To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

   To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 17, 2014 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
             Agency Designated Representatives: Kristi Recchia and Michael J. Beck
             Employee Organizations: Pasadena Firefighters Association (PFFA) Local 809, American Federation of State,
             County and Municipal Employees (AFSCME) Local 858, and International Brotherhood of Electrical Workers
             (IBEW) Local 18 

B.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

C.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Coalition for Preservation of the Arroyo v. City of Pasadena
LASC Case No.: BS141038 

 

 

City Manager/Executive Director 

1.         AUTHORIZATION TO ENTER INTO A SERVICES CONTRACT WITH IMPEX TECHNOLOGIES, INC., TO PERFORM REQUIREMENTS ANALYSIS, SYSTEMS PREPARATION, AND DEPLOYMENT SERVICES FOR UP TO 500 CITY DESKTOP COMPUTERS
Recommendation:
(1)       Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)       Authorize the City Manager to enter into a services contract with IMPEX Technologies, Inc., to perform requirements analysis, systems preparation, and computer deployment services for up to 500 City computers in an amount not to exceed $113,211. Competitive bidding is not required pursuant to City Charter Article X, Section 1002(F), contracts for professional or unique services. 

202k

2.         REJECTION OF THE SINGLE BID RECEIVED TO FURNISH AND DELIVER AN INTERNET PROTOCOL VIDEO SURVEILLANCE SYSTEM FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)       Find that this action is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (“CEQA”) Section 15301 (Existing Facilities); and
(2)       Reject the single bid received on January 23, 2014, in response to the Notice to furnish and deliver an Internet Protocol Video Surveillance System for the Water and Power Department. 

138k

3.         CONTRACT AWARD TO MERCHANTS LANDSCAPE SERVICES, INC., FOR LANDSCAPE MAINTENANCE SERVICE IN AREA I FOR AN AMOUNT NOT TO EXCEED $383,764; TO VALLEYCREST LANDSCAPE MAINTENANCE FOR LANDSCAPE MAINTENANCE SERVICE IN AREA II FOR AN AMOUNT NOT TO EXCEED $433,224; AND REJECT ALL BIDS FOR LANDSCAPE MAINTENANCE SERVICE IN AREA III            Recommendation:
(1)       Acknowledge the project (Contracts for Landscape Maintenance) to be categorically exempt under Section 21084(a) of the California Environmental Quality Act of 1984 in accordance with Article 19, Section 15301 (Class 1), Subsection (h) of the Guidelines (maintenance of existing landscaping) and authorize the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk;
(2)       Accept the bid dated February 26, 2014, submitted by Merchants Landscape Services, Inc., in response to the Notice Inviting Bids for the Landscape Maintenance Service in Area I, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $383,764 over a three-year period. This contract will have an option of two one-year terms not to exceed $127,921 per year, renewable at the discretion of the City Manager, for a total contract length of five years;
(3)       Accept the bid dated February 26, 2014, submitted by ValleyCrest Landscape Maintenance, in response to the Notice Inviting Bids for the Landscape Maintenance Service in Area II, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $433,224 over a three-year period. This contract will have an option of two one-year terms not to exceed $144,408 per year, renewable at the discretion of the City Manager, for a total contract length of five years; and
(4)       Reject all bids dated February 26, 2014 in response to the Notice Inviting Bids for the Landscape Maintenance Service in Area III. 

223k

4.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH RL ENTERPRISE CONSULTING, INC., TO PROVIDE PROJECT MANAGEMENT SERVICES FOR THE ENTERPRISE RESOURCE PLANNING PROJECT
Recommendation:
(1)       Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)       Find that the proposed contract is exempt from competitive selection pursuant to Pasadena Municipal Code Section 4.08.049, “best interests served by direct award”; and
(3)       Authorize the City Manager to enter into a purchase order contract with RL Enterprise Consulting, Inc., to provide project management services for the Enterprise Resource Planning (ERP) project in an amount not to exceed $150,000 for a one-year period commencing the date the contract is fully executed, with three optional one-year extensions for an amount not-to-exceed $150,000 each, subject to approval by the City Manager without further City Council consideration. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. 

280k

5.         APPROVAL OF INCREASE TO PURCHASE ORDER NO. 55571 WITH MARTHA CRISTO, PH.D., FOR CONSULTANT SERVICES TO CREATE A NEEDS ASSESSMENT AND STRATEGIC PLAN FOR THE DEVELOPMENT OF A MENTAL HEALTH SYSTEM OF CARE
Recommendation:
(1)       Authorize an increase to Purchase Order No. 55571 with Martha Cristo, Ph.D., in the amount of $37,001, thereby increasing the not to exceed amount from $74,999 to $112,000 for consultant services to create a needs assessment and strategic plan for the development of a mental health system of care; and
(2)       Grant the proposed increase an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

145k

6.         AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT TO PROVIDE RADIO COMMUNICATIONS SERVICES TO THE CITY OF MONTEBELLO
Recommendation:
(1)       Find that the proposed agreement is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)       Authorize the City Manager to enter into a contract with the City of Montebello to provide radio communications services for a three-year period covering July 1, 2013 to June 30, 2016 in an amount not to exceed $120,000 annually, resulting in up to $360,000 in revenue for the first three years;
(3)       Authorize the City Manager to extend the contract for two (2) additional one-year periods, each for an amount not-to-exceed $120,000 without further City Council consideration; and
(4)       Find that the proposed agreement is exempt from competitive bidding and selection requirements pursuant to City Charter Section 1002(h), and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities. 

199k

City Council 

7.         APPOINTMENT OF NICHELLE HOLLIDAY TO THE COMMISSION ON THE STATUS OF WOMEN (District 3 Nomination) 

City Clerk/Secretary 

8.         APPROVAL OF MINUTES 

February 24, 2014	Special Joint Meeting with PUSD
March 3, 2014	City Council
March 3, 2014	Successor Agency to the Pasadena Community Development Commission

9.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,124	Miriam Sandoval	$ 19,076.09
Claim No. 12,125	Aurora Solis	971.20
Claim No. 12,126	Rita Gail Turner	6,184.29
Claim No. 12,127	James D. Watt	10,000.00+
Claim No. 12,128	Calvin Chan	25,000.00+
Claim No. 12,129	Zaw Maung (Kevin)	None stated
Claim No. 12,130	Geico as subrogee forTinishia Thomas	10,000.00+
Claim No. 12,131	Acclaim Resource Partners on behalf of Barbara Avouac	1,912.52

10.      PUBLIC HEARINGS SET             

April 28, 2014, 7:00 p.m. – Fiscal Year 2015 – 2019 Recommended Capital Improvement Program Budget

May 12, 2014, 7:00 p.m. – Amendment to the General Fee Schedule for Fiscal Year 2015

May 12, 2014, 7:00 p.m. – Fiscal Year 2015 Schedule of Taxes, Fees, and Charges

May 12, 2014, 7:00 p.m. – Fiscal Year 2015 Recommended Operating Budget

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

11.       AUTHORIZE THE CITY MANAGER TO AMEND THE POWER SALES AGREEMENTS WITH THE SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY FOR THE PURCHASE OF SOLAR ENERGY FROM THE SILVERADO PROJECTS
Recommendation:
(1)       Find that the recommended contract amendment authorization is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)       Authorize the City Manager to amend the Power Sales Agreements with Southern California Public Power Authority (“SCPPA”) for the purchase of renewable energy and capacity from a 32.5% share of the Antelope Big Sky Ranch Solar Project and the Summer Solar Project (“Silverado Projects”) in Lancaster, California, for a total of up to 13 MW for a term of 25 years after the commercial operation date. Neither competitive bidding nor competitive selection is required pursuant to City Charter Section 1002(h), and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities.           

447k

Public Safety Committee 

Reports from Representatives

12.       PUBLIC HEARING:  SUBMISSION OF PUBLIC HOUSING AGENCY FIVE-YEAR PLAN (2014 – 2019) AND ANNUAL PLAN (2014) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)
Recommendation:
(1)       Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect and, therefore, falls under the “general rule” exemption; and
(2)       Approve the City’s Public Housing Five-Year Plan (2014 – 2019) and the Annual Plan (2014), and authorize the City Manager to execute any and all documents regarding its submission to the U.S. Department of Housing and Urban Development. 

218k

ATTACHMENT 3058k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

13.       PUBLIC HEARING:  DESIGNATION OF THE HOUSE AT 760 SOUTH ARROYO BOULEVARD AS A LANDMARK
Recommendation:
(1)       Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA), Guidelines Section 15308: Class 8 – Actions by Regulatory Agencies for the Protection of the Environment;
(2)       Find that the house at 760 South Arroyo Boulevard is significant under Criterion “C” for designation as a landmark (Pasadena Municipal Code Section 17.62.040) because it is an intact example of 1920’s-era French Provincial style residential architecture designed by architects Witmer & Watson;
(3)       Approve the designation of the house at 760 South Arroyo Boulevard as a landmark;
(4)       Adopt a resolution approving a Declaration of Landmark Designation for 760 South Arroyo Boulevard, Pasadena, California;
(5)       Authorize the Mayor to execute a Declaration of Landmark Designation for 760 South Arroyo Boulevard, Pasadena, California; and
(6)       Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
Historic Preservation Commission Recommendation: On Monday, December 16, 2013, the Historic Preservation Commission recommended that the City Council approve the designation of the house at 760 South Arroyo Boulevard as a landmark under Criterion C of PMC Section 17.62.040. The Commission also requested that staff further research the construction date of site features, particularly freestanding pilasters and gates in the front yard area, to determine whether they are historical features that contribute to the landmark designation of the house. 

383k

ATTACHMENT A 1362k

ATTACHMENT B Part 1 2598k
ATTACHMENT B Part 2 2771k

ATTACHMENTS C & D 8149k

CORRESPONDENCE 51k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

14.       PUBLIC HEARING:            APPEAL OF HISTORIC PRESERVATION COMMISSION DECISION: CERTIFICATE OF APPROPRIATENESS - FRONT DOOR REPLACEMENT AT 1091 ELIZABETH STREET
Recommendation:  It is recommended that the City Council cancel the public hearing at the request of the appellant who has withdrawn the appeal of the Historic Preservation Commission decision.

City Manager 

City Council 

First Reading:  None 

Second Reading:  None 

15.       PREDEVELOPMENT PLAN REVIEW OF A PROJECT LOCATED AT 78 NORTH MARENGO AVENUE (JULIA MORGAN BUILDING/KIMPTON HOTEL)
Recommendation: This report is intended to provide information to the City Council, no action is required. 

753k

ATTACHMENT A 34508k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 69k

POWERPOINT PRESENTATION - PRESENTED AT MEETING