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AGENDA CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION OCTOBER 27, 2008
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Public Hearings 7:30 P.M. Council Chamber, Pasadena City Hall 100 North Garfield Avenue, Room S249
Teleconference Location: Residence 580 West Howard Street Pasadena, California 91103
5:30 P.M. CLOSED SESSION (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION pursuant to Government Code Section 54956.9(a) Case Name: Hindman v. City of Pasadena, et al. Case No.: BC369577
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 City Representatives: Karyn S. Ezell and Arthur Chavez Employee Organization: Unrepresented Top, Middle and Professional Management Employees
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE, CEREMONIAL MATTERS AND SPECIAL PRESENTATION
A. PRESENTATION BY ASSEMBLYMEMBER ANTHONY PORTANTINO REGARDING THE STATE OF THE STATE (To be heard at 7:00 p.m.)
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 11 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) AUTHORIZATION OF SUBMITTAL OF GRANT APPLICATIONS AND ADOPTION OF RESOLUTIONS FOR THE URBAN STREAMS RESTORATION AND THE CALIFORNIA RIVER PARKWAYS GRANT PROGRAMS Recommendation of City Manager: (1) Adopt a resolution authorizing an application for the Proposition 84, California River Parkways Grant Program/Urban Streams Restoration Grant Programs in the amount of $1,262,950 to implement the Berkshire Creek Improvement Project in Hahamongna Watershed Park (CIP Project No. 77508, No. 77509); and (2) Adopt a resolution authorizing an application for the Proposition 84, California River Parkways Grant Program/Urban Streams Restoration Grant Programs in the amount of $2,575,000 to implement the Upper Arroyo Seco Stream Sustainability Project (CIP Project No. 1040). 959k EXHIBIT A 360k
(2) CONTRACT AWARD TO YAKAR FOR THE INSTALLATION OF STREET LIGHTING AND STREET TREES IN THE PASADENA PLAYHOUSE DISTRICT, PHASE II, FOR AN AMOUNT NOT TO EXCEED $964,000 Recommendation of City Manager: (1) Accept the bid dated October 17, 2008, submitted by Yakar, in response to the Specifications for the Installation of Street Lighting and Street Trees in the Pasadena Playhouse District, Phase II, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $964,000; and (2) Acknowledge the project to be categorically exempt under Section 21084 of the California Environmental Quality Act (CEQA) in accordance with Article 19, Section 15301 (Class 1), subsection (c) of the Resources Agency of California Guidelines (minor alterations involving negligible expansion of use beyond that previously existing) pursuant to the findings of the Secretary of the Resources Agency, and authorize the City Manager to execute and the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk. 714k
(3) APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND PASADENA MANAGEMENT ASSOCIATION FOR THE TERM OF APRIL 1, 2008 THROUGH MARCH 17, 2012 Recommendation of City Manager: It is recommended that the City Council approve a successor Memorandum of Understanding between the City of Pasadena and the Pasadena Management Association (PMA) for a four-year term covering the period April 1, 2008, through March 17, 2012. 723k
B. City Clerk
(1) Approval of Minutes - October 13, 2008
(2) Receive and file claims against the City of Pasadena
Claim No. 10,721 Esperanza Hernandez $ 6,179.94 Claim No. 10,722 Dommond Lonnie 76.41 Claim No. 10,723 Esurance, Inc. Not Stated Claim No. 10,724 John Andre Gougeon 1,338.51 Claim No. 10,725 The Madison Company Not Stated
(3) Public Hearing Set
November 17, 2008 at 7:30 p.m. - North Los Robles Zoning Overlay District
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) PURCHASE OF EXCESS LIABILITY INSURANCE FROM EVEREST NATIONAL INSURANCE COMPANY AND ALLIED WORLD NATIONAL ASSURANCE COMPANY NOT TO EXCEED $340,000 Recommendation of City Manager: (1) Authorize the binding of coverage for the purchase of excess liability insurance with limits of (a) $10,000,000 excess of a $5,000,000 self-insured retention from Everest National Insurance Company, and (b) $10,000,000 excess of $15,000,000 from Allied World National Assurance Company, at a total annual premium not to exceed $340,000. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; (2) Authorize up to four subsequent annual renewals, without further City Council action, to bind coverage for the purchase of excess liability coverage provided the annual premium does not exceed $400,000 for the same policy limits; and (3) Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City's best interests are served. 572k
(2) PASADENA CONFERENCE CENTER EXPANSION PROJECT UPDATE Recommendation of Pasadena Center Operating Company: This report is for informational purposes only. 620k
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS - 7:30 P.M.
A. PUBLIC HEARING: FORMATION OF THE CITY OF PASADENA ANNANDALE CANYON OPEN SPACE BENEFIT ASSESSMENT DISTRICT Recommendation of City Manager: It is recommended that the City Council: (1) Conduct a public hearing on the proposed establishment of an Open Space Benefit Assessment District, to levy an assessment thereon, and to issue Assessment District bonds to represent unpaid assessments. It is further recommended that upon closing the public comment portion of the public hearing, that the City Council: (2) Order the tabulation of all ballots received and not withdrawn, and request a report of the tabulation results as soon as possible. (3) Adopt a resolution declaring the results of a property owner protest ballot proceeding for the Annandale Canyon Open Space Benefit Assessment District. If no majority protest exists, it is further recommended that the City Council determine to delay commencement of cash collection period until a decision to purchase is made, and it is further recommended that the City Council adopt a resolution making certain findings, approving the Engineer's Report, approving the formation of the Annandale Canyon Open Space Benefit Assessment District, and approving and confirming the levy of assessments for said Assessment District. 1641k RESOLUTION DECLARING THE RESULTS OF A PROPERTY OWNER PROTEST BALLOT PROCEEDING 396k RESOLUTION APPROVING ENGINEERS REPORT 1028k EXHIBITS A & B TO RESOLUTION APPROVING ENGINEERS REPORT 3945k ENGINEERS REPORT 890k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 317k
B. JOINT PUBLIC HEARING: DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (2007-2008 PROGRAM YEAR) FOR PROJECTS FUNDED FROM COMMUNITY DEVELOPMENT BLOCK GRANT, EMERGENCY SHELTER GRANT, HOME INVESTMENT PARTNERSHIP ACT, AND HUMAN SERVICES ENDOWMENT FUND PROGRAMS; CDBG REQUEST FOR PROPOSALS FOR NON-PUBLIC SERVICES PROJECTS (2009-2010 PROGRAM YEAR) Recommendation of City Manager/Chief Executive Officer: It is recommended that the City Council/Community Development Commission, following the public hearing, take the following actions: (1) Approve the submission to the U.S. Department of Housing and Urban Development ("HUD") of the Draft Consolidated Annual Performance and Evaluation Report ("CAPER") for the 2007-2008 Program Year for projects funded under the Community Development Block Grant ("CDBG"), Emergency Shelter Grant, HOME Investment Partnership Act, and Human Services Endowment Fund programs; and (2) Authorize the issuance of the CDBG Request for Proposals for funding of Non-Public Services Projects for the 2009-2010 Program Year.
4847k
DRAFT CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION
REPORT 2007-2008 23884k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
B. City Council
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - October 13, 2008
B. JOINT PUBLIC HEARING: DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (2007-2008 PROGRAM YEAR) FOR PROJECTS FUNDED FROM COMMUNITY DEVELOPMENT BLOCK GRANT, EMERGENCY SHELTER GRANT, HOME INVESTMENT PARTNERSHIP ACT, AND HUMAN SERVICES ENDOWMENT FUND PROGRAMS; CDBG REQUEST FOR PROPOSALS FOR NON-PUBLIC SERVICES PROJECTS (2009-2010 PROGRAM YEAR) (See Item 6.B.)
9. ORDINANCES
A. First Reading: None
B. Second Reading:
(1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 8 OF THE PASADENA MUNICIPAL CODE TO ADD NEW SECTIONS TO CHAPTER 8.78 TO PROHIBIT SMOKING IN OUTDOOR PUBLIC PLACES AND ADDITIONAL DEFINITIONS TO SECTION 8.78.040"(Introduced by Councilmember Gordo) 846k
(2) Adopt "AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA GRANTING ASSIGNMENT OF A NON-EXCLUSIVE SOLID WASTE FRANCHISE FROM LOONEY BINS, INC., TO USA WASTE OF CALIFORNIA, INC., DBA WASTE MANAGEMENT AND AMENDING ORDINANCE NO. 7087" (Introduced by Vice Mayor Haderlein) 613k
10. INFORMATION ITEMS:
A. SUMMARY OF CITY COUNCIL POSITIONS ON MEASURES ON NOVEMBER 4, 2008 BALLOT Recommendation of City Manager: This report is for information only. 598k
11. PUBLIC COMMENT (Continued)
12. CLOSED SESSIONS (Continued, if necessary) 13. ADJOURNMENT SCHEDULED COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the first and third Wednesday of each month at 6:00
p.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
November 5, 2008
November 19, 2008
December 3, 2008
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo,
Steve Haderlein,
Chris Holden)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
October 27, 2008
November 10, 2008 (To be cancelled)
November 24, 2008
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard,
Margaret McAustin,
Sidney F. Tyler)
Meets the third Wednesday of each month at 7:30 a.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
November 19, 2008
December 17, 2008
January 21, 2009
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin,
Victor Gordo,
Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
October 28, 2008
November 25, 2008
December 23, 2008
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison,
Margaret McAustin, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)
November 3, 2008
December 1, 2008
January 5, 2009
November 3, 2008
November 10, 2008 (To be cancelled)
November 17, 2008
November 18, 2008 (Special Joint meeting with
Pasadena Unified School District Board
of Education at the Pasadena Senior Center, Multipurpose Room)
November 24, 2008
December 1, 2008 (To be cancelled)
December 8, 2008
December 15, 2008
December 22, 2008
December 29, 2008 (To be cancelled)
January 5, 2009 (To be cancelled)
January 12, 2009
January 19, 2009 (To be cancelled)
January 26, 2009
FUTURE PUBLIC HEARINGS:
October 27, 2008, 7:30 p.m.
- Public Hearing: Formation of the Annandale Canyon Open
Space Benefit/Assessment District
October 27, 2008, 7:30 p.m.
- Joint Public Hearing: Draft Consolidated Annual Performance
and Evaluation Report (CAPER) for July 1, 2007 - June 30, 2008 for Community
Development
Block Grant (CDBG); Emergency Shelter Grant (ESG); Home Investment Partnership
Act
(HOME); Human Services Endowment Fund (HSEF)
November 3, 2008, 7:30 p.m. - Designation of 1155 North Hill Avenue as a Landmark
November 3, 2008, 7:30 p.m. - Designation of 1265 - 1271 East Green Street as a Landmark
November 3, 2008, 7:30 p.m. - Designation of 1347 North Lake Avenue as a Landmark
November 17, 2008, 7:30 p.m. - Designation of 940 East Colorado Boulevard as a Landmark
November 17, 2008, 7:30 p.m. - Designation of 116 North Meredith Avenue as a Landmark
November 17, 2008, 7:30 p.m. - Designation of 119 North Meredith Avenue as a Landmark
November 17, 2008 at 7:30 p.m. - North Los Robles Zoning Overlay District
COMMISSION VACANCIES 378k