Council Meeting - March 2, 2015

THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 2, 2015

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

CLOSED SESSIONS - 5:30 P.M.
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Commodore v. City of Pasadena
LASC Case No.: GC 050643

B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organizations: Pasadena Police Officers Association (PPOA), Pasadena Police Sergeants Association (PPSA), and Non-Represented Management

C. CITY COUNCIL CLOSED SESSION WITH LEGAL COUNSEL REGARDING CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4): One potential case

D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 143 Mar Vista Avenue, Pasadena, California
Agency Negotiators: Michael J. Beck and Steve Mermell
Negotiating Parties: Steve PonTell
Under Negotiation: Price and terms of payment

PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director

1.     AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) AND CICLAVIA, ASSOCIATED WITH THE RECEIPT OF GRANT FUNDING FOR AN OPEN STREETS EVENT
Recommendation:
(1)   Find that the proposed actions are exempt from review, pursuant to the California Environmental Quality Act (CEQA), State CEQA Guidelines Section 15061(b)(3);
(2)   Authorize the City Manager to execute all agreements with the Los Angeles County Metropolitan Transit Authority (Metro), associated with the receipt of grant funding and the implementation and management of the program;
(3)   Authorize a contract without competitive bidding, pursuant to City Charter Section 1002(F), contracts for professional or unique services, with CicLAvia for the implementation and management of the program ($341,000);
(4)   Grant the proposed contract with CicLAvia an exemption from the competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served;
(5)   Amend the Department of Transportation’s Fiscal Year 2015 Operating Budget to recognize $424,000 in reimbursable grant funds awarded by the Metro Board of Directors for the Open Streets Event to Account No. 6546-101-771100-95083, and appropriate the same budget amount to Account No. 8114-101-771100-95083, as detailed in the Fiscal Impact section of the agenda report; and
(6)   Appropriate $5,000 from the unappropriated AB 2766 Local Return fund balance to the Transportations Fiscal Year 2015 Operating Budget in Account No. 8114-216-775510-95083 for the hard match requirement.

211k

ATTACHMENT A 573k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 59k

2.     AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH UNIFORM WAREHOUSE, INC.        Recommendation:
(1)   Find the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
(2)   Accept the bid dated November 18, 2014, submitted by Uniform Warehouse, Inc., in response to the Notice Inviting Bids for Police Uniforms and Equipment, reject all other bids received, authorize the issuance of a purchase order contract to Uniform Warehouse, Inc., in an amount not-to-exceed $256,226.10 for a period of three years, and authorize the City Manager to extend the agreement for up to three additional one-year periods without further City Council approval, consistent with the terms of the specifications.

133k

3. APPROVAL OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF PASADENA AND PASADENA MANAGEMENT ASSOCIATION REGARDING LEAVES OF ABSENCE
Recommendation: Approve a side letter of agreement between the City of Pasadena (City) and Pasadena Management Association (PMA) regarding leaves of absence.

220k

ATTACHMENT 1 373k

4.     LEGISLATIVE POLICY COMMITTEE: APPROVAL OF CONTRACT RENEWAL WITH CAPITALEDGE ADVOCACY LLC, FOR LEGISLATIVE LIAISON SERVICES
Recommendation:
(1)   Approve a five-year contract renewal with CapitalEdge Advocacy LLC, for federal legislative liaison services effective July 1, 2015 through June 30, 2020, for an annual contract cost of $117,238 ($112,238 plus $5,000 for expenses), with the provision for renegotiating the annual cost beginning in fiscal year 2017; and
(2)   Acknowledge the contract is exempt from competitive bidding, pursuant to City Charter Section 1002(F), professional services, and automatically exempt from competitive selection, pursuant to Pasadena Municipal Code Section 4.08.049(A)(4), lobbying services.

75k

TPA 53k

City Council

5. APPOINTMENT OF AIDA DIMEJIAN TO THE COMMISSION ON THE STATUS OF WOMEN (District 2 Nomination)

City Attorney

City Clerk/Secretary

6. APPROVAL OF MINUTES

December 8, 2014	City Council
December 8, 2014	Successor Agency to the Pasadena Community Development Commission
December 15, 2014	City Council
December 15, 2014	Successor Agency to the Pasadena Community Development Commission
December 22, 2014	City Council
December 22, 2014	Successor Agency to the Pasadena Community Development Commission
December 29, 2014	City Council
December 29, 2014	Successor Agency to the Pasadena Community Development Commission

7. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 12,360	MGP X Properties, LLC	$ 25,000.00+
Claim No. 12,361	DeWitt Algorri & Algorri representing Anna Giangregoria	Not stated

OLD BUSINESS: None

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

Finance Committee

Legislative Policy Committee

Municipal Services Committee

Public Safety Committee

PUBLIC HEARINGS: None

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager

8. CONSIDERATION OF DIRECTION TO STAFF REGARDING A POTENTIAL AMENDMENT TO THE PERMITTED USES WITHIN THE SOUTH FAIR OAKS SPECIFIC PLAN
Recommendation: It is recommended that the City Council direct staff to prepare an amendment to the permitted uses within the South Fair Oaks Specific Plan, to allow the Medical Services – Hospital land use (with an approval of a Conditional Use Permit) within certain areas of the Specific Plan.

217k

ATTACHMENTS A thru C 1602k

City Council

8.A. CONSIDERATION OF A REQUEST FOR A FUTURE AGENDA ITEM BY COUNCILMEMBER MADISON TO CONSIDER THE
CITY’S POSITION ON THE SR710 FREEWAY EXTENSION PROJECT (Councilmember Madison)

ORDINANCES

First Reading:

9. Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING SECTION 8.78.071 OF THE TOBACCO USE PREVENTION ORDINANCE, IN THE PASADENA MUNICIPAL CODE, TO PROHIBIT SMOKING ON THE GROUNDS OF ALL PASADENA PUBLIC LIBRARIES”

91k

ORDINANCE 63k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 41k

10. Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 8.60 (SOLID WASTE) AND CHAPTER 8.61 (SOLID WASTE COLLECTION FRANCHISE SYSTEM) OF THE PASADENA MUNICIPAL CODE TO OPEN THE FRANCHISE SYSTEM TO COMPOSTING HAULERS, CORRECT OMISSIONS FROM THE ORIGINAL ORDINANCES, CLARIFY AND/OR ADD DEFINITIONS AND REQUIREMENTS FOR COMPOSTING, CONSTRUCTION AND DEMOLITION DEBRIS, AND OTHER HAULERS, AND TO ALLOW COMPOSTING ENTITIES TO COLLECT SPECIFIED MATERIAL FROM COMMERCIAL ENTITIES AND SINGLE FAMILY RESIDENCES”

102k

ORDINANCE 817k

Second Reading:

11. Adopt “AN INTERIM URGENCY ORDINANCE OF THE CITY OF PASADENA TEMPORARILY LIMITING SINGLE FAMILY HOME DEMOLITION AND CONSTRUCTION IN THE NEIGHBORHOOD OVERLAY DISTRICT IN ORDER TO PRESERVE THE POTENTIAL HISTORIC CHARACTER OF THE LOWER HASTINGS RANCH NEIGHBORHOOD” (Introduced by Councilmember Masuda)

96k

ORDINANCE 621k

INFORMATION ITEMS: None

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

March 2, 2015

April 6, 2015

May 4, 2015

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

March 9, 2015 (To be cancelled)

March 23, 2015

April 13, 2015

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

March 25, 2015

April 22, 2015

May 27, 2015

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

March 10, 2015 (To be cancelled)

March 24, 2015

April 14, 2015

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

March 16, 2015

April 20, 2015

May 18, 2015