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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 23, 2014
Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
CLOSED SESSION – 5:30 P.M.
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A.
CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government
Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Pasadena Firefighters Association (PFFA) Local 809
PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS
A. PRESENTATION BY PHILLIP L. DUNN, ADMINISTRATOR FOR THE FOOTHILL WORKFORCE INVESTMENT BOARD
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the
beginning of the meeting
and will continue at
the conclusion of the meeting, if necessary. Please limit comments to
3 minutes each.
CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved
by one motion and one vote unless removed for separate discussion)
City Manager/Executive Director
1.
CONTRACT AWARD TO INTERNATIONAL ENVIRONMENTAL CORPORATION FOR BRUSH
CLEARANCE SERVICES IN AREAS MANAGED BY THE DEPARTMENT OF PUBLIC WORKS FOR AN
AMOUNT NOT TO EXCEED $588,522 AND FOR BRUSH CLEARANCE SERVICES IN AREAS
MANAGED BY PASADENA WATER AND POWER FOR AN AMOUNT NOT TO EXCEED $168,300
Recommendation:
(1) Acknowledge the project
(Contracts for Brush Clearance) to be categorically exempt under Section
21084(a) of the California Environmental Quality Act of 1984 in accordance
with Article 19, Section 15301 (Class 1), Subsection (h) of the Guidelines
(maintenance of existing landscaping) and authorize the City Clerk to file a
Notice of Exemption for the project with the Los Angeles County Clerk;
(2) Accept the bid dated June 10, 2014,
submitted by International Environmental Corporation in response to the
Notice Inviting Bids for the Brush Clearance in areas managed by the
Department of Public Works, and authorize the City Manager to enter into
such contract as is required for an amount not to exceed $588,522 over a
three-year period. This contract will have an option of two one-year terms
not to exceed $196,174 per year, renewable at the discretion of the City
Manager, for a total contract length of five years. Consistent with the bid
specifications, the escalator factors for the additional years are for the
Consumer Price Index (CPI) and/or Living Wage Ordinance (LWO) increase only;
and
(3) Accept the bid dated June 10, 2014,
submitted by International Environmental Corporation in response to the
Notice Inviting Bids for the Brush Clearance in areas managed by the
Pasadena Water and Power Department, and authorize the City Manager to enter
into such contract as is required for an amount not to exceed $168,300 over
a three-year period. This contract will have an option of two one-year terms
not to exceed $56,100 per year, renewable at the discretion of the City
Manager, for a total contract length of five years. Consistent with the bid
specifications, the escalator factors for the additional years are for the
Consumer Price Index (CPI) and/or Living Wage Ordinance (LWO) increase
only.
217k
2.
AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH TRICADE
TECHNOLOGIES, LLC, TO FURNISH AND DELIVER AN INTERNET PROTOCOL VIDEO
SURVEILLANCE SYSTEM FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1) Find that this action is exempt
from environmental review pursuant to the guidelines of the California
Environmental Quality Act (“CEQA”) Section 15301 (Existing Facilities); and
(2) Authorize the City Manager to enter
into a purchase order contract with Tricade
Technologies, LLC, for an amount not to exceed $367,208 to furnish and
deliver an Internet Protocol (“IP”) Video Surveillance System for the Water
and Power Department.
228k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
TPA 46k
3.
ADOPT A RESOLUTION AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE
ENVIRONMENTAL ENHANCEMENT MITIGATION PROGRAM
Recommendation:
(1) Find that the authorization to
apply for grants is exempt from the California Environmental Quality Act
(CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2) Adopt a resolution authorizing the
submittal of a grant application to the Environmental Enhancement Mitigation
Program (EEMP) for the planting of trees at various locations along City
streets, and a median island project along Colorado Boulevard east of
Altadena Drive.
201k
4.
MASTER STREET TREE PLAN AMENDMENT – STATE STREET BETWEEN PASADENA AVENUE
AND SOUTH ORANGE GROVE BOULEVARD
Recommendation:
(1) Find that tree planting is
categorically exempt under California’s Administrative Code Chapter 14,
Title 3, Section 15061(b)(3); and
(2) Amend the Master Street Tree Plan (MSTP)
for State Street between Pasadena Avenue and South Orange Grove Boulevard
designating Cinnamomum
camphora, camphor tree and Arbutus
unedo, strawberry tree, as approved
alternates to the designated street tree, Prunus
cerasifera, purple-leaf
plum.
Urban Forestry Advisory Committee Recommendation (UFAC): On
April 23, 2014, the Urban Forestry Advisory Committee (UFAC) voted
unanimously to support the Master Street Tree Plan (MSTP) for State
Street between Pasadena Avenue and South Orange Grove Boulevard, designating
Cinnamomum
camphora, camphor tree and Arbutus unedo,
strawberry tree, as approved alternates to the designated street tree,
Prunus cerasifera,
purple-leaf plum.
Design Commission Recommendation:
On June 10, 2013, the Design Commission voted 6 to 0 with one
abstention to recommend that the City Council amend the MSTP on State Street
between Pasadena Avenue and South Orange Grove Boulevard to designate
Cinnamomum
camphora, camphor tree and Arbutus unedo,
strawberry tree, as approved alternates to the designated street tree,
Prunus cerasifera,
purple-leaf plum.
166k
ATTACHMENT A 54k
5.
ADOPT A RESOLUTION APPROVING THE COMMITMENT OF GENERAL FUND BALANCE FOR
THE GENERAL FUND EMERGENCY CONTINGENCY COMMITMENT FOR FISCAL YEAR 2014
Recommendation: It is recommended that the City Council adopt a
resolution approving the City of Pasadena General Fund Emergency Contingency
commitment of fund balance of the General Fund for Fiscal Year 2014,
maintaining the present ten percent level.
189k
6.
AUTHORIZATION TO ENTER INTO A CONTRACT FOR A SUBSCRIPTION FOR THE USE OF
THE LIBRARY SYSTEM SOFTWARE WITH INNOVATIVE INTERFACES, INC., FOR AN INITIAL
TERM OF FIVE (5) YEARS FOR THE PASADENA AND GLENDALE PUBLIC LIBRARIES IN AN
AMOUNT NOT TO EXCEED $160,409
Recommendation:
(1) Find that the proposed action is
exempt from the California Environmental Quality Act (“CEQA”) pursuant to
State CEQA Guidelines Section 15061(b)(3),
General Rule;
(2) Authorize the City Manager to enter
into a contract with Innovative Interfaces, Inc., for an initial term of
five (5) years for an Integrated Library System for the Pasadena and
Glendale Public Libraries in an amount not to exceed $160,409. Service of
this contract will be re-evaluated during year five for possible annual
renewal of terms. Competitive bidding is not required pursuant to City
Charter Section 1002(F), contracts for professional or unique services; and
(3) Authorize
the City Manager to enter into a service agreement with Innovative
Interfaces, Inc., to support the ongoing operation of the system in an
amount not to exceed $123,000 annually, commencing in year two. Pasadena’s
share of this amount is $61,500.
207k
ATTACHMENT A 207k
TPA 66k
7.
ADOPTION OF THE GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015
Recommendation:
(1) Adopt a resolution that:
a)
Selects the California per capita income and the population increase for the
City of Pasadena as the indices to be used
in
calculating the appropriations limit for Fiscal Year 2015;
b)
Establishes the appropriations limit for Fiscal Year 2015 at $245,273,577;
and
c)
Establishes appropriations subject to the limit for Fiscal Year 2015 at
$111,566,000.
130k
8.
FINANCE COMMITTEE: AUTHORIZATION AND APPROVAL TO RENEW PROPERTY
AND CASUALTY INSURANCE FOR THE CITY OF PASADENA FOR FISCAL YEAR 2015
Recommendation:
(1) Authorize the City Manager and
the Director of Finance to place and bind the City’s Property and Casualty
Insurance coverages outlined in this report
effective July 1, 2014; and
(2) Grant an exemption from the
competitive selection process of the Competitive Bidding and Purchasing
Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section
4.08.049(B) contracts which the City’s best interests are served. The
proposed insurance coverages are exempt from the
competitive bidding process pursuant to the City Charter Section 1002 (f),
contracts for professional or unique services.
471k
9.
FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING
MARCH 31, 2014
Recommendation: This report is for information purposes only.
234k
ATTACHMENT A Part 1
1342k
ATTACHMENT A Part 2
1798k
10.
MUNICIPAL SERVICES COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER
INTO A POWER SALES AGREEMENT WITH THE SOUTHERN CALIFORNIA PUBLIC POWER
AUTHORITY FOR THE PURCHASE OF RENEWABLE ENERGY FROM THE EXISTING PUENTE
HILLS LANDFILL GAS-TO-ENERGY PROJECT
Recommendation:
(1) Find that the recommended contract
authorization is exempt from the California Environmental Quality Act
(“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General
Rule); and
(2) Authorize the City Manager to enter
into a Power Sales Agreement with the Southern California Public Power
Authority (“SCPPA”) for the purchase of renewable energy and capacity from a
13/43 share of the 43 MW existing Los Angeles County Sanitation Districts’
(“LACSD”) Puente Hills Landfill Gas-to-Energy Project (“Puente Hills”), for
a total of up to 13 MW for a term of 14 years beginning January 1, 2017.
Neither competitive bidding nor competitive selection is required pursuant
to City Charter Section 1002(h), and Pasadena Municipal Code Section
4.08.049 A.3, contracts with other governmental entities.
Municipal Services Committee Recommendation: On June 10, 2014,
the Municipal Services Committee recommended that the City Council authorize
the City Manager to enter into the Power Sales Agreement with SCPPA for the
purchase of renewable energy and capacity from the Puente Hills project.
527k
11.
MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO
CONTRACTS WITH PERRY C. THOMAS CONSTRUCTION, INC., FOR CIVIL CONSTRUCTION
RELATED TO THE INSTALLATION OF ELECTRICAL EQUIPMENT FOR THE WATER AND POWER
DEPARTMENT AND FIBER NETWORK RELATED CONDUIT CONSTRUCTION FOR THE DEPARTMENT
OF INFORMATION TECHNOLOGY
Recommendation:
(1) Acknowledge that the projects are
exempt from environmental review pursuant to the guidelines of the
California Environmental Quality Act Public Resources Code Section
21080(b)(9); Administrative Code, Title 14, Chapter 3, Class 1 Section 15301
(Existing Facilities) and Class 2 Section 15302 (Replacement or
Reconstruction);
(2) Accept the bid received on May 7,
2014, submitted by Perry C. Thomas Construction, Inc., in response to
Specifications LD-14-1 for the civil construction of underground and
substation electrical conduit systems for the Water and Power Department (“PWP”);
and authorize a contract with Perry C. Thomas Construction, Inc., for a
period of two years or until $4,000,000 is expended, whichever occurs first.
The contract may be extended, with expenditure limits of $2,000,000 per
extension for a total of four extensions within four years after the initial
term with the approval of the City Manager and without further City Council
approval; and
(3) Authorize a separate contract with
Perry C. Thomas Construction, Inc., for fiber network conduit construction
and related improvements for the Department of Information Technology (“DoIT”),
for a period of two years or until $400,000 is expended, whichever occurs
first. The contract may be extended, with expenditure limits of $200,000 per
extension for a total of four extensions within four years after the initial
term with the approval of the City Manager and without further City Council
approval.
MUNICIPAL SERVICES COMMITTEE RECOMMENDATION: On June 10, 2014,
the Municipal Services Committee recommended that the City Council authorize
the City Manager to approve the requested contracts with Perry C. Thomas
Construction, Inc., for the Pasadena Water and Power Department and the
Department of Information Technology.
277k
City Council
12. APPOINTMENT OF SAHAG YEDALIAN TO THE HUMAN RELATIONS COMMISSION (District 2 Nomination)
City Clerk/Secretary
13. APPROVAL OF MINUTES
June 9, 2014 |
|
June 9, 2014
|
Successor Agency to the Pasadena Community Development Commission |
14. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA
Claim No. 12,186 |
Reinaldo Lopez |
$181.39 |
Claim No. 12,187 |
Kent Sokolow |
2,614.75 |
Claim No. 12,188 |
Kari Whitman |
25,000.00+ |
Claim No. 12,189 |
Ace of Hearts |
25,000.00+ |
OLD BUSINESS: None
REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance Committee
15.
AMENDMENTS TO FISCAL YEAR 2014 OPERATING BUDGET
Recommendation: It is recommended that the City Council amend the
Fiscal Year 2014 Adopted Operating Budget as detailed in the Proposed Budget
Amendments section of the agenda report.
288k
ATTACHMENT 1 91k
16.
FIRST READING OF AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE TITLE 4,
CHAPTER 4.08, COMPETITIVE BIDDING ORDINANCE, TO PROVIDE FOR THE SOLICITATION
AND ENTERING INTO A LOAN FACILITY WITH A FINANCIAL INSTITUTION DESIGNED TO
SERVE AS AN INTERIM FINANCING OF IMPROVEMENTS TO THE ELECTRIC SYSTEM, WHICH
LOAN FACILITY WILL BE EVIDENCED BY A SUBORDINATE ELECTRIC REVENUE BOND, AND
AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $75,000,000 AGGREGATE
PRINCIPAL AMOUNT OF CITY OF PASADENA SUBORDINATE ELECTRIC REVENUE BOND
PAYABLE OUT OF THE LIGHT AND POWER FUND (GLENARM GT5 REPOWERING PROJECT)
Recommendation: Conduct the
first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA
MUNICIPAL CODE TITLE 4, CHAPTER 4.08, COMPETITIVE BIDDING ORDINANCE TO
PROVIDE FOR THE SOLICITATION AND ENTERING INTO A LOAN FACILITY WITH A
FINANCIAL INSTITUTION DESIGNED TO SERVE AS AN INTERIM FINANCING OF
IMPROVEMENTS TO THE ELECTRIC SYSTEM, WHICH LOAN FACILITY WILL BE EVIDENCED
BY A SUBORDINATE ELECTRIC REVENUE BOND, AND AUTHORIZING THE ISSUANCE BY THE
CITY OF NOT TO EXCEED $75,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF
PASADENA SUBORDINATE ELECTRIC REVENUE BOND PAYABLE OUT OF THE LIGHT AND
POWER FUND”
186k
ORDINANCE 219k
REPORT FROM 9-30-2013
COUNCIL MEETING 485k
Legislative Policy Committee
Municipal Services Committee
Public Safety Committee
PUBLIC HEARINGS: 7:00 P.M.
17.
CONTINUED PUBLIC HEARING: LEVY OF ASSESSMENT AGAINST HOTEL AND
MOTEL BUSINESSES FOR FISCAL YEAR 2015 IN CONNECTION WITH THE PASADENA
TOURISM BUSINESS IMPROVEMENT DISTRICT
Recommendation of the Pasadena Center Operating Company: It is
recommended that the City Council (i) conduct a
Public Hearing on the levy of an assessment against Hotel and Motel
Businesses for Fiscal Year 2015 in connection with the Pasadena Tourism
Business Improvement District (the “District”) and (ii) at the conclusion of
the Public Hearing in the absence of a majority protest, adopt a resolution
confirming the Annual Report of the Advisory Board as originally filed and
levying the assessment for Fiscal Year 2015 in connection with the
District.
191k
18.
PUBLIC HEARING: APPEAL OF A DESIGN COMMISSION DECISION:
CONCEPT DESIGN REVIEW – NEW 120-BED PSYCHIATRIC HOSPITAL AT 2900 EAST DEL
MAR BOULEVARD (LAS ENCINAS HOSPITAL)
Recommendation: Staff recommends that the City Council remand the
appeal of the Design Commission’s denial of the application for Concept
Design Review for a new 120-bed psychiatric hospital at 2900 East Del Mar
Boulevard (Las Encinas Hospital) to the Design Commission for further
review.
82k
APPEAL 1039k
DECISION LETTER
OF 3-26-2014 110k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 36k
RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City Manager
19.
APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA
AND THE PASADENA FIREFIGHTERS ASSOCIATION FOR THE TERM OF JULY 1, 2013 -
JUNE 30, 2017
Recommendation:
(1)
Approve a successor Memorandum of Understanding (MOU) between the City of
Pasadena (City) and the Pasadena Firefighters Association (PFFA) for the
term of July 1, 2013 through June 30, 2017;
(2) Adopt a resolution of the City
Council of the City of Pasadena to authorize tax deferral of member-paid
contributions to the California Public Employees’ Retirement System for the
safety employees in the bargaining unit represented by PFFA; and
(3) Adopt a resolution of the City
Council of the City of Pasadena to report the value of employer-paid member
contributions (EPMC) for the safety employees represented by PFFA and
supersede Resolution No. 8208 insofar as it applies to the safety employees
represented by PFFA.
219k
RESOLUTION (EPMC) 72k
RESOLUTION TAX DEFERRAL
92k
MEMORANDUM OF UNDERSTANDING Part 1
1245k
MEMORANDUM OF UNDERSTANDING Part 2
1236k
MEMORANDUM OF UNDERSTANDING Part 3
1172k
City Council
ORDINANCES
First Reading:
20.
Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING
PASADENA MUNICIPAL CODE TITLE 4, CHAPTER 4.08, COMPETITIVE BIDDING
ORDINANCE, TO PROVIDE FOR THE SOLICITATION AND ENTERING INTO A LOAN FACILITY
WITH A FINANCIAL INSTITUTION DESIGNED TO SERVE AS AN INTERIM FINANCING OF
IMPROVEMENTS TO THE ELECTRIC UTILITY, WHICH LOAN FACILITY WILL BE EVIDENCED
BY A SUBORDINATE ELECTRIC REVENUE BOND; AND AUTHORIZING THE ISSUANCE BY THE
CITY OF NOT TO EXCEED $75,000,000 AGGREGATE PRINCIPAL AMOUNT OF A CITY OF
PASADENA SUBORDINATE ELECTRIC REVENUE BOND PAYABLE OUT OF THE LIGHT AND
POWER FUND” (See Item 16)
128k
ORDINANCE 224k
Second Reading:
21.
Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE LIGHT AND POWER
RATE ORDINANCE, TITLE 13, CHAPTER 13.04 OF THE PASADENA MUNICIPAL CODE”
94k
ORDINANCE 1240k
INFORMATION ITEMS
22.
PREDEVELOPMENT PLAN REVIEW OF A PROJECT LOCATED AT 260 NORTH LOS ROBLES
AVENUE
Recommendation: This report is intended to provide information
to the City Council. No action is required.
1183k
ATTACHMENT A 3028k
ATTACHMENT B 1288k
CORRESPONDENCE 720k
POWERPOINT PRESENTATION 8260k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 64k
BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)
July 7, 2014 (To be cancelled)
August 4, 2014
September 1, 2014 (To be cancelled)
FINANCE COMMITTEE (Chair Terry Tornek, Bill
Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield
Avenue, Room S249 (City Hall Council Chamber, 2nd floor)
June 23, 2014
July 14, 2014
July 28, 2014
LEGISLATIVE POLICY COMMITTEE (Chair Bill
Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100
N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)
June 25, 2014 (To be cancelled)
July 23, 2014
August 27, 2014
MUNICIPAL SERVICES COMMITTEE (Chair Margaret
McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City
Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)
June 24, 2014
July 8, 2014
July 22, 2014
PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson,
John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room S249 (Council Chamber, 2nd
Floor)
July 21, 2014
August 18, 2014
September 15, 2014
FUTURE COUNCIL MEETING DATES
June 30, 2014 (To be cancelled)
July 7, 2014 (To be cancelled)
July 14, 2014
July 21, 2014
July 28, 2014
August 4, 2014
August 11, 2014
August 18, 2014 (To be cancelled)
August 25, 2014 (To be cancelled)
September 1, 2014 (To be cancelled)
September 8, 2014
September 15, 2014
September 22, 2014
September 29, 2014
October 6, 2014
October 13, 2014 (To be cancelled)
October 20, 2014
October 27, 2014
FUTURE PUBLIC HEARINGS:
June 23, 2014, 7:00 p.m. – Continued Public Hearing: Levy of Assessment Against Hotel and Motel Businesses for Fiscal Year 2015 in connection with the Pasadena Tourism Business Improvement District
June 23, 2014, 7:00 p.m. – Appeal of a Design Commission Decision for an Application for Concept Design Review for Construction of a Two-Story, 120-Bed Psychiatric Hospital at 2900 East Del Mar Boulevard (Las Encinas Hospital Project)