City of Pasadena


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CITY OF PASADENA
NOTICE OF MEETING
OF THE CITY COUNCIL
AND COMMUNITY DEVELOPMENT COMMISSION
November 23, 1998

Closed Session 5:30
Public Meeting 6:30 P.M.
Public Hearing 8:00 P.M.
Council Chamber
Pasadena City Hall, Room 247

5:30 P.M.  CLOSED SESSIONS

A. COMMUNITY DEVELOPMENT COMMISSION CONFERENCE WITH LEGAL
   COUNSEL - EXISTING LITIGATION pursuant to Government Code Section
   54956.9(a)
   Name of Case:  Pasadena Community Development Commission v. Kern,
   Los Angeles Superior Court No. BC 154492; and Pasadena Community
   Development Commission v. Gin, Los Angeles Superior Court No. BD 154493 
	ACTION:	NO ACTION REPORTED

B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - EXISTING
   LITIGATION pursuant to Government Code Section 54956.9(a)
   Name of Case:   Pasadena Heritage v. City of Pasadena, Los Angeles
   Superior Court No. BS 051151
	ACTION:	NO ACTION REPORTED

C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - EXISTING
   LITIGATION, pursuant to Government Code Section 54956.9:
   Name of Case:   State of California ex rel. Stull v. Bank of America, San
   Francisco Superior Court Case No. 968484
	ACTION:	NO ACTION REPORTED

D. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
   Government Code Section 54957.6:
   Agency Negotiators:   Gale Harrison and Deborah Simms
   Employee Organization:   Pasadena Fire Fighters, Local 809
	ACTION:	ITEM WAS NOT DISCUSSED

6:30 P.M.  PUBLIC MEETING

1. ROLL CALL AND CEREMONIAL MATTERS

2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA

3. OLD BUSINESS  -   No Items

4. CONSENT CALENDAR
   (The Consent Calendar consists of routine items which will be approved by one
   motion and one vote unless removed for separate discussion) 

   A.  City Manager

       (1) PURCHASE OF THREE ALTEC AERIAL DEVICES
           Recommendation of City Manager:   Authorize the Purchasing
           Administrator to issue a purchase order to Altec Industries, Inc. in an
           amount not to exceed $300,954 for the purchase of three Altec Aerial
           Devices to replace Equipment Nos. 0135, 0293, and 1016.  The three
           pieces of equipment being purchased are 1) a 35-foot aerial device
           mounted on a utility bed; 2) a 50-foot aerial device mounted on a
           chipper body, and 3) a 55-foot aerial device mounted on a chipper body.
               The proposed purchase is exempt from competitive bidding
           pursuant to City Charter Section 1002(H), contracts with other
           governmental entities or their contractors for labor, material, supplies or
           services.
               It is also recommended that the City Council grant this contract a
           partial exemption (vendor outreach only) from the Affirmative Action in
           Contracting Ordinance pursuant to Pasadena Municipal Code
           4.09.060(C), contracts for which the City's bests interests are served.
       178(k)
	ACTION:	APPROVED
 
       (2) AUTHORIZATION TO ENTER INTO A CONTRACT WITH L & N
           UNIFORM SUPPLY COMPANY TO SUPPLY UNIFORMS TO CITY
           EMPLOYEES - CITYWIDE
           Recommendation of City Manager:  
           (a) Accept the bid dated September 1, 1998, submitted by L & N
           Uniform Supply Company to supply uniforms to City employees; 
           (b) Reject all other bids; and
           (c) Authorize the City Manager to enter into a three-year contract, with
           two optional one-year extensions, subject to the approval of the City
           Manager and without further City Council approval.  The contract shall
           not exceed $90,000 annually.
       104(k)
	ACTION:	APPROVED
       
       (3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH DAVID M.
           GRIFFITH & ASSOCIATES
           Recommendation of City Manager:   Authorize the City Manager to
           enter into a contract with David M. Griffith & Associates for an amount
           not to exceed $35,000 to analyze the current methodology of billing City
           departments for services rendered by the Information Technology
           Services Division.  The proposed contract is exempt from competitive
           bidding pursuant to City Charter Section 1002(F), contracts for
           professional or unique services.
               It is further recommended that the City Council grant this contract
           an exemption from the competitive selection process of the Affirmative
           Action in Contracting Ordinance pursuant to Pasadena Municipal Code
           Section 4.09.060(C), contracts for which the City's best interests are
           served.
       102(k)
	ACTION:	APPROVED

       (4) ADOPT A RESOLUTION TO GRANT TWO YEAR RETIREMENT
           SERVICE CREDIT
           Recommendation of City Manager:   Adopt a resolution to grant two
           years additional service credit for one employee who will be displaced
           from the Inspection Supervisor position in the Planning and Permitting
           Department.  The designated window period during which the retirement
           may occur will be November 24, 1998 through March 24, 1999.
       71(k)
	ACTION:	APPROVED

       (5) PURCHASE OF FIRE RESISTIVE UNIFORMS
           Recommendation of City Manager:   Authorize the Purchasing
           Administrator to issue a purchase order to Uniforms, Inc. in an amount
           not to exceed $62,873 for the purchase of 160 sets of fire resistive
           Nomex uniforms.  The proposed purchase is exempt from competitive
           bidding pursuant to City Charter Section 1002(H), contracts with other
           governmental entities or their contractors for labor, material, supplies or
           services.
               It is also recommended that the City Council grant this purchase an
           exemption from the competitive selection process of the Affirmative
           Action in Contracting Ordinance pursuant to Pasadena Municipal Code
           Section 4.09.060(C), contracts for which the City's best interests are
           served.
       90(k)
	ACTION:	APPROVED

       (6) AUTHORIZATION TO AMEND CONTRACT NO. 16,688 WITH TAKATA
           ASSOCIATES TO INCLUDE PREPARATION OF SEDIMENT
           MANAGEMENT STUDY FOR THE HAHAMONGNA WATERSHED
           PARK 
           Recommendation of City Manager:  
           (a)  Amend Contract No. 16,688 with Takata Associates for an amount
           not to exceed $100,000 for the preparation of a Sediment Management
           Study.  Competitive bidding is not required pursuant to City Charter
           Subsection 1002(F), Professional or Unique Services; and
           (b) Approve a journal voucher recognizing and appropriating $50,000
           in additional revenue from Los Angeles County Public Works
           Department and appropriate $25,000 from the City Water and Power
           Department to Fund 103 - Budget Account No. 765500 (Hahamongna).
       151(k)
	ACTION:	APPROVED

       (7) APPLICATION FOR GRANT FUNDS FROM THE COUNTY OF LOS
           ANGELES REGIONAL PARK AND OPEN SPACE DISTRICT 1996 
           COMPETITIVE GRANT PROGRAM (FOURTH AND FINAL FUNDING
           CYCLE)
           Recommendation of City Manager:   Adopt a resolution authorizing an
           application for grant funds from the County of Los Angeles Regional
           Park and Open Space District Trail Acquisition and Development
           Competitive Grant Program (fourth and final funding cycle) for the
           restoration of Flint Wash Trail Crossing.
       119(k)
	ACTION:	APPROVED

       (8) RENEWAL OF LEASE FOR FIRE DEPARTMENT'S HEADQUARTERS
           SPACE AT 199 S. LOS ROBLES AVENUE
           Recommendation of City Manager:   Authorize the City Manager to
           enter into a one year extension of the lease agreement with Schroeder
           Realty of New York for headquarters space for the Fire Department at
           199 S. Los Robles Avenue under the terms described in the agenda
           report.
       147(k)
	ACTION:	APPROVED

       (9) EXTENSION OF CONTRACTS WITH GOLDEN BEAR ARBORISTS INC.
           Recommendation of City Manager:   
           (a) Authorize the City Manager to extend Contract No. 16,401 and
           No. 16,475 with Golden Bear Arborists Inc. for a period of one year
           each, or until an amount not to exceed $62,940 and $120,635,
           respectively, is expended; and
           (b) Appropriate $8,575 from the Personnel Reserve Account to
           Forestry Budget Account No. 765210, to accommodate a rate increase.
       98(k)
	ACTION:	ITEM PULLED

   B.  City Clerk

       (1) Approval of Minutes -   October 19, 1998
                                   October 26, 1998   (Canceled)
	ACTION:	APPROVED AS SUBMITTED
                              
       (2) Receive and file claims against the City of Pasadena

           Claim No. 8145          Roxana Olesijuk$                  1,888.83
           Claim No. 8146          Julio H. Lopez                      779.05
           Claim No. 8147          Vicki Collins                      Unknown
           Claim No. 8148          American Manufacturers Mut. Ins.  4,636.83
           Claim No. 8149          Milton S. Jarquin                 3,000.00+
	ACTION:	RECEIVED AND FILED

5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

   A.  Business Enterprise Committee

   B.  Deregulation Committee

   C.  Finance Committee

       (1) INVESTMENT REPORT FOR THE QUARTER ENDING
           SEPTEMBER 30, 1998 
           Recommendation of City Manager:   This item is for information
           purposes only.
       200(k)
	ACTION:	RECEIVED AND FILED

   D.  Legislative Policy Committee

   E.  Public Safety Committee

   F.  Reports from Representatives

6. PUBLIC HEARINGS - 8:00 P.M.

   A.  PUBLIC HEARING:   MODIFICATION OF CONDITIONAL USE PERMIT
       NO. 2936, 1021 EAST COLORADO BOULEVARD
       Recommendation of City Manager:   
       (1) Adopt a finding that there are sufficient changed circumstances to justify
       the modification of the original application as contained in Attachment A of
       the agenda report; and
       (2) Approve the modification of Condition No. 6, as contained in
       Attachment B of the agenda report, so that a completion bond will no longer
       be required for this project.
       152(k)
	ACTION:	APPROVED
   
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

   A.  City Council  -   No Items

   B.  City Manager

     (1)  FEE WAIVER POLICY
          Recommendation of City Manager:   
          (a)  Approve the fee waiver policy attached to the agenda report; and
          (b)  Amend the General Fee Schedule to note that sponsorship and co-
          sponsorship of special events requires approval of the City Council and
          City Manager, respectively.
       72(k)
	ACTION:	APPROVED
     
8. COMMUNITY DEVELOPMENT COMMISSION MEETING

   A.  Approval of Minutes  -   October 19, 1998
                                October 26, 1998 (Canceled) 
	ACTION:	APPROVED AS SUBMITTED

   B.  AMENDMENT TO PASADENA COMMUNITY DEVELOPMENT
       COMMISSION FY 98-99 BUDGET IN THE AMOUNT OF $65,000 FOR
       RELOCATION AND LEGAL FEES RELATED TO THE SYMES
       CADILLAC/TOYOTA PROJECT
       Recommendation of Chief Executive Officer:
       (1) Amend the Fiscal Year 1999 Budget by $65,000 to accommodate
       unanticipated legal costs associated with the relocation activities for Symes
       Cadillac/Toyota; and
       (2) Approve a Journal Voucher transferring $65,000 from Downtown Fund
       Balance Account No. 8703-801-682110, and appropriate that amount to
       Halstead Sycamore Account No. 6840-808-681410.
       82(k)
	ACTION:	APPROVED

   C.  DISCUSSION AND CONSIDERATION OF PROPOSED RITE AID PROJECT
       LOCATED AT 680 NORTH FAIR OAKS AVENUE
	ACTION:	APPROVED FORGIVENESS OF $147,000 LOAN AND APPROVED $200,000
		IN RELOCATION ASSISTANCE

9. ORDINANCES

   A.  First Reading:  -   No Items
       
   B.  Second Reading:
       
       (1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING
           SECTION 14.05.250 OF THE PASADENA MUNICIPAL CODE TO
           AMEND THE STANDARDS FOR EXCAVATION AND GRADING IN
           HILLSIDE AREAS (RETAINING WALLS)"   (Introduced by Villicana)
       66(k)
	ACTION:	ADOPTED

10.  INFORMATION ITEMS  -   No Items
 
11.  COMMUNICATIONS  -   No Items

12.  CLOSED SESSION
   
   A.  COMMUNITY DEVELOPMENT COMMISSION CONFERENCE WITH
       LEGAL COUNSEL - EXISTING LITIGATION pursuant to Government
       Code Section 54956.9(a)
       Name of Case:  Pasadena Community Development Commission v.
       Kern, Los Angeles Superior Court No. BC 154492; and Pasadena
       Community Development Commission v. Gin, Los Angeles Superior
       Court No. BD 154493 

   B.  CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - EXISTING
       LITIGATION pursuant to Government Code Section 54956.9(a)
       Name of Case:   Pasadena Heritage v. City of Pasadena, Los Angeles
       Superior Court No. BS 051151

   C.  CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - EXISTING
       LITIGATION, pursuant to Government Code Section 54956.9:
       Name of Case:   State of California ex rel. Stull v. Bank of America, San
       Francisco Superior Court Case No. 968484

   D.  CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
       Government Code Section 54957.6:
       Agency Negotiators:   Gale Harrison and Deborah Simms
       Employee Organization:   Pasadena Fire Fighters, Local 809

13.  ADJOURNMENT

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