Council Meeting Recap - June 15, 2020

SPECIAL MEETING
AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION

JUNE 15, 2020
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

PUBLIC MEETING – 2:00 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS CONSIDERED

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion.)

City Manager/Executive Director

1.      EXTENSION OF CONTRACT NO. 30937 WITH MOTOROLA SOLUTIONS INC., FOR THE PURCHASE OF RADIO COMMUNICATIONS EQUIPMENT AND ACCESSORIES
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Authorize the City Manager to extend the term of Contract No. 30937 with Motorola Solutions, Inc., to June 30, 2022; and
(3)    To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.

1051k

TPA 637k

ACTION: APPROVED STAFF RECOMMENDATION

2.      ADOPTION OF A SIDE LETTER OF AGREEMENT TO EXTEND THE JULY 1, 2017 TO JUNE 30, 2020 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE INTERNATIONAL UNION OF OPERATOR ENGINEERS
Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Adopt a side letter of agreement to extend the July 1, 2017 to June 30, 2020 Memorandum of Understanding (MOU) between the City of Pasadena and the International Union of Operator Engineers (IUOE) by six months to December 31, 2020.

655k

SIDE LETTER AGREEMENT 102k

ACTION: APPROVED STAFF RECOMMENDATION

3.      AUTHORIZATION TO EXTEND CONTRACT NO. 30130 WITH UNIFIRST CORPORATION FOR ONE-YEAR AND APPROVE CONTRACT INCREASE, NOT-TO-EXCEED $871,500
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required;
(2)      Reject all bids received on March 11, 2020 for citywide uniform rental services;
(3)      Authorize the City Manager to increase Contract No. 30130 with UniFirst Corporation for one-year by $186,000, thereby increasing the total not-to-exceed amount to $871,500. This includes a contingency of $30,000 to provide for any necessary change orders and transition costs; and
(4)      To the extent, the amendment is considered a separate procurement, grant the amendment an exemption from Competitive Bidding pursuant to City Charter Section 1002(C) and the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

1071k

ACTION: APPROVED STAFF RECOMMENDATION

4.      FINANCE COMMITTEE: JOINT ACTION – FISCAL YEAR 2020-2021 INVESTMENT POLICY AND INVESTMENT STRATEGY
Recommendation: It is recommended that the City Council and the Successor Agency to the Pasadena Community Development Commission:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt the City Treasurer’s Recommended Investment Policy and Investment Strategy for Fiscal Year 2020-2021.

1051k

ATTACHMENT A 998k

ATTACHMENT B 274k

ACTION: APPROVED STAFF RECOMMENDATION

5. FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING MARCH 31, 2020
Recommendation: This report is for information only; no action is required.

1757k

ATTACHMENT A 12853k

ACTION: APPROVED STAFF RECOMMENDATION

6.      PUBLIC SAFETY COMMITTEE: ADOPT A RESOLUTION RECOGNIZING THE PASADENA FIRE DEPARTMENT’S PERFORMANCE OF ANNUAL INSPECTIONS PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; and
(2)      Adopt a resolution recognizing the Pasadena Fire Department’s level of compliance with California Health and Safety Code Sections 13146.2 and 13146.3.

1248k

ATTACHMENT A 669k

ATTACHMENT B 136k

ACTION: APPROVED STAFF RECOMMENDATION

City Council

7. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS

APPOINTMENT OF JAMIE WRIGHT TO THE HUMAN SERVICES COMMISSION EFFECTIVE JULY 1, 2020 (District 3 Nomination)

ACTION: APPROVED

APPOINTMENT OF MIREYA ASTURIAS JONES TO THE ARTS AND CULTURE COMMISSION EFFECTIVE JULY 1, 2020 (District 6 Nomination)

ACTION: APPROVED

Advisory Bodies

8.      BROOKSIDE GOLF COURSE FEE STRUCTURE ADJUSTMENTS
         Recommendation of the Rose Bowl Operating Company: It is recommended that the City Council approve the following actions:
          (1)      Find that the action proposed in the agenda report is exempt from environmental review pursuant to State California Environmental Quality Act (CEQA) Guidelines
          Section 15061(b)(3), the General Rule that CEQA   only applies to projects that may have a significant effect on the environment; and
          (2)      Authorize the General Manager to adjust Brookside Golf Fees no higher than $50 on standard green fees and no higher than $90 (with golf cart) on
          tournaments/shotguns.

         937

            POWERPOINT PRESENTATION - PRESENTED AT MEETING

         ACTION: APPROVED ROSE BOWL OPERATING COMPANY RECOMMENDATION

City Attorney

9.      FINANCE COMMITTEE: AUTHORIZATION AND APPROVAL TO RENEW PROPERTY AND CASUALTY INSURANCE FOR THE CITY OF PASADENA FOR FISCAL YEAR 2021
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15378;
(2)      Authorize City staff to place and bind the City’s Property and Casualty Insurance coverages outlined in the agenda report effective July 1, 2020, with the total amount not-to-exceed $4,710,305, for all premiums, surcharges, taxes, and fees; and
(3)      Grant an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section 4.08.049(B) contracts which the City’s best interests are served. The proposed insurance coverages are exempt from the competitive bidding process pursuant to the City Charter Section 1002(F), contracts for professional or unique services.

2875k

ACTION: APPROVED STAFF RECOMMENDATION

City Clerk/Secretary

10. APPROVAL OF MINUTES

May 4, 2020	City Council
May 4, 2020	Successor Agency to the Pasadena Community Development Commission
May 5, 2020	Special Meeting
May 7, 2020	Special Meeting

ACTION: APPROVED AS SUBMITTED

11. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,539	Cedar Ridge Homeowner Association	$ 9,950.00
Claim No. 13,540	Bo Sun	4,864.01
Claim No. 13,541	Law Offices of Maryann Gallagher representing Gena Persons	25,000.00+

ACTION: RECEIVED AND FILED

PUBLIC HEARING:

12.    CONTINUED PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2021 OPERATING BUDGET AND ADOPTION OF FISCAL YEAR 2021 OPERATING BUDGET
Recommendation: It is recommended that the City Council:
(1)      Close the public hearing and formally adopt the Fiscal Year (FY) 2021 Operating Budget;
(2)      Adopt by resolution the City’s FY 2021 Operating Budget and any changes passed by a motion of the City Council; and
(3)      Adopt a resolution determining the amount to be transferred from the Light and Power Fund to the General Fund is 10% of gross revenues from retail sales for FY 2021.

1757k

ATTACHMENT A 94k

ATTACHMENT B 6014k

OPERATING BUDGET RESOLUTION 349k

GENERAL FUND RESOLUTION 626k

JUNE 1 CITY COUNCIL MEETING PUBLIC COMMENT 426k

https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/2021-Recommended-Budget.pdf?v=1590703477680

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 5140k

PUBLIC COMMENT 1700k

PUBLIC COMMENT PART 2

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION: APPROVED STAFF RECOMMENDATION, WITH STAFF TO RETURN TO THE CITY COUNCIL AT A FUTURE MEETING TO PRESENT A DETAILED REVIEW OF THE POLICE DEPARTMENT BUDGET

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

13. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE PASADENA COMMUNITY FOUNDATION TO ESTABLISH A COVID-19 SMALL BUSINESS DISASTER RELIEF FUND AT THE FOUNDATION
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2) Authorize the City Manager to enter into an agreement with the Pasadena Community Foundation (the “Foundation”) and the City of Pasadena (the “Donor”) to establish a COVID-19 small business disaster relief fund (the “Fund”) at the Foundation; and
(3) Appropriate $750,000 from the unappropriated General Fund operating reserve to the non-departmental portion of the Fiscal Year (FY) 2020 Operating Budget to support the proposed program.

3379k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 138k

PUBLIC COMMENT 124k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION: APPROVED STAFF RECOMMENDATION WITH DIRECTION TO STAFF

Public Safety Committee

14. ORAL REPORT FROM THE CHAIR OF THE PUBLIC SAFETY COMMITTEE ON THE JUNE 10, 2020 MEETING INCLUDING THE COMMITTEE’S DISCUSSION ON CIVILIAN OVERSIGHT OF THE PASADENA POLICE DEPARTMENT, AND THE “MY BROTHER’S KEEPER ALLIANCE’S” CALL TO ACTION TO REVIEW AND REFORM THE PASADENA POLICE DEPARTMENT’S USE OF FORCE POLICY

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 258k

PUBLIC COMMENT 924k

ACTION: PRESENTATION MADE; INFORMATION RECEIVED AND FILED

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager

15. COVID-19 UPDATE FROM CITY MANAGER

A. ORAL REPORT ON HEALTH ORDER REGARDING RE-OPENINGS

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 67k

ACTION: PRESENTATION MADE; INFORMATION RECEIVED

B. MODIFIED SUMMER DAY CAMP PROGRAM
Recommendation: The following report is for information only; no City Council action is required.

689k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION: PRESENTATION MADE; INFORMATION RECEIVED

ADJOURNMENT