THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 19, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 A.   CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to
       Government Code Section 54956.9(d)(1)
       Name of Case: John Wesley Williams v. City of Pasadena  et. al
       LASC Case No.: BC539894 

A.    PRESENTATION OF THE STATE OF THE STATE BY ASSEMBLYMEMBER CHRIS HOLDEN 

 

City Manager/Executive Director 

1.    AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH ONE SOURCE DISTRIBUTORS TO FURNISH AND DELIVER MISCELLANEOUS ELECTRIC UTILITY MATERIALS FOR THE PASADENA WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines, Section 15301 (Existing Facilities);
(2)      Accept the bid dated October 6, 2015 submitted by Once Source Distributors (“One Source”) in response to Specifications LD-15-06 to furnish and deliver miscellaneous electric utility materials for the Pasadena Water and Power Department (PWP);
(3)      Reject all other bids; and
(4)      Authorize the Purchasing Administrator to enter into a purchase order contract with One Source for an amount not-to-exceed $3,700,000 for a period of one year, with one optional one-year extension, not-to-exceed $3,000,000, for a total maximum expenditure not-to-exceed $6,700,000; staff will request approval from the City Manager for the optional one-year extension after the initial $3,700,000 has been expended, or after the initial one-year period ends, whichever comes first, provided the vendor has performed satisfactorily.  

 188k

2.    APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA MANAGEMENT ASSOCIATION FOR THE TERM OF OCTOBER 19, 2015 – JUNE 30, 2018, AND ADOPTION OF RESOLUTIONS AUTHORIZING TAX DEFERRAL OF MEMBER CONTRIBUTIONS AND TO REPORT THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS
Recommendation:
(1)    Approve a Memorandum of Understanding (MOU) between the City of Pasadena (City) and the Pasadena Management Association (PMA) for the term of October 19, 2015 through June 30, 2018;
(2)    Adopt a resolution to authorize tax deferral of member paid contributions to the California Public Employees’ Retirement System for the miscellaneous employees in the bargaining unit represented by the Pasadena Management Association; and
(3)    Adopt a resolution to report the value of employer paid member contributions (EPMC) for the employees represented by the Pasadena Management Association.   

221k

ATTACHMENT 1 1916k

ATTACHMENT 2 173k

3.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE PASADENA UNIFIED SCHOOL DISTRICT (PUSD) TO SERVE AS THE LOCAL GOVERNMENT AGENCY FOR THE SCHOOL-BASED  MEDI-CAL ADMINISTRATIVE ACTIVITIES (MAA) PROGRAM
Recommendation:
(1)      Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines, Section 15061(b)(3) as it will not have a potentially significant environmental effect, and therefore falls under the “general rule” exemption; and
(2)      Authorize the City Manager to execute a three-year contract with the Pasadena Unified School District (PUSD) to provide administrative oversight of the    School-based Medi-Cal Administrative Activities (SMAA) program. Neither competitive bidding nor competitive selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities.

156k

4.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH HENKELS & MCCOY, INC., TO PROVIDE LABOR AND MATERIALS FOR FIBER OPTIC CABLE INSTALLATION
Recommendation:
(1)      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Section 15301 (Existing Facilities) and Section 15303 (New Construction or Conversion of Small Structures);
(2)      Accept the bid dated June 9, 2015, submitted by Henkels & McCoy, Inc., in response to Specification LD-15-01 for provision of labor and materials for fiber optic installation for the Department of Information Technology (DoIT), rejecting  the other bids for fiber optic installation; and
(3)      Authorize the City Manager to enter into a contract with Henkels & McCoy, Inc., for a period of five (5) years or until $2,000,000 is expended, whichever occurs first. 

245k

5.    AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH MOTOROLA SOLUTIONS, INC., FOR THE MONITORING AND MAINTENANCE OF THE CITY’S RADIO COMMUNICATIONS SYSTEM
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15061(b)(3);
(2)      Authorize the issuance of a purchase order contract with Motorola Solutions, Inc., for the monitoring and maintenance of the City’s radio communications system in an amount not-to-exceed $581,433 with an annualized allocation of $193,811 for a period of three years from November 1, 2015 to October 31, 2018. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services; and
(3)      Grant the proposed purchase order contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B), contracts for which the City’s best interests are served.  

222k

6.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH NTT DATA, INC., FOR IT TEMPORARY STAFFING SERVICES
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Section 15061(b)(3);
(2)      Authorize the issuance of a purchase order contract with NTT Data, Inc., for IT temporary staffing services in an amount not-to-exceed $1,000,000 for a one-year period commencing the date the contract is fully executed with two optional one-year extensions for an amount not-to-exceed $1,000,000 each, subject to approval by the City Manager without further City Council consideration. Competitive bidding is not required pursuant to City Charter, Article X, Section 1002(F), contracts for professional or unique services; and
(3)      Authorize the placement of the next six highest ranked staffing firms, Sierra Cybernetics, Inc., Superb Tech, Inc., Commercial Programming Systems, Inc., Superior Talent Resources, Inc., Ardent Technologies, Inc., and Jada Systems, Inc., on a pre-approved vendor list to provide as-needed IT temporary services for the same initial one-year period as NTT Data, Inc., with the option to renew for up to two additional one-year periods. In the event a contract to any one of these pre-approved vendors exceeds $74,999, staff will return to the City Council for authorization. 

289k

TPA 59k

City Council 

7.    RESIGNATION OF MIKE OWEN FROM THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination) 

43k

8.    RESIGNATION OF ERIC SAHAKIAN FROM THE HUMAN SERVICES COMMISSION EFFECTIVE NOVEMBER 1, 2015 (PUSD Nomination) 

29k

9.    RESIGNATION OF AIDA DIMEJIAN FROM THE COMMISSION ON THE STATUS OF WOMEN (District 2 Nomination) 

16k

10.  RESIGNATION OF ELONA JACKSON-HINTON FROM THE ACCESSIBILITY AND DISABILITY COMMISSION (Mayor Nomination) 

27k

11.  APPOINTMENT OF NORMA ACEITUNO TO THE SENIOR COMMISSION (District 5 Nomination) 

12.  APPOINTMENT OF TERRENCE ROBERTS TO THE NORTHWEST COMMISSION (District 7 Nomination) 

13.  APPOINTMENT OF BETSY NATHANE TO THE URBAN FORESTRY ADVISORY COMMITTEE (City Council Nomination) 

City Clerk/Secretary 

14.  APPROVAL OF MINUTES 

July 13, 2015	City Council
July 13, 2015	Successor Agency to the Pasadena Community Development Commission
July 20, 2015	City Council
July 20, 2015	Successor Agency to the Pasadena Community Development Commission
July 27, 2015	City Council
July 27, 2015	Successor Agency to the Pasadena Community Development Commission
August 3, 2015	City Council
August 3, 2015	Successor Agency to the Pasadena Community Development Commission
August 10, 2015	City Council
August 10, 2015	Successor Agency to the Pasadena Community Development Commission

15.  RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

12,496	Joe B. Yee	$       80.85
12,497	Nicholas Saavedra	3,427.29
12,498	Gregory Franz	6,326.66
12,499	Benjamin Broudy	15,000.00
12,500	Jennie Salgado	10,000.00+
12,501	Dashan White	199.37
12,502	Thomas George Associates for Liberty Mutual Ins., as subrogee of Asha Kurian	988.00
12,503	Jorge Marin	Not Stated

 

 

Economic Development and Technology Committee        

Finance Committee

Legislative Policy Committee 

Municipal Services Committee 

16.    REVIEW OF UNDERGROUND UTILITY PROGRAM
Recommendation:
(1)      Find that the proposed action is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code, Section 21065 and Section 15378(b)(5) of the State CEQA Guidelines, and as such is not subject to environmental review; and
(2)      Accept the recommendations from Management Partners to enhance management practices of the Underground Utility Program.
Recommendation of the Municipal Services Committee: On August 25, 2015, the Departments of Finance, Public Works, and Water and Power presented professional management consulting firm Management Partners’ thirteen (13) recommendations to enhance the Underground Utility Program to the Municipal Services Committee (MSC). The MSC supported the staff recommendation to approve Management Partners’ 13 recommendations, requested additional information, and directed the departments to proceed to the City Council for approval. 

265k

ATTACHMENT A 8114k

ATTACHMENTS B & C 176k

Public Safety Committee 

 

City Manager 

City Council 

First Reading:  None 

Second Reading:   

17.   ADOPT “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 2, CHAPTER 2.05 (CITY COUNCIL), SECTIONS 2.05.150 AND 2.05.220 OF THE PASADENA MUNICIPAL CODE REGARDING THE EMPLOYMENT OF CITY COUNCIL DISTRICT LIAISONS” (Introduced by Councilmember Gordo) 

102k

ORDINANCE 93k