To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

Google Pack Download Logo  http://www.adobe.com/products/acrobat/readstep2.html

PURSUANT TO EXECUTIVE ORDER N-29-20 ISSUED BY GOVERNOR GAVIN NEWSOM ON MARCH 17, 2020, THE SPECIAL CITY COUNCIL MEETING FOR OCTOBER 19, 2020 AT 2:00 P.M. WILL TAKE PLACE SOLELY BY VIDEOCONFERENCE/TELECONFERENCE.

In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:

1. Members of the public may submit comments of any length up to two hours prior to the start of the meeting, at the following email address:  
correspondence@cityofpasadena.net

Please be aware that, while these comments will be provided to the members of the body and will become part of the meeting record, they will not be read aloud. Any comment submitted in this fashion will be forwarded to the legislative body prior to the start of the meeting.

2.  During the meeting, members of the public may submit up to 200 words regarding items on the agenda, at the following webpage:
www.cityofpasadena.net/city-clerk/public-comment

If you wish your comments to be read aloud during the meeting, please indicate so on the form. If you submit more than one form, only the first one received will be read aloud.  The City reserves the right to summarize comments if necessary for the orderly and timely flow of the meeting. All comments in their entirety will become part of the meeting record and will be forwarded to the legislative body.

3. If assistance is needed by phone, please call the City Clerk’s Office at: (626) 744-4124.

 LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG,
AND ALSO AT
WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,

TO HEAR A LIVE SPANISH TRANSLATION OF THE MEETING (LISTEN ONLY), PLEASE DIAL-IN 10 MINUTES PRIOR TO THE MEETING (1:50 P.M.):
TOLL-FREE DIAL-IN: (888) 585-9008
PARTICIPANT PASSCODE: 739-142-091, THEN #

IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
CITYCLERK@CITYOFPASADENA.NET.

                    ___________________________________________________________________________________________________________________________________________

 

DE ACUERDO CON LA ORDEN EJECUTIVA N-29-20 EMITIDO POR EL GOBERNADOR
GAVIN NEWSOM EL 17 DE MARZO DE 2020, LA REUNIÓN ESPECIAL DEL CONSEJO DE LA CIUDAD PARA EL 19 DE OCTUBRE DE 2020 A las 2:00 P.M. SE EFECTUARÁ SOLAMENTE POR VIDEOCONFERENCIA/TELECONFERENCIA.

Con el fin de facilitar la participación del público en las reuniones celebradas únicamente por medios electrónicos, la Ciudad aceptará comentario público de la siguiente manera:

1. El público podrá presentar comentarios de cualquier duración hasta dos horas antes del inicio de la reunión, al siguiente correo electrónico:
correspondence@cityofpasadena.net

Favor de tomar en cuenta que, si bien estos comentarios se proporcionarán a los miembros del consejo y serán parte los récords de la reunión, no se leerán en voz alta. Cualquier comentario presentado de esta manera se remitirá al órgano legislativo antes del inicio de la reunión.

2. Durante la reunión, el público podrá presentar hasta 200 palabras con respecto a los puntos en el orden del día en la siguiente página web:
www.cityofpasadena.net/city-clerk/public-comment 

Si desea que sus comentarios sean leídos en voz alta durante la reunión, indíquelo en el formulario. Si envía más de un formulario, sólo se leerá en voz alta el primero que se reciba. La alcaldía se reserva el derecho de resumir los comentarios si es necesario para el flujo ordenado y oportuno de la reunión. Todos los comentarios en su totalidad pasarán a ser parte del acta de la reunión, y se remitirán al órgano legislativo.

3. Si requiere asistencia por teléfono, llame a la Oficina del Secretario de la Ciudad al: (626) 744-4124.

                  ESTARÁ DISPONIBLE LA TRANSMISIÓN AL VIVO CON SUBTITULOS EN
                       WWW.PASADENAMEDIA.ORG,
                Y TAMBIEN EN WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS

 PARA ESCUCHAR LA INTERPETACIÓN AL ESPAÑOL DE LA REUNIÓN AL VIVO (SÓLO PARA ESCUCHAR), FAVOR DE LLAMAR 10 MINUTOS ANTES DE LA REUNIÓN (1:50 P.M.):
LLAMANDO GRATIS AL: (888) 585-9008
CÓDIGO DE ACCESO DEL PARTICIPANTE: 739-142-091, LUEGO #

SI NECESITA UNA MODIFICACION O ACOMODACIÓN RAZONABLE DE ACUERDO CON LA LEY DE ESTADOUNIDENSES CON DISCAPACIDADES PORQUE USTED NO PUEDE PARTICIPAR ELECTRÓNICAMENTE COMO SE ESTABLECE ANTERIORMENTE, CONTÁCTESE CON LA OFICINA DE LA SECRETARÍA DE LA CIUDAD LO ANTES POSIBLE AL (626) 744-4124 O CITYCLERK@CITYOFPASADENA.NET

        

SPECIAL MEETING 
AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 19, 2020

Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

PUBLIC MEETING – 2:00 P.M.  ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT LIMITED TO ITEMS ON THIS SPECIAL MEETING AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS CONSIDERED

 

CONSENT CALENDAR  (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion.)

 City Manager/Executive Director 

1.      AUTHORIZATION TO CONTRACT WITH BLAIS & ASSOCIATES, INC., FOR GRANT WRITING SERVICES IN AN AMOUNT NOT-TO-EXCEED $303,450
Recommendation: It is recommended that the City Council:
(1)
      Find that the proposed contract is not subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15060(c)(2), 15060(c)(3), and 15378; as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment; and
(2)
      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with Blais & Associates, Inc., for grant writing services for three years for an amount not-to-exceed $182,070 with the option of two one-year extensions at $60,690 each year, subject to the approval of  the City Manager, for a maximum contract term of five years and a total not-to-exceed contract value of $303,450.

935k

            ATTACHMENT A 64k

            TPA 72k

2.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH JASON ADDISON SMITH CONSULTING SERVICES AND BUREAU VERITAS, TO PROVIDE BUILDING INSPECTION SERVICES FOR THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT, BUILDING AND SAFETY DIVISION
Recommendation: It is recommended that the City Council:
(1)
      Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)
      Authorize the City Manager to enter into a contract for Building Inspection Services following a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047 for an amount not-to-exceed $100,000 or a three-year period, whichever occurs first, with Jason Addison Smith Consulting Services, Inc.;
(3)
      Authorize the City Manager to enter into a contract for Building Inspection Services following a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047 for an amount not-to-exceed $100,000 or a three-year period, whichever occurs first, with Bureau Veritas; and
(4)
      Authorize the City Manager to extend each contract for up to two additional one-year periods not-to-exceed $100,000 per year.

3611k

ATTACHMENT A 65k

TPA 153k

3.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH SCOTT FAZEKAS AND ASSOCIATES AND TRUE NORTH COMPLIANCE SERVICES FOR BUILDING AND FIRE PLAN REVIEW SERVICES FOR THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT, BUILDING AND SAFETY DIVISION
Recommendation: It is recommended that the City Council:
(1)
      Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)
      Authorize the City Manager to enter into a contract for Plan Review Services following a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047 for an amount not-to-exceed $300,000 or a three-year period, whichever occurs first, with Scott Fazekas and Associates;
(3)
      Authorize the City Manager to enter into a contract for Plan Review Services following a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047 for an amount not-to-exceed $300,000 or a three-year period, whichever occurs first, with True North Compliance Services, Inc.; and
(4)
      Authorize the City Manager to extend each contract for up to two additional one-year periods not-to-exceed $300,000 per year.

        1664k

         ATTACHMENT A 58k

        TPA 65k

4.      AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH CONNEXIONZ, LTD. FOR $1,533,220 FOR HARDWARE, MAINTENANCE AND SUPPORT FOR THE PASADENA REAL-TIME TRANSIT VEHICLE ARRIVAL INFORMATION SYSTEM
Recommendation:
It is recommended that the City Council:
(1)
      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)
      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Connexionz, Ltd for hardware, maintenance and support in an amount not-to-exceed $889,503 (which includes a contingency of $119,371) over a five-year period;
(3)
      Authorize the City Manager to: a) extend the contract for one two-year option term in the amount of $366,777 (which includes $50,590 in contingency); b) to purchase optional hardware in the amount of $183,927; and c) to expand the maintenance, warranty and support for a fleet of up to 60 public transit vehicles in the amount of $93,013 with a maximum contract length of seven years and a not-to-exceed contract amount of $1,533,220; and
(4)
      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served.                

        450K

          TPA 65K

5.      PULLED 

6.      ADOPT A RESOLUTION ESTABLISHING THE NEW CLASSIFICATION AND SALARY OF SUPERVISING FIRE INSPECTOR
Recommendation
:
It is recommended that the City Council:
(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)
      Adopt a resolution establishing the new classification of Supervising Fire Inspector and setting a salary control rate.

745k

          RESOLUTION 47k

7.      AUTHORIZE A TIME EXTENSION ON CONTRACT NO. 31017 WITH STAPLES ENERGY FOR THE PROVISION OF COMMERCIAL ENERGY AND WATER DIRECT INSTALLATION PROGRAM SERVICES
Recommendation:
It is recommended that the City Council:

1)
      Find that the proposed action is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15301 (Class 1: Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)
      Authorize the City Manager, or his designee, to amend Contract No. 31017 with Staples Energy for the installation of energy and water-conservation devices, equipment, and services for Pasadena Water and Power (“PWP”) under the Water and Energy Direct Install Program (“WeDIP”), to extend the contract expiration date by five months from February 28, 2021 until July 31, 2021 without increasing the total authorized contract amount.

         1553k

TPA 94k

8.      CONTRACT AWARD TO MCC EQUIPMENT RENTALS, INC., FOR WATER MAIN INSTALLATIONS
Recommendation:
It is recommended that the City Council:
(1)
       Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Section 21080.21 and State CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction); and
(2)
      Accept the bid dated September 28, 2020, submitted by MCC Equipment Rentals, Inc., in response to Specifications WD-21-01, reject all other bids received, and authorize the City Manager, or his designee, to enter into a contract not-to-exceed $1,975,757, which includes the base contract amount of $1,796,143 and a contingency of $179,614 to provide for any necessary change orders.

1408k

9.      AUTHORIZATION TO ENTER INTO PURCHASE ORDERS WITH ORGANIC PLANET TRUCK AND TRANSPORT, INC., AND WEST COAST SAND & GRAVEL, INC., TO FURNISH AND DELIVER ROCK AND BITUMINOUS MATERIALS FOR AN AMOUNT NOT-TO-EXCEED $701,961 AND $373,884 FOR AN INITIAL TERM OF THREE YEARS FOR THE WATER AND POWER DEPARTMENT
Recommendation:
It is recommended that the City Council:
(1)
      Find that the proposed action is not considered a “project” subject to the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21065 and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)
      Accept the bid dated September 2, 2020, submitted by Organic Planet Truck and Transport, Inc., in response to Specification WD-20-14, to furnish and deliver rock materials for the Water and Power Department (“PWP”), and authorize the City Manager to enter into a purchase order with Organic Planet Truck and Transport, Inc., for an amount not-to-exceed $701,961 for an initial term of three years, or until funds are expended, whichever occurs first; with two optional one-year terms of $233,987 each, or until funds are expended, whichever occurs first. If the two additional one year terms are exercised, the total contract value would be $1,169,935 for a maximum contract duration of five years; and
(3)
      Accept the bid dated September 2, 2020, submitted by West Coast Sand & Gravel, Inc., in response to Specification WD-20-14, to furnish and deliver bituminous materials for PWP, and authorize the issuance of a purchase order with West Coast Sand & Gravel, Inc., for an amount not-to-exceed $373,884 for an initial term of three years, or until funds are expended, whichever occurs first; with two optional one-year terms of $124,628 each, or until funds are expended, whichever occurs first. If the two additional one year terms are exercised, the total contract value would be $623,140 for a maximum contract duration of five years.

         1504k

10.    AUTHORIZATION TO INCREASE THE CONTRACT VALUE OF CONTRACT NO. 31566 WITH PERCEPTIV, INC., FOR A LOCAL PUBLIC EDUCATION AND ENGAGEMENT CAMPAIGN ON HOMELESSNESS BY $5,000 FOR A NOT-TO-EXCEED AMOUNT OF $76,250
Recommendation:
It is recommended that the City Council:
(1)
      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Authorize the City Manager to amend Contract No. 31566 with Perceptiv, Inc., to increase the total contract value by $5,000 for a not-to-exceed amount of $76,250 for a local public education and engagement campaign on homelessness.

        1011k

TPA 64k

11.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH FLINTRIDGE TREE CARE, INC., TO PROVIDE POWER LINE CLEARANCE TREE TRIMMING SERVICES FOR THE WATER AND POWER DEPARTMENT FOR A MAXIMUM CONTRACT AMOUNT NOT-TO-EXCEED $13,401,420
Recommendation:
It is recommended that the City Council:
(1)
      Find that the proposed action is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Class 1 Existing Facilities); and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)
      Accept the bid dated August 13, 2020, from Flintridge Tree Care, Inc., in response to Specifications for Tree Trimming Services for the Water and Power Department; authorize the City Manager, or his designee, to enter into a contract for an initial period not-to-exceed one year or until $2,680,284 is expended, whichever comes first; authorize the City Manager, or his designee, to enter into a contract not-to-exceed two years or until $5,360,568 is expended, whichever comes first, after the initial one-year period reaches completion; authorize the City Manager, or his designee, to extend the contract for up to two additional one-year terms, each not-to-exceed $2,680,284, whichever comes first, for a maximum contract length of five years and a total contract amount of $13,401,420.

         1388k

12.    AUTHORIZATION TO ENTER INTO CONTRACTS WITH GEOSYNTEC CONSULTANTS, INC., AND WOOD RODGERS, INC., TO PROVIDE ON-CALL HYDROGEOLOGICAL SERVICES FOR THE WATER AND POWER DEPARTMENT
Recommendation:
It is recommended that the City Council:
(1)
      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required;
(2)
      Authorize the City Manager to enter into a contract for an amount not-to-exceed $2,000,000 or four years, whichever comes first, as the result of a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, with Geosyntec Consultants, Inc., (“Geosyntec”) to provide on-call hydrogeological services; and
(3)
      Authorize the City Manager to enter into a contract for an amount not-to-exceed $2,000,000 or four years, whichever comes first, as the result of a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, with Wood Rodgers, Inc., (“Wood Rodgers”) to provide on-call hydrogeological services.

        1294k

        ATTACHMENT A 34k

        TPA 175k

13.    CONTRACT AWARD TO GOLDEN HANDS AUTO BODY, INC., FOR LIGHT TO MEDIUM DUTY COLLISION REPAIR SERVICES ON CITY-OWNED VEHICLES FOR AN AMOUNT NOT-TO-EXCEED $875,000 FOR UP TO FIVE YEARS
Recommendation
:
It is recommended that the City Council:
(1)
      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Accept the bid dated September 14, 2020, submitted by Golden Hands Auto Body, Inc., (Golden Hands) for Light to Medium Duty Vehicle Collision Repair; reject all other bids received; and authorize the City Manager to enter into a contract with Golden Hands for an amount not-to-exceed $525,000 (which includes a $15,750 contingency) over a three-year period with the option for two additional one-year extensions in the annual amount of $175,000 (which includes a $5,250 contingency), at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $875,000.

         906k

14.    CONTRACT AWARD TO WONDRIES FAMILY COLLISION CENTER, LLC, FOR MEDIUM TO HEAVY DUTY COLLISION REPAIR SERVICES ON CITY-OWNED VEHICLES FOR AN AMOUNT NOT-TO-EXCEED $300,000 FOR UP TO FIVE YEARS
Recommendation
:
It is recommended that the City Council:
(1)
      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Accept the bid dated September 15, 2020, submitted by Wondries Family Collision Center, LLC  (“Wondries Collision”), for Medium to Heavy Duty Vehicle Collision Repair; reject all other bids; and authorize the City Manager to enter into a contract with Wondries Collision  for an amount not-to-exceed $180,000 (which includes a $5,400 contingency) over a three-year period with the option for two additional one-year extensions in the annual amount of $60,000 (which includes a $1,800 contingency), at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $300,000.

         1169k

15.    AUTHORIZATION TO AMEND CONTRACT NO. 31497 WITH HARVEST VILLAGE MINISTRIES, INC., TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $85,000 FROM $255,190 TO $340,190 AND TO EXTEND THE CONTRACT PERIOD FOR COMMUNITY BASED ADVOCATE SERVICES FOR THE PUBLIC HEALTH DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)
      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)
      Authorize the City Manager to amend Contract No. 31497 with Harvest Village Ministries, Inc., to increase the contract amount by $85,000, thereby increasing the total not-to-exceed amount from $255,190 to $340,190, and to extend the contract period through January 31, 2021 or until the contract amount is fully expended, whichever comes first; and
(3)
      To the extent that this could be considered a separate procurement subject to the Competitive Selection Process, grant the contract an exemption pursuant to Pasadena Municipal Code (P.M.C.) Section 4.08.049(B), contracts for which the City’s best interests are served.

         1194k

          TPA 65k

16.    FINANCE COMMITTEE: AUTHORIZE PURCHASE ORDER WITH ENTERPRISE FLEET MANAGEMENT TRUST FOR THE LEASE OF TWENTY FIVE (25) NON-ENFORCEMENT VEHICLES FOR AN AMOUNT NOT-TO-EXCEED $1,221,495
Recommendation:
It is recommended that the City Council:
(1)
      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the Common Sense Exemption that CEQA only applies to projects that may have an effect on the environment;
(2)
      Authorize the City Manager to enter into a purchase order, with Enterprise Fleet Management Trust (“EFM”) in the amount not-to-exceed $732,897 for an initial term of three years, with two one-year extensions of $244,299 per year. If the two additional terms are exercised the total contract would be $1,221,495 for a maximum duration of five years. The Pasadena Police Department conducted a competitive bid process in November 2019 for Fleet Management Services and on February 10, 2020 the City Council accepted the bid; and
(3)
      Approve a journal voucher to transfer $225,826 from the Fleet Equipment Replacement Fund to the Police Department in Fiscal Year 2021 Operating Budget for vehicles that are moving from the fleet equipment replacement program to a lease arrangement.

 
1189k

            TPA 60k

17.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2021 CAPITAL IMPROVEMENT PROGRAM BUDGET
 Recommendation: It is recommended that the City Council:
(1)
      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review; and
(2)
      Amend the Fiscal Year (FY) 2021 Capital Improvement Program Budget as detailed in Attachment A and B of the agenda report.

         1967k

        ATTACHMENT A 166k

        ATTACHMENT B 301k

18.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2021 ADOPTED OPERATING BUDGET
Recommendation:
It is recommended that the City Council:
(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)
      Approve amending the Fiscal Year 2021 (FY 2021) Adopted Operating Budget as detailed in the agenda report and increasing the citywide total Full-time Equivalents (FTE) by 4.00 limited term FTEs; and
(3)
      Authorize the City Manager to enter into an agreement with the State of California Office of Traffic Safety for acceptance of Selective and Traffic Enforcement Program Grant funds (in connection with Item No. 5).

651k

ATTACHMENT A 772k

ATTACHMENT B 510k

ATTACHMENT C 98k

City Council 

19.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS        

      APPOINTMENT OF ANA MARIA APODACA TO THE HUMAN SERVICES COMMISSION (PUSD Nomination)

City Clerk/Secretary

20.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,627

Vatche Ekmekjian

$         3,706.01

Claim No. 13,628

Rudy Lopez and Cheryl Lopez

                50.00

Claim No. 13,629

Frederick Wang

              473.80

Claim No. 13,630

Natasha Tavakoli

           4,265.46

Claim No. 13,631

Corey Sandoval

              402.58

Claim No. 13,632

Law Offices of Weber & Weber, representing Aleen Haig Arslanian

         25,000.00+

Claim No. 13,633

Wilber & Associates o/b/o USAA as subrogee for Yosio S. Jong-Velazquez

           2,211.38

Claim No. 13,634

Joan and Michael Dooley

           4,987.00

Claim No. 13,635

Vanessa Castaneda

           1,820.24

 

PUBLIC HEARINGS: 

21.    CONTINUED PUBLIC HEARING: ZONING CODE AMENDMENT: SINGLE-FAMILY RESIDENTIAL DEVELOPMENT STANDARDS (RS-1, RS-2, RS-4, RS-6)
Recommendation
:
It is recommended that the City Council:
(1)
      Find that the proposed Zoning Code Amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15305 (Class 5, Minor Alterations in Land Use Limitations) and 15308 (Class 8, Actions by Regulatory Agencies for Protection of the Environment);
(2)
      Approve the Findings for Zoning Code Amendments (Attachment A of the agenda report);
(3)
      Approve the proposed Amendments to Sections 17.22.040 (RS and RM-12 Residential Districts General Development Standards), 17.22.050 (RS and RM-12 Residential Districts General Development Standards), and 17.50.250 (Residential Uses – Accessory Uses and Structures) of the Zoning Code; and
(4)
      Direct the City Attorney to prepare an ordinance within 60 days amending Title 17 of the Pasadena Municipal Code (Zoning Code) Section 17.22 (Residential Zoning Districts) and Section 17.50 (Standards for Specific Land Uses).
Recommendation of the Planning Commission
:
On September 9, 2020, the Planning Commission considered proposed amendments to Section 17.22 and 17.50 of the City’s Zoning Code, regulating development in single-family residential zones. The Commission voted to recommend that the City Council:
(1)
      Find that the proposed Zoning Code Amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15305 (Class 5, Minor Alterations in Land Use Limitations) and 15308 (Class 8, Actions by Regulatory Agencies for Protection of the Environment);
(2)
      Approve the Findings for Zoning Code Amendments;
(3)
      Approve the proposed Zoning Code Amendments to Section 17.22 (Residential Zoning Districts) and Section 17.50 (Standards for Specific Land Uses) of the Zoning Code;
In addition, the Planning Commission requested the following modifications:
(4)
      Expand the proposed neighborhood compatibility requirements to apply to Landmark Districts;
(5)
      Require story poles to demonstrate height;
(6)
      Update enforcement methods and notification of projects to surrounding neighbors, including project renderings to be posted on notification boards; and
(7)
      Return to Planning Commission at a later date to discuss design guidelines to address architectural compatibility.

4715k

        ATTACHMENT A 101k

        ATTACHMENT B PART 1 39,575k

        ATTACHMENT B PART 2 50,529k

        ATTACHMENT B PART 3 98,753k

        ATTACHMENT C 86k

        ATTACHMENT D 748k

        CORRESPONDENCE 1876k 

       
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 410k

        PUBLIC COMMENT

22.    PUBLIC HEARING: SUBSTANTIAL AMENDMENT TO THE FIVE-YEAR 2020-2024 CONSOLIDATED PLANS AND ANNUAL ACTION PLANS (2019-2020, 2020-2021) RELATED TO THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT ESG-CV FUNDS AND HOME INVESTMENT PARTNERSHIPS PROGRAM FUNDS
Recommendation:
It is recommended that upon close of the public hearing the City Council take the following actions:
(1)
      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)
      Approve the submission of a Substantial Amendment to the Five-Year Consolidated Plan (2020-2024) and the Annual Action Plans (2020-2021) to the U.S. Department of Housing and Urban Development (HUD) to receive Emergency Solutions Grant (ESG-CV) funding made available through the Coronavirus Aid, Relief, and Economic Security Act (Cares Act); and
(3)
      Approve the submission of Substantial Amendments to the Annual Action Plans (2019-2020, 2020-2021) to HUD to increase the administration funding cap under the HOME Investment Partnerships Program (HOME) as consistent with current HUD policy.

         1782k

ATTACHMENT A 101k 

23.    PUBLIC HEARING: EXTENSION OF URGENCY ORDINANCE NO. 7354 OF THE CITY OF PASADENA TEMPORARILY PROHIBITING DEMOLITION AND “MAJOR PROJECTS” AFFECTING ELIGIBLE, UNDESIGNATED HISTORIC RESOURCES (See related Item No. 27)

         Recommendation: It is recommended that the City Council:

(1)      Find that, on November 18, 2019, the Council found the proposed interim ordinance exempt from the California Environmental Quality Act (CEQA Guidelines Section 15061(b)(3) and 15262) because the interim ordinance does not have the potential for causing a significant effect on the environment and because the project involves only feasibility or planning studies for possible future actions which the City has not approved, adopted, or funded, and does not involve adoption of a plan that will have a legally binding effect on later activities, and no further environmental review is necessary for this extension of the same ordinance;

(2)      Find that the proposed moratorium is consistent with the objectives and policies of the General Plan;

(3)      Find that there is a current and immediate threat to public health, safety and welfare pursuant to the standards and policies set forth in the General Plan in that the proposed interim ordinance extension is necessary to preserve eligible, undesignated historic resources; and

(4)      Adopt an urgency ordinance extending Ordinance No. 7354 to October 29, 2021 or until amendments to the Historic Preservation Ordinance are adopted, whichever occurs first.

 

3016k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA


PUBLIC COMMENT

 

OLD BUSINESS:  None

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

 Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee

24.    AUTHORIZE AN AGREEMENT WITH TESLA, INC., DBA TESLA MOTORS, INC., FOR THE INSTALLATION OF 20 TESLA CHARGING STATIONS IN THE CITY-OWNED BROADWAY POWER PLANT PARKING LOT LOCATED AT THE SOUTHWEST CORNER OF SOUTH ARROYO PARKWAY AND GLENARM STREET IN PASADENA
Recommendation: It is recommended that the City Council:
(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule”;
(2)
      Authorize the City Manager, or his designee, to execute an Agreement (all documents and instruments to fulfill the Agreement), without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services with Tesla Motors, Inc., (“Tesla”), for a five-year term with an option for two additional five-year extensions by mutual consent, for the installation and operation of the “Arroyo Parkway Charging Depot” at the Broadway Power Plant parking lot located at 85 E. State Street, Pasadena, CA. As described in the agenda report, the agreement authorizes the City to reimburse Tesla, or receive reimbursement from Tesla, in an amount not-to-exceed $125,000 for shared expenditures necessary to complete the project; and
(3)
      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served.
Recommendation of the Municipal Services Committee: At its September 22, 2020 meeting, the Municipal Services Committee recommended that the City Council approve the staff recommendation. The Committee requested that staff provide additional information related to the term and financial aspects of the recommended agreement, as well as some discussion of site access for drivers. The clarifications and additional information have been incorporated in the revised agenda report.

4153k

TPA 66k

Public Safety Committee

 25.    DIRECT THE PREPARATION OF A RESOLUTION ESTABLISHING THE PROCESS FOR APPOINTMENT OF MEMBERS OF COMMUNITY POLICE OVERSIGHT COMMISSION
Recommendation:
It is recommended that the City Council direct the City Attorney to prepare a resolution establishing the process, outlined in the Background portion of the agenda report, for appointment of members of the Community Police Oversight Commission.

645k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

         PUBLIC COMMENT

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager 

26.    APPROVAL TO ENTER INTO EXCLUSIVE NEGOTIATIONS WITH NATIONAL COMMUNITY RENAISSANCE OF CALIFORNIA IN CONNECTION WITH THE DEVELOPMENT OF AN AFFORDABLE HOUSING PROJECT ON CITY-OWNED REAL PROPERTY AT 280 RAMONA STREET
Recommendation: It is recommended that the City Council take the following actions:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with State CEQA Guidelines Section 15061(b)(3), the “general rule” that CEQA only applies to projects that may have an effect on the environment;

(2)    Approve the terms of the Exclusive Negotiation Agreement (ENA) with National Community Renaissance of California as described in the agenda report in connection with the development of an affordable housing project on City-owned real property located at 280 Ramona Street; and
(3)    Authorize the City Manager to execute, and the City Clerk to attest the ENA and any other related documents necessary to effectuate the ENA.

1335k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

         PUBLIC COMMENT

City Council 

ORDINANCES                     

First Reading:   

27.    Conduct first reading of “AN EXTENSION OF THE INTERIM URGENCY ORDINANCE OF THE CITY OF PASADENA TEMPORARILY PROHIBITING DEMOLITION AND “MAJOR PROJECTS” AFFECTING ELIGIBLE, UNDESIGNATED HISTORIC RESOURCES” (See related Item No. 23)

459k

ORDINANCE 1468k

 Second Reading:   

INFORMATION ITEM

 

CLOSED SESSION

A.     CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4) (two potential cases) 

B.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Manager
City Representative: Terry Tornek  

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

October 20, 2020 (Special meeting to commence at 4:00 p.m.)

November 17, 2020

December 15, 2020

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

October 22, 2020 (Special meeting to commence at 2:00 p.m.)

October 26, 2020 (To be cancelled)

November 9, 2020 (To be cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda) Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Fair Oaks Conference Room S039)

October 27, 2020 (To be cancelled)

November 24, 2020

December 22, 2020

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

October 27, 2020

November 10, 2020

November 24, 2020 (To be cancelled)

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Terry Tornek) Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

October 21, 2020 (Special meeting to commence at 3:00 p.m.)

November 2, 2020 (To be cancelled)

November 18, 2020

 

FUTURE COUNCIL MEETING DATES

 

October 26, 2020

November 2, 2020 (To be cancelled)

November 9, 2020

November 16, 2020

November 23, 2020

November 30, 2020 (To be cancelled)

December 7, 2020 (Organizational Meeting of the City Council)

December 14, 2020

December 21, 2020 (To be cancelled)

December 28, 2020 (To be cancelled)

FUTURE PUBLIC HEARINGS:

November 9, 2020, 2:00 p.m. – Designation of 989 South El Molino Avenue as a Historic Landmark

November 9, 2020, 2:00 p.m. Designation of 1500 North Los Robles Avenue as a Historic Landmark

November 9, 2020, 2:00 p.m. – Designation of 1031 San Pasqual as a Historic Landmark

November 9, 2020, 2:00 p.m. Designation of 1145 Arden Road as a Historic Monument

                                                                                                                                     
COMMISSION VACANCIES