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CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
APRIL 22, 2002
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Public Hearings begin at 7:30 P.M. Council Chamber, Pasadena City Hall 100 N. Garfield Avenue, Room 247
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 Title: City Attorney
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING CIVIL LITIGATION pursuant to Government Code Section 54956.9(a) Name of Case: Naum Ware v. City of Pasadena, et al., Case No. BC253068
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 12 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. OLD BUSINESS: None
4. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) ADOPT RESOLUTION TO AUTHORIZE THE APPLICATION FOR A GRANT FROM THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY (EPA) FOR VULNERABILITY ASSESSMENTS, EMERGENCY OPERATIONS PLANS, AND SECURITY ENHANCEMENT PLANNING AND DESIGN AT LARGE DRINKING WATER UTILITIES Recommendation of City Manager: Adopt a resolution to authorize Pasadena Water and Power (PWP) to apply for a $115,000 grant from the United States Environmental Protection Agency (EPA) for vulnerability assessments, emergency operations plans, and security enhancement planning and design of the City's water facilities. It is also recommended that the City Council designate PWP's General Manager as the authorized representative for the City and authorize her signature on the contract documents. 295k
(2) PURCHASE OF GAS CHROMATOGRAPH/MASS SPECTROMETER FOR THE PASADENA WATER AND POWER WATER QUALITY LABORATORY Recommendation of City Manager: Authorize the Purchasing Administrator to issue a purchase order to Varian Inc., in an amount not to exceed $90,000 for the purchase of a Gas Chromatograph/Mass Spectrometer (GC/MS) system. The proposed purchase is exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services. It is also recommended that the City Council grant this contract a partial exemption (vendor outreach only) from the Affirmative Action in Contracting Ordinance pursuant to Pasadena Municipal Code Section 4.09.060(C), contracts for which the City's best interests are served. 250k
B. City Clerk
(1) Receive and file claims against the City of Pasadena
Claim No. 8993 Curtis Moyer for $10,000,000.00 minor Justin Moyer Claim No. 8994 June Brodie Unknown Claim No. 8995 Carlos Mendoza Martinez Unknown
C. Public Hearing Set:
April 29, 2002, 8:00 p.m. (Revised date) - Proposed Civic Center Specific Plan Amendment and Zone Change for Plaza Las Fuentes Phase II
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) AMEND THE FY 2002 CAPITAL IMPROVEMENT PROGRAM TO ADD A NEW PROJECT, SIERRA MADRE VILLA PARKING STRUCTURE BETTERMENTS FOR THE LOS ANGELES TO PASADENA METRO GOLD LINE AND APPROPRIATE $156,000 FROM THE PROP. A/C RESERVE FOR FUTURE LIGHT RAIL PROJECTS Recommendation of City Manager: (1) Amend the FY 2002-2006 Capital Improvement Program (CIP) to include a new project, "Sierra Madre Villa Station Parking Structure Betterments"; (2) Authorize the City Manager to execute a Betterment Agreement with the Los Angeles to Pasadena Metro Blue Line Construction Authority to design and construct the Betterments at the Sierra Madre Villa Station Parking Structure. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities; and (3) Approve a journal voucher appropriating $156,000 Prop. A/C reserve for Future Light Rail Projects for Betterments at the Sierra Madre Villa Station parking structure (Account No. 75006). 309k
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS:
A. 7:30 P.M. - PUBLIC HEARING: INTENTION TO GRANT NON-EXCLUSIVE POLICE TOWING FRANCHISES FOR THE TERM OF ONE YEAR Recommendation of City Manager: Grant a non-exclusive police towing franchise, for the term of one year, to Masters Tow and Freddie Mac.
B. 8:00 P.M. - CONTINUED PUBLIC HEARING: FY 2003 - 2008 RECOMMENDED CAPITAL IMPROVEMENT PROGRAM BUDGET Recommendation of City Manager: Receive public comments and continue this public hearing to each subsequent regular meeting of the Council at 8:00 p.m. until May 6, 2002, or such other later date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the FY 2003-2008 Capital Improvement Program Budget.
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Council
(1) REVIEW OF PAST COUNCIL ACTIONS PERTAINING TO THE CITY'S PURCHASE OF THE HIGHLAND PLASTICS PROPERTY LOCATED AT 965 NORTH FAIR OAKS AVENUE 180k
(2) APPOINTMENT OF J. BETTY BELL TO THE CODE ENFORCEMENT COMMISSION (District 1 Nomination)
(3) APPOINTMENT OF ERIN VARGAS TO THE COMMISSION ON THE STATUS OF WOMEN (District 2 Nomination)
B. City Manager
(1) CITY HALL SEISMIC RETROFIT PROJECT - RECOMMENDATIONS FOR PROJECT SCOPE AND FUNDING PLAN Recommendation of City Manager: It is recommended that the City Council: (A) Approve the recommendation of the City Hall Restoration Oversight Committee to retrofit and rehabilitate City Hall as follows: installation of base isolation; construction of a reinforced arcade on the Euclid Street side with a basement and foundation designed to support an east wing if the City chooses to construct an east wing in the future; replacement of all substandard mechanical, electrical and plumbing systems; full exterior and landscaping rehabilitation; full interior rehabilitation including historical restoration of selected areas; and installation of Americans with Disability Act (ADA) improvements and additional life safety systems as required to meet current code requirements at a projected cost of $88,795,000. This cost is in addition to the $3.6 million spent since the early 1990's in preparation to this point. (B)(1) Approve the recommendation of the City Hall Finance Committee to finance the project as follows: apply the $7.3M in FEMA funding; increase the General Fund Transfer (Transfer) from the Electric Utility to 8% and dedicate the additional 3% cash flow to this project; continue to seek grants and other third party funding; allocate and expend the $5.0M in General Fund dollars reserved for this project by the City Council during the first quarter of this fiscal year; reallocate and expend $500,000 appropriated by the City Council as part of the fiscal year 2002 adopted budget intended to cover a portion of any rental payments where employees required to vacate City Hall midway through the 2002 fiscal year; appropriate up to $3.3M annually from existing General Fund revenue sources; capitalize the cash flow from the increased Transfer and the $3.3M appropriation to issue bonds that will yield net proceeds in the approximately amount of $67M; utilize the approximately $500,000 of funding previously appropriated for this project in the Capital Improvement Plan but not yet spent; provide the remaining funds from the $3.3 million and the revenue generated by the increase in the Transfer during the first 18 to 24 months prior to the issuance of the bonds and during the first 18 months following the issuance of the bonds. OR (B)(2) Approve recommendation (B)(1) but authorize the utilization of $6.4 million in the Electric Utility's Public Benefit Charge (PBC) funds as a buy-down/pre-payment of the Electric Utility's increased General Fund Transfer. This pre-payment would reduce the necessary increase in the Transfer to 2.5%, bringing the total Transfer to 7.5%, annually. (C) Direct staff to begin the steps necessary to initiate the environmental review process for the City Hall project. (D) Request that the City Hall Seismic Retrofit Oversight Committee continue to serve as a citizens review committee in an advisory role to the City Council through the seismic retrofit of City Hall. 397k
C. Advisory Bodies
(1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH HARTFORD LIFE COMPANY TO PROVIDE DEFERRED COMPENSATION PLAN (IRS SECTION 457) INVESTMENT OPTIONS, RECORD KEEPING AND EDUCATION SERVICES (To be heard at 7:00 p.m. or thereafter) Recommendation of Deferred Compensation Oversight Committee: Authorize the Deferred Compensation Plan Administrator to enter into a contract with Hartford Life Company, for a period of five years, with an option to extend for an additional five years without further City Council consideration, to provide Deferred Compensation Plan (IRS Section 457) investment options, record keeping and education services to plan participants. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. 3374k
8. COMMUNITY DEVELOPMENT COMMISSION MEETING (To be cancelled)
A. First Reading: None
B. Second Reading:
(1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA ADDING A NEW CHAPTER 8.14 TO THE PASADENA MUNICIPAL CODE TO PROHIBIT FOOD SERVICE ESTABLISHMENT DISPOSAL OF FATS, OILS AND GREASE IN THE CITY'S SEWER SYSTEM" (Introduced by Vice Mayor Little) 906k
10. INFORMATION ITEMS: None
11. COMMUNICATIONS: None
12. PUBLIC COMMENT (Continued)
13. CLOSED SESSIONS (Continued, if necessary)