

17.    ANNUAL REPORT ON CITY PROCUREMENT – CALENDAR YEARS 2015, 2016, AND 2017
Recommendation:  It is recommended that the City Council receive the annual report on City procurement for calendar years 2015, 2016, and 2017. 

1750k