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                                                  AGENDA
         CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                           MARCH 29, 2004
                                     Closed Session 5:30 P.M.
                                      Public Meeting 6:30 P.M.
                                     Public Hearings 8:00 P.M.
                             Council Chamber, Pasadena City Hall
                                100 N. Garfield Avenue, Room 247
5:30 P.M.  CLOSED SESSIONS
 (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
    pursuant to Government Code Section 54956.8
    Properties:181 Columbia Street; 163 State Street; 180 State Street; and 1200
    South Pasadena Avenue, Pasadena, CA
    Negotiating Parties: State of California (Caltrans)
    Agency Negotiator: Richard Bruckner
    Under Negotiation: Price and terms of payment
6:30 P.M.  PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment
    will be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 12 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.
3. OLD BUSINESS:  None
4. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
    motion and one vote unless removed for separate discussion) 
  A.  City Manager
      (1) RESOLUTION TO CONSIDER GRANTING NON-EXCLUSIVE SOLID
           WASTE FRANCHISES AND THE SETTING OF A PUBLIC HEARING
           Recommendation of City Manager:
           (1) Adopt a resolution declaring its intention to consider the granting of
           non-exclusive franchises for completed applications;
           (2) Set a public hearing for April 26, 2004 at 8:00 p.m. to consider
           granting these franchises; and
           (3) Direct the City Clerk to publish the resolution at least once in a
           newspaper of general circulation in the City, not less than ten days prior
           to the date set for the hearing.
	244k
      (2) AUTHORIZATION OF THE SUBMITTAL OF A REQUEST FOR FUNDS
           TO THE CALIFORNIA DEPARTMENT OF CONSERVATION, DIVISION
           OF RECYCLING, FOR BEVERAGE CONTAINER RECYCLING AND
           LITTER CLEANUP ACTIVITIES
           Recommendation of City Manager:
           (1) Adopt a resolution approving a request for pre-designated funds in
           the amount of $39,463 for the Fiscal Year 2004/2005 from the California
           Department of Conservation for beverage container recycling and litter
           cleanup activities.
           (2) Authorize the City Manager or her designee to enter into an
           agreement with the California Department of Conservation's Division of
           Recycling to execute all necessary forms for the purpose of securing
           payments and to carry out the required activities under the program to
           encourage beverage container recycling and to reduce litter.    
	300k
      (3) PURCHASE ORDER WITH MUNICIPAL MAINTENANCE EQUIPMENT
           FOR $352,039 FOR TWO NEW 2004 VAC-CON HIGH PRESSURE
           SEWER CLEANERS
           Recommendation of City Manager:  Authorize the Purchasing
           Administrator to issue a purchase order to Municipal Maintenance
           Equipment, in an amount of $352,039, without competitive bidding
           pursuant to Pasadena City Charter Section 1002(H), (contracts with
           other governmental entities or their contractors) for the purchase of two
           Jet Rodder Sewer Trucks.
	273k
      (4) PURCHASE ORDER WITH WESTERN GCS FOR $403,585 FOR TWO
           STREET SWEEPERS
           Recommendation of City Manager:  Authorize the Purchasing
           Administrator to issue a purchase order to Western GCS in the amount
           of $403,585 without competitive bidding pursuant to Pasadena City
           Charter Section 1002(H), (contracts with other governmental entities or
           their contractors) for the purchase of two Tymco Street Sweepers.
	273k
      (5) PURCHASE ORDER WITH CARMENITA TRUCK CENTER FOR
           $416,384 FOR TWO REFUSE AUTOMATED SIDE LOADERS
           Recommendation of City Manager:
           (1) Authorize the Purchasing Administrator to issue a purchase order
           to Carmenita Truck Center in an amount of $416,384 without
           competitive bidding pursuant to City Charter Section 1002(H), (contracts
           with other governmental entities or their contractors) for the purchase of
           two Refuse Automated Side Loaders; and
           (2) Approve a journal voucher appropriating $416,384 to Budget
           Account No. 406-764120 Residential Solid Waste Operations for the
           purchase of the vehicles.  The funds to cover this appropriation came
           from proceeds of 1999 Lease Financing for said purpose.
	240k
      (6) APPROVAL OF FINAL VESTING TRACT MAP NO. 53506, BEING A 
           DEVELOPMENT COMPRISED OF ONE AIR PARCEL FOR
           COMMERCIAL PURPOSES AND 53 AIR PARCELS FOR
           RESIDENTIAL CONDOMINIUM PURPOSES, AT 128 NORTH OAK
           KNOLL AVENUE
           Recommendation of City Manager: Adopt a resolution to approve final
           Vesting Tract Map No. 53506 and authorize the City Clerk to execute
           the Certificate on the map showing the City's approval of said map.
	181k
      (7) LEASE AGREEMENT FOR THE HOUSING DIVISION OF THE
           PLANNING AND DEVELOPMENT DEPARTMENT AT THE FAIR
           OAKS RENAISSANCE PLAZA LOCATED AT 665 NORTH FAIR OAKS
           AVENUE
           Recommendation of City Manager: Approve the terms and conditions,
           as generally described in the agenda report and authorize the City
           Manager to execute a lease agreement and any other documents
           necessary to carry out this transaction.
	199k
      (8) AMENDMENT TO THE OFFICE SPACE LEASE AT 117 EAST
           COLORADO BOULEVARD (AGREEMENT NO. 18,355) TO
           CONSTRUCT THE DATA CENTER TENANT IMPROVEMENTS FOR
           AN AMOUNT NOT TO EXCEED $544,000
           Recommendation of City Manager: Authorize the City Manager to
           execute a lease amendment for the office space at 117 East Colorado
           Boulevard for data center tenant improvement expenses in an amount
           not to exceed $544,000.
	236k	
  B.  City Clerk
      (1) Approval of Minutes - March 1, 2004
      (2) Receive and file claims against the City of Pasadena
           Claim No. 9514     SBC/Diane Mancini                       $   4,579.52
           Claim No. 9515     Linda Jordan, Carlton Crayton             Unknown
                                      Michael Miller, James Patton,
                                      Paris Jordan                            
           Claim No. 9516     Steven Burks                                   19,510.34
           Claim No. 9517     Maureen Wilson                                Unknown
           Claim No. 9518     State Farm Insurance                         2,137.08
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
  A.  Economic Development and Technology Committee
  B.  Finance Committee
      (1) APPROVAL OF FY 2004 BUDGET AMENDMENTS FOR VARIOUS
           PUBLIC HEALTH DEPARTMENT PROGRAMS
           Recommendation of City Manager:   
           (1) Approve journal vouchers adjusting the estimated FY 2004
           revenues and appropriations in Public Health Department operating
           budget accounts, as detailed in Attachment A of the agenda report, for a
           net increase of $273,666;
           (2) Approve the elimination of 4.0 FTEs (vacant positions) and
           approve the addition of 19.15 FTEs to various Public Health Department
           operating budget accounts, for a net increase of 15.15 FTEs (from
           90.625 FTEs to 105.775 FTEs) as detailed in Attachments B & C of the
           agenda report; and
           (3) Appropriate $321,388 from the unappropriated Health Fund
           balance, of which $78,500 is from the Power Fund, via the General
           Fund, to offset the cost of electrical usage, to the FY 2004 operating
           budget to support various programs, as detailed in Attachment D of the
           agenda report.
	414k
      (2) AWARD OF CONSTRUCTION CONTRACT TO HANAN
           CONSTRUCTION COMPANY, INCORPORATED, FOR THE
           CONSTRUCTION OF A NEW INDOOR FIRING RANGE FOR AN
           AMOUNT NOT TO EXCEED $1,994,362
           Recommendation of City Manager:
           (1) Approve a journal voucher recognizing $450,000 from the
           unencumbered Public Safety Augmentation Fund balance (#202), and
           appropriating it to the Indoor Firing Range at Eaton Capital
           Improvement Program project (Account No. 71139).
           (2) Approve a journal voucher transferring $100,000 from the East
           Pasadena Sub Station program budget (Account No. 8114-101-
           403160), to the Indoor Firing Range at Eaton Canyon CIP project
           (Account No. 71139).
           (3) Approve a journal voucher transferring $77,000 from the Asset
           Forfeiture (Account No. 8114-207-401500) to the Indoor Firing Range at
           Eaton Canyon CIP project (Account No. 71139).
           (4) Recognize and appropriate $20,100 from the Charter Capital Fund
           to Account No. 71139, Indoor Firing Range.
           (5) Accept the bid, dated February 18, 2004, submitted by Hanan
           Construction Company, Incorporated, and reject all other bids.
           (6) Authorize the City Manager to enter into a contract with Hanan
           Construction Company, Incorporated, in an amount not to exceed
           $1,994,362 for the construction of a new Indoor Firing Range.
	464k
  C.  Legislative Policy Committee
  D.  Municipal Services Committee
  E.  Public Safety Committee
  F.  Reports from Representatives
6. PUBLIC HEARINGS - 8:00 P.M.   
  A.  JOINT PUBLIC HEARING: APPROVAL OF OWNER PARTICIPATION AND
       LOAN AGREEMENT BETWEEN HERITAGE HOUSING PARTNERS AND
       PASADENA COMMUNITY DEVELOPMENT COMMISSION FOR THE FAIR
       OAKS COURT DEVELOPMENT FROM 6-46 PEORIA STREET AND FROM
       584-612 NORTH FAIR OAKS AVENUE; REPLACEMENT HOUSING PLAN;
       RELOCATION PLAN; AMENDMENT TO AFFORDABLE HOUSING
       AGREEMENT NO. CDC-480 AND INITIAL STUDY
       Recommendation of City Manager/Chief Executive Officer: It is
       recommended that the City Council and Pasadena Community Development
       Commission take the following actions:
       (1) The City Council and the Pasadena Community Development
       Commission ("Commission") hold a joint public hearing to consider the
       proposed Fair Oaks Court Development (the "Project") in accordance with the
       terms and provisions of the Owner Participation and Loan Agreement
       ("OPLA") between Heritage Housing Partners (the "Developer") and the
       Commission.
       (2) The Commission adopt a resolution:
           (a) Finding and determining on the basis of the Initial Study prepared 
       for the Project that there is no substantial evidence that the Project will have
       a significant effect on the environment nor any potential for adverse effect on
       wildlife resources if certain mitigation measures are implemented;
           (b) Approving the Mitigated Negative Declaration and directing the
       Secretary of the Commission to concurrently file with the Clerk of Los
       Angeles County a Certificate of Fee Exemption and a Notice of
       Determination;
           (c) Finding and determining that the Project: (i) is consistent
       with the City of Pasadena General Plan, Villa-Parke Redevelopment Plan
       and the Fair Oaks/Orange Grove Specific Plan; (ii) will assist in the
       elimination of blight and provide housing for low and moderate-income
       households; (iii) is consistent with the Commission's Five-Year
       Implementation Plan;
           (d) Approving the terms and conditions of the OPLA;
           (e) Approving the Replacement Housing Plan and the Relocation Plan;
           (f) Approving an amendment of certain terms and conditions of the
      existing Affordable Housing Agreement (CDC-480) and related documents;
           (g) Approving a journal voucher appropriating Commission funds in an
       amount not to exceed $3,196,000 from the Housing Opportunity Fund for the
       Project; and
           (h) Authorizing the Chief Executive Officer to take the necessary
       actions to complete the Project.
       (3) The City Council adopt a resolution:
           (a) Finding and determining on the basis of the Initial Study prepared
       for the Project, that there is no substantial evidence that the Project will have
       a significant effect on the environment nor any potential for adverse effect on
       wildlife resources if certain mitigation measures are implemented;
           (b) Approving the Mitigated Negative Declaration;
           (c) Authorizing the Commission to enter into the OPLA;
           (d) Authorizing the transfer of the BEGIN Program grant award
       ($930,000) to the Commission for down payment assistance loans to eligible
       first time homebuyers of the Project; and
           (e) Authorizing the City Manager to take the necessary actions to
       complete the Project.
       Recommendation of the Northwest Commission: On March 23, 2004, the
       staff recommendations were presented to the Northwest Commission.  After
       review of this matter, the Northwest Commission voted unanimously to
       recommend the Council/Commission approval of the staff recommendations. 
       Recommendation of Community Development Committee: On March 25,
       2004, at the Community Development Committee's (CDC) regular meeting,
       the staff recommendations were presented.  A written report will be provided
       to Council/Commission of the actions taken by the CDC on this item.
	972k
  B.  PUBLIC HEARING: APPROVAL OF THE SUBMITTAL OF THE PUBLIC
       HOUSING AGENCY FIVE YEAR PLAN (2005-2009) AND ANNUAL PLAN
       (2005) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
       DEVELOPMENT
       Recommendation of Chief Executive Officer: It is recommended that the
       Community Development Commission take the following actions: 
       (1) Hold a public hearing to take comments on the Public Housing Agency
       Five Year Plan (2005 - 2009) and Annual Plan (2005); and
       (2) Approve the Public Housing Agency Five Year Plan (2005-2009) and
       Annual Plan (2005) and authorize the Chief Executive Officer to execute, any
       and all documents pertaining to its submission to the U.S. Department of
       Housing and Urban Development. 
       Recommendation of Resident Advisory Board: The Public Housing
       Agency Five Year Plan and Annual Plan (the "PHA Plan") was submitted to
       the Resident Advisory Board (RAB) on February 23, 2004, for comments and
       recommendations.  The RAB is comprised of individuals receiving rental
       assistance from the Pasadena Community Development Commission
       (PCDC).  All RAB members present voted to recommend approval of the
       submission of the PHA Plans to the PCDC.  Two comments were made to: 1)
       support more senior housing in Pasadena; and 2) continue the development
       of the Section 8 Homeownership and Lease to Purchase Programs.
       Recommendation of Northwest Commission: On March 9, 2004, the PHA
       Plan was submitted to the Northwest Commission (NWC) as an information
       item.  The NWC also expressed support for the City rental housing efforts
       with particular emphasis on the Section 8 program's 99% lease-up rate.  The
       Section 8 program lease-up rate has increased dramatically in the past two
       years primarily due to programs to outreach to landlords.
       Recommendation of Community Development Committee: On March 11,
       2004, the PHA Plan was submitted to the Community Development
       Committee (CDC) for comment and recommendation.  The CDC
       recommended approval of the submission of the Public Housing Agency Five
       Year Plan (2005-2009) and Annual Plan (2005). 
	374k
  C.  PUBLIC HEARING:  AMENDMENTS TO THE CIVIC CENTER SPECIFIC
       PLAN AND A PLANNED DEVELOPMENT RELATED TO THE MONTANA I
       AND II PROJECTS (355 EAST COLORADO BOULEVARD AND 380 EAST
       UNION STREET) (To be heard at 8:45 p.m. or thereafter) 
       Recommendation of City Manager: It is recommended that the City
       Council, following a public hearing: 
       (1) Adopt an Initial Environmental Study with Mitigated Negative
       Declaration;
       (2) Find that the proposed Civic Center Specific Plan amendments are
       consistent with the General Plan;
       (3) Find that the proposed Planned Development is consistent with the
       goals, objectives and policies of the General Plan and the purposes of the
       Pasadena Municipal Code Title 17 (Zoning), as outlined in the body of the
       report;
       (4) Approve the amendments to the Civic Center Specific Plan that relate to
       the site of The Montana I and II projects, described in the body of the report;
       (5) Approve the Planned Development for the site that includes the
       Montana I and II projects, described in the body of the report;
       (6) Direct the City Attorney to prepare an ordinance amending the
       Pasadena Municipal Code and the zoning map to establish the Planned
       Development with the provisions described in the report and to prepare a
       resolution amending the Civic Center Specific Plan with the provisions
       described in the report;
       (7) Approve the De Minimis Impact finding on State Fish and Wildlife
       Habitat; and 
       (8) Direct the City Clerk to file a Notice of Determination and a Certificate of
       Fee Exemption for the California Department of Fish and Game with the Los
       Angeles County Recorder.
	1879k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
  A.  City Council (No Items)
  B.  City Manager (No Items)
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
  A.  CONSENT CALENDAR
       (The Consent Calendar consists of routine items which will be approved by
       one motion and one vote unless removed for separate discussion) 
      (1) APPROVAL OF MINUTES - March 1, 2004
      (2) APPROVAL OF A GRANT IN THE AMOUNT OF $30,000 TO
           REBUILDING TOGETHER * PASADENA FOR THE PROVISION OF
           HOUSING REHABILITATION SERVICES
           Recommendation of Chief Executive Officer: It is recommended that
           the Pasadena Community Development Commission ("Commission")
           take the following actions:
           (1) Find and determine that the proposed expenditure of $32,000 from
           the Commission's Low and Moderate Income Housing Trust Funds
           ("Housing Trust Funds"), is necessary to assist in the rehabilitation
           efforts of homes located in the Northwest Pasadena Target Area.
           (2) Approve a $32,000 grant from the Low and Moderate Income 
           Housing Trust Fund General Account to "Rebuilding Together *
           Pasadena" to fund the annual housing rehabilitation program in the City
           of Pasadena for low income families, elderly and disabled individuals.
           Recommendation of Community Development Committee: This item
           was presented to the Community Development Committee at its regular
           meeting on Thursday, March 11, 2004, recommending a grant for
           $30,000.  The Committee reviewed the item and recommended to
           increase the grant to $32,000.
	376k
      (3) APPLICATION TO THE CALIFORNIA HOUSING FINANCE AGENCY
           FOR $2 MILLION FUNDING FROM THE HOUSING ENABLED BY
           LOCAL PARTNERSHIPS PROGRAM
           Recommendation of Chief Executive Officer:
           (1) Adopt a resolution approving the submission of an application to
           the California Housing Finance Agency for an allocation of loan funds in
           an amount not to exceed $2 million under the Housing Enabled by Local
           Partnerships ("HELP") Program; and
           (2) Authorize the Chief Executive Officer to execute, and the Secretary
           to attest, any documents which may be required in connection with the
           submittal of the HELP application and administration of HELP funds.
	213k
  B.  JOINT PUBLIC HEARING: APPROVAL OF OWNER PARTICIPATION AND
       LOAN AGREEMENT BETWEEN HERITAGE HOUSING PARTNERS AND
       PASADENA COMMUNITY DEVELOPMENT COMMISSION FOR THE FAIR
       OAKS COURT DEVELOPMENT FROM 6-46 PEORIA STREET AND FROM
       584-612 NORTH FAIR OAKS AVENUE; REPLACEMENT HOUSING PLAN;
       RELOCATION PLAN; AMENDMENT TO AFFORDABLE HOUSING
       AGREEMENT NO. CDC-480 AND INITIAL STUDY (See Item 6.A.)
  C.  PUBLIC HEARING: APPROVAL OF THE SUBMITTAL OF THE PUBLIC
       HOUSING AGENCY FIVE YEAR PLAN (2005-2009) AND ANNUAL PLAN
       (2005) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
       DEVELOPMENT (See Item 6.B.)
9. ORDINANCES
  A.  First Reading:
      (1) Conduct first reading of "AN ORDINANCE OF THE CITY OF
           PASADENA AMENDING SUBSECTION 1.30.030(A) OF THE
           PASADENA MUNICIPAL CODE RELATED TO CODE
           ENFORCEMENT COST RECOVERY"
	318k
  B.  Second Reading:
      (1) Adopt "AN INTERIM URGENCY ORDINANCE OF THE CITY OF
           PASADENA ADOPTED PURSUANT TO GOVERNMENT CODE
           SECTION 65858 TEMPORARILY PROHIBITING NEW
           DEVELOPMENT IN THE HILLSIDE DEVELOPMENT OVERLAY
           DISTRICT (SECTION 17.48 OF THE PASADENA MUNICIPAL CODE)
           (Introduced by Councilmember Madison)  (To be heard at 7:00 p.m. or
           thereafter)
	531k
10. INFORMATION ITEMS
  A.  POLICY ON ESTABLISHMENT OF CITYWIDE UNDERGROUND UTILITY
       DISTRICT
       Recommendation of City Manager: The agenda report is for information
       only.
	452k

11. PUBLIC COMMENT (Continued)
12. CLOSED SESSIONS (Continued, if necessary)
13. ADJOURNMENT

                                              SCHEDULED
                        COUNCIL STANDING COMMITTEES

 

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Steve Madison,
Steve Haderlein, Paul Little, Victor Gordo)

 

Meets the first and third Wednesday of each month at 7:00 p.m. in Council Conference
Room 240

 

April 7, 2004 (Special meeting at 6:00 p.m., in the Council Conference Room 240)

April 21, 2004

May 5, 2004

 

FINANCE COMMITTEE (Chair Paul Little, Bill Bogaard, Joyce Streator, Sidney F. Tyler, Jr.)

 

Meets the second and fourth Monday of each month at 4:00 p.m., in Finance Department
Conference Room 345

 

March 29, 2004 (Special meeting at 4:45 p.m., in the Finance Conference Room 345)

April 12, 2004

April 26, 2004

 

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Chris Holden, Sidney F. Tyler, Jr.)

 

Meets the first Tuesday of each month at 3:30 p.m., in the Council Conference Room 240

 

April 6, 2004

May 4, 2004

 

MUNICIPAL SERVICES COMMITTEE (Chair Sidney F. Tyler, Jr., Joyce Streator,

Steve Haderlein)

 

Meets the third Wednesday of each month at 2:00 p.m., in Council Conference Room 240

 

April 21, 2004

May 19,2004

 

PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Victor Gordo)

 

Meets the first and third Monday of each month at 4:15 p.m., in the Management Conference

Room 323

 

April 5, 2004

April 19, 2004

May 3, 2004

 

                         FUTURE COUNCIL MEETING DATES

 

April 5, 2004

 

April 12, 2004

 

April 19, 2004

 

April 26, 2004

 

May 3, 2004

 

May 10, 2004

 

May 17, 2004

 

May 24, 2004

 

May 31, 2004 (To be cancelled - Memorial Day)

 

June 7, 2004 (To be cancelled)

 

June 14, 2004 (New regular meeting location - Pasadena Senior Center)

 

June 21, 2004

 

June 28, 2004

 

FUTURE PUBLIC HEARINGS:

 

April 12, 2004, 8:00 p.m. - Continued Public Hearing: Call for Review of Conditional Use
Permit No. 4212 to allow the Expansion of a Non-Conforming Use (Gem Transitional Care),
716 South Fair Oaks Avenue

 

April 19, 2004, 8:00 p.m. - General Fee Schedule (Recreation and Parks Fees and
Parking Fees)

 

April 26, 2004, 7:00 p.m. - Proposed Amendment to Title 17 (Zoning Code) of the Pasadena
Municipal Code to Allow for Second Units in Single-Family Residential Zoning Districts

 

April 26, 2004, 8:00 p.m. - Granting of Non-Exclusive Solid Waste Franchises

 

May 10, 2004, 8:00 p.m. - Schedule of Taxes, Fees and Charges

 

May 10, 2004, 8:00 p.m. - General Fee Schedule (Annual Revisions)