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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 23, 2014 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Pasadena Firefighters Association (PFFA) Local 809 

A.        PRESENTATION BY PHILLIP L. DUNN, ADMINISTRATOR FOR THE FOOTHILL WORKFORCE INVESTMENT BOARD

 

City Manager/Executive Director 

1.         CONTRACT AWARD TO INTERNATIONAL ENVIRONMENTAL CORPORATION FOR BRUSH CLEARANCE SERVICES IN AREAS MANAGED BY THE DEPARTMENT OF PUBLIC WORKS FOR AN AMOUNT NOT TO EXCEED $588,522 AND FOR BRUSH CLEARANCE SERVICES IN AREAS MANAGED BY PASADENA WATER AND POWER FOR AN AMOUNT NOT TO EXCEED $168,300
Recommendation:
(1)       Acknowledge the project (Contracts for Brush Clearance) to be categorically exempt under Section 21084(a) of the California Environmental Quality Act of 1984 in accordance with Article 19, Section 15301 (Class 1), Subsection (h) of the Guidelines (maintenance of existing landscaping) and authorize the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk;
(2)       Accept the bid dated June 10, 2014, submitted by International Environmental Corporation in response to the Notice Inviting Bids for the Brush Clearance in areas managed by the Department of Public Works, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $588,522 over a three-year period. This contract will have an option of two one-year terms not to exceed $196,174 per year, renewable at the discretion of the City Manager, for a total contract length of five years. Consistent with the bid specifications, the escalator factors for the additional years are for the Consumer Price Index (CPI) and/or Living Wage Ordinance (LWO) increase only; and
(3)       Accept the bid dated June 10, 2014, submitted by International Environmental Corporation in response to the Notice Inviting Bids for the Brush Clearance in areas managed by the Pasadena Water and Power Department, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $168,300 over a three-year period. This contract will have an option of two one-year terms not to exceed $56,100 per year, renewable at the discretion of the City Manager, for a total contract length of five years. Consistent with the bid specifications, the escalator factors for the additional years are for the Consumer Price Index (CPI) and/or Living Wage Ordinance (LWO) increase only. 

217k

2.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH TRICADE TECHNOLOGIES, LLC, TO FURNISH AND DELIVER AN INTERNET PROTOCOL VIDEO SURVEILLANCE SYSTEM FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)       Find that this action is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (“CEQA”) Section 15301 (Existing Facilities); and
(2)       Authorize the City Manager to enter into a purchase order contract with Tricade Technologies, LLC, for an amount not to exceed $367,208 to furnish and deliver an Internet Protocol (“IP”) Video Surveillance System for the Water and Power Department. 

228k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 46k

3.         ADOPT A RESOLUTION AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE ENVIRONMENTAL ENHANCEMENT MITIGATION PROGRAM
Recommendation:
(1)       Find that the authorization to apply for grants is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)       Adopt a resolution authorizing the submittal of a grant application to the Environmental Enhancement Mitigation Program (EEMP) for the planting of trees at various locations along City streets, and a median island project along Colorado Boulevard east of Altadena Drive. 

201k

4.         MASTER STREET TREE PLAN AMENDMENT – STATE STREET BETWEEN PASADENA AVENUE AND SOUTH ORANGE GROVE BOULEVARD
Recommendation:
(1)       Find that tree planting is categorically exempt under California’s Administrative Code Chapter 14, Title 3, Section 15061(b)(3); and
(2)       Amend the Master Street Tree Plan (MSTP) for State Street between Pasadena Avenue and South Orange Grove Boulevard designating Cinnamomum camphora, camphor tree and Arbutus unedo, strawberry tree, as approved alternates to the designated street tree, Prunus cerasifera, purple-leaf plum.
Urban Forestry Advisory Committee Recommendation (UFAC): On April 23, 2014, the Urban Forestry Advisory Committee (UFAC) voted unanimously to support the Master Street Tree Plan (MSTP) for State Street between Pasadena Avenue and South Orange Grove Boulevard, designating Cinnamomum camphora, camphor tree and Arbutus unedo, strawberry tree, as approved alternates to the designated street tree, Prunus cerasifera, purple-leaf plum.
Design Commission Recommendation:
On June 10, 2013, the Design Commission voted 6 to 0 with one abstention to recommend that the City Council amend the MSTP on State Street between Pasadena Avenue and South Orange Grove Boulevard to designate Cinnamomum camphora, camphor tree and Arbutus unedo, strawberry tree, as approved alternates to the designated street tree, Prunus cerasifera, purple-leaf plum. 

166k

ATTACHMENT A 54k

5.         ADOPT A RESOLUTION APPROVING THE COMMITMENT OF GENERAL FUND BALANCE FOR THE GENERAL FUND EMERGENCY CONTINGENCY COMMITMENT FOR FISCAL YEAR 2014
Recommendation: It is recommended that the City Council adopt a resolution approving the City of Pasadena General Fund Emergency Contingency commitment of fund balance of the General Fund for Fiscal Year 2014, maintaining the present ten percent level. 

189k

6.         AUTHORIZATION TO ENTER INTO A CONTRACT FOR A SUBSCRIPTION FOR THE USE OF THE LIBRARY SYSTEM SOFTWARE WITH INNOVATIVE INTERFACES, INC., FOR AN INITIAL TERM OF FIVE (5) YEARS FOR THE PASADENA AND GLENDALE PUBLIC LIBRARIES IN AN AMOUNT NOT TO EXCEED $160,409
Recommendation:
(1)       Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)       Authorize the City Manager to enter into a contract with Innovative Interfaces, Inc., for an initial term of five (5) years for an Integrated Library System for the Pasadena and Glendale Public Libraries in an amount not to exceed $160,409. Service of this contract will be re-evaluated during year five for possible annual renewal of terms. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(3)       Authorize the City Manager to enter into a service agreement with Innovative Interfaces, Inc., to support the ongoing operation of the system in an amount not to exceed $123,000 annually, commencing in year two. Pasadena’s share of this amount is $61,500. 

207k

ATTACHMENT A 207k

TPA 66k

7.         ADOPTION OF THE GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015
Recommendation:
(1)       Adopt a resolution that:
            a)         Selects the California per capita income and the population increase for the City of Pasadena as the indices to be used
            in calculating the appropriations limit for Fiscal Year 2015;
            b)         Establishes the appropriations limit for Fiscal Year 2015 at $245,273,577; and
            c)         Establishes appropriations subject to the limit for Fiscal Year 2015 at $111,566,000. 

130k

8.         FINANCE COMMITTEE: AUTHORIZATION AND APPROVAL TO RENEW PROPERTY AND CASUALTY INSURANCE FOR THE CITY OF PASADENA FOR FISCAL YEAR 2015
Recommendation:
(1)       Authorize the City Manager and the Director of Finance to place and bind the City’s Property and Casualty Insurance coverages outlined in this report effective July 1, 2014; and
(2)       Grant an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section 4.08.049(B) contracts which the City’s best interests are served. The proposed insurance coverages are exempt from the competitive bidding process pursuant to the City Charter Section 1002 (f), contracts for professional or unique services. 

471k

9.         FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING MARCH 31, 2014
Recommendation: This report is for information purposes only. 

234k

ATTACHMENT A Part 1 1342k
ATTACHMENT A Part 2 1798k

10.       MUNICIPAL SERVICES COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A POWER SALES AGREEMENT WITH THE SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY FOR THE PURCHASE OF RENEWABLE ENERGY FROM THE EXISTING PUENTE HILLS LANDFILL GAS-TO-ENERGY PROJECT
Recommendation:
(1)       Find that the recommended contract authorization is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)       Authorize the City Manager to enter into a Power Sales Agreement with the Southern California Public Power Authority (“SCPPA”) for the purchase of renewable energy and capacity from a 13/43 share of the 43 MW existing Los Angeles County Sanitation Districts’ (“LACSD”) Puente Hills Landfill Gas-to-Energy Project (“Puente Hills”), for a total of up to 13 MW for a term of 14 years beginning January 1, 2017. Neither competitive bidding nor competitive selection is required pursuant to City Charter Section 1002(h), and Pasadena Municipal Code Section 4.08.049 A.3, contracts with other governmental entities.
Municipal Services Committee Recommendation: On June 10, 2014, the Municipal Services Committee recommended that the City Council authorize the City Manager to enter into the Power Sales Agreement with SCPPA for the purchase of renewable energy and capacity from the Puente Hills project. 

527k

11.       MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO CONTRACTS WITH PERRY C. THOMAS CONSTRUCTION, INC., FOR CIVIL CONSTRUCTION RELATED TO THE INSTALLATION OF ELECTRICAL EQUIPMENT FOR THE WATER AND POWER DEPARTMENT AND FIBER NETWORK RELATED CONDUIT CONSTRUCTION FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY 
Recommendation:
(1)       Acknowledge that the projects are exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Class 1 Section 15301 (Existing Facilities) and Class 2 Section 15302 (Replacement or Reconstruction);
(2)       Accept the bid received on May 7, 2014, submitted by Perry C. Thomas Construction, Inc., in response to Specifications LD-14-1 for the civil construction of underground and substation electrical conduit systems for the Water and Power Department (“PWP”); and authorize a contract with Perry C. Thomas Construction, Inc., for a period of two years or until $4,000,000 is expended, whichever occurs first. The contract may be extended, with expenditure limits of $2,000,000 per extension for a total of four extensions within four years after the initial term with the approval of the City Manager and without further City Council approval; and
(3)       Authorize a separate contract with Perry C. Thomas Construction, Inc., for fiber network conduit construction and related improvements for the Department of Information Technology (“DoIT”), for a period of two years or until $400,000 is expended, whichever occurs first. The contract may be extended, with expenditure limits of $200,000 per extension for a total of four extensions within four years after the initial term with the approval of the City Manager and without further City Council approval.
MUNICIPAL SERVICES COMMITTEE RECOMMENDATION: On June 10, 2014, the Municipal Services Committee recommended that the City Council authorize the City Manager to approve the requested contracts with Perry C. Thomas Construction, Inc., for the Pasadena Water and Power Department and the Department of Information Technology. 

277k

City Council 

12.       APPOINTMENT OF SAHAG YEDALIAN TO THE HUMAN RELATIONS COMMISSION (District 2 Nomination) 

City Clerk/Secretary 

13.      APPROVAL OF MINUTES 

June 9, 2014	City Council
June 9, 2014	Successor Agency to the Pasadena Community Development Commission

14.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA      

Claim No. 12,186	Reinaldo Lopez	$181.39
Claim No. 12,187	Kent Sokolow	2,614.75
Claim No. 12,188	Kari Whitman	25,000.00+
Claim No. 12,189	Ace of Hearts	25,000.00+

 

 

Economic Development and Technology Committee 

Finance Committee 

15.      AMENDMENTS TO FISCAL YEAR 2014 OPERATING BUDGET
Recommendation: It is recommended that the City Council amend the Fiscal Year 2014 Adopted Operating Budget as detailed in the Proposed Budget Amendments section of the agenda report. 

288k

ATTACHMENT 1 91k

16.      FIRST READING OF AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE TITLE 4, CHAPTER 4.08, COMPETITIVE BIDDING ORDINANCE, TO PROVIDE FOR THE SOLICITATION AND ENTERING INTO A LOAN FACILITY WITH A FINANCIAL INSTITUTION DESIGNED TO SERVE AS AN INTERIM FINANCING OF IMPROVEMENTS TO THE ELECTRIC SYSTEM, WHICH LOAN FACILITY WILL BE EVIDENCED BY A SUBORDINATE ELECTRIC REVENUE BOND, AND AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $75,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF PASADENA SUBORDINATE ELECTRIC REVENUE BOND PAYABLE OUT OF THE LIGHT AND POWER FUND (GLENARM GT5 REPOWERING PROJECT)
Recommendation: Conduct the first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 4, CHAPTER 4.08, COMPETITIVE BIDDING ORDINANCE TO PROVIDE FOR THE SOLICITATION AND ENTERING INTO A LOAN FACILITY WITH A FINANCIAL INSTITUTION DESIGNED TO SERVE AS AN INTERIM FINANCING OF IMPROVEMENTS TO THE ELECTRIC SYSTEM, WHICH LOAN FACILITY WILL BE EVIDENCED BY A SUBORDINATE ELECTRIC REVENUE BOND, AND AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $75,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF PASADENA SUBORDINATE ELECTRIC REVENUE BOND PAYABLE OUT OF THE LIGHT AND POWER FUND” 

186k

ORDINANCE 219k

REPORT FROM 9-30-2013 COUNCIL MEETING 485k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

17.       CONTINUED PUBLIC HEARING: LEVY OF ASSESSMENT AGAINST HOTEL AND MOTEL BUSINESSES FOR FISCAL YEAR 2015 IN CONNECTION WITH THE PASADENA TOURISM BUSINESS IMPROVEMENT DISTRICT
Recommendation of the Pasadena Center Operating Company: It is recommended that the City Council (i) conduct a Public Hearing on the levy of an assessment against Hotel and Motel Businesses for Fiscal Year 2015 in connection with the Pasadena Tourism Business Improvement District (the “District”) and (ii) at the conclusion of the Public Hearing in the absence of a majority protest, adopt a resolution confirming the Annual Report of the Advisory Board as originally filed and levying the assessment for Fiscal Year 2015 in connection with the District. 

191k

18.       PUBLIC HEARING: APPEAL OF A DESIGN COMMISSION DECISION: CONCEPT DESIGN REVIEW – NEW 120-BED PSYCHIATRIC HOSPITAL AT 2900 EAST DEL MAR BOULEVARD (LAS ENCINAS HOSPITAL)
Recommendation: Staff recommends that the City Council remand the appeal of the Design Commission’s denial of the application for Concept Design Review for a new 120-bed psychiatric hospital at 2900 East Del Mar Boulevard (Las Encinas Hospital) to the Design Commission for further review. 

82k

APPEAL 1039k

DECISION LETTER OF 3-26-2014 110k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 36k

City Manager 

19.       APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA FIREFIGHTERS ASSOCIATION FOR THE TERM OF JULY 1, 2013 - JUNE 30, 2017
Recommendation:
(1)       Approve a successor Memorandum of Understanding (MOU) between the City of Pasadena (City) and the Pasadena Firefighters Association (PFFA) for the term of July 1, 2013 through June 30, 2017;
(2)       Adopt a resolution of the City Council of the City of Pasadena to authorize tax deferral of member-paid contributions to the California Public Employees’ Retirement System for the safety employees in the bargaining unit represented by PFFA; and
(3)       Adopt a resolution of the City Council of the City of Pasadena to report the value of employer-paid member contributions (EPMC) for the safety employees represented by PFFA and supersede Resolution No. 8208 insofar as it applies to the safety employees represented by PFFA. 

219k

RESOLUTION (EPMC) 72k

RESOLUTION TAX DEFERRAL 92k

MEMORANDUM OF UNDERSTANDING Part 1 1245k
MEMORANDUM OF UNDERSTANDING Part 2 1236k
MEMORANDUM OF UNDERSTANDING Part 3 1172k

City Council  

First Reading:   

20.      Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 4, CHAPTER 4.08, COMPETITIVE BIDDING ORDINANCE, TO PROVIDE FOR THE SOLICITATION AND ENTERING INTO A LOAN FACILITY WITH A FINANCIAL INSTITUTION DESIGNED TO SERVE AS AN INTERIM FINANCING OF IMPROVEMENTS TO THE ELECTRIC UTILITY, WHICH LOAN FACILITY WILL BE EVIDENCED BY A SUBORDINATE ELECTRIC REVENUE BOND; AND AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $75,000,000 AGGREGATE PRINCIPAL AMOUNT OF A CITY OF PASADENA SUBORDINATE ELECTRIC REVENUE BOND PAYABLE OUT OF THE LIGHT AND POWER FUND” (See Item 16) 

128k

ORDINANCE 224k

Second Reading:  

21.       Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE LIGHT AND POWER RATE ORDINANCE, TITLE 13, CHAPTER 13.04 OF THE PASADENA MUNICIPAL CODE” 

94k

ORDINANCE 1240k

22.      PREDEVELOPMENT PLAN REVIEW OF A PROJECT LOCATED AT 260 NORTH LOS ROBLES AVENUE            Recommendation: This report is intended to provide information to the City Council. No action is required. 

1183k

ATTACHMENT A 3028k

ATTACHMENT B 1288k

CORRESPONDENCE 720k

POWERPOINT PRESENTATION 8260k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 64k