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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
MARCH 29, 2004
Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 8:00 P.M.
Council Chamber, Pasadena City Hall
100 N. Garfield Avenue, Room 247
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
pursuant to Government Code Section 54956.8
Properties:181 Columbia Street; 163 State Street; 180 State Street; and 1200
South Pasadena Avenue, Pasadena, CA
Negotiating Parties: State of California (Caltrans)
Agency Negotiator: Richard Bruckner
Under Negotiation: Price and terms of payment
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment
will be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 12 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. OLD BUSINESS: None
4. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) RESOLUTION TO CONSIDER GRANTING NON-EXCLUSIVE SOLID
WASTE FRANCHISES AND THE SETTING OF A PUBLIC HEARING
Recommendation of City Manager:
(1) Adopt a resolution declaring its intention to consider the granting of
non-exclusive franchises for completed applications;
(2) Set a public hearing for April 26, 2004 at 8:00 p.m. to consider
granting these franchises; and
(3) Direct the City Clerk to publish the resolution at least once in a
newspaper of general circulation in the City, not less than ten days prior
to the date set for the hearing.
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(2) AUTHORIZATION OF THE SUBMITTAL OF A REQUEST FOR FUNDS
TO THE CALIFORNIA DEPARTMENT OF CONSERVATION, DIVISION
OF RECYCLING, FOR BEVERAGE CONTAINER RECYCLING AND
LITTER CLEANUP ACTIVITIES
Recommendation of City Manager:
(1) Adopt a resolution approving a request for pre-designated funds in
the amount of $39,463 for the Fiscal Year 2004/2005 from the California
Department of Conservation for beverage container recycling and litter
cleanup activities.
(2) Authorize the City Manager or her designee to enter into an
agreement with the California Department of Conservation's Division of
Recycling to execute all necessary forms for the purpose of securing
payments and to carry out the required activities under the program to
encourage beverage container recycling and to reduce litter.
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(3) PURCHASE ORDER WITH MUNICIPAL MAINTENANCE EQUIPMENT
FOR $352,039 FOR TWO NEW 2004 VAC-CON HIGH PRESSURE
SEWER CLEANERS
Recommendation of City Manager: Authorize the Purchasing
Administrator to issue a purchase order to Municipal Maintenance
Equipment, in an amount of $352,039, without competitive bidding
pursuant to Pasadena City Charter Section 1002(H), (contracts with
other governmental entities or their contractors) for the purchase of two
Jet Rodder Sewer Trucks.
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(4) PURCHASE ORDER WITH WESTERN GCS FOR $403,585 FOR TWO
STREET SWEEPERS
Recommendation of City Manager: Authorize the Purchasing
Administrator to issue a purchase order to Western GCS in the amount
of $403,585 without competitive bidding pursuant to Pasadena City
Charter Section 1002(H), (contracts with other governmental entities or
their contractors) for the purchase of two Tymco Street Sweepers.
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(5) PURCHASE ORDER WITH CARMENITA TRUCK CENTER FOR
$416,384 FOR TWO REFUSE AUTOMATED SIDE LOADERS
Recommendation of City Manager:
(1) Authorize the Purchasing Administrator to issue a purchase order
to Carmenita Truck Center in an amount of $416,384 without
competitive bidding pursuant to City Charter Section 1002(H), (contracts
with other governmental entities or their contractors) for the purchase of
two Refuse Automated Side Loaders; and
(2) Approve a journal voucher appropriating $416,384 to Budget
Account No. 406-764120 Residential Solid Waste Operations for the
purchase of the vehicles. The funds to cover this appropriation came
from proceeds of 1999 Lease Financing for said purpose.
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(6) APPROVAL OF FINAL VESTING TRACT MAP NO. 53506, BEING A
DEVELOPMENT COMPRISED OF ONE AIR PARCEL FOR
COMMERCIAL PURPOSES AND 53 AIR PARCELS FOR
RESIDENTIAL CONDOMINIUM PURPOSES, AT 128 NORTH OAK
KNOLL AVENUE
Recommendation of City Manager: Adopt a resolution to approve final
Vesting Tract Map No. 53506 and authorize the City Clerk to execute
the Certificate on the map showing the City's approval of said map.
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(7) LEASE AGREEMENT FOR THE HOUSING DIVISION OF THE
PLANNING AND DEVELOPMENT DEPARTMENT AT THE FAIR
OAKS RENAISSANCE PLAZA LOCATED AT 665 NORTH FAIR OAKS
AVENUE
Recommendation of City Manager: Approve the terms and conditions,
as generally described in the agenda report and authorize the City
Manager to execute a lease agreement and any other documents
necessary to carry out this transaction.
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(8) AMENDMENT TO THE OFFICE SPACE LEASE AT 117 EAST
COLORADO BOULEVARD (AGREEMENT NO. 18,355) TO
CONSTRUCT THE DATA CENTER TENANT IMPROVEMENTS FOR
AN AMOUNT NOT TO EXCEED $544,000
Recommendation of City Manager: Authorize the City Manager to
execute a lease amendment for the office space at 117 East Colorado
Boulevard for data center tenant improvement expenses in an amount
not to exceed $544,000.
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B. City Clerk
(1) Approval of Minutes - March 1, 2004
(2) Receive and file claims against the City of Pasadena
Claim No. 9514 SBC/Diane Mancini $ 4,579.52
Claim No. 9515 Linda Jordan, Carlton Crayton Unknown
Michael Miller, James Patton,
Paris Jordan
Claim No. 9516 Steven Burks 19,510.34
Claim No. 9517 Maureen Wilson Unknown
Claim No. 9518 State Farm Insurance 2,137.08
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) APPROVAL OF FY 2004 BUDGET AMENDMENTS FOR VARIOUS
PUBLIC HEALTH DEPARTMENT PROGRAMS
Recommendation of City Manager:
(1) Approve journal vouchers adjusting the estimated FY 2004
revenues and appropriations in Public Health Department operating
budget accounts, as detailed in Attachment A of the agenda report, for a
net increase of $273,666;
(2) Approve the elimination of 4.0 FTEs (vacant positions) and
approve the addition of 19.15 FTEs to various Public Health Department
operating budget accounts, for a net increase of 15.15 FTEs (from
90.625 FTEs to 105.775 FTEs) as detailed in Attachments B & C of the
agenda report; and
(3) Appropriate $321,388 from the unappropriated Health Fund
balance, of which $78,500 is from the Power Fund, via the General
Fund, to offset the cost of electrical usage, to the FY 2004 operating
budget to support various programs, as detailed in Attachment D of the
agenda report.
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(2) AWARD OF CONSTRUCTION CONTRACT TO HANAN
CONSTRUCTION COMPANY, INCORPORATED, FOR THE
CONSTRUCTION OF A NEW INDOOR FIRING RANGE FOR AN
AMOUNT NOT TO EXCEED $1,994,362
Recommendation of City Manager:
(1) Approve a journal voucher recognizing $450,000 from the
unencumbered Public Safety Augmentation Fund balance (#202), and
appropriating it to the Indoor Firing Range at Eaton Capital
Improvement Program project (Account No. 71139).
(2) Approve a journal voucher transferring $100,000 from the East
Pasadena Sub Station program budget (Account No. 8114-101-
403160), to the Indoor Firing Range at Eaton Canyon CIP project
(Account No. 71139).
(3) Approve a journal voucher transferring $77,000 from the Asset
Forfeiture (Account No. 8114-207-401500) to the Indoor Firing Range at
Eaton Canyon CIP project (Account No. 71139).
(4) Recognize and appropriate $20,100 from the Charter Capital Fund
to Account No. 71139, Indoor Firing Range.
(5) Accept the bid, dated February 18, 2004, submitted by Hanan
Construction Company, Incorporated, and reject all other bids.
(6) Authorize the City Manager to enter into a contract with Hanan
Construction Company, Incorporated, in an amount not to exceed
$1,994,362 for the construction of a new Indoor Firing Range.
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C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS - 8:00 P.M.
A. JOINT PUBLIC HEARING: APPROVAL OF OWNER PARTICIPATION AND
LOAN AGREEMENT BETWEEN HERITAGE HOUSING PARTNERS AND
PASADENA COMMUNITY DEVELOPMENT COMMISSION FOR THE FAIR
OAKS COURT DEVELOPMENT FROM 6-46 PEORIA STREET AND FROM
584-612 NORTH FAIR OAKS AVENUE; REPLACEMENT HOUSING PLAN;
RELOCATION PLAN; AMENDMENT TO AFFORDABLE HOUSING
AGREEMENT NO. CDC-480 AND INITIAL STUDY
Recommendation of City Manager/Chief Executive Officer: It is
recommended that the City Council and Pasadena Community Development
Commission take the following actions:
(1) The City Council and the Pasadena Community Development
Commission ("Commission") hold a joint public hearing to consider the
proposed Fair Oaks Court Development (the "Project") in accordance with the
terms and provisions of the Owner Participation and Loan Agreement
("OPLA") between Heritage Housing Partners (the "Developer") and the
Commission.
(2) The Commission adopt a resolution:
(a) Finding and determining on the basis of the Initial Study prepared
for the Project that there is no substantial evidence that the Project will have
a significant effect on the environment nor any potential for adverse effect on
wildlife resources if certain mitigation measures are implemented;
(b) Approving the Mitigated Negative Declaration and directing the
Secretary of the Commission to concurrently file with the Clerk of Los
Angeles County a Certificate of Fee Exemption and a Notice of
Determination;
(c) Finding and determining that the Project: (i) is consistent
with the City of Pasadena General Plan, Villa-Parke Redevelopment Plan
and the Fair Oaks/Orange Grove Specific Plan; (ii) will assist in the
elimination of blight and provide housing for low and moderate-income
households; (iii) is consistent with the Commission's Five-Year
Implementation Plan;
(d) Approving the terms and conditions of the OPLA;
(e) Approving the Replacement Housing Plan and the Relocation Plan;
(f) Approving an amendment of certain terms and conditions of the
existing Affordable Housing Agreement (CDC-480) and related documents;
(g) Approving a journal voucher appropriating Commission funds in an
amount not to exceed $3,196,000 from the Housing Opportunity Fund for the
Project; and
(h) Authorizing the Chief Executive Officer to take the necessary
actions to complete the Project.
(3) The City Council adopt a resolution:
(a) Finding and determining on the basis of the Initial Study prepared
for the Project, that there is no substantial evidence that the Project will have
a significant effect on the environment nor any potential for adverse effect on
wildlife resources if certain mitigation measures are implemented;
(b) Approving the Mitigated Negative Declaration;
(c) Authorizing the Commission to enter into the OPLA;
(d) Authorizing the transfer of the BEGIN Program grant award
($930,000) to the Commission for down payment assistance loans to eligible
first time homebuyers of the Project; and
(e) Authorizing the City Manager to take the necessary actions to
complete the Project.
Recommendation of the Northwest Commission: On March 23, 2004, the
staff recommendations were presented to the Northwest Commission. After
review of this matter, the Northwest Commission voted unanimously to
recommend the Council/Commission approval of the staff recommendations.
Recommendation of Community Development Committee: On March 25,
2004, at the Community Development Committee's (CDC) regular meeting,
the staff recommendations were presented. A written report will be provided
to Council/Commission of the actions taken by the CDC on this item.
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B. PUBLIC HEARING: APPROVAL OF THE SUBMITTAL OF THE PUBLIC
HOUSING AGENCY FIVE YEAR PLAN (2005-2009) AND ANNUAL PLAN
(2005) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
Recommendation of Chief Executive Officer: It is recommended that the
Community Development Commission take the following actions:
(1) Hold a public hearing to take comments on the Public Housing Agency
Five Year Plan (2005 - 2009) and Annual Plan (2005); and
(2) Approve the Public Housing Agency Five Year Plan (2005-2009) and
Annual Plan (2005) and authorize the Chief Executive Officer to execute, any
and all documents pertaining to its submission to the U.S. Department of
Housing and Urban Development.
Recommendation of Resident Advisory Board: The Public Housing
Agency Five Year Plan and Annual Plan (the "PHA Plan") was submitted to
the Resident Advisory Board (RAB) on February 23, 2004, for comments and
recommendations. The RAB is comprised of individuals receiving rental
assistance from the Pasadena Community Development Commission
(PCDC). All RAB members present voted to recommend approval of the
submission of the PHA Plans to the PCDC. Two comments were made to: 1)
support more senior housing in Pasadena; and 2) continue the development
of the Section 8 Homeownership and Lease to Purchase Programs.
Recommendation of Northwest Commission: On March 9, 2004, the PHA
Plan was submitted to the Northwest Commission (NWC) as an information
item. The NWC also expressed support for the City rental housing efforts
with particular emphasis on the Section 8 program's 99% lease-up rate. The
Section 8 program lease-up rate has increased dramatically in the past two
years primarily due to programs to outreach to landlords.
Recommendation of Community Development Committee: On March 11,
2004, the PHA Plan was submitted to the Community Development
Committee (CDC) for comment and recommendation. The CDC
recommended approval of the submission of the Public Housing Agency Five
Year Plan (2005-2009) and Annual Plan (2005).
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C. PUBLIC HEARING: AMENDMENTS TO THE CIVIC CENTER SPECIFIC
PLAN AND A PLANNED DEVELOPMENT RELATED TO THE MONTANA I
AND II PROJECTS (355 EAST COLORADO BOULEVARD AND 380 EAST
UNION STREET) (To be heard at 8:45 p.m. or thereafter)
Recommendation of City Manager: It is recommended that the City
Council, following a public hearing:
(1) Adopt an Initial Environmental Study with Mitigated Negative
Declaration;
(2) Find that the proposed Civic Center Specific Plan amendments are
consistent with the General Plan;
(3) Find that the proposed Planned Development is consistent with the
goals, objectives and policies of the General Plan and the purposes of the
Pasadena Municipal Code Title 17 (Zoning), as outlined in the body of the
report;
(4) Approve the amendments to the Civic Center Specific Plan that relate to
the site of The Montana I and II projects, described in the body of the report;
(5) Approve the Planned Development for the site that includes the
Montana I and II projects, described in the body of the report;
(6) Direct the City Attorney to prepare an ordinance amending the
Pasadena Municipal Code and the zoning map to establish the Planned
Development with the provisions described in the report and to prepare a
resolution amending the Civic Center Specific Plan with the provisions
described in the report;
(7) Approve the De Minimis Impact finding on State Fish and Wildlife
Habitat; and
(8) Direct the City Clerk to file a Notice of Determination and a Certificate of
Fee Exemption for the California Department of Fish and Game with the Los
Angeles County Recorder.
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7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Council (No Items)
B. City Manager (No Items)
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by
one motion and one vote unless removed for separate discussion)
(1) APPROVAL OF MINUTES - March 1, 2004
(2) APPROVAL OF A GRANT IN THE AMOUNT OF $30,000 TO
REBUILDING TOGETHER * PASADENA FOR THE PROVISION OF
HOUSING REHABILITATION SERVICES
Recommendation of Chief Executive Officer: It is recommended that
the Pasadena Community Development Commission ("Commission")
take the following actions:
(1) Find and determine that the proposed expenditure of $32,000 from
the Commission's Low and Moderate Income Housing Trust Funds
("Housing Trust Funds"), is necessary to assist in the rehabilitation
efforts of homes located in the Northwest Pasadena Target Area.
(2) Approve a $32,000 grant from the Low and Moderate Income
Housing Trust Fund General Account to "Rebuilding Together *
Pasadena" to fund the annual housing rehabilitation program in the City
of Pasadena for low income families, elderly and disabled individuals.
Recommendation of Community Development Committee: This item
was presented to the Community Development Committee at its regular
meeting on Thursday, March 11, 2004, recommending a grant for
$30,000. The Committee reviewed the item and recommended to
increase the grant to $32,000.
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(3) APPLICATION TO THE CALIFORNIA HOUSING FINANCE AGENCY
FOR $2 MILLION FUNDING FROM THE HOUSING ENABLED BY
LOCAL PARTNERSHIPS PROGRAM
Recommendation of Chief Executive Officer:
(1) Adopt a resolution approving the submission of an application to
the California Housing Finance Agency for an allocation of loan funds in
an amount not to exceed $2 million under the Housing Enabled by Local
Partnerships ("HELP") Program; and
(2) Authorize the Chief Executive Officer to execute, and the Secretary
to attest, any documents which may be required in connection with the
submittal of the HELP application and administration of HELP funds.
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B. JOINT PUBLIC HEARING: APPROVAL OF OWNER PARTICIPATION AND
LOAN AGREEMENT BETWEEN HERITAGE HOUSING PARTNERS AND
PASADENA COMMUNITY DEVELOPMENT COMMISSION FOR THE FAIR
OAKS COURT DEVELOPMENT FROM 6-46 PEORIA STREET AND FROM
584-612 NORTH FAIR OAKS AVENUE; REPLACEMENT HOUSING PLAN;
RELOCATION PLAN; AMENDMENT TO AFFORDABLE HOUSING
AGREEMENT NO. CDC-480 AND INITIAL STUDY (See Item 6.A.)
C. PUBLIC HEARING: APPROVAL OF THE SUBMITTAL OF THE PUBLIC
HOUSING AGENCY FIVE YEAR PLAN (2005-2009) AND ANNUAL PLAN
(2005) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (See Item 6.B.)
9. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF
PASADENA AMENDING SUBSECTION 1.30.030(A) OF THE
PASADENA MUNICIPAL CODE RELATED TO CODE
ENFORCEMENT COST RECOVERY"
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B. Second Reading:
(1) Adopt "AN INTERIM URGENCY ORDINANCE OF THE CITY OF
PASADENA ADOPTED PURSUANT TO GOVERNMENT CODE
SECTION 65858 TEMPORARILY PROHIBITING NEW
DEVELOPMENT IN THE HILLSIDE DEVELOPMENT OVERLAY
DISTRICT (SECTION 17.48 OF THE PASADENA MUNICIPAL CODE)
(Introduced by Councilmember Madison) (To be heard at 7:00 p.m. or
thereafter)
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10. INFORMATION ITEMS
A. POLICY ON ESTABLISHMENT OF CITYWIDE UNDERGROUND UTILITY
DISTRICT
Recommendation of City Manager: The agenda report is for information
only.
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11. PUBLIC COMMENT (Continued)
12. CLOSED SESSIONS (Continued, if necessary)
13. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC
DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair
Steve Madison,
Steve Haderlein, Paul Little, Victor Gordo)
Meets
the first and third Wednesday of each month at 7:00 p.m. in Council Conference
Room 240
April 7, 2004 (Special meeting at 6:00 p.m., in the Council Conference Room 240)
April 21, 2004
May 5, 2004
FINANCE COMMITTEE (Chair Paul Little, Bill Bogaard, Joyce Streator, Sidney F. Tyler, Jr.)
Meets
the second and fourth Monday of each month at 4:00 p.m., in Finance Department
Conference Room 345
March 29, 2004 (Special meeting at 4:45 p.m., in the Finance Conference Room 345)
April 12, 2004
April 26, 2004
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Chris Holden, Sidney F. Tyler, Jr.)
Meets the first Tuesday of each month at 3:30 p.m., in the Council Conference Room 240
April 6, 2004
May 4, 2004
MUNICIPAL SERVICES COMMITTEE (Chair Sidney F. Tyler, Jr., Joyce Streator,
Steve Haderlein)
Meets the third Wednesday of each month at 2:00 p.m., in Council Conference Room 240
April 21, 2004
May 19,2004
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Victor Gordo)
Meets the first and third Monday of each month at 4:15 p.m., in the Management Conference
Room 323
April 5, 2004
April 19, 2004
May 3, 2004
FUTURE COUNCIL MEETING DATES
April 5, 2004
April 12, 2004
April 19, 2004
April 26, 2004
May 3, 2004
May 10, 2004
May 17, 2004
May 24, 2004
May 31, 2004 (To be cancelled - Memorial Day)
June 7, 2004 (To be cancelled)
June 14, 2004 (New regular meeting location - Pasadena Senior Center)
June 21, 2004
June 28, 2004
FUTURE PUBLIC HEARINGS:
April
12, 2004, 8:00 p.m. - Continued Public Hearing: Call for Review of Conditional
Use
Permit No. 4212 to allow the Expansion of a Non-Conforming Use (Gem Transitional
Care),
716 South Fair Oaks Avenue
April
19, 2004, 8:00 p.m. - General Fee Schedule (Recreation and Parks Fees and
Parking Fees)
April
26, 2004, 7:00 p.m. - Proposed Amendment to Title 17 (Zoning Code) of the
Pasadena
Municipal Code to Allow for Second Units in Single-Family Residential Zoning
Districts
April 26, 2004, 8:00 p.m. - Granting of Non-Exclusive Solid Waste Franchises
May 10, 2004, 8:00 p.m. - Schedule of Taxes, Fees and Charges
May 10, 2004, 8:00 p.m. - General Fee Schedule (Annual Revisions)