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                                        AGENDA
 CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                  AUGUST 17, 2009
                             Closed Sessions 5:30 P.M.
                               Public Meeting 6:30 P.M.
                              Public Hearings 7:30 P.M.
                      Council Chamber, Pasadena City Hall
                     100 North Garfield Avenue, Room S249                                
                               Teleconference Location:
                                 Four Seasons Resort 
                        Costa Rica at Peninsula Papagayo
                                Guanacaste, Costa Rica
                                        Room 6221                              

5:30 P.M.  CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6
    Agency Negotiator: Karyn Ezell
    Employee Organizations: American Federation of State, County and
    Municipal Employees, Local 858; International Brotherhood of Electrical
    Workers, Local 18; International Union of Operating Engineers, Local 501;
    Pasadena Fire Fighters Association, Local 809; Pasadena Fire Fighters
    Management Association; Pasadena Police Officers Association, Pasadena
    Police Sergeants Association; Pasadena Management Association; and all
    Unrepresented Employees 
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6
    Agency Negotiator: Karyn Ezell
    Employee Organizations: Pasadena Association of Clerical and Technical
    Employees, LIUNA Local 777; Service Employees International Union, 
    Local 221
6:30 P.M.  PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
    be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 10 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.                      
3. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
     motion and one vote unless removed for separate discussion) 
  A.  City Manager
      (1) APPROVAL OF FINAL TRACT MAP NO. 070320, BEING A TEN-UNIT
           CONDOMINIUM PROJECT, AT 480 SOUTH LOS ROBLES AVENUE
           Recommendation of City Manager: 
           (1) Adopt a resolution to approve Final Tract Map No. 070320; and
           (2) Authorize the City Clerk to execute the Certificate on the map
           showing the City's approval of said map.

	626k
      (2) AUTHORIZATION TO ENTER INTO CONTRACTS WITH
           YELLOWSTONE ROCK AND SAND, INC., AND LOGANS
           MARKETING FOR FURNISHING AND DELIVERING AGGREGATE
           BASE, CEMENT SLURRY AND COLD MIX FOR THE WATER AND
           POWER DEPARTMENT, SPECIFICATION WD-09-03
           Recommendation of City Manager:  
           (1) Accept the bid dated May 1, 2009 from Yellowstone Rock and
           Sand, Inc., in response to Specification WD-09-03, for Furnishing and
           Delivering Aggregate Base for the Water and Power Department;
           (2) Accept the bid dated May 1, 2009 from Logans Marketing in
           response to Specification WD-09-03, for Furnishing and Delivering
           Cement Slurry and Cold Mix for the Water and Power Department;
           (3) Reject all other bids;
           (4) Authorize the City Manager to issue a purchase order for a one-
           year period to Yellowstone Rock and Sand Inc., in the amount of
           $225,000, with two optional one-year extensions.  The annual amount of
           the extensions shall not exceed $225,000; and 
           (5) Authorize the City Manager to issue a purchase order for a one-
           year period to Logans Marketing in the amount of $215,000 with two
           optional one-year extensions.  The annual amount of the extensions
           shall not exceed $215,000. 
               The contracts are for an initial term of one year with an option for
           two additional one-year terms.

	594k
      (3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH GRANITE
           PRECASTING AND CONCRETE INC., TO FURNISH AND DELIVER A
           PRECAST TRENCH FOR CHESTER SUBSTATION FOR THE WATER
           AND POWER DEPARTMENT
           Recommendation of City Manager: Accept the bid dated July 30, 2009
           submitted by Granite Precasting and Concrete, Inc., in response to
           Specifications LD-09-14 to furnish and deliver a precast trench for
           Chester Substation, and authorize the City Manager to enter into a
           contract with Granite Precasting and Concrete, Inc., for an amount not
           to exceed $90,000.
	381k
      (4) AUTHORIZATION TO ENTER INTO A CONTRACT WITH PERRY C.
           THOMAS, INC., AND HERMAN WEISSKER, INC., FOR THE REPAIR
           AND RESTORATION OF ELECTRICAL VAULTS PER
           SPECIFICATIONS LD-09-10 FOR THE WATER AND POWER
           DEPARTMENT
           Recommendation of City Manager:
           (1)  Find that the project is exempt from California Environmental
           Quality Act (CEQA) review pursuant to State CEQA Guidelines Section
           15330 (Minor Actions to Prevent, Stabilize, Mitigate or Eliminate the
           Release or Threat of Release of Hazardous Waste or Hazardous
           Substances); 
           (2) Accept the bid dated June 30, 2009 submitted by Perry C. Thomas
           Construction, Inc., in response to Specifications LD-09-10, Item II, to
           provide labor and materials to repair and restore reinforced concrete
           electrical vaults for the Water and Power Department; reject all other
           bids; and authorize the City Manager to enter into a contract with Perry
           C. Thomas not to exceed $151,146, which includes the base amount of
           $137,406 and a contingency of $13,740  for any necessary change
           orders; and
           (3) Accept the bid dated June 30, 2009, submitted by Herman
           Weissker, Inc., in response to Specifications LD-09-10, Items I, III and
           IV, to provide labor and materials to repair and restore reinforced
           concrete electrical vaults for the Water and Power Department; reject all
           other bids; and authorize the City Manager to enter into a contract with 
           Herman Weissker, Inc., not to exceed $701,219, which includes the
           base amount of $637,472 and a contingency of $63,747 for any
           necessary change orders.
	604k
      (5) AUTHORIZATION TO ENTER INTO CONTRACTS WITH THE
           SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY AND WITH
           POSITIVE ENERGY, INC., FOR SERVICES TO PROVIDE HOME
           ENERGY USE REPORTS
           Recommendation of City Manager: 
           (1) Enter into a contract with Southern California Public Power
           Authority (SCPPA) via a letter of authorization to participate in a Positive
           Energy Implementation Program Participation Agreement in an amount
           not to exceed $618,000; and
           (2) Enter into a contract with Positive Energy, Inc. (Positive Energy) to
           provide home energy use reports.
               These contracts are exempt from competitive bidding pursuant to
           City Charter Section 1002(H), contracts with other governmental
           agencies or their contractors.
	818k

      (6) CONTRACT AWARD TO E.C. CONSTRUCTION FOR THE
           EXTENSION OF WALNUT STREET AND KINNELOA AVENUE FOR
           AN AMOUNT NOT TO EXCEED $2,400,000
           Recommendation of City Manager:  
           (1) Acknowledge the Mitigated Negative Declaration and the Notice of
           Determination for the project, which was filed with the Los Angeles
           County Clerk on May 4, 2007; and
           (2) Accept the bid dated July 29, 2009, submitted by E. C.
           Construction for the Extension of Walnut Street and Kinneloa Avenue,
           reject all other bids received, and authorize the City Manager to enter
           into such contract not to exceed $2,400,000. 
	750k
      (7) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER
           CONTRACT WITH SANOFI PASTEUR TO ACQUIRE VACCINES FOR
           THE HEALTH DEPARTMENT'S IMMUNIZATION CLINIC
           Recommendation of City Manager: Authorize the issuance of a
           Purchase Order Contract to Sanofi Pasteur for the period July 1, 2009
           through June 30, 2010 not to exceed $86,000 for the purchase of travel
           vaccines for the Health Department's Immunization Clinic.  Competitive
           bidding is not required pursuant to City Charter Section 1002(C),
           contracts for labor, materials, supplies or services available from only
           one vendor.
	512k
  B.  City Clerk/Secretary
      (1) Approval of Minutes          
           August 3, 2009 (City Council)
           August 3, 2009 (Community Development Commission)
           August 10, 2009 (City Council)
           August 10, 2009 (Community Development Commission)

       (2) Receive and file claims against the City of Pasadena
           Claim No. 10,926   John Oschrin                                      $   500.00
           Claim No. 10,927   Farmers Insurance Group as                     240.94
                         Subrogee for Sandy Aviles Martinez
           Claim No. 10,928   Debbra Yeung                                       1,239.13 
           Claim No. 10,929   Kurt Kinsey                                               88.24
      (3) Public Hearings Set
           September 21, 2009, 7:30 p.m. - Las Encinas Hospital Master Plan
           Amendment
           September 21 2009, 7:30 p.m.  - Joint Public Hearing: Draft
           Consolidated Annual Performance and Evaluation Report (CAPER) for
           July 1, 2008 - June 30, 2009 for Community Development Block Grant
           (CDBG); Emergency Shelter Grant (ESG); Home Investment
           Partnership Act (HOME); Human Services Endowment Fund (HSEF)
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
   A.  Economic Development and Technology Committee
   B.  Finance Committee
   C.  Legislative Policy Committee
   D.  Municipal Services Committee
   E.  Public Safety Committee
      (1) ESTABLISHMENT OF PARKING RESTRICTIONS WITHIN URBAN-
           WILDLAND INTERFACE AREAS DURING TIMES OF EXTREME FIRE
           HAZARD (RED FLAG CONDITIONS)
           Recommendation of City Manager: 
           (1) Direct the City Attorney to draft and return within 30 days with an
           ordinance restricting parking within the urban-wildland interface area of
           the City of Pasadena during times of extreme fire hazard;
           (2) Approve the recommended upgrades to the Pasadena Local
           Emergency Alert System (PLEAS), by appropriating $117,380 from
           General Fund undesignated fund balance to the Fire Department's
           Fiscal Year 2010 General Fund operating budget; and
           (3) Appropriate $144,000 from General Fund undesignated fund
           balance to the Transportation Department's Fiscal Year 2010 General
           Fund operating budget to provide funding for required signage and
           enforcement activities, respectively. 
	2157k
	ATTACHMENT A 1810k
	ATTACHMENT B  2498k

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	CORRESPONDENCE    145k
      (2) DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE TO
           PROHIBIT TRESPASSING IN THE STAGING AREAS OF SPECIAL
           EVENTS AND TO PROHIBIT THE PLACEMENT OF UNAUTHORIZED
           ITEMS ALONG THE PARADE ROUTES
           Recommendation of City Manager: Direct the City Attorney to prepare
           and return within sixty days with an ordinance to prohibit trespassing in
           the staging areas of special events, such as at the beginning of the
           Tournament of Roses Parade and the field at the Rose Bowl Stadium,
           and to prohibit the placement of unauthorized items along the viewing
           areas of parade routes.
	1106k
   F.  Reports from Representatives
6. PUBLIC HEARINGS - 7:30 P.M.   
  A.  PUBLIC HEARING:  RESOLUTION FOR THE CALIFORNIA STATEWIDE
       COMMUNITIES DEVELOPMENT AUTHORITY REVENUE BONDS FOR
       POLYTECHNIC SCHOOL
       Recommendation of City Manager: Adopt a resolution approving the
       issuance of the California Statewide Communities Development Authority
       Revenue Bonds (Polytechnic School), Series 2009 in an aggregate principal
       amount not to exceed $25,000,000 for the purpose of financing the
       acquisition, construction, improvement and equipping of existing and new
       school facilities and certain other matters relating thereto.
	1079k
  B.  PUBLIC HEARING: APPLICATION FOR CONSOLIDATED DESIGN
       REVIEW REGARDING AN ADDITION TO, AND SUBSTANTIAL
       ALTERATION OF, AN EXISTING BUILDING AT 3160 EAST DEL MAR
       BOULEVARD FOR USE AS AN URGENT CARE FACILITY
       Recommendation of City Manager: It is recommended that the City Council
       continue the public hearing to September 14, 2009, at 7:30 p.m. 

7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
   A.  City Manager
      (1) BUDGET UPDATE
           Recommendation of City Manager: 
           (1) Direct staff to record impending state borrowing of property tax
           revenues, pursuant to Proposition 1A, as a receivable in the City's
           General Fund; and
           (2) Provide feedback to staff regarding the budget strategy outlined in
           the agenda report.
	1553k

   B. City Council

      (1) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING
           OFFICER DECISION TO THE BOARD OF ZONING APPEALS
           REGARDING HILLSIDE DEVELOPMENT PERMIT NO. 5249, TO
           DEMOLISH A 3,418 SQUARE FOOT ONE-STORY RESIDENCE AND
           CONSTRUCT A 4,326 SQUARE FOOT, TWO-STORY, SINGLE-
           FAMILY RESIDENCE WITH A BASEMENT, AND A 890 SQUARE
           FOOT, THREE-CAR GARAGE, FOR THE PROPERTY LOCATED AT
           897 LINDA VISTA AVENUE (Councilmember Tornek)
	2865k

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	CORRESPONDENCE    6048k

      (2) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING
           OFFICER DECISION TO THE BOARD OF ZONING APPEALS
           REGARDING MINOR CONDITIONAL USE PERMIT NO. 5078, TO
           CONSTRUCT A NON-RESIDENTIAL BUILDING OVER 15,000
           SQUARE FEET AND TO ALLOW 75 PERCENT OF THE PARKING
           SPACES TO BE CONFIGURED AS TANDEM SPACES, FOR THE
           PROPERTY LOCATED AT 16 EAST CALIFORNIA BOULEVARD
           (Councilmember Tornek) 
	7005k
	RESOLUTION  9329

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	CORRESPONDENCE    222k
8. ORDINANCES
   A.  First Reading: None 
   B.  Second Reading: 
      (1) Adopt "AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA
           AMENDING THE CONTRACT BETWEEN THE CITY OF PASADENA
           AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA
           PUBLIC EMPLOYEES' RETIREMENT SYSTEM TO PROVIDE
           RETIREMENT BENEFIT ENHANCEMENTS TO LOCAL POLICE
           EMPLOYEES" (Introduced by Councilmember Holden)
	356k
      (2) Adopt "AN ORDINANCE OF THE CITY OF PASADENA REPEALING
           CHAPTER 9.44 OF THE PASADENA MUNICIPAL CODE
           (DISTRIBUTION OF UNSOLICITED WRITTEN MATERIAL)"
           (Introduced by Councilmember Holden)   
	611k

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	CORRESPONDENCE    337k
9. INFORMATION ITEMS: None
10.    PUBLIC COMMENT (Continued)
11.    CLOSED SESSIONS (Continued, if necessary)
12.    ADJOURNMENT