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SPECIAL MEETING
 AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 23, 2020
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

 

1.      COVID-19 UPDATE FROM CITY MANAGER AND PUBLIC HEALTH OFFICER 

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 3841k

CORRESPONDENCE PART 2 884k

         PUBLIC COMMENT 1945k

PUBLIC COMMENT PART 2 1675k

PUBLIC COMMENT PART 3 1095k

ACTION:  PRESENTATION MADE; INFORMATION RECEIVED

 City Manager/Executive Director 

2.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH MATT CHLOR, INC., TO FURNISH AND DELIVER CHLORINE EQUIPMENT PARTS, SERVICE AND REPAIRS FOR THE WATER AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not considered a “project” subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; and
(2)      Accept the bid dated October 9, 2020, submitted by Matt Chlor, Inc., in response to Specification WD-20-10 to furnish and deliver chlorine equipment parts, service and repairs for the Water and Power Department (“PWP”) and authorize the City Manager, or his designee, to enter into a purchase order not-to-exceed $305,578 for a maximum contract length of five years.

1044k 

ACTION:  APPROVED STAFF RECOMMENDATION

3.      CONTRACT AWARD TO RITE-WAY AXLE AND SUSPENSION, INC., FOR HEAVY DUTY TRUCK SPRING SUSPENSION AND ALIGNMENT SERVICE FOR A NOT-TO-EXCEED AMOUNT OF $275,000 FOR UP TO FIVE YEARS
Recommendation: It is recommended that the City Council:
(1)     Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)     Accept the bid dated October 13, 2020, submitted by Rite-Way Axle and Suspension, Inc., (Rite-Way) in response to specifications for Heavy Duty Truck Spring Suspension and Alignment Service, reject all other bids received, and authorize the City Manager to enter into a contract with Rite-Way for an amount not-to-exceed $165,000 (which includes a $12,375 contingency) over a three-year period with the option for two additional one-year extensions in the annual amount of $55,000 (which includes a $4,125 contingency), at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $275,000.

         1072k

         ACTION:  APPROVED STAFF RECOMMENDATION

4.      CONTRACT AWARD TO HERIBERTO EDDIE NAVARRO DBA NAVARRO’S TOWING FOR TOWING OF CITY OWNED HEAVY DUTY VEHICLES IN AN AMOUNT NOT-TO-EXCEED $150,000 FOR UP TO FIVE YEARS
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated September 28, 2020, submitted by Heriberto Eddie Navarro dba Navarro’s Towing (Navarro’s Towing) in response to specifications for Heavy Duty Vehicle Towing; reject all other bids received; and authorize the City Manager to enter into a contract with Navarro’s Towing for an amount not-to-exceed $90,000 (which includes a $22,935 contingency) over a three-year period with the option for two additional one-year extensions in the annual amount of $30,000 (which includes a $7,645 contingency), at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $150,000.

1088k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      CONTRACT AWARD TO G TEAM LANDSCAPE CONSTRUCTION, INC.,  FOR LOWER ARROYO SECO HABITAT RESTORATION FOR AN AMOUNT NOT-TO-EXCEED $484,998
Recommendation: It is recommended that the City Council:
(1)      Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 4 for minor alterations to land and Title 14, Chapter 3, Article 19, Section 15333, Class 33 for small habitat restoration projects; and
(2)      Accept the bid dated, November 5, 2020, submitted by G Team Landscape Construction, Inc., in response to the Project Plans and Specifications for the Lower Arroyo Seco Habitat Restoration, reject all other bids received, and authorize the City Manager to enter into such contract for an amount not-to-exceed $484,998 which includes the base contract amount of $387,998 and a contingency of $97,000 to provide for any necessary change orders.

1877k

         CORRESPONDENCE 1995k

         CORRESPONDENCE PART 2 2160k

         CORRESPONDENCE PART 3 2049k

         CORRESPONDENCE PART 4 997k

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE 2523k

         CORRESPONDENCE PART 2 1919k

         PUBLIC COMMENT 2952k

         ACTION:  APPROVED STAFF RECOMMENDATION

6.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH E.E. ELECTRIC INC., FOR CLIFTON ALLEY CIRCUIT CONVERSION PROJECT FOR AN AMOUNT NOT-TO-EXCEED $418,136
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15302 (Class 2 – Replacement or Reconstruction) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Accept the bid dated August 11, 2020, submitted by E.E. Electric, Inc., in response to specification titled “Clifton Alley Project”; reject all other bids received, and authorize the City Manager to enter into a contract not-to-exceed $418,136, which includes a base contract amount of $363,596 and a 15% contingency of $54,540 to provide for any necessary change orders.

         1166k

ACTION:  APPROVED STAFF RECOMMENDATION

7.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH OSMOSE UTILITIES SERVICES, INC., TO PROVIDE LABOR AND SERVICES FOR WOOD POLE INSPECTION, REPAIR, AND TREATMENT FOR A MAXIMUM CONTRACT AMOUNT NOT-TO-EXCEED $3,274,110
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21080(b)(9); and California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 (Class 1 Existing Facilities) and Section 15302 (Class 2 Replacement or Reconstruction), and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Accept the bid dated September 8, 2020, submitted by Osmose Utilities Services, Inc., (“Osmose”) in response to the Specifications to provide labor and services for wood pole inspection, repair, and treatment for the Water and Power Department (“PWP”); authorize the City Manager, or his designee, to enter into a contract with Osmose for an amount not-to-exceed $1,964,466 for three years or until the not-to-exceed amount has been expended, whichever occurs first, with two optional one-year extensions each for an amount not-to-exceed $654,822, at the discretion of the City Manager, or his designee, for a maximum contract term of five years in an amount not-to-exceed $3,274,110. 

         1239k

ACTION:  APPROVED STAFF RECOMMENDATION

8.      PASADENA ARTS & CULTURE RELIEF GRANT PROGRAM AWARDS
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required;
(2)      Approve the recommendations for the Pasadena Arts & Culture Relief Grant awards as listed in the agenda report; and
(3)      Recognize and appropriate $50,000 from Pasadena Community Foundation to the Fiscal Year 2021 Planning and Community Development Department’s Operating Budget, Account No. 61321002-815300, to provide additional funding for the Pasadena Arts & Culture Relief Grant Program, as described in the Background section of the agenda report.

         2447k

POWER POINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

9.      PUBLIC SAFETY COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH VERSATERM, INC., TO FURNISH AND DELIVER A POLICE COMPUTER AIDED DISPATCH (CAD) AND RECORDS MANAGEMENT SYSTEM (RMS)
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Authorize the City Manager to enter into a five-year contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Versaterm Inc., to provide software, licenses, and implementation and support services for a replacement Police Computer Aided Dispatch (CAD) and Records Management System (RMS) for an amount not-to-exceed $3,587,325, which includes the base contract amount of $3,308,975, and a contingency of $278,350 to provide for any necessary change orders. 

1588k

         ATTACHMENT A 68k

         TPA 82k

         ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

10.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

RESIGNATION OF TERRY TORNEK FROM THE FIRE AND POLICE RETIREMENT BOARD EFFECTIVE DECEMBER 7, 2020 (City Council Nomination) 

ACTION:  ACCEPTED WITH REGRETS

RESIGNATION OF TERRY TORNEK FROM THE GAMBLE HOUSE ADVISORY BOARD EFFECTIVE DECEMBER 7, 2020 (City of Pasadena Nomination) 

ACTION:  ACCEPTED WITH REGRETS 

APPOINTMENT OF JONATHAN PACHECO BELL TO THE LIBRARY COMMISSION (District 5 Nomination) 

ACTION:  APPROVED

APPOINTMENT OF JOHN S. MILLER TO THE HISTORIC PRESERVATION COMMISSION (Prospect Historic District Nomination) 

ACTION:  APPROVED

City Clerk/Secretary 

11.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 13,642	Law Office of Fred Grannis, representing St. Andrew Catholic School	$               93,500.00
Claim No. 13,643	Law Office of Fred Grannis, representing Archdiocese of Los Angeles Education & Welfare Corporation	93,500.00
Claim No. 13,644	Richard Walker	250.00
Claim No. 13,645	Law Office of Werner R. Meissner, APLC, representing Enrique Gonzalez	25,000.00+

              ACTION:  RECEIVED AND FILED

12.    PUBLIC HEARING: SUBSTANTIAL AMENDMENT TO ANNUAL ACTION PLAN (2020-2021) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM; FUNDING FOR FOOD PANTRIES
Recommendation: It is recommended that upon close of the public hearing the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Approve the submission to the U.S. Department of Housing and Urban Development (HUD) of a Substantial Amendment to the Annual Action Plan (2020-2021) as described in the agenda report;
(3)      Approve the submittal of a grant application for Community Development Block Grant CV Round 3 Program Year 2020-2021 (CDBG-CV3) entitlement funds in the amount of $1,220,949;
(4)      Authorize the City Manager to execute, and the City Clerk to attest, the grant applications, certifications, and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal entitlement funds;
(5)      Amend the FY 2021 Housing Department operating budget by recognizing and appropriating $1,220,949 in CDBG-CV3 entitlement grant funds to be used towards the distribution of food by local food banks and pantries for low to moderate income households that have been affected by COVID-19 and program administration; and
(6)      Grant the selection of funding sub-recipients an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code (P.M.C.) Section 4.08.049(B), contracts for which the City’s best interests are served.

1931k 

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

PUBLIC COMMENT

ACTION:  APPROVED STAFF RECOMMENDATION

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 City Manager 

13.    APPROVAL TO ENTER INTO EXCLUSIVE NEGOTIATIONS WITH HRI IN CONNECTION WITH THE DEVELOPMENT OF THE HISTORIC REHABILITATION AND CONSTRUCTION OF A NEW BUILDING LOCATED ON CITY-OWNED REAL PROPERTY AT 78 N. MARENGO AVENUE
Recommendation: It is recommended that the City Council take the following actions:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with State CEQA Guidelines Section 15061(b)(3), the “general rule” that CEQA only applies to projects
that may have an effect on the environment;
(2)      Approve the terms of the Exclusive Negotiation Agreement (ENA) with HRI as described in the Background section of the agenda report in connection with the development of the historic rehabilitation and
construction of a new building located on city owned property at 78 N. Marengo Avenue; and
(3)      Authorize the City Manager to execute, and the City Clerk to attest the ENA and any other related documents necessary to effectuate the ENA.

2105k

TPA 112k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

PUBLIC COMMENT

POWER POINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

14.    APPROVAL OF AMENDMENT TO THE PASADENA TOURNAMENT OF ROSES ASSOCIATION MASTER LICENSE AGREEMENT REGARDING
TOURNAMENT YEAR 2020-2021 (CONTRACT NO. 20,502)
Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”), State CEQA Guidelines Section 15061(b)(3), the Common Sense Exemption that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the City Manager to finalize negotiations and sign an amendment to the Amended and Restated Master License Agreement with the Pasadena Tournament of Roses Association regarding COVID-19 impacts to Tournament Year 2021 as set forth in the agenda report. 

1152k

POWER POINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

15.    AFFORDABLE HOUSING POLICY AND PRODUCTION (Mayor Tornek)
Recommendation This report is for information only; no City Council action is required. 

1433

ATTACHMENT A 1386

         ATTACHMENT B 489k

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE

         PUBLIC COMMENT

         POWER POINT PRESENTATION - PRESENTED AT MEETING

        ACTION:  ITEM DISCUSSED; INFORMATION RECEIVED AND FILED

 First Reading:  None 

Second Reading:  None 

 16.   EXPANSION OF THE ROSE PROGRAM AND INCREASED SUPPORT FOR YOUTH PROGRAMS
 Recommendation: This report is for information purposes only. 

1709k

POWER POINT PRESENTATION - PRESENTED AT MEETING

ACTION:  ITEM DISCUSSED; INFORMATION RECEIVED AND FILED

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Properties:  A) 55 S. Raymond Ave.; B) 65 S. Raymond Ave.; C) 36 S. Fair
Oaks Ave.; D) 41 S. DeLacey Ave.; E) 48 S. Fair Oaks Ave.; F) 30 S. Fair Oaks
Ave.; G) 42 S. Fair Oaks Ave.
Agency Negotiator: Steve Mermell
Negotiating Parties: A) Amara Barroeta, dba Amara Chocolate & Coffee;
B) Jo Wee, Ananya Chai, LLC, dba Fig Sprout; C) Uttam Adhikari, Kapil
Adhikari, dba Himalayan Group; D) Yan Agaev, Linked Progress, Inc. dba
White Horse; E) Chukiat Navasu, dba City Thai Restaurant; F) Dae Kyu, Insu
Choi, Sena La, Indason Corp., dba Old Pasadena General Store; G) Nghi Hue
Duong, N&N Beauty Salon, LLC
Under negotiation: Price and terms of payment   

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.     SUCCESSOR AGENCY TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 1383 Prime Court, Pasadena, California
Agency Negotiators: Steve Mermell
Negotiating Party: Daniel Freedman 
Under Negotiation: Price and terms of payment  

ACTION:  DISCUSSED; NO REPORTABLE ACTON AT THIS TIME