F.       SCHEDULE OF CITY COUNCIL AND PUBLIC, BROWN ACT MEETINGS
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption);
(2)    Affirm that video and audio teleconferenced City Council special meetings will be convened on May 11 and 18, and on June 1 and 8, at 2:00 p.m., with special meetings set for closed session items on a different day, and that the goal is that regular meetings be convened as of June 15, 2020;
(3) Affirm that the following Planning related meetings will be convened electronically on or around the following dates: Planning Commission: May 27; Design Commission: May 12 and 26, and June 9; Hearing Officer: May 20 and June 3, 2020;
(4)    Establish a priority for special meetings of the standing committees of the City Council, with the recommendation that there be a meeting of one of the standing committees per week; and
(5)    Affirm that other City Commissions will not meet through June 15, 2020, except where a specific decision must be made by that Commission under state or local law or regulation.

1929k

 SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

PUBLIC COMMENT 482k

ACTION:  APPROVED STAFF RECOMMENDATION AMENDED TO ALLOW STANDING COMMITTEES MEET AS NEEDED

 City Manager/Executive Director  

2.     AUTHORIZATION TO ENTER INTO A CONTRACT WITH CALE AMERICA FOR CALE SOFTWARE FEES AND METER REPLACEMENT PART    
        PROGRAM
        Recommendation: It is recommended that the City Council:
        (1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA
        only applies to projects that may have an effect on the environment;
        (2)      Authorize the City Manager to enter into a three year contract beginning FY 2021 with two additional one year options, with Cale America for meter hosting
        services, labor, and the PartSmart extended warranty program at an annual cost not-to-exceed $150,000 per year. The total amount of this contract if all options were
        exercised would be $750,000; and
        (3)      Grant the proposed action an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for
        which the City’s best interests are served, and pursuant to City Charter Section 1002(C), contracts for labor, materials, supplies or contract services available from
        only one vendor.

          1782k

         TPA 205k

         ACTION:  APPROVED STAFF RECOMMENDATION

3.      ADOPTION OF A RESOLUTION DESIGNATING WHO CAN SIGN DISASTER RELATED DOCUMENTS AND APPLICATIONS
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt a resolution authorizing the City Manager, Assistant City Manager and the Director of Finance to execute for and on behalf of the City of Pasadena applications with the California Governor’s Office of Emergency Services (Cal OES) for the purpose of obtaining federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.    

          1844k

         RESOLUTION 739k

         ACTION:  APPROVED STAFF RECOMMENDATION

4.      MEASURE M MULTI-YEAR SUBREGIONAL PROGRAM MSP II: PASADENA’S PROJECT LIST
Recommendation: It is recommended that the City Council:
(1)      Find that the following proposed action is exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Approve the list of projects referenced in Attachment A of the agenda report to be reviewed by the Arroyo Verdugo Communities Joint Powers Authority (AVCJPA) Technical Advisory Committee before submittal to the AVCJPA Governing Board for final adoption and submittal to Metro as part of the Fiscal Year 22-23 -- 23-24 the second round of Measure M Multi-year Subregional Plan (MSP II) and request for funding.

3331k

         ATTACHMENT A 14426k

         ACTION:  APPROVED STAFF RECOMMENDATION

5.      MASTER STREET TREE PLAN AMENDMENT FOR WEST WALNUT STREET – FROM NORTH PASADENA AVENUE TO NORTH FAIR OAKS AVENUE
Recommendation: It is recommended that the City Council:
(1)      Find that the proposal to amend the City Master Street Tree Plan (MSTP) as described in the agenda report is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Chapter 3, Article 19, Section 15304(b) – Minor Alterations to Land; and
(2)      Adopt the proposed amendment to the MSTP that would replace ornamental pear, Pyrus calleryana, tree with crepe myrtle, Lagerstroemia indica, tree as the designated street tree for West Walnut Street from North Pasadena Avenue to North Fair Oaks Avenue.
Recommendation of the Design Commission: On February 5, 2020, the Design Commission voted in support of the recommended amendment to the MSTP as described in the agenda report.
Recommendation of the Urban Forestry Advisory Committee: On November 13, 2019, the Urban Forestry Advisory Committee voted unanimously in support of the recommended amendment to the MSTP as described in the agenda report. 

        2276k

        ATTACHMENT A 2215k

        ATTACHMENT B 3544k

        ATTACHMENT C 1111k

        ATTACHMENT D 4099k

        ACTION:  APPROVED STAFF RECOMMENDATION

6.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH ENERGY SERVICES LLC TO PROVIDE LABOR AND MATERIALS; AUTHORIZATION TO ISSUE A PURCHASE ORDER WITH CLEAN POWER CONSULTING PARTNERS FOR PROJECT MANAGEMENT; AND APPROVE AN INCREASE IN APPROPRIATION FOR CAPITAL IMPROVEMENT PROJECT (CIP) 3182 BY $5,953,211 FOR THE GT2 REPAIR AND GT1 AND GT2 CONTROL SYSTEM RETROFIT
Recommendation: It is recommended that the City Council:  
(1)      Find that the contract with Energy Services LLC (“Energy Services”) is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301, Existing Facilities; and Section 15302, Replacement or Reconstruction; and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Find that the Purchase Order (”P.O.”) with Clean Power Consulting Partners is not a project subject to CEQA pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(3)      Accept the bid dated March 11, 2020, submitted by Energy Services in response to Specifications to provide labor and material for Gas Turbine Unit 2 (“GT2”) Repair and Gas Turbine Unit 1 (“GT1”) & GT2 Control System Retrofit; reject all other bids received, and authorize the City Manager, or his designee, to enter into a contract with Energy Services for an amount not-to-exceed $18,351,649 which includes a base contract amount of $16,683,317 and a 10% contingency of $1,668,332 to provide for any unforeseen change orders;
(4)      Authorize the City Manager to issue a P.O. with Clean Power Consulting Partners (“CPCP”) for an amount not-to-exceed $442,060 for the project management of GT2 Repair construction and commissioning phase;
(5)      Grant the P.O. with Clean Power Consulting Partners an exemption from the Competitive Selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Section 4.08.049(B), contracts for which the City’s best interests are served, to the extent that this could be considered a separate procurement; and
(6)      Approve an amendment to the Fiscal Year (FY) 2021 Capital Budget to increase the appropriation by $5,953,211 for the GT1 and GT2 Upgrades and Replacements Capital Project No. 3182. 

          7569k

         TPA 204k

         POWERPOINT 2451k

         ACTION:  APPROVED STAFF RECOMMENDATION

7.      AMENDMENT TO FISCAL YEAR 2020 ADOPTED OPERATING BUDGET FOR RECLASSIFICATION OF PROGRAM COORDINATOR I POSITION FROM 0.5 FULL-TIME EQUIVALENT (FTE) TO 1.0 FTE           Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in State California Environmental Quality Act (CEQA) Guidelines Section 15378(b); and
(2)      Amend the Department of Housing’s Fiscal Year (FY) 2020 Operating Budget by reclassifying the existing half-time (0.5 FTE) grant-funded Program Coordinator I position to a full-time (1.0 FTE) Program Coordinator I position.

2001k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council

8.      RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

City Attorney 

9.      ADOPTION OF A RESOLUTION AUTHORIZING THE USE OF ELECTRONIC SIGNATURES AND DIGITAL SIGNATURES
Recommendation: It is recommended that the City Council:
(1)      Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
(2)      Adopt a resolution authorizing the use of electronic signatures and digital signatures.  

        2338k

        RESOLUTION 1004k

        ACTION:  APPROVED STAFF RECOMMENDATION

City Clerk/Secretary 

10.    APPROVAL OF MINUTES                    

          ACTION:  APPROVED AS SUBMITTED

11.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

         ACTION:  RECEIVED AND FILED

12.    PUBLIC HEARING SET 

                    May 18, 2020, at 2:00 p.m. – City Manager’s Recommended Fiscal Year 2021 Operating Budget

         ACTION:  PUBLIC HEARING SET

 13.    PUBLIC HEARING: SUBSTANTIAL AMENDMENT TO 5-YEAR CONSOLIDATED PLAN (2015-2019) AND ANNUAL ACTION PLAN (2019-2020)
          Recommendation: It is recommended that upon close of the public hearing the City Council take the following actions:

(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Approve the submission to the U.S. Department of Housing and Urban Development (HUD) of a Substantial Amendment to the Annual Action Plan (2019-2020) as described in the agenda report to reprograming of $101,949 in Emergency Solutions Grant (ESG), and $3,882,982 in HOME Investment Partnership Act (HOME) programs;
(3)      Approve the submittal of a grant application for Community Development Block Grant (CDBG) Program Year 2019-2020 entitlement funds in the amount of $1,232,562;
(4)      Approve the submittal of a grant application for Emergency Solutions Grant (ESG) Program Year 2019-2020 entitlement funds in the amount of $608,269; and
(5)      Authorize the City Manager to execute, and the City Clerk to attest, the grant applications certifications, and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal entitlement funds.

        2275k

        ATTACHMENT A 5750k

        ACTION:  APPROVED STAFF RECOMMENDATION

City Manager 

14.    HOSPITALITY WORKPLACE PROTECTIONS
         Recommendation: It is recommended that the City Council receive information on the draft Hospitality Workplace Protections Ordinance provided by Unite Here Local 11,
         and consider whether to provide further staff direction.

  4038k

        ATTACHMENT A 318k

        ATTACHMENT B 2767k

        CORRESPONDENCE FROM APRIL 20, 2020  2463k   

        PUBLIC COMMENT FROM APRIL 20, 2020 634k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 609k

        PUBLIC COMMENT 272k

        ACTION:  ITEM HELD TO MAY 11, 2020 CITY COUNCIL MEETING

15.    SCHEDULE PUBLIC HEARING FOR THE FISCAL YEAR 2021 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES ON JUNE 1, 2020
Recommendation: It is recommended that the City Council:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3)(Common Sense Exemption); and
(2)      Establish June 1, 2020 as the date to conduct a public hearing on the Fiscal Year 2021 Recommended Schedule of Taxes, Fees, and Charges. 

1919k

        ATTACHMENT A 1957k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        PUBLIC COMMENT 83k

        ACTION:  APPROVED STAFF RECOMMENDATION

16.    CONDUCT FIRST READING OF AN ORDINANCE SUPERSEDING UNCODIFIED ORDINANCE NO. 7359 AND ADDING A NEW CHAPTER 9.76 OF THE PASADENA MUNICIPAL CODE ENTITLED “COVID-19 EVICTION MORATORIUM"  (See related Item No 17)
Recommendation: It is recommended that the City Council:
(1)    Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Conduct first reading of an ordinance superseding uncodified Ordinance No. 7359 (the current eviction moratorium) and adding a new Chapter 9.76 of the Pasadena Municipal Code entitled "COVID-19 Eviction Moratorium."

2680k

 SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

          CORRESPONDENCE 5762k

          CORRESPONDENCE PART 2 2767k

          PUBLIC COMMENT  3210k

          PUBLIC COMMENT PART 2 1578k

          PUBLIC COMMENT PART 3 613k

ACTION:  APPROVED STAFF RECOMMENDATION, WITH DIRECTION TO STAFF TO AMEND THE PROPOSED ORDINANCE TO REMOVE PROVISIONS RELATED TO ITEMS 1, 5, AND 7, AS FOLLOWS:

1. Provide renters 12 months (instead of six months) after the local emergency ends to pay any back rent.
2. Landlords may not impose any new pass-throughs or charge interest or late fees for unpaid rent during the moratorium period (modifying existing prohibitions).
3. The definition of "tenant" under the Eviction Moratorium shall include persons or businesses that lease inside storage space in self-storage facilities.
4. Payment plans that allow landlords to accept partial payments from tenants during the moratorium are encouraged.
5. Residential tenants and business tenants with less than 10 employees may provide self-certification of their inability to pay rent, and landlords must accept this as sufficient notice. The County has developed a self-certification form for tenants to use, and Housing staff would intend to do the same, here.
6. Landlords may not harass or intimidate tenants who choose to exercise their protections under the Eviction Moratorium.
7. Allow for criminal prosecution of violations of the Eviction Moratorium, which, to be effective immediately, will require an affirmative vote of at least six Councilmembers.

 City Council

First Reading: 

17.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA SUPERSEDING UNCODIFIED ORDINANCE NO. 7359 AND ADDING A NEW CHAPTER 9.76 OF THE PASADENA MUNICIPAL CODE ENTITLED “COVID-19 EVICTION MORATORIUM” (See related Item No.16) 

        1395k

         ORDINANCE 7657k

         CORRESPONDENCE 172k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 5762k

CORRESPONDENCE PART 2 3767k

         PUBLIC COMMENT  3210k

PUBLIC COMMENT PART 2

PUBLIC COMMENT PART 3

ACTION:  ITEM HELD UNTIL MAY 11, 2020 CITY COUNCIL MEETING

18.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS PROVISIONS OF THE PASADENA MUNICIPAL CODE RELATED TO (A) THE NAME CHANGE OF THE HUMAN SERVICES AND RECREATION DEPARTMENT TO THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT; (B) AMENDED FUNCTIONS OF THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT; AND (C) CLERICAL CHANGES TO UPDATE REFERENCES TO THE PLANNING DEPARTMENT AND HOUSING DEPARTMENT” 

1430k

         ORDINANCE 7416k   

        ACTION:  INTRODUCED BY COUNCILMEMBER KENNEDY; CONDUCTED FIRST READING

19.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA, CALIFORNIA AMENDING THE LIGHT AND POWER RATE ORDINANCE, TITLE 13, CHAPTER 13.04 OF THE PASADENA MUNICIPAL CODE”

1105k

        ORDINANCE 1602k

        ACTION:  INTRODUCED BY COUNCILMEMBER MCAUSTIN; CONDUCTED FIRST READING

 Second Reading: None

20.    PREDEVELOPMENT PLAN REVIEW OF A SINGLE-ROOM OCCUPANCY AND CHARITABLE INSTITUTION BUILDING PROPOSED AT 1000 EAST WALNUT AVENUE
Recommendation: This report is intended to provide information to the City Council; no action is required.

        6018k

        ATTACHMENT A 659k

        ATTACHMENT B 905k

        ATTACHMENT C 117k

        ATTACHMENT D 16954k

        POWER POINT 9762k

        ACTION:  ITEM HELD TO MAY 11, 2020 CITY COUNCIL MEETING