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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
AUGUST 17, 2009
Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
Teleconference Location:
Four Seasons Resort
Costa Rica at Peninsula Papagayo
Guanacaste, Costa Rica
Room 6221
5:30 P.M. CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6
Agency Negotiator: Karyn Ezell
Employee Organizations: American Federation of State, County and
Municipal Employees, Local 858; International Brotherhood of Electrical
Workers, Local 18; International Union of Operating Engineers, Local 501;
Pasadena Fire Fighters Association, Local 809; Pasadena Fire Fighters
Management Association; Pasadena Police Officers Association, Pasadena
Police Sergeants Association; Pasadena Management Association; and all
Unrepresented Employees
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6
Agency Negotiator: Karyn Ezell
Employee Organizations: Pasadena Association of Clerical and Technical
Employees, LIUNA Local 777; Service Employees International Union,
Local 221
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 10 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) APPROVAL OF FINAL TRACT MAP NO. 070320, BEING A TEN-UNIT
CONDOMINIUM PROJECT, AT 480 SOUTH LOS ROBLES AVENUE
Recommendation of City Manager:
(1) Adopt a resolution to approve Final Tract Map No. 070320; and
(2) Authorize the City Clerk to execute the Certificate on the map
showing the City's approval of said map.
626k
(2) AUTHORIZATION TO ENTER INTO CONTRACTS WITH
YELLOWSTONE ROCK AND SAND, INC., AND LOGANS
MARKETING FOR FURNISHING AND DELIVERING AGGREGATE
BASE, CEMENT SLURRY AND COLD MIX FOR THE WATER AND
POWER DEPARTMENT, SPECIFICATION WD-09-03
Recommendation of City Manager:
(1) Accept the bid dated May 1, 2009 from Yellowstone Rock and
Sand, Inc., in response to Specification WD-09-03, for Furnishing and
Delivering Aggregate Base for the Water and Power Department;
(2) Accept the bid dated May 1, 2009 from Logans Marketing in
response to Specification WD-09-03, for Furnishing and Delivering
Cement Slurry and Cold Mix for the Water and Power Department;
(3) Reject all other bids;
(4) Authorize the City Manager to issue a purchase order for a one-
year period to Yellowstone Rock and Sand Inc., in the amount of
$225,000, with two optional one-year extensions. The annual amount of
the extensions shall not exceed $225,000; and
(5) Authorize the City Manager to issue a purchase order for a one-
year period to Logans Marketing in the amount of $215,000 with two
optional one-year extensions. The annual amount of the extensions
shall not exceed $215,000.
The contracts are for an initial term of one year with an option for
two additional one-year terms.
594k
(3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH GRANITE
PRECASTING AND CONCRETE INC., TO FURNISH AND DELIVER A
PRECAST TRENCH FOR CHESTER SUBSTATION FOR THE WATER
AND POWER DEPARTMENT
Recommendation of City Manager: Accept the bid dated July 30, 2009
submitted by Granite Precasting and Concrete, Inc., in response to
Specifications LD-09-14 to furnish and deliver a precast trench for
Chester Substation, and authorize the City Manager to enter into a
contract with Granite Precasting and Concrete, Inc., for an amount not
to exceed $90,000.
381k
(4) AUTHORIZATION TO ENTER INTO A CONTRACT WITH PERRY C.
THOMAS, INC., AND HERMAN WEISSKER, INC., FOR THE REPAIR
AND RESTORATION OF ELECTRICAL VAULTS PER
SPECIFICATIONS LD-09-10 FOR THE WATER AND POWER
DEPARTMENT
Recommendation of City Manager:
(1) Find that the project is exempt from California Environmental
Quality Act (CEQA) review pursuant to State CEQA Guidelines Section
15330 (Minor Actions to Prevent, Stabilize, Mitigate or Eliminate the
Release or Threat of Release of Hazardous Waste or Hazardous
Substances);
(2) Accept the bid dated June 30, 2009 submitted by Perry C. Thomas
Construction, Inc., in response to Specifications LD-09-10, Item II, to
provide labor and materials to repair and restore reinforced concrete
electrical vaults for the Water and Power Department; reject all other
bids; and authorize the City Manager to enter into a contract with Perry
C. Thomas not to exceed $151,146, which includes the base amount of
$137,406 and a contingency of $13,740 for any necessary change
orders; and
(3) Accept the bid dated June 30, 2009, submitted by Herman
Weissker, Inc., in response to Specifications LD-09-10, Items I, III and
IV, to provide labor and materials to repair and restore reinforced
concrete electrical vaults for the Water and Power Department; reject all
other bids; and authorize the City Manager to enter into a contract with
Herman Weissker, Inc., not to exceed $701,219, which includes the
base amount of $637,472 and a contingency of $63,747 for any
necessary change orders.
604k
(5) AUTHORIZATION TO ENTER INTO CONTRACTS WITH THE
SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY AND WITH
POSITIVE ENERGY, INC., FOR SERVICES TO PROVIDE HOME
ENERGY USE REPORTS
Recommendation of City Manager:
(1) Enter into a contract with Southern California Public Power
Authority (SCPPA) via a letter of authorization to participate in a Positive
Energy Implementation Program Participation Agreement in an amount
not to exceed $618,000; and
(2) Enter into a contract with Positive Energy, Inc. (Positive Energy) to
provide home energy use reports.
These contracts are exempt from competitive bidding pursuant to
City Charter Section 1002(H), contracts with other governmental
agencies or their contractors.
818k
(6) CONTRACT AWARD TO E.C. CONSTRUCTION FOR THE
EXTENSION OF WALNUT STREET AND KINNELOA AVENUE FOR
AN AMOUNT NOT TO EXCEED $2,400,000
Recommendation of City Manager:
(1) Acknowledge the Mitigated Negative Declaration and the Notice of
Determination for the project, which was filed with the Los Angeles
County Clerk on May 4, 2007; and
(2) Accept the bid dated July 29, 2009, submitted by E. C.
Construction for the Extension of Walnut Street and Kinneloa Avenue,
reject all other bids received, and authorize the City Manager to enter
into such contract not to exceed $2,400,000.
750k
(7) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER
CONTRACT WITH SANOFI PASTEUR TO ACQUIRE VACCINES FOR
THE HEALTH DEPARTMENT'S IMMUNIZATION CLINIC
Recommendation of City Manager: Authorize the issuance of a
Purchase Order Contract to Sanofi Pasteur for the period July 1, 2009
through June 30, 2010 not to exceed $86,000 for the purchase of travel
vaccines for the Health Department's Immunization Clinic. Competitive
bidding is not required pursuant to City Charter Section 1002(C),
contracts for labor, materials, supplies or services available from only
one vendor.
512k
B. City Clerk/Secretary
(1) Approval of Minutes
August 3, 2009 (City Council)
August 3, 2009 (Community Development Commission)
August 10, 2009 (City Council)
August 10, 2009 (Community Development Commission)
(2) Receive and file claims against the City of Pasadena
Claim No. 10,926 John Oschrin $ 500.00
Claim No. 10,927 Farmers Insurance Group as 240.94
Subrogee for Sandy Aviles Martinez
Claim No. 10,928 Debbra Yeung 1,239.13
Claim No. 10,929 Kurt Kinsey 88.24
(3) Public Hearings Set
September 21, 2009, 7:30 p.m. - Las Encinas Hospital Master Plan
Amendment
September 21 2009, 7:30 p.m. - Joint Public Hearing: Draft
Consolidated Annual Performance and Evaluation Report (CAPER) for
July 1, 2008 - June 30, 2009 for Community Development Block Grant
(CDBG); Emergency Shelter Grant (ESG); Home Investment
Partnership Act (HOME); Human Services Endowment Fund (HSEF)
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
(1) ESTABLISHMENT OF PARKING RESTRICTIONS WITHIN URBAN-
WILDLAND INTERFACE AREAS DURING TIMES OF EXTREME FIRE
HAZARD (RED FLAG CONDITIONS)
Recommendation of City Manager:
(1) Direct the City Attorney to draft and return within 30 days with an
ordinance restricting parking within the urban-wildland interface area of
the City of Pasadena during times of extreme fire hazard;
(2) Approve the recommended upgrades to the Pasadena Local
Emergency Alert System (PLEAS), by appropriating $117,380 from
General Fund undesignated fund balance to the Fire Department's
Fiscal Year 2010 General Fund operating budget; and
(3) Appropriate $144,000 from General Fund undesignated fund
balance to the Transportation Department's Fiscal Year 2010 General
Fund operating budget to provide funding for required signage and
enforcement activities, respectively.
2157k
ATTACHMENT A 1810k
ATTACHMENT B 2498k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 145k
(2) DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE TO
PROHIBIT TRESPASSING IN THE STAGING AREAS OF SPECIAL
EVENTS AND TO PROHIBIT THE PLACEMENT OF UNAUTHORIZED
ITEMS ALONG THE PARADE ROUTES
Recommendation of City Manager: Direct the City Attorney to prepare
and return within sixty days with an ordinance to prohibit trespassing in
the staging areas of special events, such as at the beginning of the
Tournament of Roses Parade and the field at the Rose Bowl Stadium,
and to prohibit the placement of unauthorized items along the viewing
areas of parade routes.
1106k
F. Reports from Representatives
6. PUBLIC HEARINGS - 7:30 P.M.
A. PUBLIC HEARING: RESOLUTION FOR THE CALIFORNIA STATEWIDE
COMMUNITIES DEVELOPMENT AUTHORITY REVENUE BONDS FOR
POLYTECHNIC SCHOOL
Recommendation of City Manager: Adopt a resolution approving the
issuance of the California Statewide Communities Development Authority
Revenue Bonds (Polytechnic School), Series 2009 in an aggregate principal
amount not to exceed $25,000,000 for the purpose of financing the
acquisition, construction, improvement and equipping of existing and new
school facilities and certain other matters relating thereto.
1079k
B. PUBLIC HEARING: APPLICATION FOR CONSOLIDATED DESIGN
REVIEW REGARDING AN ADDITION TO, AND SUBSTANTIAL
ALTERATION OF, AN EXISTING BUILDING AT 3160 EAST DEL MAR
BOULEVARD FOR USE AS AN URGENT CARE FACILITY
Recommendation of City Manager: It is recommended that the City Council
continue the public hearing to September 14, 2009, at 7:30 p.m.
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) BUDGET UPDATE
Recommendation of City Manager:
(1) Direct staff to record impending state borrowing of property tax
revenues, pursuant to Proposition 1A, as a receivable in the City's
General Fund; and
(2) Provide feedback to staff regarding the budget strategy outlined in
the agenda report.
1553k
B. City Council
(1) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING
OFFICER DECISION TO THE BOARD OF ZONING APPEALS
REGARDING HILLSIDE DEVELOPMENT PERMIT NO. 5249, TO
DEMOLISH A 3,418 SQUARE FOOT ONE-STORY RESIDENCE AND
CONSTRUCT A 4,326 SQUARE FOOT, TWO-STORY, SINGLE-
FAMILY RESIDENCE WITH A BASEMENT, AND A 890 SQUARE
FOOT, THREE-CAR GARAGE, FOR THE PROPERTY LOCATED AT
897 LINDA VISTA AVENUE (Councilmember Tornek)
2865k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 6048k
(2) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING
OFFICER DECISION TO THE BOARD OF ZONING APPEALS
REGARDING MINOR CONDITIONAL USE PERMIT NO. 5078, TO
CONSTRUCT A NON-RESIDENTIAL BUILDING OVER 15,000
SQUARE FEET AND TO ALLOW 75 PERCENT OF THE PARKING
SPACES TO BE CONFIGURED AS TANDEM SPACES, FOR THE
PROPERTY LOCATED AT 16 EAST CALIFORNIA BOULEVARD
(Councilmember Tornek)
7005k
RESOLUTION 9329 SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 222k
8. ORDINANCES
A. First Reading: None
B. Second Reading:
(1) Adopt "AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA
AMENDING THE CONTRACT BETWEEN THE CITY OF PASADENA
AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA
PUBLIC EMPLOYEES' RETIREMENT SYSTEM TO PROVIDE
RETIREMENT BENEFIT ENHANCEMENTS TO LOCAL POLICE
EMPLOYEES" (Introduced by Councilmember Holden)
356k
(2) Adopt "AN ORDINANCE OF THE CITY OF PASADENA REPEALING
CHAPTER 9.44 OF THE PASADENA MUNICIPAL CODE
(DISTRIBUTION OF UNSOLICITED WRITTEN MATERIAL)"
(Introduced by Councilmember Holden)
611k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 337k
9. INFORMATION ITEMS: None
10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)
12. ADJOURNMENT