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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 28, 2013 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Pasadena Fire Fighters Association (PFFA), Local 809 

C.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section
54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Pasadena Firefighters Management Association (PFMA) 

D.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section
54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: International Union of Operating Engineers (IUOE), Local 501 

 A.        UPDATE ON BOB HOPE AIRPORT DEVELOPMENT PROJECTS BY DAN FEGER, P.E., EXECUTIVE DIRECTOR,
             AND SUSAN GEORGINO, PRESIDENT OF THE BOB HOPE AIRPORT AUTHORITY 

            POWERPOINT PRESENTATION

 

City Manager/Executive Director 

1.         ADOPT A RESOLUTION OF INTENTION TO VACATE MERIDITH AVENUE FROM WALNUT STREET TO NORTH END
Recommendation:
(1)       Adopt a resolution of intention to vacate Meridith Avenue from Walnut Street to North End;
(2)       Set a public hearing for Monday, November 18, 2013, at 7:00 p.m. to consider the proposed street vacation prior to adoption of the resolution ordering the vacation in accordance with the requirements and recommendations and subject to the conditions contained in the agenda report; and
(3)       Direct the City Clerk to publish and post a Notice of Public Hearing in accordance with the requirements of Streets and Highways Code Sections 8320, et seq.
Recommendation of Planning Commission: On Wednesday, October 23, 2013, the Planning Commission reviewed and recommended that the City Council approve the proposed street vacation as presented by the Department of Public Works.  The Department of Public Works memorandum to the Planning and Community Development Department, dated September 23, 2013, is included in Attachment  A of the agenda report. 



ATTACHMENTS A thru C 1427k

RESOLUTION 43k

2.         ADOPT A RESOLUTION APPROVING PROGRAM SUPPLEMENT AGREEMENT TO ADMINISTERING AGENCY-STATE AGREEMENT NO. 07-5064R FOR WINDSTORM RECOVERY, VARIOUS LOCATIONS IN THE CITY OF PASADENA
Recommendation:
(1)       Find the proposed project to be categorically exempt under the California Environmental Quality Act (CEQA), in accordance with Section 15301, Class 1, subsection (c).  This exemption includes minor alterations of existing public facilities (including streets) involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination, and there are no environmental reviews;
(2)       Authorize the City Manager to execute the Program Supplement Agreement for Windstorm Recovery, Various Locations in the City of Pasadena; and
(3)       Adopt a resolution approving Program Supplemental Agreement No. 094-N to Administrating Agency-State Agreement No. 07-5064R between the City of Pasadena and the State of California, for State reimbursement of costs for Windstorm Recovery, Various Locations in the City of Pasadena, Federal Aid Project No. ER-20W0(001).  

3.         CONTRACT AWARD TO MALLCRAFT, INC.,  FOR IMPROVEMENT OF ARROYO BOULEVARD FROM ROSE BOWL DRIVE TO SECO STREET AND VICINITY, FOR AN AMOUNT NOT TO EXCEED $1,005,000.            Recommendation:
(1)       Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)       Accept the bid dated October 16, 2013, submitted by Mallcraft, Inc., in response to the Project Specifications for Improvement of Arroyo Boulevard from Rose Bowl Drive to Seco Street and Vicinity, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $1,005,000.  



ATTACHMENT A 401k

4.         RESOLUTION APPROVING PROGRAM SUPPLEMENT AGREEMENT TO ADMINISTERING AGENCY-STATE AGREEMENT NO. 07-5064R FOR DETECTION OF BICYCLES AT SIGNAL CONTROLLED INTERSECTIONS PROJECT
Recommendation:
(1)       Find the proposed project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301, Class 1, subsection (c).  This exemption includes minor alterations of existing public facilities (including streets) involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination, and there are no environmental reviews;
(2)       Authorize the City Manager to execute the Program Supplement Agreement for Detection of Bicycles at Signal Controlled Intersections Project; and
(3)       Adopt a resolution approving Program Supplement Agreement No. 093-N to Administrating Agency-State Agreement No. 07-5064R between the City of Pasadena and the State of California, for State reimbursement of costs for Detection of Bicycles at Signal Controlled Intersections Project, Federal-Aid Project No. CML-5064(079).



RESOLUTION 60k

5.         CONTRACT AWARD TO HARDY & HARPER, INC., FOR PREVENTIVE MAINTENANCE OF STREETS 2013 FOR AN AMOUNT NOT TO EXCEED $1,630,000
Recommendation:
(1)       Find the proposed project to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)       Accept the bid dated September 17, 2013, submitted by Hardy & Harper, Inc., in response to the Project Specifications for Preventive Maintenance of Streets 2013, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $1,630,000.  



ATTACHMENTS A & B 341k

6.         REJECTION OF BIDS FOR CITYWIDE HOUSEKEEPING SERVICES
Recommendation:
(1)       Reject all bids received on August 20, 2013, in response to specifications for housekeeping services; and
(2)       Authorize the City Manager to extend Contract No. 19,804-3 with Topflite Building Services, Inc., on a month-to-month basis for a maximum of six months at a not-to-exceed total amount of $865,997. 

7.         AMENDMENTS TO TRANSMISSION SERVICE AGREEMENTS NO. 14,443 AND NO. 14,444 WITH THE LOS ANGELES DEPARTMENT OF WATER AND POWER
Recommendation:
(1)       Find that the recommended action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), general rule;
(2)       Authorize the City Manager to amend the Intermountain Power Project Transmission Service Agreement (City Contract No. 14,443) and the Victorville – Sylmar Transmission Service Agreement (City Contract No. 14,444) with the Los Angeles Department of Water and Power (LADWP), as described in the agenda report.  Neither competitive bidding nor competitive selection is required pursuant to City Charter Section 1002(H), and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities. 

8.         MUNICIPAL SERVICES COMMITTEE:  CONTRACT AWARD TO CEDAR WOOD YOUNG CORPORATION DBA ALLAN COMPANY FOR PROCESSING RESIDENTIAL AND COMMERCIAL RECYCLABLES, AND COMMUNITY RECYCLING AND RESOURCE RECOVERY, INC., FOR PROCESSING MIXED REFUSE AND STREET SWEEPING MATERIAL
Recommendation:
(1)       Find that the Material Recovery Facility (MRF) processing of residential and commercial waste is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), general rule;
(2)       Accept the proposal dated July 11, 2013, submitted by Cedar Wood Young Corporation dba Allan Company, paying the City $35.50 per ton for Residential and Commercial Recycling of Commingled Material (Category 1) in response to the scope of work for Residential and Commercial Waste Material Recovery;
(3)       Accept the proposal dated July 11, 2013, submitted by Community Recycling and Resource Recovery, Inc., charging the City $57.17 per ton for processing Street Sweeping Material (Category 4) and $57.36 per ton for processing Mixed Refuse from the Rose Parade, Rose Bowl Game, and BCS National Championship Game (Category 5) in response to the scope of work for Residential and Commercial Waste Material Recovery; and
(4)       Authorize the City Manager to enter into such contracts for three years with two optional one-year extension periods subject to the approval of the City Manager, per the City’s competitive procurement bid process. The prices will remain in effect for the entire term of the contracts. 

9.         MUNICIPAL SERVICES COMMITTEE:  AMENDMENT TO CHAPTER 8.62 OF THE PASADENA MUNICIPAL CODE, CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT ORDINANCE, TO REFLECT CHANGES IN STATE REQUIREMENTS AND CITY GOALS
Recommendation:
(1)       Find that the proposed amendment to the Construction and Demolition Waste Management Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), general rule;
(2)       Approve the proposed changes to the Construction and Demolition (C&D) Waste Management Ordinance to comply
with new State requirements and to update the ordinance; and
(3)       Direct the City Attorney to draft an ordinance amendment within 90 days consistent with the provisions set forth in the agenda report.
Recommendation of Municipal Services Committee: On July 23, 2013, the Municipal Services Committee (MSC) was presented with the proposed amendment to the C&D Ordinance to comply with the requirements of the 2013 California Green Building Standards Code which go into effect on January 1, 2014.  On order of the Chair, and by consensus of the Committee, the information was received and filed. 



ATTACHMENTS A & B 50k

City Council 

10.       RESIGNATION OF LEILIA M. BAILEY-LEAHY FROM THE COMMISSION ON THE STATUS OF WOMEN (District 3 Nomination) 

City Clerk/Secretary 

11.      APPROVAL OF MINUTES           

September 9, 2013  City Council September 9, 2013  Successor Agency to the Pasadena Community                                     Development Commission

12.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA                                                

Claim No. 12,033	Christopher P. Knox	$  1,248.85
Claim No. 12,034	Gregg Dabrow (Valley Hunt Club)	137.10
Claim No. 12,035	Metlife (Subrogee of Joe Scroggs)	2,208.71
Claim No. 12,036	Barbara Phifer	Not Stated

 13.      PUBLIC HEARING SET             

November 18, 2013, 7:00 p.m. – Consideration of Conditional Use Permit No. 6036 to Allow the Construction of a 128-Unit Mixed-Use Project Located at 1727-1787 East Walnut Street and 235 North Allen Avenue and the Street Vacation of the Northern Terminus of Meridith Avenue   November 18, 2013, 7:00 p.m. – Amendment to the Zoning Code for Emergency Shelter and Adoption of a Negative Declaration under the California Environmental Quality Act (CEQA)

 

 

Economic Development and Technology Committee 

Finance Committee 

14.      AMEND FISCAL YEAR 2014 CAPITAL IMPROVEMENT PROGRAM BUDGET TO ADD TWO NEW PROJECTS AND APPROVE A JOURNAL VOUCHER TO AMEND PROJECTS IN FISCAL YEAR 2014 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation:
(1)       Amend the Fiscal Year 2014 Capital Improvement Program Budget to add two new projects: Rose Bowl Donor Plaza and Rose Bowl Court of Champions; and
(2)       Approve a journal voucher with a net increase of $6,068,568 amending 29 projects in the Fiscal Year 2014 Capital Improvement Program Budget, as detailed in the Fiscal Impact section of the agenda report.
Recommendation of Planning Commission: On June 12, 2013, the Planning Commission found the two recommended new projects consistent with the General Plan.
Recommendation of the Rose Bowl Operating Company: On May 9, 2013, the Rose Bowl Operating Company supported the addition of the two new Rose Bowl projects to the Fiscal Year 2014 CIP budget.
Recommendation of the Pasadena Center Operating Company: On October 23, 2013, the Pasadena Center Operating Company recommended appropriating $600,000 in Pasadena Center Capital Improvement Funds to the Restoration and Renovation of Historic Civic Auditorium Ballroom – Phase I project. 



ATTACHMENTS A thru D 408k

15.      AMENDMENTS TO FISCAL YEAR 2014 ADOPTED OPERATING BUDGET
Recommendation: Amend the Fiscal Year 2014 Adopted Operating Budget as detailed in the Proposed Budget Amendments section of the agenda report.  



ATTACHMENTS A thru C 269k

16.      ANNUAL REPORT ON CITY PROCUREMENT – CALENDAR YEAR 2012
Recommendation: Receive the annual report on City procurement for calendar year 2012. 

Legislative Policy Committee 

17.      RESOLUTION OF THE CITY COUNCIL SUPPORTING A HUMANE AND COMPREHENSIVE IMMIGRATION REFORM PROPOSAL
Recommendation: Adopt a resolution of the City Council of the City of Pasadena supporting a humane and comprehensive immigration reform proposal.
Recommendation of Legislative Policy Committee: On September 25, 2013, the Legislative Policy Committee had a discussion on a resolution supporting a humane and comprehensive immigration reform proposal.  The Committee supported forwarding this resolution to the City Council for consideration with the intent that the resolution includes language from the 2013 Federal Legislative Platform.  



ATTACHMENTS A & B 245k

ATTACHMENT C 7695k

RESOLUTION 94k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 246k

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

 

City Manager 

City Council 

First Reading:  None 

Second Reading:  None

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

November 4, 2013

December 2, 2013

January 6, 2014

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

October 28, 2013

November 11, 2013 (To be cancelled)

November 18, 2013 (Special meeting)

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

November 20, 2013 (Special meeting)

November 27, 2013 (To be cancelled)

December 25, 2013 (To be cancelled)

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

November 12, 2013

November 26, 2013

December 10, 2013

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

November 18, 2013

December 16, 2013

January 20, 2014