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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
APRIL 14, 2003
Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings begin at 8:00 P.M.
Council Chamber, Pasadena City Hall
100 N. Garfield Avenue, Room 247
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATOR pursuant to
Government Code Section 54957.6
Agency Negotiators: Karyn Ezell, Steve Lem
Unrepresented Employees: All unrepresented non-management employees
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - POTENTIAL
LITIGATION - CONSIDERATION OF INITIATION OF LITIGATION pursuant to
Government Code Section 54956.9(c): One potential case
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 12 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. OLD BUSINESS: None
4. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) CONTRACT AWARD TO MOTOROLA, INC. FOR PURCHASE OF
DIGITAL PORTABLE RADIOS NOT TO EXCEED $148,785
Recommendation of City Manager:
(1) Authorize the City Manager to enter into a contract with Motorola,
Inc. for the purchase of 38 digital portable radios and accessories in an
amount not to exceed $148,785. The proposed contract is exempt from
competitive bidding pursuant to City Charter Section 1002(C), contracts
for labor, material, supplies, or services available from only one vendor.
(2) It is further recommended that this contract be granted a partial
exemption from the provisions of the Contracting and Purchasing
Ordinance, Pasadena Municipal Code 4.08.049(B), contracts for which
the City's best interests are served.
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(2) CONTRACT AWARDS TO RBF CONSULTING FOR THE
PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATE AND
RIGHT OF WAY SERVICES FOR THE STATE ROUTE (SR) 710
MITIGATION - ARROYO PARKWAY STREET ENHANCEMENT AND
SR 110 TO SR 210 CONNECTOR/MARENGO INTERCHANGE
EMPHASIS PROJECTS
Recommendation of City Manager: Authorize the City Manager to
enter into two separate contracts with RBF Consulting for:
(1) The preparation of Plans, Specifications and Estimate (PS&E) and
Right of Way Services for the SR 710 Mitigation-Arroyo Parkway Street
Enhancement Project in an amount not to exceed $766,000.
(2) The preparation of Plans, Specifications and Estimate (PS&E) and
Right of Way Services for SR 710 Mitigation-SR 110 to SR 210
Connector/Marengo Interchange Emphasis Project in an amount not to
exceed $68,000.
Competitive bidding is not required pursuant to City Charter Section
1002(F), professional or unique services.
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(3) AWARD OF CONTRACT TO CASRON SERVICES CORPORATION
FOR INSTALLATION OF PLAY EQUIPMENT AT ROBINSON PARK
AND VILLA PARKE IN THE AMOUNT OF $202,900.00
Recommendation of City Manager: Accept the bid dated March 5,
2003, submitted by Casron Services Corporation in response to the
Specifications for Play Equipment Installation at Robinson Park and Villa
Parke; reject all other bids received; and authorize the City Manager to
enter into such contract as required. The amount of the proposed
contract is $202,900.00.
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(4) APPROVAL OF THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF PASADENA AND THE PASADENA
ASSOCIATION OF CLERICAL AND TECHNICAL EMPLOYEES FOR
THE TERM OF OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2005
Recommendation of City Manager: Approve a successor
Memorandum of Understanding between the City of Pasadena and the
Pasadena Association of Clerical and Technical Employees
(PACTE/LIUNA) for the period October 1, 2002 through September 30,
2005, and approve a journal voucher allocating funds from the
Personnel Reserves as appropriate.
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B. City Clerk
(1) Approval of Minutes - December 9, 2002
(2) Receive and file claims against the City of Pasadena
Claim No. 9255 Lee Ann Adams $ Unknown
Claim No. 9256 Antoinette Devereaux 770.28
Claim No. 9257 Scott D. Crumbo 234.00
Claim No. 9258 Dolores M. Adviento Unknown
Claim No. 9259 Juan Rocha 162.00
C. Public Hearings Set
May 19, 2003, 8:00 p.m. - Fiscal Year 2004 Recommended Operating
Budget
May 19, 2003, 8:00 p.m. - 2003 through 2004 Annual Action Plan
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) AWARD OF CONTRACT TO VIDO SAMARZICH, INC. FOR
INSTALLATION OF PLAY EQUIPMENT AT VARIOUS PARKS IN THE
AMOUNT OF $1,688,301
Recommendation of City Manager:
(1) Accept the bid, dated March 12, 2003, submitted by Vido
Samarzich, Inc. in response to the Specifications for Various Park
Improvements; reject all other bids received; and authorize the City
Manager to enter into such contract as required. The amount of the
proposed contract is $1,688,301;
(2) Approve a journal voucher appropriating $125,000 of
unencumbered Residential Impact Fee Fund Interest to the Park Play
Equipment Safety Replacements project (Budget Account No. 78027);
and
(3) Approve a journal voucher appropriating $87,119 of the remaining
1992 Proposition A Parks Bond funding to the Park Play Equipment
Safety Replacements project (Budget Account No. 78026 - $66,119 and
Budget Account No. 78027 - $21,000).
Recommendation of Recreation and Parks Commission: At its
meeting on April 8, 2003, the Recreation and Parks Commission voted
to support the staff recommendation that unencumbered Residential
Impact Fee Fund Interest be appropriated to complete this project.
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(2) RECOGNIZE ANTI-TERRORISM GRANT FUNDS FROM THE OFFICE
OF EMERGENCY SERVICES (OES) AND APPROPRIATE $67,760 TO
THE FIRE DEPARTMENT FOR PURCHASE OF TERRORISM
RESPONSE EQUIPMENT
Recommendation of City Manager: Recognize anti-terrorism grant
funds in the amount of $67,760 from the Office of Emergency Services
and appropriate these funds to the Fire Department Operating Budget
Account No. 101-363010 for purchase of terrorism response equipment.
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(3) REVISED PRIORITIES AND CRITERIA FOR UNDERGROUNDING
OVERHEAD UTILITIES
Recommendation of City Manager: It is recommended that the City
Council direct City staff to:
▪ Redirect the priority for the underground of utilities from Phase 1
Arterial and Collector Streets to Phase 2 Residential Streets;
▪ Adopt the criteria for setting priority of streets within the Residential
Streets category; and
▪ Return to the City Council with an established list in priority order of
residential streets for underground as a part of the recommended
FY 04 Capital Improvement Program.
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C. Legislative Policy Committee
D. Municipal Services Committee
(1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH ARB, INC.
FOR RETROFITTING THE UNITS GT-1 AND GT-2 WITH SELECTIVE
CATALYTIC REDUCTION SYSTEMS
Recommendation of City Manager: Accept the bid dated March 11,
2003 submitted by ARB, Inc. in response to Specifications LD-03-1 for
retrofitting the Units GT-1 and GT-2 with Selective Catalytic Reduction
Systems, reject all other bids, and authorize the City Manager to enter
into such contract for an amount not to exceed $7,000,000.
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E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS - None
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Council
(1) APPOINTMENT OF MICHAEL OVERING TO THE PASADENA
COMMUNITY ACCESS CORPORATION BOARD (District 7
Nomination)
(2) RESIGNATION OF PETER MARTIN MOORE FROM THE ROSE
BOWL AQUATICS CENTER BOARD (City Nomination)
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B. City Manager
(1) CONTRACT AWARD TO US METRO GROUP, INC. FOR CITYWIDE
HOUSEKEEPING SERVICES
Recommendation of City Manager:
(1) Accept the bid dated February 18, 2003 submitted by US Metro
Group, Inc. in response to the Specifications for Citywide Housekeeping
Services;
(2) Reject all other bids received; and
(3) Authorize the City Manager to enter into a contract for Citywide
Housekeeping Services in an amount not to exceed $1,003,555.00 per
year.
The contract will be for a two-year period, with an option for three
one-year additional terms, renewable at the discretion of the City
Manager, for a maximum total contract length of five years.
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(2) CERTIFICATION OF THE MASTER ENVIRONMENTAL IMPACT
REPORT (MEIR) AND APPROVAL OF THE ARROYO SECO MASTER
PLANS
Recommendation of City Manager: It is recommended that the City
Council:
(1) Certify the MEIR for the Arroyo Seco Master Plan, adopt the
appropriate CEQA findings (including a Statement of Overriding
Considerations for potentially significant short-term air quality impacts)
and a mitigation monitoring and reporting program, direct staff to file a
Notice of Determination with the County Clerk and Governor's Office of
Planning and Research, and direct staff to pay the appropriate California
Department of Fish and Game fees; and
(2) Adopt the Central Arroyo Seco Master Plan, the Rose Bowl Use
Plan, the amended Lower Arroyo Master Plan, the amended
Hahamongna Master Plan, and the amended Design Guidelines as
proposed in Attachment G and Attachment I of the agenda report.
Recommendation of the Recreation and Parks Commission and the
Hahamongna Water Shed Park Advisory Committee: At the April 8,
2003 joint meeting of the Recreation and Parks Commission and the
Hahamongna Watershed Park Advisory Committee, the joint body voted
to recommend to City Council:
(1) Certify the Master Environmental Impact Report (MEIR) and state
its desire to review any future Rose Bowl project which has the potential
to impact parkland. The vote was 8-1.
(2) A separate motion was made to express the intent of the
Commission and Committee to be silent on the Environmental
Clearance of the Rose Bowl Use Plan due to the lack of their
involvement in the preparation of the Rose Bowl Use Plan. The vote
was 8-1.
(3) Approval of the base framework for the Hahamongna Watershed
Park Master Plan that was originally represented to the Council along
with the proposed amendments in Attachment I of the agenda report.
The vote was 6-2 with one abstention.
(4) Approval of the Design Guidelines (which differs from the Arts
Commission recommendation in that it states that public art should be
focused in the Central Arroyo). The joint body voted 8-0 with one
abstention.
Recommendation of the Recreation and Parks Commission:
Following the April 8, 2003 joint meeting of the Recreation and Parks
Commission and the Hahamongna Watershed Park Advisory Committee
the Recreation and Parks Commission voted to recommend to City
Council:
(1) Approval of the Lower Arroyo Master Plan along with the proposed
amendments in Attachment I of the agenda report. The vote was 3-2
with one abstention.
(2) Approval of the Central Arroyo Master Plan. Included in the motion
was the recommendation to develop a separate park plan for Brookside
Park, and to reinforce City Council's previous action to limit the use of
temporary lights on Area H. The vote was 3-2 with one abstention.
(3) Recommend the rejection of the Rose Bowl Use Plan because the
document is considered insufficient for review and recommendation.
The vote was 6-0.
Recommendation of the Design Commission regarding the Design
Guidelines: On February 10, 2003, the Design Commission
unanimously recommended approval of the Design Guidelines as
modified in the underline-strikeout version in Attachment F of the
agenda report.
Recommendation of Arts Commission regarding the Design
Guidelines: On February 5, 2002, the Arts Commission recommended
modifying Chapter 10 of the Design Guidelines from the underline-
strikeout version prepared by a subcommittee of the Design
Commission (Attachment F of the agenda report) and includes the
recommendations to Chapter 10 which the Arts Commission has
proposed.
Recommendation of the Planning Commission regarding the Draft
MEIR and the Lower, Central and Hahamongna Watershed Master
Plans: During the preparation of the concept master plans, the Planning
Commission reviewed and recommended conceptual approval of the
Lower Arroyo Master Plan in November 1995. The Planning
Commission reviewed and recommended conceptual approval of the
Hahamongna Watershed Park Master Plan in November 1999. The
Planning Commission reviewed the Central Arroyo Master Plan at a joint
meeting with the Recreation and Parks Commission in December 2000
and chose to withhold its recommendation until the completion of the
draft MEIR. The Commission indicated its general support of the
Central Arroyo Master Plan and provided a letter to the City Council
indicating its concerns and comments regarding Council's consideration
of the conceptual Central Arroyo Master Plan.
The Planning Commission provided input on the draft Master MEIR
at its regularly scheduled meeting of August 28, 2002 and made the
following recommendations:
(1) The City re-examine and re-draft the Master Plan; and
(2) The MEIR not be certified, based on the determination that the
MEIR does not adequately address the potential impacts because:
(a) It does not adequately address the potential impacts from
additional major events at the Rose Bowl.
(b) It does not adequately address the potential impacts to water
quality and hydrology (including the Watershed Feasibility
Study and potential removal of the flood control channel);
(c) It fails to provide an effective alternative for consideration of
the restoring/conserving of the existing character of the Arroyo
Seco; and
(d) The proposed threshold for Design Review does not provide
an effective mitigation to the potential impacts to aesthetics.
While the Planning Commission acknowledged current City
procedures dictate that the Recreation and Parks Commission act as
the advisory body to the City Council for Park Master Plans and its
associated environmental documentation, it expressed its desire to City
Council to refer the Master Plans and MEIR back to the Planning
Commission for its consideration. At the Planning Commission's
March 26, 2003 meeting, the Commission directed the Commission
Chair to prepare a letter to the City Council asking the Council to refer
the matter back to the Planning Commission such that the Commission
could review the adequacy of the final MEIR. The Commission received
an informational update regarding the status of the Master Plans and
MEIR at its April 9, 2003 meeting and reconfirmed the request for a
letter to the City Council reiterating its request that this matter be
referred back to the Planning Commission such that the Commission
could review the adequacy of the final MEIR and provide the City
Council its recommendation. The letter is Attachment B of the agenda
report.
Recommendation of the Design Commission regarding the Draft
MEIR: The Design Commission provided input on the draft Master
Environmental Impact Report at its regularly scheduled meeting of
September 8, 2002 and made the following recommendations:
(1) Acknowledge the purpose and intent of the Arroyo Seco Design
Guidelines (Chapter 1);
(2) Confirm the Draft MEIR's finding of potentially significant
unavoidable effects on aesthetics due to the proposed parking garage in
Hahamongna Watershed Park and that all other potential aesthetic
effects can be mitigated;
(3) Confirm the draft MEIR"s finding that potentially significant effects
on cultural resources can be mitigated; and
(4) Recommend certification of the MEIR for the Arroyo Seco Master
Plan with the understanding that design review shall be required for
projects in the Arroyo Seco in accordance with Chapters 2.75, 2.80 and
17.92 of the Pasadena Municipal Code.
Recommendation of the Historic Preservation Commission
regarding the Draft MEIR: The Historic Preservation Commission
provided input on the draft Master Environmental Impact Report at its
regularly scheduled meeting of July 15, 2002 and made the following
recommendations:
Recommend the City Council certify the draft Master Environmental
Impact Report (MEIR) for the Arroyo Seco Master Plan with the
understanding that staff will add mitigation measures for:
(1) Design review of any new projects in the Arroyo Seco shall be in
accordance with Chapters 2.75, 2.80 and 17.92 of the Pasadena
Municipal Code; and
(2) Completion of a Cultural Landscape Report to address all the
historic resources in the area within a year (if feasible) of adoption of the
MEIR.
Comments of the Transportation Advisory Commission regarding
Draft MEIR: The Transportation Advisory Commission provided
individual comments on the draft MEIR at its regularly scheduled
meeting of June 21, 2002. No action or recommendations were made at
this meeting, listed below is a summary of the Commission's comments:
(1) The Plan includes too many infrastructure projects. For example,
in the Lower Arroyo, parking lots, wider streets, and a bike path are
proposed. The Plan should be more "wilderness" oriented.
(2) The Plan and EIR include references to bringing facilities up to
industry standards. What are these standards?
(3) On Page 3.12-4 of th EIR, reference is made to Mountain Street
accessing the Central Arroyo. What is Mountain Street's lane
configuration? How was it considered for traffic accessing the Central
Arroyo and the Rose Bowl?
Comments of the Utility Advisory Commission regarding the Draft
MEIR: The Utility Advisory Commission provided individual comments
on the draft MEIR at its regularly scheduled meeting of August 21, 2002.
No action or recommendations were made at this meeting, listed below
is a summary of the Commission's comments:
(1) The flood channel and the bike path should be removed.
(2) The City should investigate the feasibility of installing plastic liners
under the playing fields to limit pesticides leaching into the soil.
(3) Reclaimed water should be used for athletic fields and the lakes.
(4) Alternatives from the Phillip Williams Study should be explored.
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8. COMMUNITY DEVELOPMENT COMMISSION MEETING (To be cancelled)
9. ORDINANCES
A. First Reading: None
B. Second Reading: None
10. INFORMATION ITEMS: None
11. COMMUNICATIONS: None
12. PUBLIC COMMENT (Continued)
13. CLOSED SESSIONS (Continued, if necessary)
14. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Steve Madison)
Meets
the first and third Wednesday of each month at 7:00 p.m. in Council Conference
Room 240
April 16, 2003
May 7, 2003
May 21, 2003
FINANCE COMMITTEE (Chair Paul Little)
Meets
the second and fourth Monday of each month at 4:00 p.m. in Finance Department
Conference Room 345
April 14, 2003 (Special Meeting at 4:00 p.m., in the Management Conference Room)
April 28, 2003
May 12, 2003
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard)
Meets the first Tuesday of each month at 4:00 p.m. in the Council Conference Room 240
June 3, 2003
July 1, 2003
MUNICIPAL SERVICES COMMITTEE (Chair Sidney F. Tyler)
Meets the first and third Wednesday of each month at 1:30 p.m. in Council Conference
Room 240
April 16, 2003 (To be canceled)
May 7, 2003
May 21, 2003
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein)
Meets
the first and third Monday of each month at 4:15 p.m. in the Management
Conference
Room 323
April 21, 2003
May 5, 2003
May 19, 2003
FUTURE COUNCIL MEETING DATES
April 21, 2003
April 28, 2003
May 5, 2003 (Reorganization meeting, Council Chamber)
May 12, 2003
May 19, 2003
May 26, 2003 (To be cancelled -holiday)
June 2, 2003
June 9, 2003
June 15, 2003
June 23, 2003
June 30, 2003
July 7, 2003 (To be cancelled)
July 9, 2003 (Special meeting w/Supervisor Antonovich, 7:30 a.m. - 9:00 a.m.,
Council Conference Room)
July 14, 2003
July 21, 2003
July 28, 2003
FUTURE PUBLIC HEARINGS:
April
21, 2003, 8:00 p.m. - Amendments to the General Fee
Schedule (Cost of
Service Study Annual Adjustment)
April 21, 2003, 8:00 p.m. - Designation of 646 S. Madison Avenue as an Historic Landmark
May 12, 2003, 8:00 p.m. - East Colorado Specific Plan
May 19, 2003, 8:00 p.m. - Schedule of Taxes, Fees and Charges for Fiscal Year 2004
May 19, 2003, 8:00 p.m. - 2003 through 2004 Annual Action Plan
May 19, 2003, 8:00 p.m. - Fiscal Year 2004 Recommended Operating Budget
June
2, 2003, 8:00 p.m. - Condemnation of Right-of-Way for
Public Alley, Gladys Court
East Side Storm Drain