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                                           call (626)794-8585 for schedule.


                                                  AGENDA
         CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                              APRIL 14, 2003
                                      Closed Sessions 5:30 P.M.
                                        Public Meeting 6:30 P.M.
                                 Public Hearings begin at 8:00 P.M.
                              Council Chamber, Pasadena City Hall
                                 100 N. Garfield Avenue, Room 247
5:30 P.M.  CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATOR pursuant to
    Government Code Section 54957.6
    Agency Negotiators: Karyn Ezell, Steve Lem
    Unrepresented Employees: All unrepresented non-management employees
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - POTENTIAL
    LITIGATION - CONSIDERATION OF INITIATION OF LITIGATION pursuant to
    Government Code Section 54956.9(c):  One potential case
6:30 P.M.  PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
    be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 12 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.
3. OLD BUSINESS: None
4. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
    motion and one vote unless removed for separate discussion) 
  A.  City Manager       
      (1) CONTRACT AWARD TO MOTOROLA, INC. FOR PURCHASE OF
           DIGITAL PORTABLE RADIOS NOT TO EXCEED $148,785
           Recommendation of City Manager:
           (1) Authorize the City Manager to enter into a contract with Motorola,
           Inc. for the purchase of 38 digital portable radios and accessories in an
           amount not to exceed $148,785.  The proposed contract is exempt from
           competitive bidding pursuant to City Charter Section 1002(C), contracts
           for labor, material, supplies, or services available from only one vendor.
           (2) It is further recommended that this contract be granted a partial
           exemption from the provisions of the Contracting and Purchasing
           Ordinance, Pasadena Municipal Code 4.08.049(B), contracts for which
           the City's best interests are served.
	179k
      (2) CONTRACT AWARDS TO RBF CONSULTING FOR THE
           PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATE AND
           RIGHT OF WAY SERVICES FOR THE STATE ROUTE (SR) 710
           MITIGATION - ARROYO PARKWAY STREET ENHANCEMENT AND
           SR 110 TO SR 210 CONNECTOR/MARENGO INTERCHANGE
           EMPHASIS PROJECTS
           Recommendation of City Manager: Authorize the City Manager to
           enter into two separate contracts with RBF Consulting for:
           (1) The preparation of Plans, Specifications and Estimate (PS&E) and
           Right of Way Services for the SR 710 Mitigation-Arroyo Parkway Street
           Enhancement Project in an amount not to exceed $766,000.
           (2) The preparation of Plans, Specifications and Estimate (PS&E) and
           Right of Way Services for SR 710 Mitigation-SR 110 to SR 210
           Connector/Marengo Interchange Emphasis Project in an amount not to
           exceed $68,000.
               Competitive bidding is not required pursuant to City Charter Section
           1002(F), professional or unique services.
	389k
      (3) AWARD OF CONTRACT TO CASRON SERVICES CORPORATION
           FOR INSTALLATION OF PLAY EQUIPMENT AT ROBINSON PARK
           AND VILLA PARKE IN THE AMOUNT OF $202,900.00
           Recommendation of City Manager: Accept the bid dated March 5,
           2003, submitted by Casron Services Corporation in response to the
           Specifications for Play Equipment Installation at Robinson Park and Villa
           Parke; reject all other bids received; and authorize the City Manager to
           enter into such contract as required. The amount of the proposed
           contract is $202,900.00. 
	299k
      (4) APPROVAL OF THE MEMORANDUM OF UNDERSTANDING
           BETWEEN THE CITY OF PASADENA AND THE PASADENA
           ASSOCIATION OF CLERICAL AND TECHNICAL EMPLOYEES FOR
           THE TERM OF OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2005
           Recommendation of City Manager: Approve a successor
           Memorandum of Understanding between the City of Pasadena and the
           Pasadena Association of Clerical and Technical Employees
           (PACTE/LIUNA) for the period October 1, 2002 through September 30,
           2005, and approve a journal voucher allocating funds from the
           Personnel Reserves as appropriate.
	321k
  B.  City Clerk
      (1) Approval of Minutes - December 9, 2002

      (2) Receive and file claims against the City of Pasadena
           Claim No. 9255          Lee Ann Adams                  $ Unknown
           Claim No. 9256          Antoinette Devereaux                 770.28
           Claim No. 9257          Scott D. Crumbo                        234.00
           Claim No. 9258          Dolores M. Adviento                Unknown
           Claim No. 9259          Juan Rocha                               162.00
  C.  Public Hearings Set
       May 19, 2003, 8:00 p.m. - Fiscal Year 2004 Recommended Operating
       Budget
       May 19, 2003, 8:00 p.m. - 2003 through 2004 Annual Action Plan   
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
  A.  Economic Development and Technology Committee
  B.  Finance Committee
      (1) AWARD OF CONTRACT TO VIDO SAMARZICH, INC. FOR
           INSTALLATION OF PLAY EQUIPMENT AT VARIOUS PARKS IN THE
           AMOUNT OF $1,688,301
           Recommendation of City Manager:
           (1) Accept the bid, dated March 12, 2003, submitted by Vido
           Samarzich, Inc. in response to the Specifications for Various Park
           Improvements; reject all other bids received; and authorize the City
           Manager to enter into such contract as required.  The amount of the
           proposed contract is $1,688,301;
           (2) Approve a journal voucher appropriating $125,000 of
           unencumbered Residential Impact Fee Fund Interest to the Park Play
           Equipment Safety Replacements project (Budget Account No. 78027);
           and
           (3) Approve a journal voucher appropriating $87,119 of the remaining
           1992 Proposition A Parks Bond funding to the Park Play Equipment
           Safety Replacements project (Budget Account No. 78026 - $66,119 and
           Budget Account No. 78027 - $21,000).
           Recommendation of Recreation and Parks Commission: At its
           meeting on April 8, 2003, the Recreation and Parks Commission voted
           to support the staff recommendation that unencumbered Residential
           Impact Fee Fund Interest be appropriated to complete this project. 
	516k
      (2) RECOGNIZE ANTI-TERRORISM GRANT FUNDS FROM THE OFFICE
           OF EMERGENCY SERVICES (OES) AND APPROPRIATE $67,760 TO
           THE FIRE DEPARTMENT FOR PURCHASE OF TERRORISM
           RESPONSE EQUIPMENT
           Recommendation of City Manager: Recognize anti-terrorism grant
           funds in the amount of $67,760 from the Office of Emergency Services
           and appropriate these funds to the Fire Department Operating Budget
           Account No. 101-363010 for purchase of terrorism response equipment.
	195k
      (3) REVISED PRIORITIES AND CRITERIA FOR UNDERGROUNDING
           OVERHEAD UTILITIES
           Recommendation of City Manager: It is recommended that the City
           Council direct City staff to:
               Redirect the priority for the underground of utilities from Phase 1
                   Arterial and Collector Streets to Phase 2 Residential Streets;
               Adopt the criteria for setting priority of streets within the Residential
                    Streets category; and
               Return to the City Council with an established list in priority order of
                    residential streets for underground as a part of the recommended
                    FY 04 Capital Improvement Program.
	405k
  C.  Legislative Policy Committee
  D.  Municipal Services Committee
      (1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH ARB, INC.
           FOR RETROFITTING THE UNITS GT-1 AND GT-2 WITH SELECTIVE
           CATALYTIC REDUCTION SYSTEMS
           Recommendation of City Manager: Accept the bid dated March 11,
           2003 submitted by ARB, Inc. in response to Specifications LD-03-1 for
           retrofitting the Units GT-1 and GT-2 with Selective Catalytic Reduction
           Systems, reject all other bids, and authorize the City Manager to enter
           into such contract for an amount not to exceed $7,000,000.
	247k
  E.  Public Safety Committee
  F.  Reports from Representatives
6. PUBLIC HEARINGS - None
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
  A.  City Council
      (1) APPOINTMENT OF MICHAEL OVERING TO THE PASADENA
           COMMUNITY ACCESS CORPORATION BOARD (District 7
           Nomination)
      (2) RESIGNATION OF PETER MARTIN MOORE FROM THE ROSE
           BOWL AQUATICS CENTER BOARD (City Nomination)
	184k
  B.  City Manager
      (1) CONTRACT AWARD TO US METRO GROUP, INC. FOR CITYWIDE
           HOUSEKEEPING SERVICES
           Recommendation of City Manager:
           (1) Accept the bid dated February 18, 2003 submitted by US Metro
           Group, Inc. in response to the Specifications for Citywide Housekeeping
           Services;
           (2) Reject all other bids received; and
           (3) Authorize the City Manager to enter into a contract for Citywide
           Housekeeping Services in an amount not to exceed $1,003,555.00 per
           year.
               The contract will be for a two-year period, with an option for three
           one-year additional terms, renewable at the discretion of the City
           Manager, for a maximum total contract length of five years.
	342k
      (2) CERTIFICATION OF THE MASTER ENVIRONMENTAL IMPACT
           REPORT (MEIR) AND APPROVAL OF THE ARROYO SECO MASTER
           PLANS
           Recommendation of City Manager: It is recommended that the City
           Council:  
           (1) Certify the MEIR for the Arroyo Seco Master Plan, adopt the
           appropriate CEQA findings (including a Statement of Overriding
           Considerations for potentially significant short-term air quality impacts)
           and a mitigation monitoring and reporting program, direct staff to file a
           Notice of Determination with the County Clerk and Governor's Office of
           Planning and Research, and direct staff to pay the appropriate California
           Department of Fish and Game fees; and
           (2) Adopt the Central Arroyo Seco Master Plan, the Rose Bowl Use
           Plan, the amended Lower Arroyo Master Plan, the amended
           Hahamongna Master Plan, and the amended Design Guidelines as
           proposed in Attachment G and Attachment I of the agenda report.
           Recommendation of the Recreation and Parks Commission and the
           Hahamongna Water Shed Park Advisory Committee: At the April 8,
           2003 joint meeting of the Recreation and Parks Commission and the
           Hahamongna Watershed Park Advisory Committee, the joint body voted
           to recommend to City Council:
           (1) Certify the Master Environmental Impact Report (MEIR) and state
           its desire to review any future Rose Bowl project which has the potential
           to impact parkland.  The vote was 8-1.
           (2) A separate motion was made to express the intent of the
           Commission and Committee to be silent on the Environmental
           Clearance  of the Rose Bowl Use Plan due to the lack of their
           involvement in the preparation of the Rose Bowl Use Plan.  The vote
           was 8-1.
           (3) Approval of the base framework for the Hahamongna Watershed
           Park Master Plan that was originally represented to the Council along
           with the proposed amendments in Attachment I of the agenda report. 
           The vote was 6-2 with one abstention.
           (4) Approval of the Design Guidelines (which differs from the Arts
           Commission recommendation in that it states that public art should be
           focused in the Central Arroyo).  The joint body voted 8-0 with one
           abstention.
           Recommendation of the Recreation and Parks Commission:
           Following the April 8, 2003 joint meeting of the Recreation and Parks
           Commission and the Hahamongna Watershed Park Advisory Committee
           the Recreation and Parks Commission voted to recommend to City
           Council:
           (1) Approval of the Lower Arroyo Master Plan along with the proposed
           amendments in Attachment I of the agenda report.  The vote was 3-2
           with one abstention.
           (2) Approval of the Central Arroyo Master Plan.  Included in the motion
           was the recommendation to develop a separate park plan for Brookside
           Park, and to reinforce City Council's previous action to limit the use of
           temporary lights on Area H.  The vote was 3-2 with one abstention.
           (3) Recommend the rejection of the Rose Bowl Use Plan because the
           document is considered insufficient for review and recommendation. 
           The vote was 6-0.
           Recommendation of the Design Commission regarding the Design
           Guidelines: On February 10, 2003, the Design Commission
           unanimously recommended approval of the Design Guidelines as
           modified in the underline-strikeout version in Attachment F of the
           agenda report.
           Recommendation of Arts Commission regarding the Design
           Guidelines:  On February 5, 2002, the Arts Commission recommended
           modifying Chapter 10 of the Design Guidelines from the underline-
           strikeout version prepared by a subcommittee of the Design
           Commission (Attachment F of the agenda report) and includes the
           recommendations to Chapter 10 which the Arts Commission has
           proposed.
           Recommendation of the Planning Commission regarding the Draft
           MEIR and the Lower, Central and Hahamongna Watershed Master
           Plans: During the preparation of the concept master plans, the Planning
           Commission reviewed and recommended conceptual approval of the
           Lower Arroyo Master Plan in November 1995.  The Planning
           Commission reviewed and recommended conceptual approval of the
           Hahamongna Watershed Park Master Plan in November 1999.  The
           Planning Commission reviewed the Central Arroyo Master Plan at a joint
           meeting with the Recreation and Parks Commission in December 2000
           and chose to withhold its recommendation until the completion of the
           draft MEIR.  The Commission indicated its general support of the
           Central Arroyo Master Plan and provided a letter to the City Council
           indicating its concerns and comments regarding Council's consideration
           of the conceptual Central Arroyo Master Plan.
               The Planning Commission provided input on the draft Master MEIR
           at its regularly scheduled meeting of August 28, 2002 and made the
           following recommendations:
           (1) The City re-examine and re-draft the Master Plan; and
           (2) The MEIR not be certified, based on the determination that the
           MEIR does not adequately address the potential impacts because:
               (a)       It does not adequately address the potential impacts from
                         additional major events at the Rose Bowl.
               (b)       It does not adequately address the potential impacts to water
                         quality and hydrology (including the Watershed Feasibility
                         Study and potential removal of the flood control channel);
               (c)       It fails to provide an effective alternative for consideration of
                         the restoring/conserving of the existing character of the Arroyo
                         Seco; and
               (d)       The proposed threshold for Design Review does not provide
                         an effective mitigation to the potential impacts to aesthetics.
               While the Planning Commission acknowledged current City
           procedures dictate that the Recreation and Parks Commission act as
           the advisory body to the City Council for Park Master Plans and its
           associated environmental documentation, it expressed its desire to City
           Council to refer the Master Plans and MEIR back to the Planning
           Commission for its consideration.  At the Planning Commission's
           March 26, 2003 meeting, the Commission directed the Commission
           Chair to prepare a letter to the City Council asking the Council to refer
           the matter back to the Planning Commission such that the Commission
           could review the adequacy of the final MEIR.  The Commission received
           an informational update regarding the status of the Master Plans and
           MEIR at its April 9, 2003 meeting and reconfirmed the request for a
           letter to the City Council reiterating its request that this matter be
           referred back to the Planning Commission such that the Commission
           could review the adequacy of the final MEIR and provide the City
           Council its recommendation.  The letter is Attachment B of the agenda
           report. 
           Recommendation of the Design Commission regarding the Draft
           MEIR:  The Design Commission provided input on the draft Master
           Environmental Impact Report at its regularly scheduled meeting of
           September 8, 2002 and made the following recommendations:
           (1) Acknowledge the purpose and intent of the Arroyo Seco Design
           Guidelines (Chapter 1);
           (2) Confirm the Draft MEIR's finding of potentially significant
           unavoidable effects on aesthetics due to the proposed parking garage in
           Hahamongna Watershed Park and that all other potential aesthetic
           effects can be mitigated;
           (3) Confirm the draft MEIR"s finding that potentially significant effects
           on cultural resources can be mitigated; and
           (4) Recommend certification of the MEIR for the Arroyo Seco Master
           Plan with the understanding that design review shall be required for
           projects in the Arroyo Seco in accordance with Chapters 2.75, 2.80 and
           17.92 of the Pasadena Municipal Code.
           Recommendation of the Historic Preservation Commission
           regarding the Draft MEIR: The Historic Preservation Commission
           provided input on the draft Master Environmental Impact Report at its
           regularly scheduled meeting of July 15, 2002 and made the following
           recommendations:
               Recommend the City Council certify the draft Master Environmental
           Impact Report (MEIR) for the Arroyo Seco Master Plan with the
           understanding that staff will add mitigation measures for:
           (1) Design review of any new projects in the Arroyo Seco shall be in
           accordance with Chapters 2.75, 2.80 and 17.92 of the Pasadena
           Municipal Code; and
           (2) Completion of a Cultural Landscape Report to address all the
           historic resources in the area within a year (if feasible) of adoption of the
           MEIR.
           Comments of the Transportation Advisory Commission regarding
           Draft MEIR: The Transportation Advisory Commission provided
           individual comments on the draft MEIR at its regularly scheduled
           meeting of June 21, 2002.  No action or recommendations were made at
           this meeting, listed below is a summary of the Commission's comments:
           (1) The Plan includes too many infrastructure projects.  For example,
           in the Lower Arroyo, parking lots, wider streets, and a bike path are
           proposed.  The Plan should be more "wilderness" oriented.
           (2) The Plan and EIR include references to bringing facilities up to
           industry standards.  What are these standards?
           (3) On Page 3.12-4 of th EIR, reference is made to Mountain Street
           accessing the Central Arroyo.  What is Mountain Street's lane
           configuration?  How was it considered for traffic accessing the Central
           Arroyo and the Rose Bowl?
           Comments of the Utility Advisory Commission regarding the Draft
           MEIR: The Utility Advisory Commission provided individual comments
           on the draft MEIR at its regularly scheduled meeting of August 21, 2002. 
           No action or recommendations were made at this meeting, listed below
           is a summary of the Commission's comments:
           (1) The flood channel and the bike path should be removed.
           (2) The City should investigate the feasibility of installing plastic liners
           under the playing fields to limit pesticides leaching into the soil.
           (3) Reclaimed water should be used for athletic fields and the lakes.
           (4) Alternatives from the Phillip Williams Study should be explored.
	1351k
8. COMMUNITY DEVELOPMENT COMMISSION MEETING (To be cancelled)   
9. ORDINANCES
   A.  First Reading: None
   B.  Second Reading: None
10. INFORMATION ITEMS: None
11. COMMUNICATIONS:   None
12. PUBLIC COMMENT (Continued)
13. CLOSED SESSIONS (Continued, if necessary)
14. ADJOURNMENT

                                                       SCHEDULED

                               COUNCIL STANDING COMMITTEES

 

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Steve Madison)

 

Meets the first and third Wednesday of each month at 7:00 p.m. in Council Conference
Room 240

 

April 16, 2003

May 7, 2003

May 21, 2003

 

FINANCE COMMITTEE (Chair Paul Little)

 

Meets the second and fourth Monday of each month at 4:00 p.m. in Finance Department
Conference Room 345

 

April 14, 2003 (Special Meeting at 4:00 p.m., in the Management Conference Room)

April 28, 2003

May 12, 2003

 

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard)

 

Meets the first Tuesday of each month at 4:00 p.m. in the Council Conference Room 240

 

June 3, 2003

July 1, 2003

 

MUNICIPAL SERVICES COMMITTEE (Chair Sidney F. Tyler)

 

Meets the first and third Wednesday of each month at 1:30 p.m. in Council Conference

Room 240

 

April 16, 2003 (To be canceled)

May 7, 2003

May 21, 2003

 

PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein)

 

Meets the first and third Monday of each month at 4:15 p.m. in the Management Conference
Room 323

 

April 21, 2003

May 5, 2003

May 19, 2003

 

                                     FUTURE COUNCIL MEETING DATES

 

April 21, 2003

 

April 28, 2003

 

May 5, 2003 (Reorganization meeting, Council Chamber)

 

May 12, 2003

 

May 19, 2003

 

May 26, 2003 (To be cancelled -holiday)

 

June 2, 2003

 

June 9, 2003

 

June 15, 2003

 

June 23, 2003

 

June 30, 2003

 

July 7, 2003 (To be cancelled)

 

July 9, 2003 (Special meeting w/Supervisor Antonovich, 7:30 a.m. - 9:00 a.m.,

                    Council Conference Room)

 

July 14, 2003

 

July 21, 2003

 

July 28, 2003

 

FUTURE PUBLIC HEARINGS:

 

April 21, 2003, 8:00 p.m. - Amendments to the General Fee Schedule (Cost of 
Service Study Annual Adjustment)

 

April 21, 2003, 8:00 p.m. - Designation of 646 S. Madison Avenue as an Historic Landmark

 

May 12, 2003, 8:00 p.m. - East Colorado Specific Plan

 

May 19, 2003, 8:00 p.m. - Schedule of Taxes, Fees and Charges for Fiscal Year 2004

 

May 19, 2003, 8:00 p.m. - 2003 through 2004 Annual Action Plan

 

May 19, 2003, 8:00 p.m. - Fiscal Year 2004 Recommended Operating Budget

 

June 2, 2003, 8:00 p.m. - Condemnation of Right-of-Way for Public Alley, Gladys Court 
East Side Storm Drain