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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 20, 2019 

NOTICE TO PUBLIC:
The City Council and/or Finance Committee will be
conducting a Special Joint Meeting
at 2:30 p.m. to discuss the
Capital Improvement Program Budget and the
Fiscal Year 2020 Recommended
Operating Budget 

Dinner Recess 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 

 

 

City Manager/Executive Director 

1.      CONTRACT AWARD TO ACCESS PACIFIC, INC., FOR PARKING STRUCTURES – HANDRAIL IMPROVEMENTS PROJECT FOR AN AMOUNT NOT-TO-EXCEED $107,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated April 30, 2019, submitted by Access Pacific, Inc., in response to the Project Plans and Specifications for the Parking Structures – Handrail Improvements, reject all other bids received April 30, 2019, and authorize the City Manager to enter into such contract for an amount not-to-exceed $107,000, which includes the base contract amount of $89,344.28, and a contingency of $17,655.72 to provide for any necessary change orders. 

269k

2.      AUTHORIZE PURCHASE ORDER WITH QUINN COMPANY FOR PURCHASE OF ONE 908M WHEEL LOADER FOR AN AMOUNT NOT-TO-EXCEED $122,976 AND LOS ANGELES TRUCK CENTERS LLC FOR ONE CNG 3-AXLE DUMP TRUCK FOR AN AMOUNT NOT-TO-EXCEED $238,703
Recommendation:
(1)    Find that this action is exempt under the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize a purchase order with Quinn Company (Quinn) in an amount not-to-exceed $122,976 for the purchase of one Model 908M Wheel Loader AG with Multi-purpose bucket. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services;
(3)    Authorize a purchase order with Los Angeles Truck Centers LLC in the amount not-to-exceed $238,703 for the purchase of one CNG 3 Axle Dump Truck. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(4)    Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

242k

ATTACHMENT A 94k

TPA 786k

3.      REJECTION OF BIDS FOR LANDSCAPE MAINTENANCE FOR THE PUBLIC WORKS DEPARTMENT AND WATER AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council reject all bids received on April 24, 2019 in response to the Notice Inviting Bids for Landscape Maintenance for the Public Works Department and Water and Power Department. 

118k

4.      APPROVAL OF HEAP FUNDING RECOMMENDATIONS IN THE TOTAL AMOUNT OF $1,139,145 AND APPROVAL OF CESH FUNDING RECOMMENDATIONS IN THE TOTAL AMOUNT OF $285,402 THROUGH THE END OF FISCAL YEAR 2021
Recommendation:  
(1)    Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize the City Manager to enter into seven sub-recipient contracts for Homeless Emergency Aid Program (HEAP), California state funding to provide  emergency shelter services, housing locators, and direct healthcare services to people experiencing homelessness, as well as capital improvements for agencies serving people experiencing homelessness, for the total aggregate amount of $1,139,145 (see “Funding Recommendations” section of the agenda report) and with terms ending March 31, 2020; and
(3)    Authorize the City Manager to enter into two sub-recipient contracts for California Emergency Solutions and Housing (CESH) funding to provide street outreach and rapid rehousing to people experiencing homelessness, for the total aggregate amount of $285,402 (see “Funding Recommendations” section of the agenda report) with terms concluding on June 30, 2021 and each renewable for one year with additional funding equal to the initial contract amounts.

337k

ATTACHMENT A 101k

TPA 337k

5.      ADOPTION OF FISCAL YEAR 2020 RECOMMENDED GENERAL FEE SCHEDULE
Recommendation: It is recommended that the City Council adopt a resolution approving the Fiscal Year (FY) 2020 General Fee Schedule. 

412k

RESOLUTION 94k

ATTACHMENT A 12,997k

ATTACHMENT B 771k

ATTACHMENT C 788k  REVISED

ATTACHMENT D 153k

6.      MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH ZECO SYSTEMS, INC., (DBA “GREENLOTS”) FOR THE PROVISION, INSTALLATION, AND MAINTENANCE OF ELECTRIC VEHICLE CHARGING STATIONS AND RELATED SERVICES FOR A MAXIMUM CONTRACT AMOUNT NOT-TO-EXCEED $5,000,000
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15301 (Class 1 – Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Authorize the City Manager to enter into a contract with Zeco Systems, Inc., (DBA “Greenlots”) for an amount not-to-exceed $5,000,000 or five years, whichever occurs first, for the provision, installation, and maintenance of electric vehicle charging stations and related services.  Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts for which other governmental entities or their contractors for labor, material, supplies or services; and
(3)      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

409k

TPA 152k

7.      PUBLIC SAFETY COMMITTEE: AUTHORIZATION TO ENTER INTO CONTRACT WITH DONALD MACDONALD ARCHITECTS FOR ENVIRONMENTAL AND DESIGN SERVICES OF THE COLORADO STREET BRIDGE – SUICIDE MITIGATION ENHANCEMENTS PROJECT FOR AN AMOUNT NOT-TO-EXCEED $500,000 AND AMENDMENT TO FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061(b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2)      Amend the Fiscal Year 2019 Capital Improvement Program Budget by appropriating $550,000 in General Fund dollars to Colorado Street Bridge – Suicide Mitigation Enhancements – Design Phase (73324) project; and
(3)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, specified by Section 4.08.047 of the Pasadena Municipal Code, with Donald MacDonald Architects for Environmental and Design Services for a total amount not-to-exceed $500,000. Competitive price bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services.
Recommendation of Public Safety Committee: On April 17, 2019, the Department of Public Works presented to the Public Safety Committee (Committee) the proposed award of environmental and design services contract for the Colorado Street Bridge – Suicide Mitigation Enhancements Project, including its schedule and cost. The Committee directed staff to re-evaluate and streamline the project’s environmental and design scope of work, and return with a condensed project schedule and reduced cost. 

418k

ATTACHMENT A 81k

TPA 150k

8.      PUBLIC SAFETY COMMITTEE: ACKNOWLEDGE THE PASADENA FIRE DEPARTMENT’S REPORT REGARDING PERFORMANCE OF ANNUAL INSPECTIONS PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE
Recommendation:
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule; and
(2)      Adopt a resolution recognizing the Pasadena Fire Department’s level of compliance with California Health and Safety Code Sections 13146.2 and 13146.3. 

230k

ATTACHMENT A - RESOLUTION 336k

ATTACHMENT B 285k

City Council 

9.      RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS  

APPOINTMENT OF TERRI ASHLEY-MacQUARRIE TO THE RECREATION AND PARKS COMMISSION (District 5 Nomination)

REAPPOINTMENT OF JOE FORD TO THE HUMAN SERVICES COMMISSION EFFECTIVE JULY 1, 2019 (Agency Nomination)

REAPPOINTMENT OF ANN RECTOR TO THE HUMAN SERVICES COMMISSION EFFECTIVE JULY 1, 2019 (PUSD Nomination)

REAPPOINTMENT OF JOE TITIZIAN TO THE PASADENA CENTER OPERATING COMPANY BOARD EFFECTIVE JULY 1, 2019 (Hotel Nomination)

REAPPOINTMENT OF ALEXANDER BOEKELHEIDE TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD EFFECTIVE JULY 1, 2019         (PCC Nomination)

REAPPOINTMENT OF BETH LEYDEN TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD EFFECTIVE JULY 1, 2019 (PUSD Nomination)

REAPPOINTMENT OF PATRICIA WRIGHT TO THE SENIOR COMMISSION EFFECTIVE JULY 1, 2019 (Agency Nomination)

REAPPOINTMENT OF PEGGY BUCHANAN TO THE SENIOR COMMISSION EFFECTIVE JULY 1, 2019 (Agency Nomination)

REAPPOINTMENT OF TYRON HAMPTON TO THE FOOTHILL WORKFORCE DEVELOPMENT POLICY BOARD (City of Pasadena Nomination)

City Clerk/Secretary 

10.    APPROVAL OF MINUTES 

April 29, 2019 City Council   April 29, 2019 Successor Agency to the Pasadena Community Development Commission
May 6, 2019 Special Joint Meeting Finance Committee and                    City Council   May 6, 2019 City Council    May 6, 2019 Successor Agency to the Pasadena Community Development Commission

11.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,324	Pacific Bell/AT&T/Diane Mancini	Not stated
Claim No. 13,325	Christy Meeks	$        2,186.50

12.    PUBLIC HEARINGS SET 

June 3, 2019, 7:00 p.m. -  Time Extension for Conditional Use Permit No. 6279 and Other Associated Zoning Entitlements for Proposed Hotel at 78 North Marengo Avenue (Pasadena YWCA)  

July 15, 2019, 7:00 p.m. - Call for Review of a Board of Zoning Appeals Decision to the City Council Regarding Affordable Housing Concession Permit No. 11869 to Facilitate the Construction of a New 94,165 Square-Foot, Six-Story, 92-Unit, Multi-Family Residential Building (Including Eight “Very Low Income Units”), with 131 Parking Spaces in a Three-Level Subterranean Parking Garage for the Property Located at 253 South Los Robles Avenue  

July 22, 2019, 7:00 p.m. - Approval of Urban Wildlife Management Plan 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

13.    CONTINUED PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2020 OPERATING BUDGET AND FISCAL YEAR 2020 – 2024 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation: It is recommended that the City Council receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m. until June 17, 2019 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year (FY) 2020 Recommended Operating Budget and FY 2020-2024 CIP Budget. 

243k

ATTACHMENTS A & B 312k

ATTACHMENTS C & D 1811k

ATTACHMENT E 1789k

ATTACHMENT F 1594k

CORRESPONDENCE 606k

CORRESPONDENCE - APRIL 29, 2019 COUNCIL MEETING 832k

CORRESPONDENCE - MAY 6, 2019 COUNCIL MEETING 1399k

CORRESPONDENCE - MAY 13, 2019 COUNCIL MEETING 213k

https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/City-of-Pasadena-Recommended-Budget-2020.pdf

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 355k

14.    CONTINUED PUBLIC HEARING: CALL FOR REVIEW OF THE DESIGN COMMISSION’S DECISION ON AN APPLICATION FOR CONSOLIDATED DESIGN REVIEW FOR A NEW 112,205-SQUARE-FOOT, 5-STORY MEDICAL OFFICE AND RETAIL BUILDING AT 550-566 EAST COLORADO BOULEVARD
Recommendation: It is recommended that the City Council continue the public hearing to July 15, 2019 at 7:00 p.m.        

15.    PUBLIC HEARING: SUBSTANTIAL AMENDMENT TO THE ANNUAL ACTION PLAN (2018-2019) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT
Recommendation: It is recommended that upon close of the public hearing the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)       Approve the submission to the U.S. Department of Housing and Urban Development of a Substantial Amendment to the Annual Action Plan (2018-2019) to increase funding by $60,000 in Community Development Block Grant funds for the Section 108 Loan Repayment related to Robinson Park Recreation Center Improvement project. 

504k

16.    PUBLIC HEARING:  APPROVAL OF THE ANNUAL ACTION PLAN (2019-2020) AND RELATED FUNDING APPLICATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP ACT, AND EMERGENCY SOLUTIONS GRANT PROGRAMS
Recommendation: It is recommended that upon close of the public hearing the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)   Approve the Annual Action Plan, including the funding allocations set forth in the agenda report for Program Year 2019-2020 program activities under the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships (HOME) programs, for submittal to the U.S. Department of Housing and Urban Development (HUD);
(3)    Approve the submittal of a grant application for CDBG Program Year 2019-2020 entitlement funds in the amount of $2,007,538;
(4)    Approve the submittal of a grant application for ESG Program Year 2019-2020 entitlement funds in the amount of $168,431;
(5)    Approve the submittal of a grant application for HOME Program Year 2019-2020 entitlement funds in the amount of $764,874; and
(6)    Authorize the City Manager to execute, and the City Clerk to attest, the Annual Action Plan (2019-2020), the grant applications, certifications, and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal entitlement funds.   
Recommendation of the Human Services Commission: On February 14, 2018, the Human Services Commission approved recommendations for City Council consideration for CDBG public service projects listed in Attachment A of the agenda report.
Recommendation of the Northwest Commission: On April 9, 2019, the Northwest Commission approved recommendations for City Council consideration for CDBG City Set-Aside projects listed in Attachment A of the agenda report.        

299k

ATTACHMENT A 357k

ATTACHMENT B - DRAFT 2019-2020 ANNUAL ACTION PLAN 3320k

TPA 460k

City Manager 

City Council 

First Reading:   

17.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 6, TITLE 8, TITLE 10, AND TITLE 12 OF THE PASADENA MUNICIPAL CODE RELATED TO THE REGULATION OF SIDEWALK VENDORS” 

378k

ORDINANCE 3498k

Second Reading:   

18.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 4, CHAPTER 4.32 REGARDING CONSTRUCTION TAX AND ADDING PASADENA MUNICIPAL CODE TITLE 14, CHAPTER 14.08 ENTITLED “MANDATORY SEISMIC STRENGTHENING PROVISIONS FOR EXISTING WOOD-FRAME BUILDINGS WITH SOFT, WEAK OR OPEN-FRONT WALLS” (Introduced by Councilmember McAustin) 

126k

ORDINANCE 2331k

CORRESPONDENCE - MAY 13, 2019 COUNCIL MEETING 759k

19.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA, CALIFORNIA AMENDING THE WATER RATE ORDINANCE, TITLE 13, CHAPTER 13.20 OF THE PASADENA MUNICIPAL CODE” (Introduced by Councilmember McAustin) 

116k

ORDINANCE 1213k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2176k

20.    RESULTS OF THE 2019 PASADENA HOMELESS COUNT
Recommendation: The following report is for information only; no City Council action is required.  

361k

2019 PASADENA HOMELESS COUNT REPORT:  https://pasadenapartnership.org/wp-content/uploads/2019/05/2019-Pasadena-Homeless-Count.pdf

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT