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AGENDA
CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION
& PASADENA PUBLIC FINANCING AUTHORITY
JANUARY 12, 2009
Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
pursuant to Government Code Section 54956.8
Property Locations: 841 East Washington Boulevard and 1371 Prime Court
Agency Negotiators: Michael J. Beck, Richard Bruckner, Lola Osborne
Negotiating Parties: Gagik and Jacqueline Buickians
Under Negotiation: Price and terms of payment
B. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
pursuant to Government Code Section 54956.8
Properties: 1420 Wierfield Avenue, Pasadena, CA (also known as the
"Annandale Canyon Estates") and 1410 Wierfield Avenue, Pasadena, CA
Agency Negotiators: Michael J. Beck, Richard Bruckner
Negotiating Parties: Annandale Canyon Estates, LLC; and Camille Hinkle
Under Negotiation: Price and terms of payment
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 10 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) CONTRACT BETWEEN VERDUGO FIRE COMMUNICATIONS
CENTER AND THE CITY OF MONTEBELLO
Recommendation of City Manager: Authorize the City Manager to
execute the agreement between the Verdugo Fire Communications
Center, which is jointly administered by the cities of Glendale, Burbank
and Pasadena, to provide fire and ambulance dispatch services to the
city of Montebello.
529k
(2) AUTHORIZATION TO INCREASE THE NOT TO EXCEED AMOUNT
OF CONTRACT NO. 19,650 WITH PACE GLOBAL ENERGY
SERVICES, LLC, TO DEVELOP A COMPREHENSIVE 20-YEAR
INTEGRATED RESOURCE PLAN ("IRP") FOR PASADENA WATER
AND POWER
Recommendation of City Manager: Increase the not to exceed amount
of Contract No. 19,650 with Pace Global Energy Services, LLC, ("Pace")
by $178,457 to $550,548 due to an increase in the scope and services
provided under the contract.
764k
(3) CONTRACT AWARD TO FS CONSTRUCTION FOR THE BROOKSIDE
PARK TRASH BIN ENCLOSURES, FOR AN AMOUNT NOT TO
EXCEED $85,000
Recommendation of City Manager:
(1) Find that the Brookside Park Trash Bin Enclosures project is
exempt from California Environmental Quality Act (CEQA) review
pursuant to State CEQA Guidelines Section 15303, subsection(e).
(2) Accept the bid, dated November 26, 2008, submitted by
FS Construction in response to the Specifications for the Brookside Park
Trash Bin Enclosures, reject all other bids received, and authorize the
City Manager to enter into a contract not to exceed $85,000.
686k
(4) CONTRACT AWARD TO PARSONS TRANSPORTATION GROUP
FOR THE PRELIMINARY ENGINEERING, ENVIRONMENTAL
ANALYSIS, DESIGN, AND RIGHT-OF-WAY ACTIVITIES FOR THE
INSTALLATION OF SOUNDWALLS ON I-210 PROJECT FOR AN
AMOUNT NOT TO EXCEED $527,805.72
Recommendation of City Manager: Authorize the City Manager to
enter into a contract with Parsons Transportation Group (Parsons) for
the Preliminary Engineering, Environmental Analysis, Design, and Right-
of-Way Activities for the Installation of Soundwalls on I-210 Project for
an amount not to exceed $527,805.72. Competitive bidding is not
required pursuant to City Charter Section 1002(F), professional or
unique services.
2266k
(5) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER
CONTRACT WITH SHIHLIN ELECTRIC & ENGINEERING CORP., TO
FURNISH AND DELIVER SIX POWER TRANSFORMERS FOR THE
WATER AND POWER DEPARTMENT
Recommendation of City Manager:
(1) Accept the bid dated October 27, 2008 submitted by Shihlin
Electric & Engineering Corp., in response to Specification LD-08-10;
(2) Reject all other bids; and
(3) Authorize the issuance of a purchase order contract with Shihlin
Electric & Engineering Corp., in an amount not to exceed $3,500,000 for
the purchase of six transformers, of which two transformers shall be
purchased in Fiscal Year 2009 for an amount not to exceed $1,200,000.
497k
(6) CONTRACT AWARD TO GRACE BUILDING MAINTENANCE CO.,
INC., FOR THE PLANTING OF STREET TREES ON COLORADO
BOULEVARD FROM LOS ROBLES AVENUE TO LAKE AVENUE,
FOR AN AMOUNT NOT TO EXCEED $130,000
Recommendation of City Manager:
(1) Acknowledge the project to be categorically exempt under Section
21084 of the California Environmental Quality Act (CEQA) in accordance
with Article 19, Section 15301 (Class 1), subsection(c) of the Resources
Agency of California Guidelines (minor alterations involving negligible
expansion of use beyond that previously existing) pursuant to the
findings of the Secretary of the Resources Agency; and authorize the
City Manager to execute and the City Clerk to file a Notice of Exemption
for the project with the Los Angeles County Clerk; and
(2) Accept the bid dated December 17, 2008, submitted by Grace
Building Maintenance Co., Inc., in response to the Specifications for the
Planting of Street Trees on Colorado Boulevard, reject all other bids
received, and authorize the City Manager to enter into such contract as
is required for an amount not to exceed $130,000.
1035k
(7) REAL PROPERTY AMENDED AND RESTATED LEASE FROM CITY
OF PASADENA TO JET PROPULSION LABORATORY,
HAHAMONGNA WATERSHED PARK
Recommendation of City Manager: Approve the lease terms and
conditions as generally described in the agenda report, and authorize
the City Manager to execute an Amended and Restated Real Property
Lease extending Jet Propulsion Laboratory's (JPL) use of 11.21 acres of
City-owned land in the Hahamongna Watershed Park area adjacent to
their property.
5390k
B. City Clerk/Secretary
(1) Approval of Minutes
September 8, 2008 (Pasadena Public Financing Authority)
December 8, 2008 (City Council)
December 8, 2008 (Community Development Commission)
December 15, 2008 (City Council)
December 15, 2008 (Community Development Commission)
December 22, 2008 (City Council)
December 22, 2008 (Community Development Commission)
December 29, 2008 (City Council)
December 29, 2008 (Community Development Commission)
January 5, 2009 (City Council)
January 5, 2009 (Community Development Commission)
(2) Receive and file claims against the City of Pasadena
Claim No. 10,759 Daniel B. Klein $2,887.86
Claim No. 10,760 Salvador Martinez 752.61
Claim No. 10,761 Robert P. Quinlan 155.00
Claim No. 10,762 Greg Sahatjian 4,000.00
Claim No. 10,763 Peter Ulu Ezieme 8,000,000.00
Claim No. 10,764 Peter Ulu Ezieme 15,000,000.00
Claim No. 10,765 Britt V. Drouet 2,970.24
Claim No. 10,766 Margaret Valerie Drouet 5,013.94
Claim No. 10,767 Mercury Insurance Company, 839.37
subrogee for Susan K. Kim
Claim No. 10,768 Maria Gloria Denecochea 9,540.00+
Claim No. 10,769 Law Offices of Paul Kingston for 7,442.73
Fadwa Ennabi and Mary Ennabi
Claim No. 10,770 Allstate Property and Casualty 33,749.16
` Insurance Company, subrogee for
Juan Tejada
Claim No. 17,771 Nancy Morgan Not stated
(3) Public Hearings Set
January 26, 2009, 7:30 p.m. - Historic Preservation Ordinance
Amendments
February 2, 2009, 7:30 p.m. - SB 1045 Extending Redevelopment Time
Limits
February 2, 2009, 7:30 p.m. - Proposed Telecommunication Facility
and Equipment Standards and Amendments to Wireless Regulations
February 2, 2009, 7:30 p.m. - Designation of 726 Rio Grande Street as
a Landmark
March 2, 2009, 7:30 p.m. - Public Hearing to Consider the Approval of
the Public Housing Agency Five Year Plan (2009-2013) and the Public
Housing Agency Annual Plan (2009)
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance/Audit Committee
(1) APPROPRIATION OF $2,189,247 OF PROPOSITION 1B FUNDS TO
THE KINNELOA AVENUE WALNUT STREET EXTENSIONS AND
IMPROVEMENTS AND PREVENTIVE MAINTENANCE ASPHALT
STREETS 2005-2010 PROJECTS
Recommendation of City Manager: Approve a journal voucher
recognizing and appropriating $2,189,247 of Proposition 1B Funds to
the following projects: $1,189,247 to the Kinneloa Avenue Walnut
Street Extensions and Improvements (73132) project; and $1,000,000 to
the Preventive Maintenance Asphalt Streets 2005-2010 (73580)
project.
494k
(2) JOINT ACTION: FISCAL YEAR JUNE 30, 2008 ANNUAL FINANCIAL
REPORTS
Recommendation of City Manager/Chief Executive Officer: It is
recommended that the following audited reports for the year ending
June 30, 2008 be received by the City Council and/or Pasadena
Community Development Commission (PCDC):
(a) Comprehensive Annual Financial Report
(b) Single Audit Report on Federal Awards
(c) Pasadena Community Development Commission Annual Financial
Report
(d) Management Letter City of Pasadena
(e) Pasadena Center Operating Company Basic Financial Statements
(f) Rose Bowl Operating Company Basic Financial Statements
(g) Pasadena Fire and Police Retirement System Report and Audited
Financial Statements and Required Supplemental Information
(h) Air Quality Improvement Fund Financial and Compliance Report
(i) Independent Accountant's Report on Agreed-Upon Procedures
Applied to Appropriation Limit Worksheets
(j) Independent Accountant's Report on Agreed-Upon Procedures
Applied to Employee Deduction for the Internal Revenue Code
Section 457
(k) The Auditors Communications with Those Charged with
Governance
1056k
ATTACHMENT A 25313k
ATTACHMENT B 2433k
ATTACHMENT C PART 1 4135k
ATTACHMENT C PART 2 4922k
ATTACHMENT D 1616k
ATTACHMENT E 4253k
ATTACHMENT F 4781k
ATTACHMENT G 5236k
ATTACHMENT H 1593k
ATTACHMENTS I THRU K 1383k
(3) ADOPTION OF A RESOLUTION OF THE CITY OF PASADENA
APPROVING THE AMENDMENT OF THE TRUST AGREEMENT AND
THE STANDBY BOND PURCHASE AGREEMENT RELATED TO THE
PASADENA PUBLIC FINANCING AUTHORITY TAXABLE VARIABLE
RATE DEMAND LEASE REVENUE REFUNDING BONDS (PASEO
COLORADO PARKING FACILITIES), SERIES 2008; AND
AUTHORIZING THE EXECUTION AND DELIVERY OF OTHER
RELATED DOCUMENTS AND APPROVAL OF OTHER DOCUMENTS
AND ACTIONS IN CONNECTION THEREWITH
Recommendation of City Manager: Adopt a resolution approving the
amendment of the Trust Agreement and the Standby Bond Purchase
Agreement related to Pasadena Public Financing Authority Taxable
Variable Rate Demand Lease Revenue Refunding Bonds (Paseo
Colorado Parking Facilities), Series 2008; and authorizing the execution
and delivery of other related documents and approval of other
documents and actions in connection therewith.
2829k
(4) ADOPTION OF A RESOLUTION OF THE CITY OF PASADENA
PUBLIC FINANCING AUTHORITY APPROVING THE AMENDMENT
OF THE TRUST AGREEMENT AND THE STANDBY BOND
PURCHASE AGREEMENT RELATED TO THE PASADENA PUBLIC
FINANCING AUTHORITY TAXABLE VARIABLE RATE DEMAND
LEASE REVENUE REFUNDING BONDS (PASEO COLORADO
PARKING FACILITIES), SERIES 2008; AND AUTHORIZING THE
EXECUTION AND DELIVERY OF OTHER RELATED DOCUMENTS
AND APPROVAL OF OTHER DOCUMENTS AND ACTIONS IN
CONNECTION THEREWITH
Recommendation of Chief Executive Officer: Adopt a resolution of
the Pasadena Public Financing Authority approving the amendment of
the Trust Agreement and the Standby Bond Purchase Agreement
related to Pasadena Public Financing Authority Taxable Variable Rate
Demand Lease Revenue Refunding Bonds (Paseo Colorado Parking
Facilities), Series 2008; and authorizing the execution and delivery of
other related documents and approval of other documents and actions
in connection therewith.
2808k
(5) EXTENSION OF CONTRACT WITH SCOTT FAZEKAS &
ASSOCIATES, INC., FOR BUILDING, MECHANICAL, PLUMBING
AND ELECTRICAL PLAN CHECK SERVICES
Recommendation of City Manager:
(1) Authorize the City Manager to extend the term of the contract with
Scott Fazekas & Associates, Inc., for an additional year and increase
the contract amount by $500,000, increasing the not to exceed amount
to $1.0 million for continuance of building, mechanical, plumbing and
electrical plan check services.
(2) Approve a journal voucher appropriating $500,000 from
the unappropriated Building Services Fund balance, to the Planning
and Development Department's FY 2009 operating budget (Account
No. 8115-204-447200).
625k
C. Legislative Policy Committee
(1) 2009 FEDERAL AND STATE LEGISLATIVE PLATFORMS
Recommendation of City Manager: Approve the Federal and State
Legislative Platforms for 2009.
6016k
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS: None
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) FORMATION OF THE PLANNING UPDATE POLICY COMMITTEE
AND GENERAL PLAN LAND USE AND MOBILITY ELEMENTS
UPDATE
Recommendation of City Manager: Approve the formation of a nine-
member Planning Update Policy Committee (Coordination Committee or
(PUPC) and affirm staff's direction regarding the approach to the Land
Use and Mobility Elements Update. The Coordination Committee shall
be comprised of one representative from each of the following groups:
? Planning Commission
? Transportation Advisory Commission
? Environmental Advisory Commission
? Community Development Committee
? Northwest Commission
? Recreation and Parks Commission
? Historic Preservation Commission
? Open Space and Conservation Committee
? Pasadena Chamber of Commerce
2647k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 331k
B. City Council
(1) RESIGNATION OF AARON B. WHEELER FROM THE PASADENA
COMMUNITY ACCESS CORPORATION BOARD (District 3
Nomination)
109k
(2) APPOINTMENT OF KATHLEEN M. SLOAN TO THE COMMISSION
ON THE STATUS OF WOMEN (At Large/District 6 Nomination)
(3) APPOINTMENT OF RENEE MORGAN-HAMPTON TO THE LIBRARY
COMMISSION (District 3 Nomination)
(4) REAPPOINTMENT OF TIM BRICK TO THE METROPOLITAN WATER
DISTRICT BOARD (City Nomination)
8. ORDINANCES
A. First Reading: None
B. Second Reading: None
9. INFORMATION ITEMS
A. PREAPPLICATION CONFERENCE FOR THE PROPOSED PLANNED
DEVELOPMENT ZONE CHANGE, GENERAL PLAN AMENDMENT, AND
VESTING TENTATIVE TRACT MAP FOR THE FORMER ST. LUKE'S
MEDICAL CENTER SITE (2750 EAST WASHINGTON BOULEVARD)
Recommendation of City Manager: This report is being provided for
information only at this time.
2365k
B. PREAPPLICATION CONFERENCE FOR REUSE OF A MIXED-USE
BUILDING BY THE CHURCH OF SCIENTOLOGY AT 35 SOUTH
RAYMOND AVENUE
Recommendation of City Manager: This report is being provided for
information only.
ATTACHMENTS A & B 2062k
ATTACHMENT C 5186k
10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)
12. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the first Wednesday of each month at 6:00 p.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
February 4, 2009
March 4, 2009
April 1, 2009
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo,
Steve Haderlein,
Chris Holden)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
January 12, 2009
January 26, 2009
February 9, 2009
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard,
Margaret McAustin,
Sidney F. Tyler)
Meets the third Wednesday of each month at 7:30 a.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
January 21, 2009
February 18, 2009
March 18, 2009
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin,
Victor Gordo,
Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
January 27, 2009
February 24, 2009
March 24, 2009
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison,
Margaret McAustin, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)
February 2, 2009
March 2, 2009
April 6, 2009
January 19, 2009 (To be cancelled)
January 22, 2008 (Mayor’s State of the City, 7:00 p.m.,
Pasadena Civic Center,
Gold Room)
January 26, 2009
January 29, 2009 (Joint meeting with Supervisor Antonovich,
8:00 a.m., City Hall
Grand Conference Room S038)
February 2, 2009
February 9, 2009
February 16, 2009 (To be cancelled)
February 23, 2009
March 2, 2009
March 9, 2009 (To be cancelled)
March 16, 2009
March 23, 2009
March 30, 2009
April 6, 2009
April 13, 2009
April 20, 2009 (To be cancelled)
April 27, 2009
FUTURE PUBLIC HEARINGS:
January 26, 2009, 7:30 p.m. - Historic Preservation Ordinance Amendments
February 2, 2009, 7:30 p.m. - SB 1045 Extending Redevelopment Time Limits
February 2, 2009, 7:30 p.m.
- Proposed Telecommunication Facility and
February 2, 2009, 7:30 p.m. - Designation of 726 Rio Grande Street as a Landmark
March 2, 2009, 7:30 p.m. - Public Hearing to Consider
Approval of the Public
Housing Agency Five Year Plan (2009-2013) and the Public Housing Agency
Annual Plan (2009)