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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JULY 24, 2017 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

Teleconference Location:
Business Center
Grand Intercontinental Seoul (Intercontinental)
521 Teheran-ro Gangnam-gu
Seoul KR 135 732
 

A.    CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
        Pursuant to Government Code Section 54956.8
        Addresses of Properties: 391 South Orange Grove Boulevard, Pasadena; 835
        South Raymond Avenue, Pasadena; 700 Seco Street, Pasadena; and 360
        North Arroyo Boulevard, Pasadena 
        Agency Negotiator: Steve Mermell
        Negotiating Party: Tournament of Roses Association, David Eads
        Under Negotiation: Price and terms of payment    

B.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:   835 South Raymond Avenue
Agency Negotiator:  Steve Mermell
Negotiating Party:  Gilles d’Amecourt
Under Negotiation:  Price and terms of payment   

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH LIFE-ASSIST, INC., TO FURNISH AND DELIVER MEDICAL SUPPLIES AS REQUIRED FOR AN AMOUNT NOT-TO-EXCEED $1,000,000
Recommendation:
(1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Accept the bid dated June 5, 2017, submitted by Life-Assist, Inc., in response to a Bid Invitation to furnish and deliver medical supplies as requested, reject all other bids received, and authorize the City Manager to enter into a contract with Life-Assist, Inc., for an amount not-to-exceed $1,000,000, which includes $600,000 for an initial three year terms and two optional one-year terms with each year not-to-exceed $200,000 subject to approval by the City Manager. 

229k

2.      AMENDMENT TO CONTRACT NO. 30092 WITH ESA PCR TO INCREASE THE NOT-TO-EXCEED AMOUNT FROM $199,713 TO $237,893 FOR ENVIRONMENTAL SERVICES FOR THE HUNTINGTON MEMORIAL HOSPITAL MASTER PLAN AMENDMENT PROJECT
Recommendation:
(1)      Find that the amendment to Contract No. 30092 with ESA PCR is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to amend Contract No. 30092 with ESA PCR to increase the contract amount by $38,180, thereby increasing the not-to-exceed amount from $199,713 to $237,893 for the amendment to the Final Environmental Impact Report (EIR) for the Huntington Memorial Hospital Master Plan Amendment project. 

265k

TPA 124k

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH VOCOM INTERNATIONAL TELECOMMUNICATION, INC., FOR FIBER OPTIC CABLE AND MICRODUCT
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities);
(2)      Accept the bid dated June 28, 2017, submitted by Vocom International Telecommunication, Inc., in response to the specifications to furnish fiber optic cable and microduct, rejecting all other bids received; and
(3)      Authorize the City Manager to enter into a two-year contract with Vocom International Telecommunication, Inc., with a total not-to-exceed amount of $258,000.

262k 

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH ACCO ENGINEERED SYSTEMS, INC., TO PROVIDE MAINTENANCE, INSPECTION AND REPAIR SERVICES FOR THE GLENARM POWER PLANT GAS TURBINES INLET AIR CHILLERS
Recommendation:
(1)      Find that the authorization to enter into a contract with ACCO Engineered Systems, Inc., is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301, Existing Facilities; and
(2)      Authorize the City Manager to enter into a contract with ACCO Engineered Systems, Inc., without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, for maintenance, inspection, and repair services for the Glenarm Power Plant Gas Turbines Inlet Air Chillers in an amount not-to-exceed $310,000 over a period of five years. The contract would include an optional two-year extension not-to-exceed $124,000, subject to the approval of the City Manager. If this option is exercised the total contract amount would be $434,000. 

175k

ATTACHMENT A 27k

TPA 175k

5.      PURCHASE ORDER AWARD TO BODYWORKS EQUIPMENT, INC., FOR AS-NEEDED LABOR AND REPAIR ON REFUSE COLLECTION VEHICLES FOR A NOT-TO-EXCEED AMOUNT OF $330,000
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated June 5, 2017, submitted by Bodyworks Equipment, Inc., in response to specifications for Certified Heil Labor and Repair, and authorize the issuance of a purchase order with Bodyworks Equipment, Inc., in an amount not-to-exceed $330,000 over a three-year period with the option for two additional one-year terms in the annual amount of $110,000, at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $550,000. 

207k

6.      PURCHASE ORDER AWARD TO THORSON GMC BUICK MOTOR COMPANY FOR AS-NEEDED LABOR AND REPAIR ON GENERAL MOTORS VEHICLES FOR A NOT-TO-EXCEED AMOUNT OF $225,000
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated June 6, 2017, submitted by Thorson GMC Buick Motor Company in response to specifications for Certified General Motors Labor and Repair, and authorize the issuance of a purchase order with Thorson GMC Buick Motor Company in an amount not-to-exceed $225,000 over a three-year period with the option for two additional one-year terms in the annual amount of $75,000, at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $375,000. 

209k

7.      CONTRACT AWARD TO COMMERCIAL ROOFING SYSTEMS, INC., FOR SENIOR CENTER ROOF RESTORATION PROJECT FOR AN AMOUNT NOT-TO-EXCEED $107,883
Recommendation:
(1)      Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 1, Section 15301, Existing Facilities, which exempts minor alteration of existing public facilities where no expansion of the use will take place; and
(2)      Accept the bid dated July 5, 2017, submitted by Commercial Roofing Systems, Inc., in response to the Project Plans and Specifications for the Senior Center Roof Restoration Project, and authorize the City Manager to enter into such contract for an amount not-to-exceed $107,883. 

247k

8.      CONTRACT AWARD TO HARDY AND HARPER, INC., FOR RESURFACING OF HILL AVENUE BETWEEN NORTH CITY LIMIT AND MAPLE STREET FOR AN AMOUNT NOT-TO-EXCEED $700,000
Recommendation:
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated June 30, 2017, submitted by Hardy & Harper, Inc., in response to the Plans and Specifications for the Resurfacing of Hill Avenue between North City Limit and Maple Street, and authorize the City Manager to enter into such contract for an amount not-to-exceed $700,000. 

232k

9.      AUTHORIZE THE GENERAL MANAGER OF THE WATER AND POWER DEPARTMENT TO ENTER INTO A FUNDING AGREEMENT WITH THE UNITED STATES DEPARTMENT OF THE INTERIOR, BUREAU OF RECLAMATION FOR THE PASADENA NON-POTABLE WATER PROJECT, PHASE 1         Recommendation:
(1)      Find that the federal funding from the United States Department of the Interior, Bureau of Reclamation (“USBR”) for the Pasadena Non-Potable Water Project, Phase I was subject to adequate environmental review in the Environmental Impact Report certified by City Council on February 22, 2016, and there are no changes to the project, changed circumstances or new information, proposed with this action which would trigger additional environmental review; and
(2)      Authorize the General Manager of the Water and Power Department (“PWP”) to sign on behalf of the City of Pasadena the funding agreement with the USBR for the Pasadena Non-Potable Water Project, Phase I; conduct all negotiations with the federal agency; and execute all documents including other agreements, amendments, payment requests, and others, as may be necessary to implement the funding agreement, including potential future increases to the maximum grant amount awarded for Phase I. 

380k

10.    AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH STORAGE BATTERY SYSTEM FOR AN AMOUNT NOT-TO-EXCEED $80,162 TO FURNISH AND DELIVER VALVE-REGULATED LEAD ACID BATTERIES; AND AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH ONE SOURCE DISTRIBUTORS FOR AN AMOUNT NOT-TO-EXCEED $284,985 TO FURNISH AND DELIVER FLOOD-TYPE LEAD ACID BATTERIES                Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302 (Class 2 Replacement and Reconstruction);
(2)      Accept the bid received on April 25, 2017, submitted by Storage Battery System in response to Specification LD-17-05 Valve-Regulated Lead-Acid Batteries; reject all other bids, and authorize the issuance of a Purchase Order with Storage Battery System for Valve-Regulated Lead Acid Batteries in an amount not-to-exceed $80,162; and
(3)      Accept the bid received on May 30, 2017, submitted by One Source Distributors in response to Specification LD-17-01 Flood-Type Lead Acid Batteries; reject all other bids, and authorize the issuance of a Purchase Order with One Source Distributors for Flood-Type Lead Acid Batteries in an amount not-to-exceed  $284,985. 

294k

11.    AUTHORIZE A SERVICES CONTRACT WITH CABLE ENGINEERING SERVICES FOR AN AMOUNT NOT-TO-EXCEED $350,000 FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into a contract without competitive bidding, pursuant to City Charter Section 1002(F), Contracts for Professional or Unique Services, with Cable Engineering Services dba Prescott Communication for three years in the amount of $210,000 with two additional one-year options each not-to-exceed $70,000 subject to the approval of the City Manager for Pole Asset Management.  

259k

ATTACHMENT 1 34k

TPA 99k

12.    JOINT TAX TRANSFER RESOLUTION BETWEEN THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT, LOS ANGELES COUNTY, AND THE CITY OF PASADENA (ANNEXATION 2016-34)
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15319 Annexations of Existing Facilities and Lots for Exempt Projects and Section 15320 Changes in Organization of Local Agencies; and
(2)      Adopt a resolution approving a joint tax transfer between the San Gabriel Valley Mosquito and Vector District (“District”), Los Angeles County, and the City of Pasadena (“City”). 

191k

ATTACHMENT A 2755k

13.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH TMG CONSULTING TO PERFORM A REQUIREMENTS DEFINITION AND NEEDS ASSESSMENT FOR A UTILITY CUSTOMER INFORMATION SYSTEM
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into a services contract with TMG Consulting to perform a Requirements Definition and Needs Assessment for a Customer Information System in an amount not-to-exceed $285,120. Competitive Bidding is not required pursuant to City Charter Article X Section 1002(F), Contracts for professional or unique services. 

403k

ATTACHMENT 1 67k

TPA 67k

City Council 

14.   RESIGNATION OF SAHAG YEDALIAN FROM THE HUMAN RELATIONS COMMISSION (District 2 Nomination) 

28k

15.   RESIGNATION OF MANDIP SAMRA FROM THE HUMAN RELATIONS COMMISSION (District 7 Nomination) 

26k

City Clerk/Secretary 

16.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,914	Wilshire Law Firm, representing Erick Schellenger	$       25,000.00+
Claim No. 12,915	State Farm Insurance as subrogee for Luis Cendejas	3,248.36
Claim No. 12,916	Wilshire Law Firm, representing Nereida Rodriguez	25,000.00+
Claim No. 12,917	Wesley G. Ouchi, The Ouchi Law Firm, representing Salvador Flores	25,000.00+
Claim No. 12,918	Heather Justice	3,053.00
Claim No. 12,919	Margaret Ewing	136.49
Claim No. 12,920	Mercury Insurance Group	2,700.00
Claim No. 12,921	Kenneth Romo	25,000.00+
Claim No. 12,922	James P. Leuper	507.03
Claim No. 12,923	State Farm Mutual Automobile Insurance Company as subrogee for Hwannie Shen	3,463.29

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

17.    PUBLIC HEARING: MODIFICATION TO CITY COUNCIL APPROVAL OF CONDITIONAL USE PERMIT NO. 6222 AND ASSOCIATED MITIGATED NEGATIVE DECLARATION FOR THE ARROYO SECO CANYON PROJECT
Recommendation:
(1)      Acknowledge that the Final Initial Study/Mitigated Negative Declaration (“IS/MND”) and Conditional Use Permit No. 6222 (“CUP”) for the Arroyo Seco Canyon Project (“Project”) were approved by City Council at a public hearing on June 1, 2015; a lawsuit was filed against the City seeking to invalidate the City’s approval of the IS/MND and CUP for the underlying Project; the Los Angeles Superior Court issued its Statement of Decision on March 20, 2017 against the City; and that the Court entered Judgment Granting a Peremptory Writ of Mandate on June 26, 2017 (Attachment A of the agenda report) that severs the defectively analyzed Project elements and allows the remainder of the Project to proceed; and
(2)      Consistent with the Writ of Mandate and as detailed in the staff report, rescind the approval of the CUP and IS/MND for the Project components that were found by the court to have been inadequately analyzed under the California Environmental Quality Act, and are severable from the remainder of the Project, thereby leaving in place the IS/MND and CUP for the remainder of the Project. 

292k

ATTACHMENT A 817k

ATTACHMENT B 166k

ATTACHMENT C 3386k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

18.    PUBLIC HEARING: AMENDMENT TO PASADENA MUNICIPAL CODE SECTION 4.19 – TRAFFIC REDUCTION AND TRANSPORTATION IMPROVEMENT FEE 
Recommendation:
(1)      Find that the action proposed in the agenda report is exempt from environmental review under the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15378(b)(4)(definition of “project” does not include funding which does not commit to a project);
(2)      Find that the Transportation Development Impact Fee Study complies with California Government Code Section 66001 by establishing the basis for imposition of fees on new development;
(3)      Amend Municipal Code Section 4.19.040(A) – Fees of Chapter 4.19 – Traffic Reduction and Transportation Improvement Fee to set the following fee at:
           a.        $1.13 per square of net new industrial use
           b.        $10.79 per square foot of net new retail use
           c.        $8.13 per square foot for net new office use
           d.        $3,448 per net new unit multi-family residential
           e.        $8,905 per net new of single family residential;
(4)      Replace Municipal Code Sections 4.19.050(B) and (C) with an exemption that provides a transition period of six months for development projects to pay at a level equivalent to the current fees;
(5)      Amend Municipal Code Section 4.19.060 to enumerate the list of transportation improvements funded through the fee as set forth in Attachment A of the agenda report; and
(6)      Direct the City Attorney to prepare an ordinance within 60 days amending Municipal Code Section 4.19 as set forth above.
Recommendation of the Transportation Advisory Commission (TAC): On May 25, 2017, TAC unanimously supported staff’s recommendation for adoption of the updated fee and additionally recommended that for-profit educational institutions be subject to the updated fee. Staff did not recommend that for-profit institutions be subject to the fee.
Recommendation of the Planning Commission:  On June 14, 2017, staff presented the updated fee to the Planning Commission. Staff’s response to Commission’s comments has been provided in attachment D of the agenda report. 

527k

ATTACHMENT A 54k

ATTACHMENT B 1781k

ATTACHMENT C 41k

ATTACHMENT D 1094k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1750k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Manager 

19.    SET A PUBLIC HEARING FOR THE PROPOSED CHANGES TO THE WATER RATE STRUCTURE AND ADJUSTMENTS TO THE WATER RATES         Recommendation:
(1)    Find that the Public Hearing for Proposed Changes to the Water Rates are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges); and
(2)    Establish a date of September 25, 2017 to conduct a public hearing on the Proposed Changes to the Water Rate Structure and Water Rates as described in the agenda report. 

288k

20.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH LAZ PARKING FOR THE MANAGEMENT, OPERATION AND MAINTENANCE OF THE PASEO SUBTERRANEAN, MARENGO, LOS ROBLES, HOLLY STREET, DEL MAR STATION, SCHOOLHOUSE, DE LACEY AND MARRIOTT PARKING GARAGES IN AN AMOUNT NOT-TO-EXCEED $9,665,500 FOR THREE-YEAR TERMS
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with LAZ Parking for the management of the Paseo Subterranean, Marengo, Los Robles, Holly Street, Del Mar Station, Schoolhouse, DeLacey and Marriott parking garages for an amount not-to-exceed $9,665,500 for three-years, with the option for two additional one-year terms at the discretion of the City Manager. 

413k

ATTACHMENT A 97k

TPA 99k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2160k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

21.    DESIGNATION OF A VOTING DELEGATE AND AN ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE ON SEPTEMBER13, 2017 TO SEPTEMBER 15, 2017 IN SACRAMENTO, CALIFORNIA 

City Clerk  

22.    CERTIFICATION OF SUFFICIENCY OF A REFERENDUM PETITION AGAINST ORDINANCE NO. 7302 ADOPTED BY THE PASADENA CITY COUNCIL ON MAY 22, 2017, PERMITTING SUSPENSION OF CITY UTILITY SERVICES FOR VIOLATION OF SPECIFIED SECTIONS OF THE PASADENA MUNICIPAL CODE, AND AMENDING TITLE 14, CHAPTER 14.04, SECTION 14.04.030 (VIOLATIONS) OF THE PASADENA MUNICIPAL CODE REGARDING ADDITIONAL ENFORCEMENT PROVISIONS
Recommendation:
(1)      Find that the proposed actions are exempt from review pursuant to the California  Environmental Quality Act (“CEQA”) and in accordance with State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Receive and accept the certification (Attachment A of the agenda report) of the sufficiency of a referendum petition against Ordinance No. 7302 adopted on May 22, 2017 by the City Council based upon the examination and verification of signatures by the Los Angeles County Registrar-Recorder/County Clerk’s Office;
(3)      Pursuant to California Elections Code (EC) Section 9241, the City Council shall do one of the following:
           a.    Direct the City Attorney to prepare an ordinance to repeal Ordinance No. 7302, in its entirety; or
           b.    Submit Ordinance No. 7302 to the voters, either at the next regular municipal election occurring not less than 88 days after the order of the legislative body
           (March 2019), or at a special election called for the purpose, not less than 88 days after the order of the legislative body. The ordinance shall not become
           effective until a majority of the voters voting on the ordinance vote in favor of it.           

238k

ATTACHMENT A (REVISED) 454k

ATTACHMENT B 1132k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1642k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

First Reading:   

23.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 9, CHAPTER 9.75 (TENANT PROTECTION) OF THE PASADENA MUNICIPAL CODE CLARIFYING THE CONDITIONS UNDER WHICH TENANTS ARE ELIGIBLE TO RECEIVE RELOCATION ALLOWANCE AND MOVING EXPENSE ALLOWANCE AND UPDATING THE ORDINANCE” 

129k

ORDINANCE 8734k

Second Reading:  None 

24.    UPDATE REGARDING THE CALIFORNIA VOTER PARTICIPATION RIGHTS ACT (CVPRA) AND STATE ATTORNEY GENERAL’S ISSUED OPINION NO. 16-603
Recommendation: The following report is for information only; no City Council action is required.

 588k

ATTACHMENT A 776k

ATTACHMENT B 2848k

ATTACHMENT C 1979k

ATTACHMENT D 2837k

ATTACHMENT E 213k

POWERPOINT PRESENTATION - PRESENTED AT MEETING