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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 9, 2020 

Closed Session Special Meeting 4:00 P.M.
Dinner Recess 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 

 

 

 

City Manager/Executive Director  

1.      CONTRACT AWARD TO KOA CORPORATION TO IMPLEMENT THE TRAFFIC SIGNAL ASSET MASTER PLAN PROJECT
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed actions are exempt from review pursuant to the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into a contract with KOA Corporation as a result of a competitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code, for an amount not-to-exceed $260,000, to implement the Traffic Signal Asset Master Plan Project. 

2920k

TPA 1596k

ACTION:  APPROVED STAFF RECOMMENDATION

2.      AUTHORIZATION TO ENTER INTO A FIVE-YEAR CONTRACT WITH CIVICPLUS TO FURNISH AND DELIVER A RECREATION MANAGEMENT SOFTWARE SOLUTION, LICENSES, AND IMPLEMENTATION SERVICES
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)    Authorize the City Manager to enter into a five-year contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with CivicPlus to furnish and deliver a recreation management software solution, software licenses, and implementation services, for an amount not-to-exceed $298,105, which includes a ten percent contingency. 

3152k

ATTACHMENT A 1693k

TPA 1589k

ACTION:  APPROVED STAFF RECOMMENDATION

3.      CONTRACT AWARD TO PASADENA PROMOTIONS FOR EQUIPMENT RENTAL SERVICES RELATED TO STAGING SPECIAL EVENTS
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
(2)       Accept the bid dated November 15, 2019, submitted by Pasadena Promotions in response to specifications for Equipment Rental Services, reject all other bids received, and authorize the City Manager to enter into a contract not-to-exceed $136,871. This includes a 15% contingency of $17,853 to provide for any necessary change orders. 

2139k

ACTION:  APPROVED STAFF RECOMMENDATION

4.      AUTHORIZATION TO ENTER INTO CONTRACT WITH CRAFTWATER ENGINEERING, INC., FOR STORM DRAIN MASTER PLAN AND WATERSHED ASSESSMENT IN AN AMOUNT NOT-TO-EXCEED $750,000
Recommendation: It is recommended that the City Council:
(1)      Find the proposed action is exempt from the California Environment Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Craftwater Engineering, Inc., for Storm Drain Master Plan and Watershed Assessment services for an amount not-to-exceed $750,000 or five years, whichever occurs first. Competitive price bidding is not required pursuant to City Charter Section 1002(F). 

3479k

ATTACHMENT A 1134

TPA 1137k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH ARDURRA GROUP, INC.; DUDEK; GHD, INC.; KOA CORPORATION; TETRA TECH, INC., AND TRANSTECH ENGINEERS, INC., FOR ON-CALL CIVIL ENGINEERING DESIGN SERVICES IN AN AMOUNT NOT-TO-EXCEED $1,500,000 FOR EACH CONSULTANT
Recommendation: It is recommended that the City Council:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061(b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Ardurra Group, Inc., for On-Call Civil Design Services in an amount not-to-exceed $1,500,000 or five years, whichever occurs first. Competitive price bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services;
(3)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Dudek for On-Call Civil Design Services in an amount not-to-exceed $1,500,000 or five years, whichever occurs first. Competitive price bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services;
(4)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with GHD, Inc., for On-Call Civil Design Services in an amount not-to-exceed $1,500,000 or five years, whichever occurs first. Competitive price bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services;
(5)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with KOA Corporation for On-Call Civil Design Services in an amount not-to-exceed $1,500,000 or five years, whichever occurs first. Competitive price bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services;
(6)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Tetra Tech, Inc., for On-Call Civil Design Services in an amount not-to-exceed $1,500,000 or five years, whichever occurs first. Competitive price bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(7)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Transtech Engineers, Inc., for On-Call Civil Design Services in an amount not-to-exceed $1,500,000 or five years, whichever occurs first. Competitive price bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. 

4972k

ATTACHMENT A 845k

TPA 8267k

ACTION:  APPROVED STAFF RECOMMENDATION

6.      ADOPT A RESOLUTION ESTABLISHING NEW CLASSIFICATIONS AND SALARIES
         Recommendation: It is recommended that the City Council:
         (1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and
         Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
         (2)      Adopt a resolution establishing new classifications and setting salary control rates. 

         3712k

         RESOLUTION 383k

        ACTION:  APPROVED STAFF RECOMMENDATION

7.      ITEM PULLED  

8.      CONTRACT AWARD TO SOUTHWEST PIPELINE & TRENCHLESS CORPORATION FOR FISCAL YEAR 2020 ANNUAL SEWER SYSTEM IMPROVEMENTS AND CAPACITY UPGRADES PROJECT FOR AN AMOUNT NOT-TO-EXCEED $1,250,000 AND AMENDMENT TO FISCAL YEAR 2020 CAPITAL IMPROVEMENT PROGRAM BUDGET  
Recommendation: It is recommended that the City Council:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2)      Amend the Fiscal Year (FY) 2020 Capital Improvement Budget by transferring $500,000 in Sewer Capacity Charge from Sewer System Improvements and Citywide Capacity Upgrades FY 2017-2019 (76909) to Annual Sewer System Improvements and Capacity Upgrades – FY 2020 (76915); and
(3)      Accept the bid dated February 26, 2020, submitted by Southwest Pipeline & Trenchless Corporation in response to the plans and specifications for the FY 2020 Sewer Relining and Point Repair Project, reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $1,250,000. 

3508k

ACTION:  APPROVED STAFF RECOMMENDATION

9.      AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY ASSOCIATED WITH THE RECEIPT OF MEASURE M MULTIYEAR SUBREGIONAL PLAN FUNDS FOR THE CITY OF PASADENA
Recommendation: It is recommended that the City Council:
(1)       Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to execute all agreements associated with the receipt of Measure M Multiyear Subregional Plan (MSP) funds from the Los Angeles County Metropolitan Transportation Authority (Metro). These funds will total $6,670,632 for the first 5-year Measure M MSP Program covering four projects within the City of Pasadena. 

3741k

ACTION:  APPROVED STAFF RECOMMENDATION

10.    LEGISLATIVE POLICY COMMITTEE: APPROVAL OF THE FEDERAL AND STATE LEGISLATIVE PLATFORMS FOR CALENDAR YEAR 2020
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) the general rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Approve the Federal Legislative Platform and the State Legislative Platform for calendar year 2020.
Recommendation of the Legislative Policy Committee: At the January 28, 2020 meeting of the Legislative Policy Committee, staff presented both the Federal and State Legislative Platforms for calendar year 2020. The Committee recommended forwarding both Platforms to the City Council with minor revisions. 

3470

ATTACHMENT A 27522k

ATTACHMENT B 46204k

ACTION:  APPROVED STAFF RECOMMENDATION

11.    MUNICIPAL SERVICES COMMITTEE: AUTHORIZE CONTINUED PARTICIPATION IN CALIFORNIA’S LOW CARBON FUEL STANDARD BY ENTERING INTO THE MULTILATERAL CLEAN FUEL REWARD PROGRAM GOVERNANCE AGREEMENT WITH VARIOUS ELECTRIC UTILITIES
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “common sense exemption” in that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2)      Authorize the City Manager or a designated representative to enter into the multilateral Clean Fuel Rewards (“CFR”) Governance Agreement, and any other documents, exhibits and Agreements necessary to effectuate and administer the CFR Governance Agreement, without competitive bidding pursuant to City Charter Section 1002(C) Contract for labor, material, supplies, or services available from only one vendor;
(3)      Authorize the City Manager or a designated representative to implement, administer, approve, and sign any amendments to the CFR Governance Agreement (including any and all exhibits and additional Agreements that are part of the Governance Agreement) that may occur from time to time under the terms of the Governance Agreement; and
(4)      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

4740k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

12.    APPROVAL OF SECOND AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY/CITY PROSECUTOR
Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Approve an amendment to the employment agreement for City Attorney/City Prosecutor Michele Beal Bagneris to provide an increase to salary and the classification’s salary control rate. It is further recommended that the Mayor be authorized to sign the amendment to the employment agreement to reflect City Council approved changes. 

1586k

CONTRACT 784k

ACTION:  APPROVED MAYOR'S RECOMMENDATION

13.    LEGISLATIVE POLICY COMMITTEE: APPROVAL OF CONTRACT RENEWAL WITH CAPITALEDGE ADVOCACY INC., FOR LEGISLATIVE LIAISON SERVICES
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)
         (3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
         (2)      Approve a five-year contract renewal with CapitalEdge Advocacy Inc., for federal legislative liaison services effective July 1, 2020 through June 30, 2025 for an annual contract cost
         of $117,238 ($112,238 plus $5,000 for expenses) with the provision for renegotiating the annual cost beginning in Fiscal Year 2022; and
         (3)      Acknowledge this contract is exempt from competitive bidding pursuant to City Charter Section 1002(f) (Professional Services) and automatically exempt from competitive
         selection pursuant to Pasadena Municipal Code (PMC) Section 4.08.049A(4) (Lobbying Services). 

         1277k

         TPA 1455k
   
        ACTION:  APPROVED MAYOR'S RECOMMENDATION

14.  RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS  

APPOINTMENT OF CHRISTINA BUDAI TO THE NORTHWEST COMMISSION (District 3 Nomination)

ACTION:  APPROVED

City Clerk/Secretary 

15.    APPROVAL OF MINUTES                 

February 3, 2020 Successor Agency to the Pasadena Community Development Commission ACTION:  APPROVED AS SUBMITTED

16.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,491	Josh Clancy	Not stated
Claim No. 13,492	Karen Harris	$           225.00
Claim No. 13,493	Anthony Miller	1,800.00
Claim No. 13,494	Anthony Miller	10,000.00
Claim No. 13,495	Kimberly C. Ilas	1,210.00
Claim No. 13,496	Berneda Ryland	Not stated
Claim No. 13,497	Mina Vasquez	185.00
Claim No. 13,498	Law Office of Lawrence A. Walter, representing The Marilyn Burton Family Ltd. Partnership	25,000.00+
Claim No. 13,499	Cohen & Marzban Law Corp., representing Blake Hahn	25,000.00+
Claim No. 13,500	Law Offices of Michael V. Jehdian, Esq., representing Raven D. Boyd	10,000.00+
Claim No. 13,501	Law Offices of Michael V. Jehdian, Esq., representing Arthur Williams	10,000.00+

              ACTION:  RECEIVED AND FILED

17.        PUBLIC HEARING SET 

                April 6, 2020, 7:00 p.m. – Submittal of Public Housing Agency Five-Year Plan (2020-2025) and Annual Plan (2020) to the U.S. Department of Housing and Urban Development 

ACTION:  PUBLIC HEARING SET

18.    CONTINUED PUBLIC HEARING: APPEAL OF BOARD OF ZONING APPEAL’S DECISION ON REVOCATION OF CONDITIONAL USE PERMIT NO. 5535 LOCATED AT 300 W. GREEN STREET, 100-248 S. ORANGE GROVE BOULEVARD, AND 363 W. DEL MAR BOULEVARD
Recommendation: It is recommended that the City Council conduct a quasi-judicial appeal hearing and take the following action:
(1)    Adopt the Environmental Determination that the project is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Section 15321, Class 21, Enforcement Actions by Regulatory Agencies), and there are no features that distinguish this project from others in the exempt class; therefore, there are no unusual circumstances. Section 15321 exempts actions by regulatory agencies to enforce or revoke a lease, permit, license, certificate, or other entitlement for use issued, adopted, or prescribed by the regulatory agency or enforcement of a law, general rule, standard, or objective, administered by the regulatory agency; and
(2)    Uphold the Board of Zoning Appeal’s decision and approve Revocation of Conditional Use Permit No. 5535, subject to the findings in Attachment A of the agenda report. 

10038k

ATTACHMENT A 338k

ATTACHMENT B 574k

ATTACHMENT C 114k

ATTACHMENT D 577k

ATTACHMENT E 130k

ATTACHMENT F 3263k

ATTACHMENT G 181k

ATTACHMENT H 2222k

ATTACHMENT I 1058k

ATTACHMENT J 8182k

CORRESPONDENCE - FEBRUARY 10, 2020 10616k

CORRESPONDENCE - FEBRUARY 24, 2020 789k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2089k

POWER POINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION, AMENDED TO ADD REVOCATION FINDING C, WHICH STATES, "ONE OR MORE OF THE CONDITIONS OF THE PERMIT OR ENTITLEMENT HAVE NOT BEEN SUBSTANTIALLY FULFILLED OR HAVE BEEN VIOLATED"

19.    CONTINUED PUBLIC HEARING: CALL FOR REVIEW OF THE DESIGN COMMISSION’S DECISION ON AN APPLICATION FOR CONSOLIDATED DESIGN REVIEW FOR A NEW 112,205-SQUARE-FOOT, 5-STORY MEDICAL OFFICE AND RETAIL BUILDING AT 550-566 EAST COLORADO BOULEVARD
Recommendation: It is recommended that the City Council remand the call for review of the Design Commission’s approval of the application for Consolidated Design Review for a new 112,205-square-foot, 5-story medical office and retail building at 550-566 E. Colorado Boulevard to the Design Commission for further review. 

1418k

POWER POINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

20.    PUBLIC HEARING: ZONING CODE AMENDMENTS TO UPDATE REGULATIONS FOR SINGLE-ROOM OCCUPANCY USES
Recommendation: It is recommended that the City Council:
(1)        Find that the Zoning Code Amendments are exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15305 (Class 5 – Minor Alterations to Land Use Limitations) and State CEQA Guidelines Section 15061(b)(3), that there are no features that distinguish this project from others in the exempt class, there are no unusual circumstances, and none of the exceptions to the exemptions apply;
(2)        Adopt the Findings of Consistency with the General Plan (Attachment A of the agenda report); and
(3)        Approve the amendments and direct the City Attorney to prepare an ordinance amending Sections 17.30.030, 17.50.300, and 17.80.020 to Title 17 (Zoning Code) of the Pasadena Municipal Code to make single-room occupancy a permitted use in all CD zoning districts and increase the maximum unit size to 375 square feet.
Recommendation of the Planning Commission: At a public hearing on November 13, 2019, the Planning Commission recommended that the City Council find that the Zoning Code Amendments are exempt from CEQA and approve the Zoning Code Amendments that would make single room occupancy (SRO) uses permitted without a Conditional Use Permit in all CD Zones and increase the maximum unit size for SRO uses to 375 square feet. The Planning Commission additionally recommended that the Zoning Code Amendments include eliminating any minimum parking requirement for SRO uses (Attachment B of the agenda report). 

8248k

ATTACHMENT A 7760k

ATTACHMENT B 18971k

ATTACHMENT C 63803k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 558k

ACTION:  APPROVED STAFF RECOMMENDATION

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

21.    ADOPTION OF A RESOLUTION RATIFYING THE HEALTH OFFICER’S DECLARATION OF LOCAL HEALTH EMERGENCY IN RESPONSE TO COVID-19 (To be heard at 6:45 p.m. or thereafter.)
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to state CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
(2)      Adopt a resolution ratifying the March 4, 2020, Health Officer declaration of a local health emergency in response to COVID-19. 

2161k

RESOLUTION 700k

POWER POINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

First Reading:   

22.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 2, CHAPTER 2.155, SECTION 2.155.120 OF THE PASADENA MUNICIPAL CODE (PASADENA COMMUNITY ACCESS CORPORATION, CITIZENS ADVISORY COMMITTEE)” 

969k

ORDINANCE 1183k

 ACTION:  INTRODUCED BY VICE MAYOR HAMPTON; CONDUCTED FIRST READING

Second Reading:   

23.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA ADDING CHAPTER 2.150 (HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE) TO TITLE 2 (ORGANIZATION AND ADMINISTRATION) OF THE PASADENA MUNICIPAL CODE RELATING TO THE HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE AND DELETING SECTION 2.100.120 OF CHAPTER 2.100 OF TITLE 2 TO BE CONSISTENT WITH THE ADDITION OF SAID CHAPTER 2.150” 

1330k

ORDINANCE 3918k

 ACTION:  ADOPTED

24.    PREDEVELOPMENT PLAN REVIEW OF A NEW PLANNED DEVELOPMENT PROPOSING A 206-UNIT MULTI-FAMILY PROJECT AT 444 NORTH FAIR OAKS AVENUE AND 425 NORTH RAYMOND AVENUE
Recommendation: This report is intended to provide information to the City Council; no action is required. 

7882k

ATTACHMENT A 137478k

ATTACHMENTS B & C 4816k

ATTACHMENT D 37677k

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE 54k

ACTION:  PRESENTATION MADE; INFORMATION RECEIVED AND FILED