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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 11, 2016 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Michael J. Beck and Jennifer Curtis
Employee Organization: Non-Represented Management

B.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:   221 East Walnut Street, Pasadena, CA
Agency Negotiators:  Michael J. Beck and Steve Mermell
Negotiating Party:  Larry Sue
Under Negotiation:  Price and terms of payment 

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:  42 South Fair Oaks Avenue, Pasadena, CA
Agency Negotiators:  Michael J. Beck and Steve Mermell
Negotiating Parties: Lux Rav, Inc – David Abrams, Jason Lara, Tammy Nguyen
Under Negotiation:  Price and terms of payment 

D.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:  63 South Raymond Avenue, Pasadena, CA
Agency Negotiators:  Michael J. Beck and Steve Mermell
Negotiating Party: Ananya Chai, LLC – Ananya Pactachai
Under Negotiation:  Price and terms of payment 

E.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYMENT pursuant to Government Code Section 54957
Position Title: City Manager
City Representative: Terry Tornek 

F.      CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Clerk 
City Representative: Terry Tornek  

G.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: City of Azusa v. County of Los Angeles
Los Angeles County Superior Court Case No. BS152744 

 

 

City Manager/Executive Director 

1.      CONTRACT AWARD TO VART CONSTRUCTION, INC., FOR CITYWIDE SIDEWALK IMPROVEMENTS – 2016, FOR AN AMOUNT NOT-TO-EXCEED $885,000
Recommendation: 
(1)    Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)    Accept the bid dated December 15, 2015, submitted by Vart Construction, Inc., in response to the Project Specifications for Citywide Sidewalk Improvements – 2016, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $885,000. 

220k

ATTACHMENT A 226k

2.      AMENDMENT TO THE REPLACEMENT GUARANTY AGREEMENT (CONTRACT NO. 18,243-1) WITH IBERDROLA RENEWABLES, INC., FORMERLY PACIFICORP HOLDINGS, INC., TO CHANGE THE GUARANTOR FROM IBERDROLA RENEWABLES, INC., TO IBERDROLA USA, INC.
Recommendation: 
(1)    Find that the amendment to Replacement Guaranty Agreement (Contract No. 18,243-1) with Iberdrola Renewables, Inc., (formerly Pacificorp Holdings, Inc.) is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Section 15061(b)(3);
(2)    Authorize the City Manager to amend Contract No. 18,243-1 with Iberdrola Renewables, Inc., by:
         (a)    Changing the guarantor from Iberdrola Renewables, Inc., to Iberdrola USA, Inc., and the date of the guaranty, and
         (b)    Updating the notice details and the section on conditions to effectiveness to reflect the replacement guarantor;
(3)    Authorize the City Manager to approve any future amendments to the guaranty agreement involving name change or change of parent company on the same terms and conditions; and
(4)    Find that this amendment to the existing replacement guaranty agreement (Contract No. 18,243-1) is exempt from competitive bidding pursuant to City Charter Section 1002(c), contracts for labor, materials, supplies, or services available from only one vendor and Pasadena Municipal Code, Chapter 4.08.049(B), contracts for which the City’s best interests are served.  

155k 

3.      APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE LABORERS’ INTERNATIONAL UNION OF NORTH AMERICA (LIUNA), LOCAL 777 FOR THE TERM OF OCTOBER 1, 2015 – JUNE 30, 2019
Recommendation:  It is recommended that the City Council approve a Memorandum of Understanding (MOU) between the City of Pasadena (City) and the Laborers’ International Union of North America (LIUNA), Local 777 for the term of October 1, 2015 through June 30, 2019.  

148k

MOU 3217k

4.      ADOPTION OF A RESOLUTION TO AUTHORIZE SUBMITTAL OF AN APPLICATION TO THE STATE OF CALIFORNIA FOR HOUSING-RELATED PARKS PROGRAM GRANT FUNDS
Recommendation: 
(1)    Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, per Section 15601(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Adopt a resolution authorizing the City to submit a grant application to the State of California under the Housing-Related Parks (“HRP”) Program; and
(3)    Authorize the City Manager or his designee to approve any documents in connection with the HRP grant application or, in the event that the City receives an award, any HRP grant contract documents that may be required by the State. 

160k

RESOLUTION 88k

5.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH VPLS SOLUTIONS, LLC, FOR THE PURCHASE OF NETWORK DATA COMMUNICATIONS EQUIPMENT AND SERVICES
Recommendation:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Authorize the issuance of a purchase order contract with VPLS Solutions, LLC, a certified California small business, for the purchase of network data communications equipment and services in an amount not-to-exceed $1,500,000 with an average annualized allocation of $500,000 for a period of three years beginning January 1, 2016 to December 31, 2018. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)    Grant the proposed purchase order contract exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B), contracts for which the City’s best interests are served. 

222k

TPA 42k

6.      AUTHORIZATION TO ENTER INTO PURCHASE ORDER CONTRACTS WITH INLAND WATER WORKS SUPPLY CO., AND HD SUPPLY WATERWORKS, LTD., TO FURNISH AND DELIVER COLD-WATER METERS IN AN AMOUNT NOT-TO-EXCEED $944,277 PER YEAR AND $218,177 PER YEAR, RESPECTIVELY (SPECIFICATION WD-15-09)
Recommendation: 
(1)    Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302 (Replacement or Reconstruction);
(2)    Accept the bid dated December 1, 2015, submitted by Inland Water Works Supply Co., in response to Specification WD-15-09, to furnish and deliver cold-water meters for the Water and Power Department (“PWP”), and authorize the City Manager to enter into a purchase order contract with Inland Water Works Supply Co., for an amount not-to-exceed $944,277 per year for an initial period of two years, with an option for two additional one-year terms of $944,277 each, at the approval of the City Manager; and
(3)    Accept the bid dated December 1, 2015, submitted by HD Supply Waterworks, Ltd., in response to Specification WD-15-09, to furnish and deliver cold-water meters for PWP, and authorize the City Manager to enter into a purchase order contract with HD Supply Waterworks, Ltd., for an amount not-to-exceed $218,117 per year for an initial period of two years, with an option for two additional one-year terms of $218,117 each, at the approval of the City Manager. 

249k

7.      FINANCE COMMITTEE: RECOGNIZE AND APPROPRIATE FUNDS IN THE AMOUNT OF $335,733 TO THE HUMAN SERVICES AND RECREATION DEPARTMENT'S FISCAL YEAR 2016 OPERATING BUDGET TO SUPPORT CORE PROGRAMS AND RELATED ACTIVITY
Recommendation:
(1)    Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)    Recognize and appropriate $335,733 to the Human Services & Recreation (HS&R) Department’s Fiscal Year 2016 Operating Budget.   

252k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

8.      RESIGNATION OF SHERYL TURNER FROM THE NORTHWEST COMMISSION (District 2 Nomination) 

26k

City Clerk/Secretary 

9          APPROVAL OF MINUTES 

November 2, 2015	City Council
November 2, 2015	Successor Agency to the Pasadena Community Development Commission
November 9, 2015	City Council
November 9, 2015	Successor Agency to the Pasadena Community Development Commission
November 16, 2015	City Council
November 16, 2015	Successor Agency to the Pasadena Community Development Commission
November 23, 2015	City Council
November 23, 2015	Successor Agency to the Pasadena Community Development Commission
November 30, 2015	City Council
November 30, 2015	Successor Agency to the Pasadena Community Development Commission

10.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,543	XPressions Salon, Shady R. Mallory	$  7,600.00
Claim No. 12,544	Jacob Maarse, Inc	117,270.47
Claim No. 12,545	State Farm Insurance as subrogee to Benjamin Broudy	10,000.00+
Claim No. 12,546	Zepur Ouzounian	26,658.50
Claim No. 12,547	Sahara Restaurant, Garo Krikorian	2,000.00
Claim No. 12,548	Michael P. Frank	50.00
Claim No. 12,549	Darius Hines	418.90
Claim No. 12,550	Paul Edward May	538.30
Claim No. 12,551	Christian Miller	2,022.86
Claim No. 12,552	Dennis LeFeure and Progressive Insurance	2,975.92
Claim No. 12,553	Mercury Insurance Group as subrogee to Edward Chen	13,472.74
Claim No. 12,554	Arogant Hollywood	2,000,000.00
Claim No. 12,555	Alison Helen Fairchild	2,000,000.00
Claim No. 12,556	Jay C. Simons, AIA	2,000.00

 11.      PUBLIC HEARINGS SET             

January 25, 2016, 7:00 p.m. – Consideration of a Text Amendment to the South Fair Oaks Specific Plan and Zoning Code Section 17.35.030 to Allow Hospital Uses with a Conditional Use Permit

February 1, 2016, 7:00 p.m. – Adoption of a Resolution Certifying an Environmental Impact Report (EIR) and Adopting a Mitigation Monitoring and Reporting Program for the Pasadena Non-Potable Water Project

March 14, 2016, 7:00 p.m. – Approval and Submittal of the Public Housing Agency Annual Plan (2016) to the U.S. Department of Housing and Urban Development (HUD)

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

12.    PUBLIC HEARING: CONSIDERATION OF ACTION TO IMPLEMENT THE WATER SYSTEM CAPITAL IMPROVEMENT CHARGE FORMULA PURSUANT TO PASADENA MUNICIPAL CODE (“PMC”) CHAPTER 13.20.035.
RECOMMENDATION:
(1)    Find that implementation of the recommended Water Capital Improvement Charge (“CIC”) formula is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges);
(2)    Open a public hearing to receive public comment on the proposed implementation of the CIC to:
         (a)      Approve the implementation of the CIC formula as defined in the Water Rate Ordinance (“Ordinance”) to recover the
         capital improvement costs of the water distribution system;
         (b)      Adopt a recommended system average increase of $0.45 per billing unit (“BU”) to the CIC based on the adopted
         Fiscal Year (“FY”) 2016 Water Fund Capital Improvement Program (“CIP”) budget and forecast water sales volumes; and,
         (c)      Authorize use of the CIC formula for FY 2017 based upon adoption of the CIP budget and updated forecast of water
         sales volumes;
(3)      Direct the City Clerk or Water and Power Department representative to report on timely written protests received;
(4)      Close the Public Hearing;
(5)      Approve the proposed CIC formula implementation and use, and the associated CIC rate increase effective January 18, 2016, or as soon as practical thereafter; and
(6)      Direct the City Attorney to prepare an amendment to PMC Chapter 13.20.035 to reflect the proposed CIC formula implementation and use. 

516k

ATTACHMENTS A & B 273k

CORRESPONDENCE PART 1 2064k
CORRESPONDENCE PART 2 1477k
CORRESPONDENCE PART 3 1569k
CORRESPONDENCE PART 4 1484k
CORRESPONDENCE PART 5 1553k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 316k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Manager 

City Council 

First Reading:  None 

Second Reading:   

13.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA, CALIFORNIA, ADDING CHAPTER 8.77 TO THE PASADENA MUNICIPAL CODE PROHIBITING COMMERCIAL MARIJUANA ACTIVITY” (Introduced by Councilmember McAustin) 

112k

ORDINANCE 218k

CORRESPONDENCE 778k

14.    CITY COUNCIL WORKSHOP ON AFFORDABLE HOUSING IN PASADENA FOCUSING ON FUTURE NEED AND POTENTIAL SOLUTIONS
Recommendation:  This item is presented for information only.  

POWERPOINT PRESENTATION - PRESENTED AT MEETING