To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 14, 2016 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

A.    CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Title of Unrepresented Employee: City Attorney/City Prosecutor 
City Representative: Terry Tornek  

B.    CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Title of Unrepresented Employee: City Clerk 
City Representative: Terry Tornek  

C.    CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE   PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Title: Interim City Manager 

 

 

City Manager/Executive Director 

1.     CONTRACT AWARD TO CROSSTOWN ELECTRICAL & DATA, INC., FOR INSTALLATION OF DYNAMIC MESSAGE SIGNS AND GATEWAY SIGNS AT VARIOUS LOCATIONS, FOR AN AMOUNT NOT-TO-EXCEED $852,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated February 2, 2016, submitted by Crosstown Electrical & Data, Inc., in response to the Project Specifications for Installation of Dynamic Message Signs and Gateway Signs at Various Locations, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $852,000. 

216k

2.     CONTRACT AWARD TO ALL AMERICAN ASPHALT, INC., FOR SLURRY SEAL OF STREETS – 2016 FOR AN AMOUNT NOT-TO-EXCEED $530,000
Recommendation:
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated March 2, 2016, submitted by All American Asphalt, Inc., in response to the Specifications for the Slurry Seal of Streets – 2016, and authorize the City Manager to enter into such contract for an amount not-to-exceed $530,000. 

436k

3.     AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE A CONTRACT WITH MCCAIN TRAFFIC CONTROL PRODUCTS FOR $410,410 FOR THE UPGRADE OF THE TRAFFIC MANAGEMENT CENTER TRAFFIC CONTROL SYSTEM SOFTWARE
Recommendation:
(1)      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA State Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the Interim City Manager to execute a contract with McCain Traffic Control Products for $410,410 for the upgrade of the Traffic Management Center Traffic Control System Software as part of the Pasadena ITS Phase II Project (75910) under City Agreement No. 19,810-4. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(3)      Grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contract for which the City’s best interests are served. 

229k

TPA 44k

4.     ADOPTION OF RESOLUTION AUTHORIZING SUBMITTAL OF CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) APPLICATION FOR CURBSIDE SUPPLEMENTAL PAYMENT PROGRAMS
Recommendation:
(1)    Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)    Adopt a resolution authorizing the Interim City Manager, or his designee, to submit a Curbside Supplemental Payment Program application to the California Department of Resources Recycling and Recovery (CalRecycle), and execute all documents and agreements necessary to receive and appropriate funds from CalRecycle. 

139k

RESOLUTION 48k

5.     REJECTION OF BIDS FOR CONSTRUCTION OF SUNSET RESERVOIR WATER TREATMENT PROJECT, PHASE 1 (DISINFECTION FACILITY)
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA State Guidelines Section 15061(b)(3) (General Rule); and
(2)      Reject all bids received on February 9, 2016, in response to the Notice Inviting Bids to Furnish Labor and Materials for Construction of Sunset Reservoir Water Treatment Project, Phase I (Disinfection Facility). 

166k

6.      AUTHORIZATION TO EXECUTE AN ADDENDUM TO THE CITY/SCHOOL JOINT USE AGREEMENT FOR
        THE USE OF MADISON SCHOOL AS A NEIGHBORHOOD PARK
         Recommendation: It is recommended that the City Council authorize the Interim City Manager to execute an
         addendum to the City/School Joint Use Agreement for the use of Madison School as a Neighborhood Park. 

        148k

7.     ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE: AMENDMENT TO CONTRACT NO. 30173 WITH PASADENA HUMANE SOCIETY AND SPCA FOR ANIMAL CONTROL SERVICES AND CONTRACT UPDATE
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Approve an amendment to Contract No. 30173 with the Pasadena Humane Society and SPCA for provision of animal control services to modify the payment remittance process for animal licensing revenue. 

357k

ATTACHMENTS A & B 58k

TPA 74k

8.     FINANCE COMMITTEE: APPROVAL OF REPAYMENT TO U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OF $112,882.84 IN SUPPORTIVE HOUSING PROGRAM FUNDS AND $447,889.45 IN HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Appropriate $560,772.29 from the Inclusionary Housing Trust Fund balance (Fund 619) for the repayment to the U.S. Department of Housing and Urban Development (“HUD”) of Supportive Housing Program (“SHP”) and HOME Investment Partnership Program (“HOME”) funds that were expended on the development of the Nehemiah Court affordable housing project which was cancelled in Fiscal Year (FY) 2012; and
(3)      Authorize the Interim City Manager to execute, and the City Clerk to attest, any agreements or documents to effectuate the repayment of $560,772.29 in federal SHP and HOME funds to HUD in connection with the Nehemiah Court project. 

249k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 76k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

9.      LEGISLATIVE POLICY COMMITTEE: APPROVAL OF THE FEDERAL & STATE  LEGISLATIVE
         PLATFORMS FOR CALENDAR YEAR 2016
         Recommendation:
         (1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act
         (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to    
         projects that may have an effect on the environment; and
         (2)      Approve the Federal Legislative Platform and the State Legislative Platform for calendar year 2016. 

        232k

        ATTACHMENTS A & B 2210k

City Council 

City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

February 29, 2016	City Council (AMENDED)
February 29, 2016	Successor Agency to the Pasadena Community Development Commission

11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,592	Andy Hsiung	$        110.00
Claim No. 12,593	Janey Garcia	Not stated
Claim No. 12,594	William R. Hart and Sarina Vitale	2,466.75
Claim No. 12,595	21st Century Insurance Company as subrogee of Sonia Jaimes	10,000.00+
Claim No. 12,596	Law Offices of Robin D. Perry & Associates, representing Jennifer Meza, guardian of Valeria Alayo	Not stated
Claim No. 12,597	Peter Fahnestock	497.28
Claim No. 12,598	Law Offices of Mauro Fiore, Jr. representing Wade B. Young	25,000.00+

12.      PUBLIC HEARINGS SET             

May 9, 2016, 7:00 p.m. – Fiscal Year 2017 General Fee Schedule

May 9, 2016, 7:00 p.m. – Fiscal Year 2017 Schedule of Taxes, Fees, and Charges

May 9, 2016, 7:00 p.m. – Fiscal Year 2017 Recommended Operating Budget

 

 

Economic Development and Technology Committee 

13.   PROPOSED MODIFICATION TO PASADENA MUNICIPAL CODE TO PROVIDE EXEMPTION FROM THE OVERNIGHT PARKING PROHIBITION FOR BUSINESSES
Recommendation:
(1)      Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Direct the City Attorney to draft an ordinance amending Chapter 10 of the Pasadena Municipal Code to provide an exemption from the overnight parking prohibition for businesses with early morning hours in business districts; and
(3)      Adopt the proposed criteria to establish an exemption from the overnight parking prohibition and direct the City Attorney to prepare a resolution establishing those criteria.
Recommendation of Old Pasadena Parking Meter Zone Advisory Commission:  On July 16, 2015, November 3, 2015 and January 21, 2016, following an information-only presentation of the proposal on April 16, 2015, the Old Pasadena Parking Meter Zone Advisory Commission considered the proposed modification and recommended that the City Council not adopt staff’s recommendation. Concern expressed by the Commission included too broad of a time span for the proposed exemption, too general regulations for establishing an exempt area and potential increased costs to Property-Based Business Improvement Districts (PBID’s) for added street cleaning. 
Recommendation of South Lake Parking Place Commission:  On May 28, 2015, following an information-only presentation on April 9, 2015, the South Lake Parking Place Commission recommended that the City Council approve the proposed modification to the Pasadena Municipal Code to provide exemption from the overnight parking prohibition for businesses, as presented by the Department of Transportation staff.  

362k

14.   KEY BUSINESS TERMS OF A DEVELOPMENT AND LOAN AGREEMENT WITH HHP-SUMMIT, LLC, FOR THE DEVELOPMENT OF A 21-UNIT AFFORDABLE HOMEOWNERSHIP PROJECT AT 104-124 EAST ORANGE GROVE BOULEVARD AND 677 NORTH SUMMIT AVENUE
Recommendation: It is recommended that the City Council take the following actions:
(1)      Amend the Fiscal Year 2016 adopted operating budget of the Housing and Career Services Department by appropriating a total of $1,300,000 in City affordable housing funds consisting of: a) $420,276 from HOME Investment Partnerships (“HOME”) Program Year 2014 funds (Fund 221); b) $693,991from HOME Program Income funds (Fund 221); and c) $185,733 from Inclusionary Housing Trust Funds (Fund 239) to assist the development of a 21-unit affordable homeownership project located at 104-124 East Orange Grove Boulevard and 677 North Summit Avenue (the “Summit Grove project” or “Project”) to be developed by HHP-Summit, LLC (“HHP”);
(2)      Approve the proposed key business terms of the Development and Loan Agreement (the “DLA”) between the City and HHP for the development of the Summit Grove project; and
(3)      Authorize the City Manager to execute, and the City Clerk to attest, the DLA and all other related documents, agreements, or amendments that may be required to implement the DLA and effectuate the development of the Summit Grove project. 

483k

ATTACHMENTS A thru G 2633k

TPA 270k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

Finance Committee 

15.   FISCAL YEAR JUNE 30, 2015 ANNUAL FINANCIAL REPORTS
Recommendation: It is recommended that the following reports for the year ending June 30, 2015 be received by the City Council and/or the Successor Agency to Pasadena Community Development Commission:

        A.     Comprehensive Annual Financial Report

        B.     Single Audit Reports – To be presented at a later meeting

C.     Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other
Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards (this replace what was called the “Management Letter”)

        D.     Pasadena Center Operating Company Basic Financial Statements

        E.     Rose Bowl Operating Company Basic Financial Statements

        F.      Pasadena Community Access Corporation Basic Financial Statements

        G.     Pasadena Fire and Police Retirement System Independent Auditor’s Report and Basic Financial Statements    
          with Required Supplemental Information

        H.     Air Quality Improvement Fund Financial and Compliance Report

        I.       Independent Accountant’s Report on Agreed-Upon Procedures Applied Appropriation Limit Worksheets        

        J.      Independent Accountant’s Report on Agreed-Upon Procedures Applied to employee Deductions for the Internal
          Revenue Code Section 457 Deferred Compensation Program

K.     The Auditor’s Communications with the City’s Audit and Finance Committee    

 344k

ATTACHMENT A 6975k

ATTACHMENT B (To be presented at a later meeting)

ATTACHMENT C 259k

ATTACHMENT D 941k

ATTACHMENT E 981k

ATTACHMENT F 804k

ATTACHMENT G 375k

ATTACHMENT H 942k

ATTACHMENT I 170k

ATTACHMENT J 162k

ATTACHMENT K 244k

Legislative Policy Committee 

Municipal Services Committee 

16.   RECOMMENDED FINAL PROJECTS FOR COMPLETION OF THE UNDERGROUND UTILITY PROGRAM         Recommendation:
(1)        Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”), as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)        Discontinue the Underground Utility Program (“UUP”) as described in Pasadena Municipal Code (“PMC”) Chapter 13.14 upon completion of the two underground utility districts that are currently under construction, Hill Avenue and Alpine Street (“Recommended Projects”);
(3)        Direct staff to suspend collection of the light and power surtax ordinance described in Pasadena Municipal Code Chapter 4.24 and the general fee schedule (“Surtax”); and
(4)        Direct staff to return with recommendations with respect to disposition of any remaining Surtax funds and permanent repeal of the Surtax within six months.
Recommendation of the Municipal Services Committee: On March 8, 2016, staff presented a recommendation to discontinue the Underground Utility Program (UPP) upon completion of the currently designated underground utility districts that include Hill Avenue, Alpine Street, Mountain Street, and North Raymond Avenue as described in Alternative 3 in the agenda report.
   The Committee unanimously moved to recommend that the City Council adopt Alternative 1, including completion of Hill and Alpine projects only. Staff agrees with this recommendation. The Recommendations and description of Alternative 1 set forth in the agenda report have been updated to reflect the Committee’s motion. 

882k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE195k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

Public Safety Committee 

17.   PUBLIC HEARING: DESIGNATION OF THE HOUSE AT 1587 NORTH LOS ROBLES AVENUE AS A LANDMARK
Recommendation:
(1)         Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA State Guidelines Section 15308: Class 8 – Actions by Regulatory Agencies for Protection of the Environment);
(2)         Find that the house at 1587 North Los Robles Avenue meets landmark designation Criterion “C” in Pasadena Municipal Code (PMC) Section 17.62.040(C)(2)(c) because it embodies the distinctive characteristics of a locally significant property type, architectural style and period as well as the work of a locally significant architect. The building is a locally significant, intact example of the two-story Arts & Crafts Period House property type, designed by David M. Renton and retains integrity;
(3)         Adopt a resolution approving a Declaration of Landmark Designation for 1587 North Los Robles Avenue, Pasadena, California;
(4)         Authorize the Mayor to execute the Declaration of Landmark Designation for 1587 North Los Robles Avenue, Pasadena, California; and
(5)         Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
Recommendation of the Historic Preservation Commission: At its regular meeting of January 19, 2016, the Historic Preservation Commission recommended that the City Council approve the designation of the house at 1587 North Los Robles Avenue as a Landmark under Criterion “C” of Pasadena Municipal Code Section 17.62.040. 

472k

RESOLUTION 139k

ATTACHMENT A 5360k

ATTACHMENT B 29402k

ATTACHMENTS C & D 3073k

18.   PUBLIC HEARING: APPEAL OF THE BOARD OF ZONING APPEALS’ DECISION ON HILLSIDE DEVELOPMENT PERMIT NO. 6196 – 920 HILLCREST PLACE
Recommendation:
(1)         Adopt a determination that the proposed action is exempt from the California Environmental Quality Act (CEQA) under Section 15303 (New Construction or Conversion of Small Structures) of the State CEQA Guidelines; and
(2)         Uphold the Board of Zoning Appeals’ decision and approve Hillside Development Permit No. 6196 for the construction of a new single-family residence. 

418k

ATTACHMENTS A & B 700k

ATTACHMENTS C & D 1919k

ATTACHMENT E 6760k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 140k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

19.   PUBLIC HEARING: SUBMISSION OF PUBLIC HOUSING AGENCY ANNUAL PLAN (2016) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Recommendation: It is recommended that the City of Pasadena as Successor Agency to the Pasadena Community Development Commission (the “City”), after a public hearing:
(1)         Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potentially significant environmental effect, and therefore, falls under the “general rule” exemption; and
(2)         Approve the City’s Public Housing Agency Annual Plan (2016), and authorize the Interim City Manager to execute any and all documents regarding its submission to the U.S. Department of Housing and Urban Development (HUD). 

244k

DRAFT ANNUAL PLAN 2016 11309k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

20.   CONTINUED PUBLIC HEARING: APPROVAL OF SUBSTANTIAL AMENDMENT TO ANNUAL ACTION PLAN 2015-2016 PERTAINING TO HOME INVESTMENT PARTNERSHIPS PROGRAM FUNDING         Recommendation: It is recommended that upon the close of the public hearing the City Council take the following actions:
(1)         Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)         Adopt a resolution approving a Substantial Amendment to Annual Action Plan 2015-2016 pertaining to HOME Investment Partnerships program funding, as described in the agenda report.    

170k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Manager 

City Council  

Advisory Bodies 

21.   LICENSE AGREEMENT WITH RELEVANT SPORTS FOR AN INTERNATIONAL SOCCER MATCH TO BE HELD ON WEDNESDAY, JULY 27, 2016
Recommendation of Rose Bowl Operating Company:   
(1)      Find that the license agreement proposed in the agenda report is categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines Section 15323 (Normal Operations of Facilities for Public Gatherings);
(2)      Make the required finding, pursuant to Pasadena Municipal Code Section 3.32.270, to authorize the presentation of the proposed July 27^th soccer match to be held at the Rose Bowl as a displacement event; and
(3)      Direct the City Clerk to file a Notice of Exemption within 5 business days.   

239k

First Reading:  None 

Second Reading:   

22.   Adopt “AN ORDINANCE OF THE CITY OF PASADENA ADDING CHAPTER 5.02 TO TITLE 5, ARTICLE I OF THE PASADENA MUNICIPAL CODE TO REQUIRE THE PAYMENT OF A CITY-WIDE MINIMUM WAGE” (Introduced by Councilmember Gordo) 

161k

ORDINANCE 377k

23.   PREDEVELOPMENT PLAN REVIEW OF OLIVEWOOD VILLAGE MIXED-USE PROJECT LOCATED AT 530 AND 535 EAST UNION STREET, 95, 99, AND 119 NORTH MADISON AVENUE,  AND 585 EAST COLORADO BOULEVARD
Recommendation: This report is intended to provide information to the City Council; no action is required.

 1144k

ATTACHMENT A 2784k

POWERPOINT PRESENTATION - PRESENTED AT MEETING