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  AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
AUGUST 9, 2010 

Dinner Recess 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

DINNER RECESS - 5:30 P.M. 

 

PUBLIC MEETING - 6:30 P.M. 
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

1.         AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER WITH BOERNER TRUCK CENTER FOR THE PURCHASE OF THREE CRANE CARRIER REFUSE SIDE LOADER TRUCKS IN AN AMOUNT NOT TO EXCEED $857,901
Recommendation: 
(1)     Authorize the issuance of a purchase order to Boerner Truck Center in an amount not to exceed $857,901 for the purchase of three Side Loading Refuse Trucks; and
(2)     Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment. 

708k

2.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH AVAYA, INC., FOR TECHNICAL SUPPORT SERVICES AND SOFTWARE            Recommendation:
(1)     Find the contract renewal is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines
Section 15061(b)(3);
(2)     Authorize the City Manager to enter into a contract renewal with Avaya, Inc., to provide 24/7 technical support services and software for the maintenance of the City’s Avaya (formerly Nortel) Telephone and Contact Center Manager (aka Call Center) Systems in an amount not to exceed $178,698 with an annualized allocation of $59,566 for the period from August 1, 2010 to July 30, 2013.  The proposed contract is exempt from competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(3)     Grant the proposed contract renewal an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

 861k

3.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH SANOFI PASTEUR TO ACQUIRE VACCINES FOR THE HEALTH DEPARTMENT’S IMMUNIZATION CLINIC
Recommendation:  Authorize the issuance of a purchase order contract to Sanofi Pasteur for the period July 1, 2010 through June 30, 2011 not to exceed $90,000 for the purchase of vaccines for the Health Department’s Immunization Clinic.  Competitive Bidding is not required pursuant to City Charter Section 1002(C), contracts for labor, materials, supplies or services available from only one vendor. 

 633k

4.         ITEM PULLED  

City Clerk/Secretary 

5.         APPROVAL OF MINUTES 

July 26, 2010 (City Council)

July 26, 2010 (Community Development Commission)

6.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

Claim No.11,170

Dale Mattes

$  1,237.89

Claim No.11,171

Wahi Kigham

1,210.55

Claim No.11,172

Dennis Hovelsen

500.00

Claim No.11,173

California Retail Center

25,000.00+

 

OLD BUSINESS:  None   

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

Finance Committee 

7.         AUTHORIZATION TO INCREASE THE NOT TO EXCEED AMOUNT OF CONTRACT NO. 20,013 WITH VCI TELCOM FOR CONSTRUCTION OF UNDERGROUND ELECTRICAL CONDUIT SYSTEMS IN LOS ROBLES AVENUE FOR THE WATER AND POWER DEPARTMENT BY $300,000
Recommendation:
(1)     Find that on August 10, 2009, the Council found the project to be exempt from California Environmental Quality Act (CEQA) review pursuant to State CEQA Guidelines Section 15302(c), replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity, and the proposal herein does not constitute a substantial change in the project description, nor is there new information or changed circumstances that would trigger further environmental review;
(2)     Increase Contract No. 20,013 by $300,000 thereby increasing the not to exceed amount from $2,587,780 to $2,887,780; and
(3)     Appropriate $300,000 from the unencumbered balance of the Underground Utilities Fund No. 206 to the Utility Undergrounding Capital Improvement Project No. 3174. 

 773k

8.         ADOPTION OF THE DEBT MANAGEMENT POLICY AND OVERVIEW OF THE CITY’S DEBT PROFILE
Recommendation:  It is recommended that the City Council adopt the proposed Debt Management Policy. 

 1464k

DEBT MANAGEMENT POLICY HANDBOOK Part 1 5103k
DEBT MANAGEMENT POLICY HANDBOOK Part 2 6190k

DEBT MANAGEMENT POWERPOINT PRESENTATION 661k

Legislative Policy Committee 

Municipal Services Committee 

9.         DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE AMENDING SECTION 13.14.110 OF THE PASADENA MUNICIPAL CODE, UNDERGROUND UTILITY DISTRICTS
Recommendation:  Direct the City Attorney to prepare an ordinance amending Section 13.14.110 of the Pasadena Municipal Code to increase the City’s Underground Reimbursement Fee from $2,000 to $3,000 for electrical contract work on private property in conjunction with underground utility districts. 

 726k

10.      ADOPTION OF A RESOLUTION SETTING A DATE FOR A PUBLIC HEARING TO CONSIDER THE ESTABLISHMENT OF UNDERGROUND UTILITY DISTRICT NO. 10-1 MOUNTAIN STREET, LAKE AVENUE TO HILL AVENUE
Recommendation:  Adopt a resolution setting a date for a public hearing on September 13, 2010, to consider the establishment of Underground Utility District No. 10-1, Mountain Street, Lake Avenue to Hill Avenue.

 1190k

Public Safety Committee 

Reports from Representatives 

PUBLIC HEARINGS:  None    

 

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS:  None

 

ORDINANCES                     

First Reading:  None 

Second Reading:  None 

INFORMATION ITEM

11.      INFORMATIONAL REPORT ON THE POLICE DEPARTMENT’S EXISTING POLICE CIVILIAN COMMITTEES AND USE OF FORCE BOARD (Presentation Only)

 POWERPOINT PRESENTATION 840k

ADJOURNMENT

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Jacque Robinson, Terry Tornek)
Meets the first Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

September 1, 2010

October 6, 2010

November 3, 2010

FINANCE COMMITTEE (Chair Chris Holden, Victor Gordo, Steve Haderlein, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chambers, 2nd floor)

August 9, 2010

August 23, 2010 (To be cancelled)

September 13, 2010

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the third Wednesday of each month at 8:15 a.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

August 18, 2010

September 15, 2010

October 20, 2010

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chambers, 2nd Floor)

August 10, 2010

August 24, 2010

September 10, 2010

PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Margaret McAustin, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)

August 16, 2010 (Special meeting)

September 6, 2010 (To be cancelled)

October 4, 2010


FUTURE COUNCIL MEETING DATES

August 16, 2010

August 23, 2010 (To be cancelled)

August 30, 2010 (To be cancelled)

September 6 (To be cancelled)

September 13, 2010

September 20, 2010

September 27, 2010

October 4, 2010

October 11, 2010 (To be cancelled)

October 18, 2010

October 25, 2010

November 1, 2010 (To be cancelled)

November 8, 2010

November 15, 2010

November 22, 2010

November 29, 2010 (To be cancelled)

FUTURE PUBLIC HEARINGS:

August 16, 2010, 7:30 P.M. - City of Pasadena 2010 Report on Water Quality Public Health Goals, pursuant to Section 116470(c) of the California Health and Safety Code

September 13, 2010, 7:30 P.M. - Establishment of Underground Utility District No. 10-1, Mountain Street, Lake Avenue to Hill Avenue.

                                               

COMMISSION VACANCIES 408k