To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 21, 2019 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4) (one potential case)  

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section
54956.9(d)(1)
Name of Case:  The Atrium Group, LLC v. City of Pasadena, et. al.
US District Court, Central District of CA, case no. 2:19-cv-07605-CAS-MAA  

C.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: WOW Health and Wellness, LLC v. City of Pasadena, et. al.
LASC Case No. 19STCP03844

D.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: Non-Represented Executive, Non-Represented Management, and Non-Represented Non-Management  

E.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organizations: American Federation of State, County and Municipal Employees (AFSCME), Local 858 

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH MAUELL CORPORATION FOR THE INSTALLATION OF A VIDEO WALL SYSTEM AT THE WATER AND POWER BACKUP DISPATCH CENTER, AND ASSOCIATED PREVENTIVE MAINTENANCE AND EMERGENCY SERVICES IN AN AMOUNT NOT-TO-EXCEED $254,664      
Recommendation:
(1)      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 (Existing Facilities). There are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Authorize the City Manager, or his designee, to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code (“PMC”) Section 4.08.047, with Mauell Corporation to furnish and install a Video Wall Display System at the Backup Dispatch Center and provide associated preventive maintenance, and emergency services in an amount not-to-exceed $254,664, which includes a base contract amount of $231,513 and a 10% contingency of $23,151 to provide for any unforeseen conditions. 

778k

ATTACHMENT A 122k

TPA 153k

2.      AUTHORIZATION TO ENTER INTO PURCHASE ORDERS WITH ADVANCED CONTROL SYSTEMS, INC., FOR A FULL UPGRADE TO THE SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM, AN UPGRADE TO THE RECEIVING STATION REMOTE TERMINAL UNITS, AND AN ASSOCIATED SUPPORT AGREEMENT FOR THE WATER AND POWER DEPARTMENT       
Recommendation:
(1)      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Authorize the City Manager, or his designee, to enter into the following two purchase orders (“PO”), without competitive bidding pursuant to City Charter Section 1002(F), Contracts for professional or unique services, with Advanced Control Systems, Inc., (“ACS”), for a total amount not-to-exceed $1,267,916 to:
        a.    Provide a full upgrade of the Supervisory Control and Data Acquisition (“SCADA”) system and Remote Terminal Units (“RTUs”), at
               various receiving stations, in an amount not-to-exceed $657,993, which includes a base contract amount of $572,168 and a 15%
               contingency of $85,825; 
        b.    Provide ongoing support of the SCADA system in an amount not-to-exceed $360,545 for an initial term of three years, with two
               optional one-year extensions of $123,158 and $126,220, respectively, resulting in a final total contract value of $609,923; and
(3)    Grant the proposed purchase orders exemptions from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), Contracts for which the City’s best interests are served. 

883k

TPA 140k

3.      ADOPT A RESOLUTION ESTABLISHING A NEW CLASSIFICATION AND SALARY CONTROL RATE
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review;
and
(2)      Amend the Salary Resolution to establish a Risk Manager classification in the Department of the City Manager and set salary control rate. 

579k

RESOLUTION 78k

4.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH EWT HOLDINGS III CORPORATION TO FURNISH AND DELIVER ION EXCHANGE RESIN FOR AN AMOUNT NOT-TO-EXCEED $1,737,717 FOR AN INITIAL TERM OF THREE YEARS FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
(2)      Accept the bid dated September 10, 2019, submitted by Evoqua Water Technologies LLC (“Evoqua”) in response to Specification WD-19-06 to furnish and deliver ion exchange resin for the Water and Power Department (“PWP”), reject all other bids, and authorize the City Manager to enter into a purchase order with EWT Holdings III Corporation, dba Evoqua Water Technologies LLC, for an amount not-to-exceed $1,737,717 for an initial term of three years, or until funds are expended, whichever occurs first; with two optional one-year terms of $579,239 each or until the funds are expended, whichever occurs first. If the two additional one-year terms are exercised, the total contract value would be $2,896,195 for a maximum contract duration of five years. 

761k

5.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH PENHALL COMPANY TO FURNISH LABOR AND EQUIPMENT FOR THE SAW CUTTING OF CONCRETE AND ASPHALT PAVEMENT FOR AN AMOUNT NOT-TO-EXCEED $224,179 PER YEAR FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find that the proposed action is not considered a “project” per Section 21065 of the California Environmental Quality Act (“CEQA”) and is therefore not subject to CEQA review pursuant to Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines; as such, no environmental document pursuant to CEQA is required for the action;
(2)      Accept the bid dated September 16, 2019, submitted by Penhall Company in response to Specification WD-19-19, to furnish labor and equipment for the saw cutting of concrete and asphalt pavement for the Water and Power Department (“PWP”), reject all other bids received, and authorize the City Manager to enter into a contract with Penhall Company for an amount not-to-exceed $224,179 for one year; and
(3)      Authorize the City Manager to extend the contract for three optional one-year terms not-to-exceed $224,179 per year. If the three additional one-year terms are exercised, the total contract amount is $896,716 for a maximum duration of four years. 

899k

6.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH JCI JONES CHEMICALS, INC., TO FURNISH AND DELIVER LIQUEFIED CHLORINE GAS FOR AN AMOUNT NOT-TO-EXCEED $381,024 FOR AN INITIAL THREE YEARS FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
(2)    Accept the bid dated July 23, 2019, submitted by JCI Jones Chemicals, Inc., (“JCI”) in response to Specification WD-19-07, to furnish and deliver liquefied chlorine gas for the Water and Power Department (“PWP”); reject all other bids received, and authorize the City Manager to enter into a purchase order with JCI for an amount not-to-exceed $381,024 for three years; and
(3)    Authorize the City Manager to extend the purchase order for three optional one-year terms not-to-exceed $127,008 per year, allowing for a unit price increase that shall not exceed the change in the rate of the current Producer Price Index (PPI). If the three additional one-year terms are exercised, the total purchase order amount is $762,048 for a maximum duration of six years. 

601k

7.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH CUMMINS, INC., FOR THE PURCHASE OF THREE EMERGENCY PORTABLE ELECTRICAL GENERATORS FOR AN AMOUNT NOT-TO-EXCEED $302,532 FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the Common Sense Exemption that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the issuance of a purchase order with Cummins Inc., for the purchase of three emergency portable electrical generators for the Water and Power Department (“PWP”) in an amount not-to-exceed $302,532. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

777k

TPA 157k

8.      ADOPT A RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATIONS TO AND AGREEMENTS WITH CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) FOR GRANT FUNDING WHEN CALRECYCLE PROVIDES NOTICES OF FUNDS AVAILABLE UNDER ITS RUBBERIZED PAVEMENT GRANT PROGRAM DURING NEXT FIVE YEARS
Recommendation: It is recommended that the City Council adopt a resolution approving the submittal of applications to and agreements with the California Department of Resources Recycling and Recovery (CalRecycle) under CalRecycle’s Rubberized Pavement Grant Program whenever CalRecycle makes funds available during the next five years. 

514k

RESOLUTION 181k

9.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH WESTIN TECHNOLOGY SOLUTIONS, LLC. TO PROVIDE COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM ASSESSMENT AND IMPLEMENTATION PLAN SERVICES FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize the City Manager to enter into a contract for an amount not-to-exceed $157,344 for one year, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Westin Technology Solutions, LLC (“Westin”) to provide Computerized Maintenance Management System Assessment and Implementation Plan services for the Water Division. 

762k

ATTACHMENT A 156k

TPA 206k

City Council 

10.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS  

APPOINTMENT OF CARRIE CHASTEEN-ELFARRA TO THE DESIGN COMMISSION (Historic Preservation Commission Nomination)

11.    APPROVAL OF THIRD AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Approve an amendment to the employment agreement for City Manager Steven B. Mermell to provide an increase to his annual salary. It is further recommended that the Mayor be authorized to sign the amendment to the employment agreement to reflect City Council-approved changes. 

349k

ATTACHMENT A 188k

City Clerk/Secretary 

12.    APPROVAL OF MINUTES 

September 23, 2019 City Council September 23, 2019 Successor Agency to the Pasadena Community Development Commission September 30, 2019 City Council September 30, 2019 Successor Agency to the Pasadena Community Development Commission

13.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,407	Jada Marie Brown	$         6,200.00
Claim No. 13,408	Mark Melichar	525.97
Claim No. 13,409	Baro Wright	10,000.00+
Claim No. 13,410	Jason Javaheri, Esq., representing Salomon Oxlaj Carrillo	25,000.00+

 

 

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

14.    RESPONSE TO LOS ANGELES COUNTY CIVIL GRAND JURY FINAL REPORT 2018-2019 – THE IMPACT OF THE HOMELESS ON PUBLIC LIBRARIES
Recommendation: It is recommended that the City Council authorize the Mayor to transmit the proposed responses, which appear in the body of the agenda report, to the Presiding Judge of the Los Angeles County Superior Court for those portions of the Civil Grand Jury’s Final Report 2018-2019 – “The Impact of the Homeless on Public Libraries,” that address the City of Pasadena, in order to comply with the recommendations listed in the Report. 

1116k

ATTACHMENT A 37650k

City Council 

Advisory Bodies 

15.    DIRECTIVE ON THE FUTURE OF THE HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE (HWPAC)
Recommendation:
(1)      Find that the action proposed in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to CEQA Section 21065 and State CEQA Guidelines Sections 15060(c)(2) and (c)(3), and 15378 of the State CEQA Guidelines; and
(2)      Provide direction in response to the Hahamongna Watershed Park Advisory Committee’s proposed modification to the composition of the Committee. 

475k

EXHIBITS A & B 525k

First Reading:  None 

Second Reading:  None 

16.   CITY ATTORNEY MINI BRIEFING: PRESERVATION OF CHARTER CITY/HOME RULE/LOCAL CONTROL MATTERS
Recommendation: This report is intended to provide information to the City Council, no action is required.